ESBD_504450_1775594824522_802-26-76418_RFQ Internal Audit Services.pdf

Texas Parks and Wildlife Department Purchasing and Contracting C-1

4200 Smith School Road Austin, Texas 78744

REQUEST FOR QUALIFICATIONS

RFQ No. 802-26-76418

CONTRACT FOR INTERNAL AUDIT SERVICES

NIGP Class/Items: 946-20

RFQ Issue Date: April 8, 2026 Questions Due: April 16, 2026; 2:00PM CT

RFQ Response Due Date: April 23, 2026; 2:00PM CT

Purchaser: Allye Potter, CPPB, CTCD 512-718-3703 Purchasing.BidBox@tpwd.texas.gov

ATTENTION: It is the responsibility of interested parties to periodically check the Electronic State Business Daily (ESBD) website for updates to this solicitation prior to submitting a response. The Respondent’s failure to periodically check the ESBD will in no way release the selected respondent from “addenda or additional information” resulting in additional cost to meet the requirements of the RFQ.

mailto:Purchasing.BidBox@tpwd.texas.gov

RFQ No. 802-26-76418 Page 2 of 21

Table of Contents

Section I – General Information and Requirements

1. Introduction

2. Background

3. Solicitation Method and Intent

4. Term

5. Scope of Work and Specifications

6. Selected Firm Requirements

7. TPWD Responsibilities

8. Compensation

9. Contract Administration

10. Adding New Services to Contract After Award

11. Invoicing and Payment

12. Requirements For Qualifications

13. Submission of Qualifications

14. Evaluation of Qualifications

15. Format For Responses

16. Terms, Conditions, and Expectations

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SECTION I – GENERAL INFORMATION AND REQUIREMENTS

1. INTRODUCTION

The Texas Parks and Wildlife Department (“TPWD” or “Owner”) is soliciting statements of qualifications (“Qualifications”) from firms to provide Audit Services for the TPWD Executive Office. Specifically, the awarded firm shall perform an audit of the Agency’s Job Order Contracting (JOC) and Minor Repair Programs in accordance with all requirements stated herein.

Eligible Respondents must be Certified Public Accounting (CPA) firms or Professional Services firms who perform assurance engagements in compliance with the Global Internal Audit Standards and the Generally Accepted Governmental Auditing Standards (GAGAS).

2. BACKGROUND

The TPWD Chief Auditor’s Office performed an annual risk assessment which identified the Job Order Contracting (JOC) and Minor Repair Programs within the Infrastructure Division. This audit was approved by the Texas Parks and Wildlife Commission for inclusion in the FY26 Audit Plan.

The JOC program is relatively new and has not been formally audited for its compliance with authoritative guidance, or its efficiency and effectiveness within TPWD. The Minor Repair Program (MRP) shall be included in this audit to assess whether the JOC program enhances the efficiency and/or effectiveness of the MRP.

Per Texas Government Code, Chapter 2269, JOC is a procurement method used for maintenance, repair, alteration, renovation, remediation, or minor construction of a facility when the work is of a recurring nature, but the delivery times, type, and quantities of work required are indefinite. Essentially, it's an Indefinite Delivery/Indefinite Quantity (IDIQ) contract. These contracts allow for quicker turnaround times in completing projects while reducing administrative costs and minimizing procurement time.

The Infrastructure Division has implemented a JOC program to support its partner divisions. The Contracting Branch has awarded JOC agreements for general construction services. The purpose of these agreements is to issue job orders to awarded Contractors for projects that meet the definition established by statute. The JOC procurement method is frequently used for agency minor repairs.

3. SOLICITATION METHOD AND INTENT

3.1 The Request for Qualifications (“RFQ”) solicitation method allows qualified Respondents to submit a written response addressing qualifications, experience, availability, approach and other factors that will be employed to ensure successful accomplishment of the requirements set forth herein. TPWD will review, compare and evaluate qualifications based on the criteria and weights identified in this RFQ.

This procurement complies with Texas law, including Texas Government Code Section 321.020:

Coordination of Certain Audits; and Texas Government Code Chapter 2254: Professional and Consulting Services.

3.2 It is TPWD’s intent to identify qualified Respondents and award a single contract to provide internal audit services to the Respondent whose qualifications are considered to be ‘most qualified’ for these services. By submitting a response to the RFQ, the Respondent certifies understanding of this RFQ and has full knowledge of the scope, nature, quality, and quantity of the work to be performed, the detailed requirements of the services to be provided, and the conditions under which the services are to be performed. Any award is contingent upon approval by TPWD and the State Auditor’s Office (SAO).

3.3 Reservation of Rights: TPWD may evaluate the qualifications based on the anticipated completion and sequencing of all or any portion of the Project. TPWD reserves the right to reject any and all qualifications and not make a recommendation for award. TPWD makes no representations, written or

RFQ No. 802-26-76418 Page 4 of 21 oral, that it will enter into any form of agreement with any Respondent to this RFQ for any project and no such representation is intended or should be construed by the issuance of this RFQ.

3.4 Type of Contract: Any contract resulting from this solicitation will be in the form of a Contract for Professional Services between TPWD and selected firm. All terms and conditions and other requirements contained in the final contract shall govern any agreement issued as a result of this RFQ.

A sample of the current Contract for Professional Services template is attached to this RFQ.

4. CONTRACT TERM

4.1. Initial Contract Term: The contract shall commence on the date of contract execution by all parties and continue through September 30, 2026, unless sooner terminated under the terms of the contract.

4.1.1. Services undertaken pursuant to this RFQ will be required to commence within thirty (30) calendar days of delivery of a Notice to Proceed.

4.2. Renewal Option: TPWD in its sole discretion and subject to SAO approval, may renew the contract for up to one (1) additional one (1) year period, provided both parties agree in writing prior to contract expiration date. Any extensions shall be in accordance with the original terms and conditions plus any approved changes.

4.2.1. TPWD will notify the selected firm of its decision to renew the contract.

4.2.2. To remain valid, all qualifications must be updated by the selected firm to reflect any significant changes in the firm’s ownership, structure or method of operation, or when requested by TPWD.

4.3. Contract Extensions: In the event that the contract(s), if any, resulting from the award of this RFQ shall terminate or be likely to terminate prior to the making of an award for a new contract for the identified services, TPWD in consultation with SAO may, with the written consent of the awarded Vendor, extend the contract for a period of time as may be necessary to ensure continuity of service, for purposes of transition, or as otherwise determined by TPWD to serve in the best interest of the State (not to exceed twelve month extension period). Any extensions shall be at the discretion of SAO and under the same terms and conditions, plus any approved changes.

4.4. Termination: The contract shall terminate upon full performance of all requirements contained in the contract, unless otherwise extended or renewed, as provided in accordance with the contract terms and conditions.

4.5. Amendments: The contract may be amended in writing by mutual consent of the parties.

4.6. Quantities: Unless this RFQ states otherwise, the resulting contract award does not guarantee volume or a commitment of funds.

5. SCOPE OF WORK AND SPECIFICATIONS

The selected Respondent shall collaborate closely with designated TPWD staff to provide Internal Audit Services, including but not limited to the following:

5.1. Objectives of the Internal Audit of the JOC and Minor Repairs Programs:

5.1.1. Ensure the Job Order Contracting program was designed and implemented in compliance with Texas Government Code, Chapters 2253, 2258, 2269; and all State of Texas purchasing and contracting laws and regulations;

5.1.2. Ensure the JOC program has written Standard Operating Procedures (SOPs) in compliance with 5.1.1. above and is operating in compliance with its SOPs, and;

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5.1.3. Evaluate the effectiveness and efficiency of the JOC program in completing minor repair jobs on time and on budget. This shall include analysis comparing the cost and timing of minor repair projects prior to and after commencement of the JOC program.

5.2. Deliverables and Milestones:

“Completion” is denoted by acceptance and sign-off by the TPWD Chief Auditor (CA).

The TPWD Chief Auditor shall serve as a liaison to the awarded firm on all audit findings and shall be provided the supporting evidence for review upon request.

5.2.1. Completed Planning Phase

(a) All work papers shall be maintained in TPWD’s Teammate+ electronic workpapers (including workpaper review by awarded firm’s Senior Auditor).

(b) Shall provide completed project risk assessment and finalized fieldwork program (due six (6) weeks after receipt of executed contract).

5.2.2. Completed Fieldwork Phase

(a) All work papers shall be maintained in TPWD’s Teammate+ electronic workpapers (including workpaper review by awarded firm’s Senior Auditor).

(b) All audit findings must use the issue rating methodology approved by TPWD’s governing board.

(c) Exit Conference shall be held within six (6) weeks after approved fieldwork program, as denoted by acceptance by the CA. The date, time, and location details shall be finalized upon award by the Project Manager.

5.2.3. Completed Reporting Phase

(a) All draft and final reports shall be due four (4) weeks after the Exit Conference, as denoted by acceptance by the CA.

(b) The audit rating must use the audit rating methodology approved by TPWD’s governing board.

(c) Documented management responses to findings and agreed upon Corrective Action Plans for applicable audit findings shall be due four (4) weeks after the Exit Conference, as denoted by acceptance by the CA.

5.2.4. TPWD requires the following deliverables to be met prior to acceptance by the CA:

(a) All completed and reviewed workpapers, maintained in TPWD’s Teammate+ electronic workpaper system.

(b) The project risk assessment and fieldwork program.

(c) All draft reports and the Final Report with management responses to findings and agreed upon Corrective Action Plans.

1. Final Reports shall include the following: Background, Purpose, Conclusion, Reportable Issues, Management’s Responses and Action Plans, Objectives/Scope/Methodology and Distribution.

(d) All correspondence between the chosen vendor and auditee (Infrastructure Division)

All materials and data, both digital and hard copy, related to the performance of the services, objectives, and deliverables specified herein; shall be retained as the property of TPWD post contract. All digital materials shall be provided to TPWD in .csv format upon request by TPWD.

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6. SELECTED FIRM REQUIREMENTS

6.1. Respondent agrees to conduct all its services under the awarded contract by and through appropriate communications with TPWD. No work or other services shall be undertaken by Respondent except with the prior written authorization by TPWD. Respondent understands and agrees that work or other services performed without prior written authorization of the TPWD is work outside the scope of this contract and shall be performed exclusively at Respondent’s risk.

6.2. Respondent shall provide service in accordance with requirements specified herein and the resulting contract(s) and adhere to the Contract documents including TPWD Terms and Conditions.

6.3. Respondent shall comply with all laws, ordinances, statutes and regulations pertaining to the services requested herein, and shall obtain such permits, licenses or other authorizations as may be required.

6.4. Respondent is responsible for all costs incurred in the performance of the contract.

6.5. State Sales Tax: TPWD qualifies for exemption from State and Local Sales and Use Taxes pursuant to the provisions of the Texas Tax Code (Title 2, Chapter 151, Section 151.309)

7. TPWD RESPONSIBILITIES

7.1. TPWD will designate a Contract Manager upon contract award.

7.2. TPWD will furnish no material, labor, equipment, or facilities unless otherwise provided for in this contract.

7.3. The TPWD Project Manager will coordinate initial communication between Respondent and TPWD’s

Infrastructure Division. Respondent will work directly with the auditee (TPWD’s Infrastructure and Legal Divisions) to complete the audit. The Respondent will keep the Chief Auditor and auditee updated as to findings and progress throughout the engagement, the frequency of communication of the Respondent to the auditee and the Project Manager will be decided upon award.

8. COMPENSATION

8.1. The required Services as provided through the information in this solicitation, will be compensated through a single lump-sum payment upon successful completion of the project. Proposed fees must be fair and reasonable for the Services provided.

8.2. The awarded firm may not bill for administrative staff, law clerks, or interns. Compensation for all Services provided and expenses incurred through a Contract resulting from this Solicitation must be invoiced and paid according to the agreed upon Contract Fee Schedule.

8.2.1. TPWD will request a Contract Fee Schedule from the successful Respondent. The Respondent will have three (3) business days from notification to submit a fee schedule that is fair and reasonable for the Services being provided. If Respondent fails to comply within the given time-period, TPWD reserves the right to move to the next highest scoring Respondent.

9. CONTRACT ADMINISTRATION

TPWD will maintain on-going review and status of Respondent’s progress toward completion of services and will certify whether Respondent’s billings are reasonably comparable with the work completed. Payment(s) will not be made until all work has been reviewed and accepted by TPWD.

Administration of the contract is a joint responsibility of TPWD Internal Audit Division and the TPWD FR-Purchasing & Contracting Branch. TPWD Internal Audit Division staff will be responsible for administering the contractual business relationship with the Respondent. The Project Manager does not have any express or implied authority to vary the terms of the contract, amend the contract in any way or waive strict performance of the terms or conditions of the contract. This individual’s contract management and contract administration responsibilities include, but are not limited to:

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9.1. Monitoring the Respondent’s progress and performance and ensuring services conform to established specification requirements.

9.2. Managing the financial aspects of the contract including review and certification of payments.

9.3. Meeting with the Respondent to schedule service, and as needed to review progress, discuss problems, and consider necessary action.

9.4. Identifying a breach of contract by assessing the difference between contract performance and non-performance.

9.5. Other areas as identified by the State of Texas Procurement and Contract Management Guide, latest edition.

10. ADDING NEW SERVICES TO CONTRACT AFTER AWARD

Following the contract award, additional services of the same general category that could have been encompassed in the award of this contract, and that are not already on the contract, may be added. A formal written request will be sent to successful Respondent to quote on the proposed additional services. Respondent shall submit proposals to TPWD as instructed. All prices are subject to negotiation with the Best and Final Offer (“BAFO”). TPWD may accept or reject any or all proposals and may issue a separate solicitation for the services after rejecting some or all of the responses. The services covered under this provision shall conform to the specifications as outlined in the request.

11. INVOICING AND PAYMENT

The following procedures apply to invoicing and payment in addition to those listed in Section 16 Terms, Conditions and Expectations:

11.1. Respondent must submit invoice(s) to the CA within one (1) calendar month from the completion of the project and within the relevant billing period established in the contract.

11.1.1. Untimely invoice submissions will delay processing and may constitute breach of contract and applicable state law which may result in invoice being denied for payment.

11.2. Invoices must show:

11.2.1. Name of Respondent exactly as shown on the contract, Texas Payee Identification Number

(PIN), and correct "Remit to" address

11.2.2. Name of receiving entity

11.2.3. Contract/Purchase Order number

11.2.4. Total price

11.2.5. Attach supporting documentation, if required

11.3. Payment:

11.3.1. Respondent will be paid for the services performed as invoiced. If another payment mechanism is agreed to by the parties, then Respondent will be paid in accordance with the agreement approved by the parties.

11.3.2. Under no circumstances shall TPWD be obligated to make any payment (whether a progress payment or final payment) to Respondent if any of the following conditions exist:

(a) Respondent is in breach of this contract;

(b) Any portion of a payment is for services that were not performed in accordance with this contract provided, however, payment shall be made for those services which were performed in accordance with this contract;

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(c) If TPWD, in good faith, determines that the balance of the unpaid fees are not sufficient to complete the services in accordance with this contract; or if Respondent has failed to achieve the level of performance necessary to maintain the project schedule. No deductions shall be made from Respondent’s compensation on account of liquidated damages or other sums withheld from payments to other respondents or on account of the cost of changes in the Work other than those for which Respondent may be liable.

11.3.3. Payment normally will be made to the Respondent within 30 days after receipt of a properly prepared invoice or the receipt of and the acceptance of services ordered, whichever is later.

State agencies are required by state law to pay properly submitted invoices within 30 days.

11.3.4. Payments for services purchased with state appropriated funds will be made through state warrants issued by the Comptroller of Public Accounts. Payments by qualified ordering entities will be made through the entity’s local payment system.

12. REQUIREMENTS FOR QUALIFICATIONS

12.1. Qualifications and Experience

12.1.1. Minimum Qualifications and Experience for Internal Audit Firms: Respondent (and awarded Respondent) shall meet the following minimum qualifications:

(a) Must be a Certified Public Accounting (CPA) firm or Professional Services firm.

(b) Must have experience working with governmental entities and must demonstrate a specialization in providing internal audit services.

(c) Must have expertise in Texas state procurement and contract management and delivery procedures for construction projects.

(d) Must have experience in construction cost estimation and co-efficient pricing.

(e) Must not have one or more federal, state, or local government contracts that have been terminated for cause or default.

(f) Firms must be able to complete and certify a Disclosure Statement regarding Conflicts of Interest. This obligation continues throughout the life of the contract.

(g) All staff auditors must have at least one (1) year of internal or external audit experience.

(h) Senior staff auditors must have at least three (3) years of internal or external audit experience and experience.

(i) Senior auditors must have experience reviewing workpapers (wps) and leading staff auditors.

12.1.2. Workpaper reviewer must be a Senior Auditor who holds a CPA license or Certified Internal Auditor (CIA) designation.

12.2. Authorization and Consent for Disclosure of Criminal History Information:

12.2.1. To enhance the safety and security of TPWD employees and visitors, TPWD is required to check the criminal history for anyone providing services to TPWD. Contractor will have each personnel member (including sub-contractors, if any) who will be involved in the Contract complete an Authorization and Consent for Disclosure of Criminal History Information form.

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12.2.2. TPWD reserves the right to waive any findings that do not impact on the successful completion of the project and/or safety of TPWD staff or that of the public. It is TPWD’s sole discretion to determine potential impact or risk.

12.3. Respondent Information: Respondents must provide satisfactory evidence of their ability to manage and coordinate the types of activities described in this RFQ and to produce the specified products or services on time. In accordance with this requirement, Respondent shall provide the information requested from this Section. In addition to the information below, the Execution of Response shall be submitted with the Response. Incomplete Responses may be considered non-responsive and subject to rejection.

12.3.1. Company Narrative: Provide a detailed narrative explaining why Respondent is qualified to provide the services enumerated in Section 5 above, focusing on its company’s key strengths.

12.3.2. Company Profile: Provide a company profile to include:

(a) Legal name of the company as registered with the Texas Secretary of State

(b) The company ownership structure (e.g., corporation, partnership, LLC, sole proprietorship, etc.), including any wholly-owned subsidiaries, affiliated companies, or joint ventures. (Please provide this information in a narrative and as a graphical representation). If Respondent is an Affiliate of, or has a joint venture or strategic alliance with, another company, please identify the percentage of ownership and the percentage of the parent’s ownership. Finally, please provide your proposed operating structure for the services requested under this Solicitation and which entities (i.e.

parent company, Affiliate, Joint Venture, subcontractor) will be performing them;

(c) The year the company was founded and/or legally organized. If organized as a business entity other than a sole proprietorship (e.g., corporation, LLC, LLP, etc.), please indicate the type of entity, the state under whose laws the company is organized and the date of organization;

(d) The location and mailing address of your company headquarters and any field office(s) that may provide services for any resulting contract under this Solicitation,;

(e) The number of employees in your company, both locally and nationally, and the location(s) from which employees may be assigned;

(f) The name, title, mailing address, e-mail address, and telephone number of

Respondent’s point of contact for any resulting contract under this Solicitation; and

(g) Indicate whether your company has ever been engaged under a contract by any Texas state agency or any Federal agency. If “Yes,” specify when, for what duties, and for which agency. NOTE: A Respondent that is not organized under the laws of the state of Texas must register with the Texas Secretary of State before it may transact business in Texas. Respondent must provide proof of registration before the TPWD may award a contract under this Solicitation.

12.3.3. Licensure: Respondents must provide official documentation verifying certification as a Certified Public Accountant (CPA) or Certified Internal Auditor (CIA), as applicable.

12.4. Key Staffing Profile (Thirty-Five (35) Points): Respondent must provide a key staffing profile and résumés indicating the experience, particular subject areas of expertise, relevant certifications and licenses for staff that will be responsible for the performance of the services requested under this Solicitation, including their experience with similar programs within the last five (5) years and their number of years with the firm.

12.5. Statement of Qualifications (Twenty-Five (25) Points): Respondents must meet the minimum qualifications listed above in Section 12.1. Furthermore, responses that appear unrealistic in terms of

RFQ No. 802-26-76418 Page 10 of 21 technical commitment, that show a lack of technical competence, or that indicate a failure to comprehend the risk and complexity of a potential contract may be rejected.

Respondent shall submit a summary that provides specific support for meeting the minimum qualifications outlined in Section 12.1. This support can specifically state how the Respondent meets each minimum qualification or can direct the evaluators to the appropriate section of the response that provides support for the Respondent satisfying each minimum qualification.

12.6. Performance on Past Projects and References (Twenty-Five (25) Points):

12.6.1. Past Project Information: Provide a list of at least five (5) projects executed within the last five (5) years, and include the following information:

12.6.1.1. Project Name, Location, Client Name

12.6.1.2. Provide a statement outlining the services provided.

12.6.1.3. Summary of Case Results

12.6.2. References: Respondent shall provide a minimum of three (3) non-TPWD references for projects of similar type and size performed within the last five (5) years. TPWD reserves the right to check references prior to award. Any negative responses received may be grounds for disqualification of the proposal. Respondent must verify current contacts. Information provided shall include:

12.6.2.1. Client name;

12.6.2.2. Project description;

12.6.2.3. Key staff assigned to the referenced project that will be designated for work under this Solicitation; and

12.6.2.4. Client project manager name, title, telephone number, and e-mail address.

Respondents who do not provide accurate contact information waive the right to have those references considered in the evaluation of their Solicitation Responses. TPWD reserves the right to contact submitted references at any time during the RFQ process.

12.7. Respondent’s Experience with the Type of Internal Audit Services Involved (Thirty-Five (35) Points): Respondent must include in its Solicitation Response a list of areas of expertise and experience performing services. Response shall provide evidence that the Respondent has performed assurance engagements, such as compliance and performance audits in the past.

12.8. Technical Proposal (Thirty (30) Points): See Attachment B – Technical Proposal. Respondent must include in its Solicitation Response a comprehensive response to each section identified on Attachment B.

12.9. Conflicts: Respondent must disclose any potential conflict of interest it may have in providing the services described in this Solicitation, including all existing or prior arrangements. Please include any activities of affiliated or parent organizations and individuals who may be assigned to manage this account. If Respondent has no conflicts, as described above, so indicate in the appropriate section of the Solicitation Response.

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13. SUBMISSION OF QUALIFICATIONS

13.1. Solicitation Responses must be received NO LATER THAN 2:00PM, CT, APRIL 23, 2026.

Responses and Envelopes shall be clearly labeled and shall reference the following:

REQUEST FOR QUALIFICATIONS

CONTRACT FOR INTERNAL AUDIT SERVICES

Responses shall be addressed to:

Allye Potter, Purchaser Texas Parks and Wildlife Department

4200 Smith School Road Austin, Texas 78744

13.2. Hard Copy Submittals: Respondents shall submit one (1) original Qualifications signed in ink (marked

Original). A signature is to be included on the cover letter submitted. Hard copy submissions should be on 8 ½ x 11 inch paper and tab-indexed corresponding to the sections/exhibits listed below. (Plastic spine-bound or wire-bound submittals are highly discouraged.)

13.3. Electronic Submittals: In lieu of hardcopy submittals, Respondent may submit one (1) electronic Qualifications that includes all required attachments. E-MAIL submittals are preferred for this solicitation. Responses may be emailed to Purchasing.BidBox@tpwd.texas.gov. Links to files are highly discouraged.

13.4. Respondents are advised that Texas Parks and Wildlife Department’s Headquarters Complex does not open until 8:00 A.M. Respondents should plan the delivery of their response accordingly. Responses shall be well organized to clearly demonstrate that they meet or exceed the minimum requirements contained in this RFQ and shall specifically address the evaluation criteria set forth herein. They shall be tabbed and ordered to address the matters set forth in Section 12, in the order appearing in that section.

13.5. Responses received after the specified due date and time will be returned to the Respondent un-reviewed. Note to Respondent: It is the security policy of TPWD Central Mail Receiving to open all packages delivered to the Agency unless they are clearly marked as a response to this RFQ.

13.6. All responses shall become the property of the State of Texas after the deadline/opening date. Properly submitted Statements of Qualifications will not be returned to respondents.

13.7. If submitting a hard-copy response, Qualification materials must be enclosed in a sealed envelope (box or container) addressed to the Primary Point-of-Contact. The exterior of the package must clearly identify the response deadline, the name and return address of the Respondent, and be identified as a Response to the RFQ for Blanket Contract for Outside Legal Counsel Services.

13.8. Point-of-Contact: The TPWD designates the following person as its representative and Single Point-of-Contact for this RFQ. Respondents shall restrict all contact with the TPWD and direct all questions regarding this RFQ, including questions regarding terms and conditions and technical specifications, to the Point-of-Contact.

Allye Potter, Purchaser

4200 Smith School Road Austin, Texas 78744

PHONE:(512) 718-3703

E-MAIL: Purchasing.BidBox@tpwd.texas.gov

13.9. Clarifications and Interpretations: Any clarifications or interpretations of this RFQ that materially affect or change its requirements will be posted as an addendum by TPWD on the Electronic State mailto:Purchasing.BidBox@tpwd.texas.gov mailto:Purchasing.BidBox%20@tpwd.texas.gov

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Business Daily (ESBD). It is the responsibility of all Respondents to check the ESBD for updates to the procurement and addenda prior to submitting a Response. All addenda issued by TPWD before the Qualifications are due, are considered part of the RFQ, and Respondents shall, in its Execution of Response, acknowledge receipt of and incorporate each addendum in its response.

RESPONDENT’S FAILURE TO ACKNOWLEDGE RECEIPT OF ADDENDA MAY RESULT IN

REJECTION OF RESPONSE.

13.9.1. Addendum may be issued by the Point-Of-Contact for this RFQ or via the Electronic State

Business Daily (ESBD) web site of http://www.txsmartbuy.com/esbd.

13.9.2. Respondents shall consider only those clarifications and interpretations that TPWD issues by addendum. Interpretations or clarifications in any other form, including oral statements, will not be binding on the TPWD and should not be relied on in preparing responses to this RFQ.

13.9.3. All discrepancies, omissions or questions shall be communicated in writing. The TPWD requests that all questions be submitted by 2:00 P.M., April 16, 2026 to the attention of Allye Potter at the address stated in Section 13.8 or via e-mail at Purchasing.BidBox@tpwd.texas.gov.

13.10. Prohibited Communications: Upon issuance of this solicitation, TPWD, its representative(s), or partners will not answer questions or otherwise discuss the contents of this Solicitation with any potential Respondent or their representatives(s), except for the written inquiries described in Section

13.9. Attempts to ask questions by phone or in person will not be allowed or recognized as valid. Failure to observe this restriction may disqualify Respondent. Respondent shall rely only on written statements issued through or by TPWD’s FR-Purchasing and Contracting staff. This restriction does not preclude discussions between affected parties for the purposes of conducting business unrelated to this solicitation.

14. EVALUATION OF QUALIFICATIONS

14.1. Evaluation of Qualifications: The evaluation of the Qualifications shall be based on the requirements described in this RFQ. Qualifications shall not include any information regarding Respondent’s fees, pricing, or other compensation. Such information shall be solicited from the Successful Respondent(s) during the negotiation phase. All properly submitted Qualifications will be reviewed, evaluated, scored, and ranked by the TPWD.

14.1.1. A Selection Committee chosen by TPWD will evaluate and score each response based on the following criteria and point values (Reference Section 12, Requirements for Qualifications):

Evaluation Criteria Weight Criteria 1: Statement of Qualifications 25 Criteria 2: Performance on past projects and references. 25 Criteria 3: Respondent’s experience with providing internal audit services to governmental entities as outlined in this solicitation. 35

Criteria 4: Key Staffing Profile 35 Criteria 5: Technical Proposal 30

Subtotal 150 Oral Presentation / Interview 25

Grand Total 175

14.1.2. Respondents with the highest scores may be notified and scheduled to participate in an oral presentation (if deemed necessary by the TPWD) with the Selection Committee.

Additional information required to be provided during the presentation will be evaluated as part of the criteria listed.

http://www.txsmartbuy.com/esbd mailto:Purchasing.BidBox%20@tpwd.texas.gov

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14.1.3. Respondent with the highest total score will be notified to submit their Fee Schedule.

The TPWD and Successful Respondents shall enter into a Contract for Professional Services, reference Attachment C.

14.2. In evaluating responses, TPWD may consider information related to past contract performance of a

Respondent including, but not limited to, CPA’s Vendor Performance Tracking System (VPTS) available at http://www.txsmartbuy.com/vpts. Prior work performance with TPWD and other state agencies or governmental entities which are familiar with a Respondent’s performance, depending on problems encountered, may be grounds for disqualification. In addition, Respondents involved in litigation with TPWD or another state agency may be disqualified.

14.3. Best Value and Award Process: TPWD will consider best value for the state as directed by Texas

Government Code 2155.074 when awarding a Contract. Any award of a contract for outside legal counsel services will be made to the Respondent who is best qualified, and their Response meets the requirements of TPWD.

14.4. TPWD’s Reservation of Rights: The TPWD may evaluate the Qualifications based on the anticipated completion of all or any portion of a Project. The TPWD reserves the right to reject any and all Responses and re-solicit for new, or to reject any and all Responses and temporarily or permanently abandon the Program. TPWD makes no representations, written or oral, that it will enter into any form of agreement with any respondent to this RFQ for any project and no such representation is intended or should be construed by the issuance of this RFQ.

14.5. Acceptance of Evaluation Methodology: By submitting its Qualifications in response to this RFQ, Respondent accepts the evaluation process and acknowledges and accepts that determination of the “most qualified” firm(s) will require subjective judgments by the TPWD.

14.6. No Reimbursement for Costs: Respondent acknowledges and accepts that any costs incurred from the Respondent’s participation in this RFQ shall be the sole responsibility of the Respondent.

14.7. Eligible Respondents: Only individual firms or lawfully formed business organizations may submit responses to this RFQ. (This does not preclude a Respondent from using consultants.) The TPWD will contract only with the individual firm or formal organization that submitted the Statement of Qualifications.

15. FORMAT FOR RESPONSES

15.1. General Instructions:

15.1.1. Qualifications Statements shall be prepared SIMPLY AND ECONOMICALLY, providing a straightforward, CONCISE description of the Respondent's ability to meet the requirements of this RFQ. Emphasis shall be on the QUALITY, completeness, clarity of content, responsiveness to the requirements, and an understanding of TPWD's needs.

15.1.2. Respondents shall carefully read the information contained in this RFQ and submit a complete response to all requirements and questions as directed. Incomplete Qualification Statements may be considered non-responsive and subject to rejection.

15.1.3. Qualifications and any other information submitted by Respondents in response to this RFQ shall become the property of the TPWD.

15.1.4. Qualifications that are qualified with conditional clauses, alterations, items not called for in the RFQ documents, or irregularities of any kind are subject to rejection by the TPWD, at its option.

15.1.5. TPWD makes no representations of any kind that an award will be made as a result of this RFQ, or subsequent RFQ. TPWD reserves the right to accept or reject any or all Responses, http://www.txsmartbuy.com/vpts

RFQ No. 802-26-76418 Page 14 of 21 waive any formalities or minor technical inconsistencies, or delete any item/requirements from this RFQ when deemed to be in TPWD's best interest.

15.1.6. Failure to comply with all requirements contained in this Request for Qualifications may result in the rejection of the Qualifications.

15.2. Page, Size, Binding, Dividers, and Tabs (Hard copy):

15.2.1. Hard-copy responses shall be printed on letter-size (8-1/2” x 11”) paper and assembled in a simple, economical and environmentally friendly manner with no metal spiral bindings.

15.2.2. Additional attachments shall NOT be included with the Response.

15.2.3. Separate and identify each criteria response to Section 12 of this RFQ by use of a divider sheet with an integral tab for ready reference.

15.3. Table of Contents: Responses shall include a “Table of Contents” and give page numbers for each part of the Response.

16. TERMS, CONDITIONS, AND EXPECTATIONS

16.1. General Conditions:

16.1.1. Amendment

TPWD reserves the right to alter, amend, or modify any provision of this solicitation, or to withdraw this solicitation, at any time prior to the award, if it is in the best interest of TPWD.

16.1.2. Informalities

TPWD reserves the right to, in its sole discretion, waive informalities and irregularities in any solicitation response.

16.1.3. Rejection

TPWD reserves the right to reject any or all solicitation responses received prior to contract award.

16.1.4. Irregularities

Any irregularities or lack of clarity in this solicitation should be brought to the attention of the point-of-contact listing in Section 13.8 as soon as possible so that corrective addenda may be furnished to prospective Respondents.

16.1.5. Public Information Act

Information the Respondent provides to TPWD in response to this solicitation will be considered public and subject to disclosure under the Texas Public Information Act. However, certain information may be confidential and fall under an exception to disclosure under the Public Information Act such as proprietary information, trade secrets, and certain commercial and financial information where disclosure might cause "substantial competitive harm to your business". If the Respondent believes that his or her response to this solicitation contains confidential information in those categories, the Respondent must specifically document this at the top or bottom of each page that contains the information the Respondent considers confidential. The Respondent’s documentation must include a statement that confidential information is contained on that page, refer to its exact location on the page, and describe the specific nature of the exception to the Texas Public Information Act that the Respondent believes applies to this information, i.e. copyrighted, trade secret, proprietary, financial etc. A general disclaimer that the Respondent’s response contains confidential information will not be sufficient to meet this requirement. If such documentation is not provided, the Texas Parks and Wildlife Department will assume that all information provided in the response to this solicitation is releasable under the Act.

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TPWD will submit a request for an opinion from the Office of the Attorney General prior to disclosing any document designated as “Confidential”. The Respondent shall then have the opportunity to assert its basis for non-disclosure to the Office of the Attorney General; however, it is the sole responsibility of the Respondent to monitor such proceedings and make timely filings. TPWD strictly complies with all statutes, court decisions, and opinions of the Texas Attorney General with respect to disclosure of proposal information. TPWD or its employees shall not in any way be liable or responsible for the disclosure of any such records, or any part thereof, if disclosure is required under the Public Information Act or otherwise by law.

16.1.6. Contract Responsibility

Respondent shall be solely responsible for the performance of all contractual obligations that may result from an award based on this solicitation. Respondent shall not be relieved of its obligations for any nonperformance by its subcontractors.

16.1.7. Public Disclosure

Respondent will not advertise that it is doing business with TPWD or use a contract resulting from this solicitation as a marketing or sales tool without the prior written consent of TPWD.

16.1.8. Remedies

All remedies available to TPWD for breach or anticipatory breach of any contract that results from this solicitation are cumulative and may be exercised concurrently or separately, and the exercise of any one remedy shall not be deemed an election of such remedy to the exclusion of other remedies. TPWD may exercise any available or legal or equitable remedy.

16.1.9. Debriefing Requests

A written request for a debriefing shall be directed to TPWD’s “Single Point of Contact” identified in Section 13.8 of this RFQ; within thirty (30) calendar days following the date of award.

16.1.10. Protest

Any actual or prospective Respondent who is aggrieved in connection with this solicitation, evaluation, or award of any contract resulting from this solicitation may formally protest as provided in TPWD’s rules at TAC, Title 31, Part 2, Chapter 51, Subchapter L, Rule 51.350.

16.2. Insurance:

Contractor shall procure and maintain during the entire period of their performance under this contract the following minimum insurance.

Type of Insurance Each Occurrence/Aggregate Workers Compensation Statutory Employer's Liability Bodily Injury by Accident Bodily Injury by Disease Bodily Injury by Disease

$1,000,000 Ea. Accident $1,000,000 Ea. Employee $1,000,000 Policy Limit

Commercial General Liability General Aggregate Applies Per Project

$1,000,000 Bodily Injury & Property Damage - Each Occurrence

$2,000,000 Aggregate Limit $5,000 Medical Expense Each Person $1,000,000 Personal Injury & Advertising

Liability $1,000,000 Products / Completed Operations

Aggregate Limit

RFQ No. 802-26-76418 Page 16 of 21

Automobile Liability All Owned, Hired and Non-Owned Vehicles $1,000,000 Combined Single Limit

Note: Workers’ Compensation is required by an "employer" which is defined as "a person who employs one or more employees." If respondent has no employees, such insurance is not required. If Respondent claims they have no employees, TPWD will require a statement to that fact.

16.2.1. Policy must contain an additional insured endorsement: The State of Texas, acting through Texas Parks and Wildlife Department and its officers and employees, is listed as an additional insured and loss payee.

16.2.2. Waiver of Subrogation

16.2.3. Primary & Non-Contributory Clause

16.2.4. 30-day notice of cancellation

16.2.5. The certificate of insurance shall be sent to: Allye Potter/ Purchasing & Contracting, Texas Parks & Wildlife Department, 4200 Smith School Road, Austin, Texas 78744; or may be emailed to purchasing.bidbox@tpwd.texas.gov .

16.3. Contract Terms and Solicitation Acceptance:

Attachment C Sample Contract for Professional Services, is the standard contract used by TPWD for professional services; please review the terms and conditions therein. TPWD reserves the right to negotiate final contract terms with any selected Respondent. The terms and conditions in Attachment C are subject to change prior to the execution of any contract that may result from this solicitation.

Execution of Attachment A of this solicitation, Execution of Response, shall constitute an agreement to all terms and conditions specified in this solicitation, including, but not limited to, Attachment C, Sample Contract for Professional Services, and all terms and conditions therein.

16.4. Vendor Performance Reporting:

TPWD is required by rule to report vendor performance through the Vendor Performance Tracking System. Additional information on this system can be found on the Texas Comptroller of Public Accounts website through this link: https://comptroller.texas.gov/purchasing/programs/vendor-performance-tracking/.

mailto:purchasing.bidbox@tpwd.texas.gov https://comptroller.texas.gov/purchasing/programs/vendor-performance-tracking/ https://comptroller.texas.gov/purchasing/programs/vendor-performance-tracking/

RFQ No. 802-26-76418 Page 17 of 21

ATTACHMENT A - EXECUTION OF RESPONSE

NOTE: THIS ATTACHMENT MUST BE SIGNED AND RETURNED WITH THE SOLICITATION

RESPONSE. RESPONSES THAT DO NOT INCLUDE THIS ATTACHMENT WILL BE DISQUALIFIED.

THE RESPONSE SHALL BE VOID IF FALSE STATEMENTS ARE CONTAINED IN THIS ATTACHMENT.

By signature hereon, Respondent certifies that:

All statements and information prepared and submitted in the response to this RFQ are current, complete, and accurate.

Respondent has not given, offered to give, nor intends to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with the submitted response.

Respondent represents and warrants that, in accordance with Section 2155.005 of the Texas Government Code, neither the bidder, nor the firm, corporation, partnership, or institution represented by the bidder, or anyone acting for such firm, corporation, or institution has (1) violated any provision of the Texas Free Enterprise and Antitrust Act of 1983, Chapter 15 of the Texas Business and Commerce Code, or the Federal antitrust laws, or (2) communicated directly or indirectly the contents of this bid to any competitor or any other person engaged in the same line of business as the respondent.

When a Texas business address is shown here on that address, in fact, the legal business address of Respondent and Respondent qualifies as a Texas Resident under Texas Administrative Code, Title 34, Part 1, Chapter 20.

Respondent shall defend, indemnify and hold harmless the State of Texas and the Texas Parks and Wildlife Department (TPWD), and/or their officers, agents, employees, representatives, contractors, assignees, and/or designees from any and all liability, actions, claims, demands, or suits, and all related costs, attorney fees, and expenses arising out of, or resulting from any acts or omissions of Respondent or its agents, employees, subcontractors, order fulfillers, or suppliers of subcontractors in the execution or performance of the contract and any purchase orders issued under the contract. The defense shall be coordinated by Respondent with the Office of the Texas Attorney General when Texas state agencies are named defendants in any lawsuit and Respondent may not agree to any settlement without first obtaining the concurrence from the Office of the Texas Attorney General. Respondent and TPWD agree to furnish timely written notice to each other of any such claim.

Pursuant to Texas Government Code, Title 10, Subchapter A, §2155.004(a), Respondent certifies that neither Respondent nor any person or entity represented by Respondent has received compensation from TPWD to participate in the preparation of the specifications or solicitation on which this response or contract is based. Under §2155.004(b) of the Texas Government Code, Respondent certifies that the individual or business entity named in this response or contract is not ineligible to receive the specified contract and acknowledges that the contract may be terminated and payment withheld if this certification is inaccurate.

Under Section 2155.0061 of the Texas Government Code, the Respondent certifies that the individual or business entity named in this Response or contract is not ineligible to receive the specified contract and acknowledges that this contract may be terminated and payment withheld if this certification is inaccurate.

Under Subsection 231.006(d) of the Texas Family Code, regarding child support, Respondent certifies that the individual or business entity named in this Response is not ineligible to receive the specified payment and acknowledges that the contract may be terminated and payment may be withheld if this certification is inaccurate.

FEDERAL PRIVACY ACT NOTICE: This notice is given pursuant to the Federal Privacy Act.

Disclosure of your Social Security Number (SSN) is required under Subsections 231.006(c) and 231.302(c)(2) of the Texas Family Code. The SSN will be used to identify persons that may owe child support. The SSN will be kept confidential to the fullest extent allowed under Subsection 231.302(e) of the Texas Family Code.

RFQ No. 802-26-76418 Page 18 of 21

Under Section 669.