ESBD_563849_1790710014545_RFI_Integrated_Flight_Management.pdf

REQUEST FOR INFORMATION (RFI)

Integrated Flight Operations Management System

TxDOT is seeking information regarding industry standards, best practices, potential performance measures, cost structures, or pricing methodologies and any additional information concerning Commercial-Off-The-Shelf (COTS) Software-as-a-Service (SaaS) solutions for managing all aspects of TxDOT Flight Services’ operational and business needs.

TxDOT’s goal is to fully integrate support for the following Flight Services functions in a single platform or bundled solution:

Aircraft Maintenance Management Flight Scheduling Aircraft Inventory and Parts Management Aircraft Fuel Management Flight Line Operations Customer Billing and Cost Recovery Reporting and Analytics

The information should also speak to improving operational efficiency, reducing manual processes, reporting and forecasting, and supporting integration with current and future TxDOT business systems.

GENERAL INFORMATION

RFI Issuance Date: 09/28/2026

RFI Due Date: 10/26/2026

TxDOT Point of Contact:

Name: Bryan Watson, CTCM

Phone: 512.354.6745

E-mail: bryan.watson@txdot.gov

RFI SUBMISSION

Email responses must be sent to bryan.watson@txdot.gov. Email responses must be received on or before the date specified in the General Information Section, shall not exceed 20 MB, and be in unsecured portable document format (PDF).

Emails exceeding 20 MB must be sent to bryan.watson@txdot.gov through managed file transfer services such as, but not restricted to, Dropbox™.

QUESTIONS

Questions regarding this RFI must be submitted in writing by email to the TxDOT point of contact.

Verbal questions will NOT be accepted. Questions should NOT contain proprietary or classified information. Questions and Answers will be posted to the ESBD website:

https://www.txsmartbuy.com/esbd.

INDUSTRY DISCUSSIONS

TxDOT representatives may or may not choose to meet with vendors to request demonstrations or clarifications of the information submitted.

CONFIDENTIALITY/PUBLIC INFORMATION ACT

Respondents are advised that any responses TxDOT receives to this RFI will be made available to stakeholders and the public and may be posted on TxDOT’s website. Each respondent firm, by submitting a response to this RFI, consents to the disclosures described in this RFI and all other disclosures required by law, and expressly waives any right to contest, impede, prevent, or delay such disclosure or to initiate any proceeding that may have the effect of impeding, preventing, or delaying such disclosure, under Section 223.204 of the Code, the Rules, the Public Information Act, or any other law relating to the confidentiality or disclosure of information. Under no circumstances will TxDOT be responsible or liable to the respondent or any other party as a result of disclosing any such materials.

DISCLOSURE

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is issued solely for information and planning purposes – it does not constitute a Request for Proposal/Request for Offer (RFP/RFO) or a promise to issue a formal solicitation in the future. This request for information does not commit TxDOT to contract for any supply or service whatsoever. Respondents are advised that TxDOT will not pay for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested party’s expense. Not responding to this RFI does not preclude participation in any future RFP/RFO, if any is issued. Please note that while a response to this RFI is not a prerequisite to participating in any resulting procurement process, potential respondents are encouraged to respond to the RFI.