ESBD_File_306831_IDIQ RFQ 753-23-00022 - Addendum No. 1 .pdf

Sam Houston State University: RFQ No. 753-23-00022 Page 1 of 5 Addendum No. 1

(i)

REQUEST FOR QUALIFICATIONS

FOR

INDEFINITE DELIVERY-INDEFINITE QUANTITY

ARCHITECTURAL SERVICES

RFQ No.: 753-23-00022

Notice To All Respondents:

The following is Addendum No. 1 to the Request for Qualifications (RFQ)

ESBD Posting No. 753-23-00022 which was posted on November 2, 2022

Prepared By:

Chuck Jones

Director, Facilities Planning & Construction Sam Houston State University

2424 S. Sam Houston Ave.

Huntsville, Texas 77340 cjones@shsu.edu

Addendum No. 1 Issued November 23, 2022

Sam Houston State University: RFQ No. 753-23-00022 Page 2 of 5 Addendum No. 1

RFQ No. 753-23-0022

I. General:

A. Questions/Answers received to date, are noted on the "RFI Reply Log"; "Attachment 1" to this Addendum.

-END OF ADDENDUM NO. 1-

Sam Houston State University: RFQ No. 753-23-00022 Page 3 of 5 Addendum No. 1

RFQ No.: 753-23-00022 RFI Reply Log

Item Question Answer 1 3.3.1 Identify the key professionals that will be involved in providing IDIQ

A/E services and their likely roles. Specifically name the person who will support the oversight efforts with Sam Houston State University.

A/E services would include consultants (especially engineering) correct or do you want just primary firm responses here? If providing responses for 2/3 consultants, would you prefer us to include responses from the whole consulting team/ all three?

We are soliciting for primary architect firms. Consultants may be included but please note the page limit for the RFQ.

2 3.3.2 Provide resumes stating the experience and expertise of the professionals that will be involved in providing IDIQ A/E services, including their experience with similar tasks, the number of years with the firm, and their city of residence.

A/E services would include consultants (especially engineering) correct or do you want just primary firm responses here? If providing responses for 2/3 consultants, would you prefer us to include responses from the whole consulting team/ all three?

We are soliciting for primary architect firms. Consultants may be included but please note the page limit for the RFQ.

3 3.3.3 Indicate whether the Respondent intends to use consultants or sub-consultants in rendering professional services to the Owner. If so, indicate the roles of such consultants and describe the Respondent’s process in working with consultants and integrating them into the process of providing IDIQ A/E services.

Is this then not a reiteration of 3.3.1 aside from responses on team management and coordination approach?

3.3.1 is identifying the key professionals from the qualifying A/E team.

3.3.3 is asking you to give your intentions of using consultants and what role they will be playing, and the A/E firms process of integrating them into the A/E services.

4 3.4: Performance on Past Representative Projects.

Should we include projects from our engineering consultants as well or are you wanting just from the primary firm since consultants are not listed?

The past projects should represent projects designed by the submitting Primary A/E firm.

5 The RFQ is for IDIQ Architectural/ Engineering services, however the submission is requiring a HSP with a goal of 23.7%. Is Sam Houston State wanting firms to submit a HSP of subconsultants, who we think we might need depending on the type of project given?

If you are doing all the work then you are self-performing. If there is the potential for outsourcing at some point based on the scope of the job, go ahead and list the potentials with the % marked TBD.

6 We would like to see if you can provide some insight on why this RFQ was released when you just selected architects two years ago?

The current IDIQ services expire in January, 2023, and it was SHSU’s decision to go back out for IDIQ.

Sam Houston State University: RFQ No. 753-23-00022 Page 4 of 5 Addendum No. 1

7 Given that the services required for individual projects under the IDIQ contract are unknown at this time, can an MEP firm submit as prime and self-perform with a letter of HUB commitment and understanding that subconsultants for other services would be provided as appropriate for individual IDIQ projects?

We are looking for full architectural services for this IDIQ. We have MEP, structural, civil and Cx firms signed up for IDIQ contracts for projects that just require those services. On a project that requires multiple disciplines the architecture firm would select the engineering consultants. When projects like this come up the architecture firm typically asks us who we have under contract for other disciplines and will try to use them first, but that is not required.

8 Should IT/low voltage services be included as part of the MEP services? We are looking for full architectural services for this IDIQ. We have MEP, structural, civil and Cx firms signed up for IDIQ contracts for projects that just require those services. On a project that requires multiple disciplines the architecture firm would select the engineering consultants. When projects like this come up the architecture firm typically asks us who we have under contract for other disciplines and will try to use them first, but that is not required.

9 Regarding 3.2.1 Provide the following information for the Respondent, does this information need to be provided for each proposed subconsultant if subconsultants are required?

a. 3.2.1.1 Legal name of the firm as registered with the Secretary of State of Texas

b. 3.2.1.2 Address of the office that will be providing services

c. 3.2.1.3 Number of years in business

d. 3.2.1.4 Type of operation (Individual, Partnership, Corporation, Joint

Venture, etc.

e. 3.2.1.5 Number of employees by skill group

f. 3.2.1.6 Annual revenue totals for the past ten (10) years

This information is being requested of the respondent firm.

10 Regarding Criterion Four and the following required info we are to show for our IDIQ experience. For each IDIQ contract we have includes numerous projects (some up to 30 projects per contract). How would you like us to show the following for each IDIQ project? Can you confirm the blue answers below are sufficient for the IDIQ project examples?

3.4.1.3 Construction cost estimates at Design Development, 100% Construction Documents, GMP or Bid amount, and final construction cost.

Explain the reasons for any deviation.

Is it ok to give a cost range? Example - Final Construction Cost:

$20,000 to $1.4M

Each of these sections should be responded to on a project-by-project basis. Address each project with the requested information. The information should be project specific, not the contract as a whole.

Sam Houston State University: RFQ No. 753-23-00022 Page 5 of 5 Addendum No. 1

11 3.4.1.4 Final construction cost, including any change orders by type (i.e.

scope change, unforeseen, errors and omissions).

Is it ok to give a cost range? Example - Final Construction Cost:

$20,000 to $1.4M information should be project specific, not the contract as a whole.

12 3.4.1.5 Final project size in gross square feet.

Varies by project – Should we give a SF range?

13 3.4.1.6 Type of construction (new, renovation, or expansion).

Varies by project – Most projects include renovations.

basis. Address each project with the requested information. The information should be project specific, not the contract as a whole.

14 3.4.1.7 Planned versus actual durations for Schematic Design, Design Development and ninety five percent (95%) Construction Documents phases. Provide an explanatory justification for any slippage of dates exceeding fifteen (15) calendar days between planned and actual for each milestone.

Varies by project – All projects were completed on time.

information should be project specific, not the contract as a whole.

15 3.4.1.8 Originally planned and actual: Notice to Proceed and Substantial Completion dates for construction. Any events or occurrences that affected the schedule should be explained.

Varies by project – All projects were completed on time

Each of these sections should be responded to on a project-by-project