ESBD_515570_1778775278056_SOL_EXH_F.7_Statement of Work (SOW).pdf

DEPARTMENT OF PUBLIC SAFETY

REGION 1 FIRE ALARM SYSTEMS INSPECTION

STATEMENT OF WORK

1. Purpose:

The Department of Public Safety (DPS) is soliciting bids for the annual preventative maintenance, inspection, testing, and certification of the fire alarm systems at the locations listed below.

The Contractor will satisfy the requirements of the most current edition of NFPA 72 and conform to the equipment manufacturers’ recommendations while verifying and validating the proper operation of the fire alarm systems.

Repair or replacement of any defective items discovered under this statement of work is not covered under this contract. Upon completion of testing, a report of findings must be presented to the DPS along with a separate quote/proposal for the repair or replacement of all deficiencies discovered.

2. DPS reserves the right to add or remove locations as needed. All submitted bid prices will remain in effect for the fire alarm systems inspection per bid response during the term of this Contract.

3. Locations to Be Serviced:

** The quantities listed above are approximate**

LOCATION TYPE OF ALARM PHOTO

DETECTOR

HEAT MANUAL

PULL

SPEAKERS STROBES DUCT

DETECTORS

HORNS

HORNS/

STROBES

SQUARE FT FLOORS

Tyler DPS HQ 4700 University Blvd.

Tyler, TX 75707

FIRE PROTECTION 22 2 6 5 1 36,888 1

Tyler DPS-Crime Lab 4700 University Blvd.

Tyler, TX 75707

GAMETROL 71 8 4 27 20 2 21,025 2

Longview DPS 416 Lake Lamond Rd.

Longview, TX 75604

AMERICAN FIRE

PROTECTION

13 3 5 4 9,235 1

Marshall DPS 5215 W. Loop 390 North Marshall, TX 75670

EDWARDS 1 1 2 4,440 1

Mount Pleasant DPS 1906 N. Jefferson Mount Pleasant, TX 75455

AMERICAN FIRE

PROTECTION

8 5 5 10,727 1

Palestine DPS 1900 West Spring Palestine, TX 75803

AMERICAN FIRE

PROTECTION

9 4 4 6,078 1

Athens DPS 511 US Hwy. 175 West Athens, TX 75751

INTELLI KNIGHT 4 3 2 6,177 1

Garland DPS HQ

350 W. IH 30

Garland, TX 75043

SIMPLEX 4100 54 0 5 25 26 0 60 51,165 1

Garland DPS-Crime Lab

402 W IH 30

Garland, TX 75043

EST-3 73 9 8 29 22 4 60,000 4

Decatur DPS 2000 S. Trinity Decatur, TX 76234

FCI - 10C

8 3 18

6 6,618

4. Schedule:

4.1 DPS Contract Monitor or designated representative will schedule the annual inspections of the

DPS buildings in coordination with the Contractor.

5. Requirements:

5.1 Upon arrival at the location, the Contractor will check in with the designated DPS contact person before beginning work.

5.2 Contractor must provide the necessary equipment, lifts, ladders, or scaffolding necessary to access all devices for testing, maintenance, repair, or replacement.

5.3 Contractor must provide their employees with the required safety equipment and PPE, such as hearing protection, eye protection, and fall protection as needed.

5.4 DPS will supply personnel to provide minor assistance such as escorting the Contractor, providing access to secured areas, and locating devices. However, it is the Contractor’s responsibility to provide the necessary personnel for substantially completing the work under this contract.

5.5 Before testing, the Contractor must coordinate the notification of all persons, facilities, and monitoring services that may receive an alarm, supervisory or trouble signals.

5.6 Inspection tag must be placed on the system equipment after the inspection.

5.7 Contractor must notify the DPS contact person before leaving the premises.

All work must be satisfactorily performed in compliance with the contract requirements, and the standards of performance will be mutually agreed upon between the Contractor and the Contract Monitor. Failure to perform said duties or comply with any other required provision of this contract could be grounds for termination of the contract.

Disruptive activities or conduct contrary to the wishes of the Department of Public Safety in the performance of the terms of this contract, after attempts are made to resolve, could be grounds for immediate termination of this Contract.

6. Inspection:

6.1 A visual inspection of every device in the fire alarm system must be performed to ensure that no facility changes have occurred which could affect equipment or system performance based on the original design.

7. Functional Testing:

7.1 Every device such as alarm panels, remote monitoring panels, fire zones, flashing strobes, audible annunciators, heat sensors, smoke detectors, and pull stations, and the control function of the fire alarm system will be physically activated to ensure its functionality is as designed and installed. Testing takes into consideration the Authority Having Jurisdiction (AHJ) requirements, local ambient conditions, and the manufacturer’s recommendations. The Contractor will follow NFPA 72 recommended test methods as a minimum guideline for system testing.

7.2 System configuration must be verified during inspections and compared to existing records.

7.3 Testing, maintenance, and repair can be performed during regular business hours, Monday through Friday, 8:00 am to 5:00 pm, when it does not interfere with building operations. However, testing of all audible devices must be conducted outside of regular business hours, Monday through Friday before 8:00 am and after 5:00 pm. Testing must be scheduled in advance and approved by the DPS Contract Monitor before the start of work.

8. Preventative Maintenance:

8.1 All system components must be cleaned, recalibrated, and retested to ensure continued performance and reduce the risk of a component or system failure.

9. Smoke Detector Sensitivity Testing:

9.1 Smoke detector sensitivity testing must be performed per NFPA 72 using the manufacturer’s recommended test methods and a UL-approved testing device. The Contractor must provide the necessary documentation to satisfy the AHJ.

10. Reporting:

10.1 Upon completion of the testing and inspection, the Contractor must report any observed equipment deficiencies to the DPS contact person the same day. The Contractor must also provide a written detailed record to the Contract Monitor for review within one week of the testing date. The record must contain complete testing documentation and a report of any deficiencies.

The Contractor must provide an analysis of the smoke detector testing in the record and recommendations for detectors requiring replacement.

10.2 The record must include any problems noted with the system, including inoperable or unsupervised devices, equipment, or devices that cannot be calibrated, tested, or serviced per the manufacturer’s recommendations.

10.3 The results of inspections and tests must be reported per applicable local and State regulations or as required by the Authority Having Jurisdiction.

10.4 Along with the report, the Contractor must provide pricing necessary to repair the deficient or inoperable devices, such as those found during system testing, inspection, or preventative maintenance, or that have failed during operation.

11. Invoicing:

11.1 Billing will occur as services are provided. A copy of the signed work order must accompany each invoice from the Contractor. Each work order and invoice must reference the location, Purchase Order number, and itemized list of services performed.

END OF SECTION