ESBD_File_354229_Bid Package_2422.pdf

Notice to Bidders-Page 1 of 1

NOTICE TO BIDDERS

FLOUR BLUFF INDEPENDENT SCHOOL DISTRICT INVASIVE SPECIES REMOVAL

The Coastal Bend Bays & Estuaries Program, Inc. (CBBEP) will receive bids for FLOUR BLUFF

INDEPENDENT SCHOOL DISTRICT INVASIVE SPECIES REMOVAL until 5:00 p.m. on April

25, 2024 via email to abaxter@cbbep.org. Bids should be addressed to the attention of Aaron Baxter and should include the bid opening date (March 25, 2024).

The project seeks to remove invasive vegetation from a property owned by Flour Bluff ISD, located in

Corpus Christi, TX. The area to be treated is approximately 30 acres and contains native and invasive vegetation. All invasive trees, shrubs, and grasses will be removed with care taken to preserve native plant species. Examples of invasive species include, but are not limited to, Brazilian peppertree, leadtree, saltcedar, and guinea grass.

Invasive Plant Species Removal on Flour Bluff Independent School District

Property

Proposal Solicita�on

April 2024

Coastal Bend Bays & Estuaries Program – Invasive Plant Species Removal on Flour Bluff Independent School District Property

Contents

SECTION 1 – SUMMARY…………………………………………………………………………………………..3

SECTION 2 – INVASIVE PLANT CONTROL/REMOVAL…………………………………………………6

SECTION 3 – BID SHEET……………………………………………………………………………………………9

APPENDIX A – FLOUR BLUFF ISD PROPERTY MAP…………………………………………….…….10

APPENDIX B – EXAMPLE AGREEMENT……………………………………………………………………11

SECTION 1 – SUMMARY

1.1 GENERAL

A. The project consists of the removal, abatement, and site clearing of invasive plant species for the:

Coastal Bend Bays & Estuaries Program (CBBEP) 1305 N. Shoreline Blvd., Suite 205 Corpus Chris�, TX 78401 361-336-0304

1. Project Loca�on: 51-acre property in Flour Bluff, TX located near Laguna Shores Rd. and Hustlin Hornet Dr. (see Appendix A for site map).

2. Property Owner: Flour Bluff Independent School District (FBISD)

3. Removal of invasive plant species will be completed between 6/1/2024 and 8/31/2024.

1.2 SCOPE OF SERVICES

A. Work includes: Removal of invasive plant species iden�fied as Brazilian peppertree (Schinus terebinthifolius), saltcedar (Tamarix sp.), white leadtree (Leucaena leucocephala), and guinea grass (Urochloa maximum).

1.3 PROJECT SCHEDULING REQUIREMENTS

A. If awarded the contract, the undersigned further agrees to the following work schedule:

A �meline or schedule for the treatment for this project must be submited within THIRTY (30) CALENDAR DAYS of the start date indicated in the No�ce to Proceed.

B. Modifica�ons of the Contract Time:

1. Requests for the extension shall meet the following condi�ons:

a. Work could not have been done on any other por�on of the Project without adverse consequences due to weather or other condi�ons.

b. Lost holidays or weekends will not be counted lost unless the work day preceding them is lost because of weather and the condi�ons con�nue onto the non-work days.

2. If the work cannot be completed during the designated period (June 1, 2024 – August 31, 2024) due to inclement weather or circumstances beyond the Contractor's control, the Contractor shall make arrangements with CBBEP, to complete the work in a manner that will cause the least interference with CBBEP or FBISD opera�ons.

3. Flour Bluff Independent School District may, at any �me, require the Contractor to stop all, or any part, of the work called for by this contract for a period up to 90 days a�er the order is delivered to the Contractor, and for any further period to which the par�es may agree. The order shall be specifically iden�fied as a stop-work order issued under this clause. Upon receipt of the order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage.

1.4 PROJECT MEETINGS (Required)

A. Pre-treatment Conference: Schedule a pre-treatment conference with representa�ves from CBBEP and FBISD before star�ng invasive species removal. Conduct the mee�ng at Project site or another convenient loca�on to review responsibili�es, personnel assignments, tenta�ve treatment schedule, removal procedures, minimal impact strategies, access, equipment methods, and other per�nent informa�on.

B. Progress Mee�ngs: Conduct progress mee�ngs before and a�er each treatment to review items of significance that could affect progress.

C. Contractor Repor�ng: Spray data sheets will be provided to CBBEP by the contractor and should contain, at a minimum, date of herbicide applica�on, total volume of herbicide u�lized, and site condi�ons for the date of applica�on.

1.5 PAYMENT PROCEDURES

A. CBBEP makes payments to vendors within 30 days of mee�ng all of the following criteria:

1. The date CBBEP receives the goods under contract.

2. The date the performance of the service under contract is completed.

3. The date CBBEP receives an invoice for the goods or services.

No payment made by CBBEP will (a) be construed to be final acceptance or approval of that part of the Work to which the payment relates, or (b) relieve the Contractor of any of its du�es or obliga�ons under this Agreement.

END OF SECTION

SECTION 2 – INVASIVE PLANT CONTROL/REMOVAL

The area to be treated is undeveloped land owned by the Flour Bluff Independent School District (FBISD)

2.1 PROJECT SITE: Fi�y-one (51) acres – Undeveloped land owned by FBISD

A. General Descrip�on of Area: The area is 51 acres in size, including a 10-acre saltwater pond, 1-acre freshwater pond, and 40 acres of upland. The site contains approximately 30 acres of Brazilian peppertree and other invasive plant species (described in SECTION 1).

Along with all mature trees and stands, smaller tree/shrubs and saplings must also be treated. Invasive grasses, such as guinea grass, should be treated, as well. The property is located at the intersec�on of Laguna Shores Road and Hustlin Hornet Drive (Appendix A).

B. Removal/Treatment Methods: Below are the methods approved for this property:

1. Cut Stump: Woody species can be controlled by cu�ng the trunk as low to the ground as possible. Sawdust and other debris must be removed from the fresh cut stump. Within 5 minutes, an herbicide containing triclopyr should be applied to the thin layer of living �ssue (cambium) which is just inside the bark of the stump.

A paraffin-based petroleum oil surfactant with nonionic emulsifiers, such as Agri- Dex, should be mixed with the herbicide to increase effec�veness.

a. Chemical: 25% Garlon 4 Ultra, 75% Agri-Dex (or equivalent with approval).

b. Spray Indicator Dye

c. Disposal: Trees/limbs will be mulched and le� on-site.

2. Foliar Applica�on for Small Trees/Saplings: Herbicide should be applied directly to the foliage and will be translocated throughout the plant. A parrafin-based petroleum oil surfactant with nonionic emulsifiers, such as Agri-Dex, should be mixed with the herbicide to increase effectiveness. Coverage is essen�al and this method is only suitable for control of small trees/saplings less than 2 feet in height.

a. Chemical: 4% Garlon 4 Ultra, 4% Agri-Dex, 92% Water (or equivalent with approval).

b. Spray Indicator Dye

c. Herbicide applica�on cannot be completed when winds are over 10 mph as gus�ng winds allow for overspray, increasing the likelihood of na�ve plant impacts; high winds increase evapora�on rates of herbicide, reducing treatment success.

3. Foliar Applica�on for Grasses: Herbicide should be applied directly to the foliage and will be translocated throughout the plant. Coverage is essen�al to maximize the effec�veness of this treatment.

a. Chemical: 3% Glyphosate, 0.5% Agri-Dex, 96.5% Water (or equivalent with approval).

b. Spray Indicator Dye

c. Herbicide applica�on cannot be completed when winds are over 10 mph as gus�ng winds allow for overspray, increasing the likelihood of na�ve plant impacts; high winds increase evapora�on rates of herbicide, reducing treatment success.

4. Addi�onal Informa�on

a. All herbicide applica�ons must include a spray indicator dye (e.g., Hi- Light Blue Spray Indicator) and be mixed per product specimen label instruc�ons for chosen applica�on.

C. TREES/GRASSES – All iden�fied invasive trees, saplings, and grasses located within the 51-acre boundary must be treated. The contractor is responsible for selec�ng the most appropriate treatment described above for the specific areas treated.

D. WOODY DEBRIS – Woody debris will be mulched and le� on-site.

2.4 DESIRABLE SPECIES

A. NATIVE SPECIES - Numerous desirable trees exist within the boundary area (e.g. honey mesquite, live oak, yaupon holly, retama, etc.) and care should be taken to avoid damage to these trees during ini�al clearing and to avoid herbicide dri� to non-target na�ve plants during treatment. Na�ve grasses, herbs, and shrubs should be avoided, as well.

2.5 SITE ACCESS

A. Vehicles and equipment are allowed along paved roads and pathways. Care should be taken to minimize impacts to habitats off these paved areas. Ruts and soil disturbance caused by Contractor vehicle usage shall be mi�gated by the Contractor.

B. Wetland habitat is extremely delicate and vulnerable. Care must be taken so that minimal disturbance is achieved.

C. All vehicle access is restricted from being on or accessing any por�on of the wetland areas. All isolated trees/grasses requiring treatment and traversing sand/mud flats or wetlands shall be accessed by foot only.

END OF SECTION

SECTION 3 – BID SHEET

Bid Sheet for Invasive Plant Species Removal on Flour Bluff Independent School District Property

This sheet must be filled out completely, either in ink or typewriten. A copy of the contractor’s TDA Commercial Applica�on License should be provided as a supplement to this bid sheet.

Contractor may atach any addi�onal supplemental informa�on they feel is necessary.

Project No. CBBEP 2422

Contractor:

Project Name: Invasive Plant Species Removal on Flour Bluff ISD Property Contact Informa�on:

Bid Date:

Contractor Price

Item Description BID 1 Invasive Plant Species Removal and Treatment ( approx 30 acres) $

Includes cutting, mulching, and herbicide treatment

TOTAL $

Printed Name Title

Signature Date

The winning bidder must cer�fy the minimum insurance coverages (in the amount of $1,000,000) and provide proof of insurance upon request by the CBBEP.

School District Property

APPENDIX A – FLOUR BLUFF ISD PROPERTY MAP

The blue line denotes the FBISD property boundary. The area outlined in yellow denotes the approximately 30 acres to be treated for invasive plant species.

SAMPLE

Coastal Bend Bays & Estuaries Program- Invasive Plant Species Removal on Flour Bluff Independent School District Property

APPENDIX B: EXAMPLE AGREEMENT

AGREEMENT

THIS AGREEMENT (the "Agreement") is made and entered this _____ day of _________________, 20__ (the “Effective Date”), by and between__________________________.

(“CONTRACTOR”) and COASTAL BEND BAYS & ESTUARIES PROGRAM, INC. ("CBBEP"), a non-profit corporation organized and existing under the laws of the State of Texas (individually “Party” and together (“Parties”).

Whereas, CBBEP and CONTRACTOR desire to eradicate invasive plant species in a 51 acre area within Nueces Co. the vicinity of Flour Bluff.

NOW THEREFORE, CBBEP and CONTRACTOR, intending to be and being legally bound, do hereby agree as follows:

1. CONTRACTOR OBLIGATIONS. Begin work described in the attached Scope of work (Exhibit A) within 10 days of “notice to proceed” and complete work within the contract period.

2. CBBEP PAYMENT. CBBEP agrees to pay the Contractor for work completed as described in scope of work “Exhibit A”

3. AGREEMENT TERM. The term of this agreement begins upon execution of this Agreement, and shall terminate ___days from execution, unless terminated early in accordance with the terms of this Agreement.

4. INSURANCE REQUIREMENTS. CONTRACTOR must certify the minimum insurance coverages and provide proof of insurance upon request by CBBEP.

5. INDEMNIFICATION. CONTRACTOR HEREBY BINDS HIMSELF, ALL SUCCESSORS,

ASSIGNS, AGENTS, AND LICENSEES TO INDEMNIFY AND HOLD HARMLESS CBBEP

AND FLOUR BLUFF INDEPENDENT SCHOOL DISTRICT FROM AND AGAINST ANY AND

ALL CLAIMS, ACTIONS, CAUSES OF ACTION, DEMANDS, LIABILITIES, COSTS, LOSSES,

EXPENSES, AND DAMAGES, IN CONTRACT, STRICT LIABILITY, OR IN TORT, FOR

INJURY TO ANY PERSON (INCLUDING DEATH) OR DAMAGE TO ANY PROPERTY

ARISING OUT OF OR IN ANY WAY CONNECTED WITH IMPLEMENTATION OF THIS

AGREEMENT, WHERE SUCH INJURY OR DAMAGE IS CAUSED BY THE SOLE,

JOINT, CONCURRENT, CONTRIBUTING OR COMPARATIVE NEGLIGENCE OR FAULT

OF CBBEP, ITS AGENTS OR EMPLOYEES.

6. GOVERNING LAW. This Agreement is declared to be a Texas contract, and all of the terms hereof shall be construed according to the laws of the State of Texas.

7. SUSPENSION; TERMINATION.

a. For Cause. In the event of CONTRACTOR’s failure to perform the services as required by the Agreement, violation of applicable law, substantial or material default, or other cause, CBBEP may suspend the services or terminate this Agreement for cause.

Bluff Independent School District Property

b. Force Majeure. In the event of delay or failure of performance caused by force majeure, CBBEP may terminate this Agreement in whole or part upon thirty (30) days written notice.

c. For Convenience. CBBEP may terminate this Agreement for convenience and without cause upon thirty (30) days notice.

d. Payment Adjustment. If the CBBEP terminates for convenience or because of force majeure, CONTRACTOR shall be paid only for goods and services provided and necessary expenses incurred prior to termination.

8. NOTICES. All notices, demands, requests and other communications required or permitted to be given or made upon either Party shall be in writing, shall be deemed to be given for purposes of this Agreement on the date such writing is received by the intended recipient thereof, and shall be delivered personally, by registered or certified mail (postage prepaid), reliable overnight delivery service (fees prepaid), facsimile, or other electronic means, acceptable to the Party receiving same, addressed to the Party to whom such notice is directed:

If to CBBEP:

Coastal Bend Bays & Estuaries Program Attn: Aaron Baxter 1305 N. Shoreline Blvd., Suite 205

Attn:

9. ENTIRE AGREEMENT. This Agreement and attachments constitutes the entire agreement between the parties hereto and no further modification of the Agreement shall be binding unless evidenced by an agreement in writing signed by CBBEP and

CONTRACTOR.

EXECUTED as of the Effective Date set forth above.

Coastal Bend Bays & Estuaries Program, Inc., a non-profit corporation under the laws of the State of Texas

By:

Name: Kiersten Stanzel

Title: Executive Director

SAMPLE

Corpus Christi, TX 78401 Telephone: (361) 336-0314 Facsimile: (361) 400-5326 Email: abaxter@cbbep.org

If to CONTRACTOR:

Company Name

Address:

Telephone: (361) Facsimile: (361) E-Mail:

SAMPLE

Bluff Independent School District Property

CONTRACTOR

By:

Name:

Title: