ESBD_558795_1789417698216_Submission Instructions - 721-26103.pdf

PDF 156 KB Posted Sep 14, 2026

Attached to: McDonald Observatory Exhibit
Solicitation number: 721-26103
Issued by: Texas

About this file

Written by GovTribe AI · Sep 15, 2026

This is a Submission Instructions document for the University of Texas at Austin solicitation for McDonald Observatory Exhibit services. The procurement encompasses display, exhibit, and promotional materials; interior design, decorating, and space planning; and exhibition/exposition management services, categorized under NIGP commodity codes 71530, 90652, and 95836. Suppliers must submit their responses through the UT Austin Euna Procurement portal by the closing deadline of October 9, 2026 at 2:30 PM CDT. An Intent to Bid must be submitted by the same date and time to enable proposal preparation. The question period runs from September 14, 2026 at 3:30 PM CDT through September 23, 2026 at 5:00 PM CDT, after which no further inquiries will be accepted.

Respondents must provide comprehensive submission materials including discounts offered, total cost of proposed services, a detailed price schedule matching the total cost, price lists describing additional or related services, documentation supporting minimum requirements, primary contact information, a cover letter, prompt payment discount percentage, acceptance of the SUA Program payment option, qualifications and reputation documentation, a subcontracting plan, company and financial information, quality of proposed services documentation, ability to meet university needs documentation, and acknowledgment of all addenda. Optional submissions include identification of any GPO cooperative contract being leveraged, along with the contract name, number, term, and website link. Respondents must also indicate whether they are taking exceptions to the sample agreement terms and conditions. All uploaded files are limited to a maximum size of 1000 MB, and text field responses are capped at 2000 characters. UT Austin recommends submitting at least one full day before the closing deadline to allow adequate time for file uploads and finalization.

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Submission Instructions for Suppliers

Please follow these instructions to submit via our Public Portal.

1. Prepare your submission materials:

Requested Information

Name Type # Files Requirement

Discounts Offered Data Type: Text N/A Required

Total Cost of Proposed Services

Data Type:

Currency N/A Required

Detailed Price Schedule - Must match total cost in 5.1.1

File Type: PDF (.pdf) 1 Required

Price List and Description of Additional/Related Services

File Type: PDF (.pdf) Multiple Required

Please provide documentation to support the minimum requirements in section 4.3.

File Type: PDF (.pdf) 1 Required

Who is the Respondent’s primary contact that UT Austin should use for addressing

Data Type: Text N/A Required questions or communications related to this solicitation? Provide the following information: Name, Title, Email Address, and Phone Number.

Respondent's Cover Letter

File Type: PDF (.pdf) Multiple Required

Prompt Payment Discount

Data Type:

Percentage N/A Required

Please indicate that you will accept payment under the SUA Program.

Data Type: Yes/No N/A Required

Response:

Qualifications, Abilities, and Reputation

File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)

Multiple Required

Subcontracting Plan

- Attachment three

File Type: PDF (.pdf) Multiple Required

Is Respondent identifying a GPO Data Type: Text N/A Required

Cooperative Contract Name Data Type: Text N/A Optional

Cooperative Contract Number Data Type: Text N/A Optional

Cooperative Contract Term Data Type: Text N/A Optional

Cooperative Contract Website Link

Data Type: Text N/A Optional

Response: Quality of Proposed Services

Multiple Required

Company Name Data Type: Text N/A Required

Contact Name Data Type: Text N/A Required

Contact Title Data Type: Text N/A Required

Contact Email Address Data Type: Text N/A Required

Date Data Type: Text N/A Required

Signature Data Type: Text N/A Required

Response: Ability to Meet University’s Needs

File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, Multiple Required

.docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)

Response:

Company and Financial Information

Multiple Required

The attached document is associated with the solicitation.

File Type: PDF (.pdf) 1 Required

Acknowledgement of receipt of all addenda issued for this RFP.

Data Type: Yes/No N/A Required

Does Respondent take exception to any terms or conditions set forth in the attached sample agreement?

Data Type: Yes/No N/A Required

List of exceptions Respondent is requesting

File Type: PDF (.pdf) 1 Optional

Does Respondent acknowledge compliance with

Data Type: Yes/No N/A Required

Certificate of Interested Parties (1295)

Commodity Codes

Commodity Set Commodity Code Title Description

NIGP 71530

Display, Exhibit, and Promotional Materials

NIGP 90652

Interior Design, Decorating, Space Planning, Exhibits and Displays

NIGP 95836

Exhibition/Exposition Management Services

Requested Documents:

Please note the type and number of files allowed. The maximum upload file size is 1000 MB.

Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.

Requested Data:

Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Euna Procurement Help Center.

2. Upload your submission at:

https://utexas.bonfirehub.com/opportunities/243402

You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by Oct 09, 2026 2:30 PM CDT.

The Question period for this opportunity starts Sep 14, 2026 3:30 PM CDT. The Question period for this opportunity ends Sep 23, 2026 5:00 PM CDT. You will not be able to send messages after this time.

Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Oct 09, 2026 2:30 PM CDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.

Important Notes:

Each item of Requested Information will only be visible after the Closing Time.

Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.

You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.

Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.

Javascript must be enabled. Browser cookies must be enabled.

Need Help?

https://procurement-help.eunasolutions.com/hc/en-us/articles/48878569291411-What-s-a-Data-Field-or-Slot https://utexas.bonfirehub.com/opportunities/243402

University of Texas at Austin uses a Euna Procurement portal for accepting and evaluating proposals digitally. Please contact Euna Procurement at support.procurement@eunasolutions.com for technical questions related to your submission. You can also visit their help forum at https://procurement-help.eunasolutions.com/hc/en-us mailto:support.procurement@eunasolutions.com https://procurement-help.eunasolutions.com/hc/en-us https://procurement-help.eunasolutions.com/hc/en-us

File details come from the government source that posted it. Updated Sep 15, 2026.