ESBD_File_245248_Addendum 3.pdf

UNIVERSITY OF TEXAS AT EL PASO

Department of Purchasing and General Services 500 West University Avenue, Kelly Hall, 3rd Floor

El Paso, Texas 79902 Phone 915-747-5601 Fax 915-747-5932

ADDENDUM 3

DATE: July 29, 2021

REFERENCE: The University of Texas at El Paso Request for Proposal: RFP No.: 724-2112-JBT

Class Ring Services

Scheduled Submittal Deadline:

August 3, 2021 @ 3:00 p.m. MSPT

Please note the following additions, revisions, clarifications, corrections and/or deletions have been made to the above referenced Request for Proposal.

Response to questions;

Question University's Response

Please provide the eligibility requirements for ring purchases?

UTEP students are eligible to place their official ring order once they meet 60 credit hours

Please provide the dates the ring ceremony(s) has been traditionally held

Ring Ceremonies are traditionally held in early May for Spring graduates and late November for Fall graduates.

Please provide the most recent 5-year history of class rings sold

Please breakdown in terms of current students vs alumni purchases

Please provide how many ring units by style for the most recent 5-year history have been sold

The University of Texas at El Paso Addendum 3 Page 2 of 3

ITB No.: 724-2112-JBT

Please provide the average sales price by metal and type of design information not available

Please provide the current sales price by metal type and type of design information not available

Please provide the gold market price at which the current sales prices are derived information not available

9 Please confirm the ring royalty rate (%) information not available

Please confirm your current per unit commission rates by metal type and design information not available

Please confirm any guaranteed commission payments associate with the ring contract information not available

Please provide any other current financial considerations the proposer should be made aware of information not available

If you were called for as a reference by another institution regarding the ring program, what would you say is working well and what is not working?

information not available

Does UTEPAA currently share in commissions/margins with the FHEG campus bookstore?

information not available

In general, is the UTEPAA able to easily obtain permanent email addresses of recent graduates?

We try to capture as many permanent email addresses as possible

What is the annual fee to be a part of the

UTEPAA?

All alumni can activate a free “Picks Up” membership to the UTEP Alumni Association. Alumni also can purchase a Lifetime Membership to the Association at $500.

What percentage of graduates become part of the UTEPAA on average?

100 %, due to the free membership program.

What are the sales for pre-Covid years, 2016- 2019 school years, and what are the percentages of sales of the metals being offered?

Please also share the average percentage of female vs. male sales too, if you have it.

Roughly 60% female purchases and 40% male purchases.

On page 16, 6.2 the women’s rings are named as Signet Miniature, Signet Narrow Shank, and Signet. The men’s rings are named as Small Traditional, and Signet. The women’s Signet at 14 dwt is the same weight as the men’s Small traditional 14 dwt; is this correct, and is there a visible size difference? What is the difference?

While these all have different names, are they all the traditional rings as shown on the Jostens site; a one ring style ring tradition? On the Jostens site, the rings are listed as Petite, Small, Medium, Large, and Extra Large. How do these exactly correlate to the chart on page 16, 6.2?

Extra Large Traditional Men’s Signet Large Traditional Men’s Small Traditional Medium Traditional Women’s Signet Small Traditional Women’s Narrow Shank Petite Traditional Women’s Signet Miniature

Do you have any changes or improvements you would like to make in you ring program in the future? What are your priorities for the program?

Grow our ring program and ceremony.

The University of Texas at El Paso Addendum 3 Page 3 of 3

ITB No.: 724-2112-JBT

ADDENDUMS MAY BE REVIEWED AT MINER MALL SOURCING MANAGER WEBSITE LOCATED AT:

https://adminapps.utep.edu/sourcing/login.html. YOU MUST REGISTER ON THIS WEBSITE TO ACCESS THE

SOLICITATION DOCUMENTS.

****IN THE SUBMISSION OF THESE PROPOSALS, RESPONDENT MUST ELECTRONICALLY ACKNOWLEDGE RECEIPT OF THIS ADDENDUM OTHER WISE THIS PROPOSAL SHALL NOT BE GIVEN CONSIDERATION****

Thank you, James B. Trejo Procurement Analyst Purchasing & General Services The University of Texas at El Paso 500 w. University Avenue El Paso, Texas 79968-0505 Main: (915) 747-5601 Direct: (915) 747-5488 Fax: (915) 747-5932 Email: jbtrejo3@utep.edu mailto:jbtrejo3@utep.edu