ESBD_546850_1786048626722_ITB 27-001 Light pole banners.pdf

Invitation to Bid: ITB 759-27-001 Bid Posting: August 6, 2026 Bid Opening: August 20, 2026 @ 3:30 pm CT Contact: Debbie Carpenter 281-283-2150 UHCLProcurement@uhcl.edu

COMPANY NAME:

TEXAS VENDOR ID OR FEI #:

PHYSICAL ADDRESS:

STREET:

CITY, STATE, ZIP:

PHONE NUMBER:

E-MAIL ADDRESS:

TYPED NAME & TITLE:

AUTHORIZED SIGNATURE:

DATE:

VENDOR CERTIFICATION/ACCEPTANCE

By signing he hereby certifies that he has read, understands, and agrees that acceptance by The University of Houston-Clear Lake of the bidder’s offer by issuance of a purchase order will create a binding legal contract. Further he agrees to fully comply with documentary forms herewith made a part of this specific procurement

TOTAL AMOUNT OF BID: $

Vendor agrees to comply with all conditions shown on this form. FAILURE TO MANUALLY SIGN WILL DISQUALIFY BID.

SPECIAL NOTES:

• Bid price must be guaranteed for 60 days.

Under Section 231.006, Family Code, the Vendor certifies that the individual or business entity named in this contract, offer, or application is not ineligible to receive the specified grant, loan, or payment and acknowledges that this contract may be terminated and payment may be withheld if this certification is inaccurate.

Pursuant to Section 231.006(c), Family Code, provide names and social security number of each person with at least 25% ownership. Check below if preference is claimed under Texas Government, Title 10 Subtitle D, Chapter 2155, Subchapter H. Purchasing Preferences:

[ ] Produced in Texas and/or Texas bidder [ ] Texas agricultural products [ ] USA produced supplies, materials or equipment [ ] Historically Underutilized Business Certified by the Comptroller of Public Accounts [ ] Products of persons with mental or physical disabilities [ ] Products made of recycled / environmentally sensitive materials [ ] Energy efficient products [ ] Products and services form economically depressed or blighted areas (per Section 2306.004, Government Code) mailto:UHCLProcurement@uhcl.edu

Invitation to Bid: ITB 759-27-001

Bid Opening: August 20, 2026 @ 3:30 pm CT Contact: Debbie Carpenter 281-283-2150 UHCLProcurement@uhcl.edu

GENERAL INTENT

The University of Houston-Clear Lake (UHCL) is seeking a qualified supplier to design, manufacture, and install light pole banners throughout the campus. The selected supplier will provide all materials, production, and installation services necessary to enhance the university's campus branding and visual identity with durable, high-quality outdoor banners.

SPECIFICATIONS

Submit specifications of the items you are bidding.

PRICING

Item QTY. Model Number Model Name Unit Price Extended Price

1 75 Light Pole Banners: 24” x 72” Double sided pole banners. Hem top and bottom with 3” pole pocket $ - $ -

2 75 Wind-Flex banner hardware $ - $ -

3 $ - $ -

4 $ - $ -

5 $ - $ -

6 $ - $ -

Shipping / Delivery $ -

Installation $ -

Total $ -

BID OPENING AND INSTRUCTIONS:

Bids must be submitted via email to UHCLProcurement@uhcl.edu .

In your response submit the following:

• Completed and signed bid form.

FAXED AND LATE BIDS WILL NOT BE ACCEPTED UNDER ANY CIRCUMSTANCES. If DELIVERING IN PERSON USE UPS, FEDEX, OR ANY OTHER SERVICE. DO NOT USE U.S. POSTAL SERVICE WHEN SUBMITTING YOUR BID. SENDING VIA EMAIL IS ALSO ACCEPTABLE.

CONDITIONS TO BID

The agreement will be awarded to the responsive and responsible Bidder or Bidders whose ITB will be most advantageous to the University based on quality, service, price, and other factors considered as mentioned in the ITB specifications. The University reserves the right to waive any technical or formal error or omissions and reject any or all ITBS, or to award an agreement for the items thereon, either in part or in whole, if it is deemed to be in the best interest of the University to do so.

Criteria that may be reviewed by the University’s committee in the award of this ITB includes, but is not limited to, the following:

Superior quality and adherence to specifications Excellent service – delivery and/or completion time Prices offered in bid Guarantees and warranties Company’s reputation and financial status Past experience and cost with same or similar items or service Anticipated future cost and experience Vendor must be CLC licensed for the university.

Invitation to Bid: ITB759-27-001

Bid Opening: August 20, 2026 3:30 PM CT Contact: Debbie Carpenter; 281-283-2150; UHCLProcurement@uhcl.edu

A. When a date is set for the delivery of services, said service must be delivered, and/or work must be performed, on or before said date.

B. The University shall not be responsible for any goods delivered or services performed without an agreement signed by an authorized representative of the University.

C. Awarded Respondent shall be paid only in accordance with an invoice submitted within thirty (30) working days from the date of receipt of the invoice. Payment shall be made only after services have been rendered or delivery of materials or products, and acceptance has been made by University personnel. Invoices shall be sent to: University of Houston-Clear Lake, 2700 Bay Area Blvd., Houston, TX 77058 Or electronically to AccountsPayable@uhcl.edu .

D. The University reserves the right to waive formalities and reject any and all proposals. Firms with no prior experience and submittals that do not meet the minimum requirements will not be considered. The University reserves the right to interview and request additional information from proposers.

E. Respondent must submit pricing for services.

F. Respondents to provide a list of three references that they have successfully provided products for projects of this type and magnitude. The list must include the client’s name, address, telephone number, a contact person, and a brief description of the particular type of project completed.

G. All work and deliveries shall be made in accordance with good commercial practice and shall be adhered to by the successful Respondent; except in such cases where the service will be delayed causes beyond the control of the successful Respondent. In these cases, the successful Respondent shall notify the University of any setbacks in advance of the service dates so that a revised schedule can be negotiated.

H. The successful Respondent shall not invoice the University until specified services and orders are delivered and accepted by the Universities’ authorized representative. It is understood and agreed that the University may, at its discretion, verbally cancel delayed services and seek services from another vendor and has the option to cancel orders and/or agreement for non-performance of services or non-delivery of goods.

I. Respondent must have adequate number of staff, adequate resources and equipment needed to complete the orders within the specified time frame given by the University.

J. The University specifically requests that Respondents restrict all contact and questions regarding this ITB to the above-named individual. Any questions or concerns regarding this ITB shall be directed via e-mail to contact listed in the header.

QUESTIONNAIRE

In order to receive bid award consideration, the respondent must be able to demonstrate that they are currently providing or have had at least one contract, as a prime supplier, that is similar in size and scope to this solicitation. The reference(s) should be included in the space provided below. Please attach another piece of paper if necessary.

1. Name:_________________________________________________________________________ Address________________________________________________________________________ City & State_____________________________________________________________________ Name & Phone Number of Contact: ______________________ Years of Services: ____________

2. Name:_________________________________________________________________________

Address________________________________________________________________________ City & State_____________________________________________________________________ Name & Phone Number of Contact: ______________________ Years of Services: ____________

3. Name:_________________________________________________________________________

Address________________________________________________________________________ City & State_____________________________________________________________________ Name & Phone Number of Contact: ______________________ Years of Services: ____________ mailto:AccountsPayable@uhcl.edu

Invitation to Bid: ITB759-27-001

Bid Opening: August 20, 2026 3:30 PM CT Contact: Debbie Carpenter; 281-283-2150; UHCLProcurement@uhcl.edu

AWARD

The University of Houston-Clear Lake intends to award in such a way as to gain the greatest benefit to the result of this project and therefore the University – single or multiple awards to one or more vendors. To accomplish this, the University reserves the right to seek clarification with any or all vendors as we see fit to determine the most advantageous proposition to the University. The University of Houston-Clear Lake will be the sole judge of what constitutes the most advantageous proposition to the University.

Bids will be evaluated and awarded to a bidder who submitted a responsible and responsive bid. A responsive bid is one that meets all the terms, conditions and specifications of the bid. A responsible bid is one where the bidder has the overall capability to satisfactorily perform the contract. Discovered references not included in the bid package may be used at the discretion of the University.

Standard purchasing agreement: The University requests that the successful proposer enter into the University’s Standard Purchasing Agreement, which can be found at: UHCL.edu Standard Purchasing Agreement. See attached for sample agreement. By submitting a response to this ITB, each respondent affirmatively accepts and consents to the contract in its entirety except to the extent specifically set forth in its response.

https://uhsystem.edu/offices/legal-affairs/contract-administration/pdf-documents/standard-purchasing-agreement_revised-02.20.2024.pdf

VENDOR CERTIFICATION/ACCEPTANCE