ESBD_464425_1761237092738_RFP 2610-002 Addendum #1_PPC.pdf

This is Addendum No. 1 to RFP 2610-002 for Printing Services issued by Travis County Healthcare District, doing business as Central Health, and distributed by Balena Bunch, Director of Procurement. The addendum announces the pre-proposal conference scheduled for October 29, 2025, at 10:00 AM Central Standard Time, to be held via Microsoft Teams. Interested proposers are required to review the solicitation Schedule of Events for specific pre-proposal conference requirements. Central Health is soliciting comprehensive printing services including offset and digital printing for brochures, flyers, postcards, posters, annual reports, letterhead, business cards, and promotional materials, along with finishing, bindery, mailing, fulfillment, and direct mail preparation services. Additional services required include online storefront management, ID card printing, document processing, and data security with Protected Health Information (PHI) protection. Proposers must demonstrate a minimum of 5-7 years of commercial printing experience and capacity to manage complex, high-volume projects. The question submission deadline is November 5, 2025, at 5:00 PM with responses due November 12, 2025, at 5:00 PM. Proposals are due November 21, 2025, at 2:00 PM Central Time. The contract will be awarded for an initial one-year period with up to three optional one-year renewal periods based on vendor performance and mutual agreement.

Evaluation of proposals will be based on Demonstrated Project Experience (20%), Understanding of Scope and Approach (20%), Quality Assurance Processes (15%), Customer Service and Responsiveness (15%), and Pricing (30%), with a potential 20-point bonus for interviews or demonstrations. Proposers must submit detailed pricing sheets including unit costs, volume discounts, nonprofit pricing, and expedited mailing rates. The estimated annual volumes include 50,000 flyers, 25,000 tri-fold brochures, 10,000 postcards, 15,000 posters, 5,000 business cards, 3,000 reams of letterhead, and 10,000 boxes of envelopes. The RFP requires compliance with the Historically Underutilized Business (HUB) Program, mandating good faith efforts to include certified HUB subcontractors. Proposers must submit an Acknowledgement of Receipt Form, HUB declaration, Conflict of Interest Questionnaire, and insurance documentation. Central Health retains the right to reject any proposal, request Best and Final Offers, and negotiate additional contract terms, with a single award contemplated for this comprehensive printing services contract.