ESBD_389135_1736281889188_IW204015A.pdf

PCHBPINVl BD00088 Page ....J._ of ___::i_

INVITATION FOR BIDS

TEXAS DEPARTMENT OF CRIMINAL JUSTICE

CONTRACTS AND PROCUREMENT

IF NOT BIDDING

00 NOT RETURN THIS FORM.

AGENCY TO INVOICE

TEXAS DEPARTMENT OF CRIMINAL JUSTICE

ACCOUNTS PAYABLE

P.O. BOX 4018

HUNTSVILLE, TX 77342-4018

OElnY'AllON OF oooo·s IF CIFFER9'TT11AN AB�OVE

SEE BELOW

DELIVERY IN_ DAYS, CA·SH DtsCOUNT_ %_ DAYS OR NET30 Chock bcilow if pr•foronc• li*llmod under 34 TAC R·utG 20,306 U Goods produced or·offered by a Texas bidder that is owne<I by a Te,as resident service-disabled veteran (_) GoodsproduoodinTexasoroffered by a Texas bidder that ls not owned by a Texas re'si<!ent service-disabled veter�n (j Agriculture produots produced or _gro\'in in TX

( Agriculture prod�cts and services offered by TX biQde<s. U Services offered by a r exas bidder lhal Is owned �Y a Texas resident servlce-dfsabfed veteran

U Servicesofferedby aT.eµsbldde,thallsnotowned by a Texas resident s11rvlce·dlsabled veteran

(_J Texas. vegetation native to the r.egion U USA produced st1pplies. materials, equipment or agriC-Ultural products LJ Productsor pe,sonswilh menui or phY.5fcal disabilities U Products mad;, of recycled, remanuiactu,ed. or environmentaly sensitive materials inc1uding recycl·ed steel

U Energy efficient products U Rubberlied ,sphalt paving material (_} Recycled motor oil and lubricant$ (_) Producls produced at li,cntties loc;ited o,, formerly

COntaminaied property U ProductsandserlAcesfromeeonomlcaDydepressed or blighted areas

U Vendors that meet or exceed air qualily slanda.rds U Recycled or roused c.omputer equipment of other manuracturers U Foods of hlghernulrillonal value (for consumption in a public cafeteria only) U Commercial production company or advertising ageacy toceted in Texas

IF BIDDING

Each bid mus1 be placed in a ·separafo envelope wltn bid opening date.

bid number. and purchaser name annotated lmmedta1e1y belowretum address on SEALED. BID

ENVELOPE

ISSUE DATE: JANUARY 07, 2025

BID NO. IW204015A

BID OPENING 3 P.M. JANUARY 23, 2025

PURCHASER: BUSSEY, DONNA

P):iONE: 93 6-437-3891

FAXED BIOS WILL NOT BE ACCEPTED

UNLESS NOTED BELOW

• FAILURE TO SIGN WILL DISQUALIFY BID •

AVTHCf(izE0 SIGNATURE oAtE-

TYPECI N'Af,IE" OF SIGNER

IF BIDDING, RETURN SEALED BIDS TO:

TEXAS DEPARTMENT OF CRIMINAL JUSTICE

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA. STE. 525

HUNTSVILLE. TEXAS 77340

-.- VENDOR ADDRESS AND IDENTIFICATION NUMBER...,

VENOOR -ID NUMBER

Bidder

Ml.ls!

Fill

In

·Seo S:! M�lllntVII 1.7 f.:r, Vtl'delrlD Naffl1!1'1' lnt1111CG011•

Narne of Firm

Streol Address

City. Stale, Zip

Sy s!g.nlng lhh1, bid, blddt,r c:e1l!f10$ 11111111 u Tcx.:1� .odtt,ss lJ.shown .i,s lho address ai 1he bidder. bidde!•qualfies as a T&X.as Bidder as defined In SIICll<ln 21�� 444MOl lht To,Q& Gc,veinmanl C01111< Bidder agrees. to compty with .all 1erms and conditlOns be)ow and on altacbad pi.ge�

QUOTE F,O,B. DESTINATION PREPAID AND ALLOWED

THIS IS A RE-SOLICITATION.

THE TEXAS DEPARTMENT OF CRIMINAL JUSTICE (TDCJ) IS CURRENTLY

REQUESTING BIDS TO ESTABLISH A PURCHASE ORDER FOR THE PROCUREMENT

OF SEMI HEADACHE RACKS AND MOUNTING KITS.

CONTINUED ON NEXT PAGE

BU-70, lA.{Rov, 10/17) IFS

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TEXAS DEPARTMENT OF CRIMINAL JUSTICE

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuation Page i of_?_

Bid Opening Date: 3 P.M.

HUNTSVILLE, TX 77340 Bid Number:

JANUARY 23, 2025

IW204015 A

BIDDER MUST FILL IN -----1► Name of Bidder:. _________ _

BID SUBMISSION REQUIREMENTS:

ELECTRONIC SUBMISSION (PREFERRED)

USE THE FOLLOWING EMAIL ADDRESS TO SUBMIT A RESPONSE ELECTRONICALLY:

BIDS@TDCJ.TEXAS.GOV.

THE EMAIL SUBJECT LINE SHOULD CONTAIN THE SOLICITATION NUMBER.

THE BIDDER IS SOLELY RESPONSIBLE FOR ENSURING THAT ITS

RESPONSE IS RECEIVED BY THE TDCJ BEFORE THE DEADLINE AT THE

PROPER DESTINATION SERVER. IT IS RECOMMENDED THAT BIDDER

BEGIN THE PROCESS WELL IN ADVANCE OF THE BID SUBMISSION TIME

ON THE OPENING DATE.

THE TDCJ RECOMMENDS A LIMIT OF 10 MB OF ATTACHMENTS PER EMAIL.

TO MEET THIS LIMIT, A RESPONSE MAY BE SPLIT INTO MULTIPLE EMAILS.

IN ADDITION, PLEASE BE AWARE THAT YOUR INTERNET SERVICE

PROVIDER MAY LIMIT THE SIZE OF ATTACHMENTS TO OUTGOING MAIL.

ALL DOCUMENTS SHOULD BE SUBMITTED IN MICROSOFT OFFICE FORMATS

(WORD AND EXCEL) OR IN A FORM THAT MAY BE READ BY MICROSOFT OFFICE

SOFTWARE. ANY DOCUMENTS WITH SIGNATURES SHALL BE SUBMITTED AS A

PORTABLE DOCUMENT FORMAT (PDF) FILE. RESPONSES IN OTHER FORMATS

MAY BE DISQUALIFIED.

THE TDCJ TAKES NO RESPONSIBILITY FOR ELECTRONIC RESPONSES

THAT ARE CAPTURED, BLOCKED, FILTERED, QUARANTINED OR OTHERWISE

PREVENTED FROM REACHING THE PROPER DESTINATION SERVER BY ANY

ANTI-VIRUS OR OTHER SECURITY SOFTWARE.

TO CONFIRM RECEIPT OF ELECTRONIC SUBMISSION, REQUEST

CONFIRMATION BY EMAIL.

FAXED BIDS WILL NOT BE ACCEPTED.

HARD COPY SUBMISSION.

IN LIEU OF ELECTRONIC SUBMISSION, THE TDCJ CURRENTLY ACCEPTS

HARD COPY RESPONSES. BIDDER MUST SUBMIT ONE (1) ORIGINAL SIGNED

PAPER COPY.

THE TDCJ WILL DOCUMENT RECEIPT OF HARD COPY RESPONSES WITH A

TIME/DATE STAMP.

BlJ.70,1A {Rov, 04100) IFB

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuation Page .1.. of_7_

Bid Opening Date: 3 P.M.

HUNTSVILLE, TX 77340 Bid Number:

JANUARY 23, 2025

IW204015A

BIDDER MUST FILL IN -----1► Name of Bidder:. _________ _

BIDS MUST BE RECEIVED BY THE DATE AND TIME STATED ON THE

INVITATION FOR BID DOCUMENT OR ANY AMENDMENTS THAT EXTEND

THE OPENING DATE.

SUBMIT BIDS (MONDAY - FRIDAY, EXCEPT STATE HOLIDAYS FROM

8:00 AM TO 5:00 PM) TO:

TDCJ CONTRACTS AND PROCUREMENT

2 FINANCIAL PLAZA, SUITE 703

HUNTSVILLE, TEXAS 77340

SOLICITATION NUMBER: IW204015A

ATTENTION: DONNA BUSSEY

ALL COMMUNICATIONS AND QUESTIONS CONCERNING THIS SOLICITATION

INCLUDING ANY OF A TECHNICAL NATURE, SHALL BE MADE IN WRITING

TO THE PURCHASER REFERENCED ON THIS SOLICITATION. BIDDERS ARE

SPECIFICALLY BARRED FROM MAKING CONTACT WITH ANY USER DEPARTMENT

PERSONNEL INVOLVED IN THIS SOLICITATION FOR THE PURPOSE OF

DISCUSSING THIS SOLICITATION. VIOLATION MAY RESULT IN BIDDER

DISQUALIFICATION.

BIDDERS ARE ENCOURAGED TO MAKE CONTACT WITH EITHER POC

BETWEEN THE HOURS OF 6:00 AM THROUGH 5:00 PM, MONDAY THROUGH

THURSDAY, EITHER BY EMAIL OR TELEPHONE. PLEASE CONTACT

DONNA BUSSEY AS THE PRIMARY CONTACT. ALL CONTACT INFORMATION

IS ON THE LAST PAGE OF THIS SOLICITATION.

PLEASE BE ADVISED THE DEADLINE FOR ALL QUESTIONS CONCERNING

THIS SOLICITATION WILL BE BY 11:00 AM ON JANUARY 14, 2025.

ANY REQUESTS FOR FURTHER INFORMATION WILL NOT BE CONSIDERED

AFTER THIS DATE AND TIME. ANSWERS WILL BE POSTED TO THE

ELECTRONIC STATE BUSINESS DAILY (ESBD) IN THE FORM OF AN

AMENDMENT. THE ANTICIPATED POSTING DATE FOR THE AMENDMENT IS

JANUARY 16, 2025.

BIDDERS ARE CAUTIONED TO READ CAREFULLY THE SPECIFICATION(S).

BIDDERS MUST DIRECT OUR ATTENTION TO ANY EXCEPTIONS TO THE

SPECIFICATION(S), EVEN THOUGH YOUR CATALOG OR SPEC SHEET MAY

OR MAY NOT LIST SPECIFICATIONS FOR YOUR PRODUCT.

BIDDER IS REQUESTED TO PROVIDE THE NAME, PHONE NUMBER, FAX,

AND EMAIL OF A POINT OF CONTACT FOR THE SUBMITTED BID

RESPONSE. HOWEVER, BIDDER IS HEREBY ADVISED THAT THIS POINT

OF CONTACT WILL NOT BE RECOGNIZED AS OR ACCEPTED IN LIEU OF

THE "AUTHORIZED SIGNATURE" REQUIREMENTS OF THIS INVITATION FOR BID.

NAME :

TEXAS DEPARTMENT OF CRIMINAL JUSTICE

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuation Page� of_7_

Bid Opening Date: 3 P.M. JANUARY 23, 2025

Bid Number: IW204015AHUNTSVILLE, TX 77340 BIDDER MUST FILL IN -----1► Name of Bidder:. _________ _

PHONE: _________________________ _

EMAIL:

THE TDCJ REQUESTS THAT YOU QUOTE FREIGHT F.O.B. DESTINATION,

PREPAID AND ALLOWED. IF FREIGHT IS TO BE ADDITIONAL, BIDDER

MUST STATE FREIGHT/DELIVERY CHARGES NOT TO EXCEED$ ____ _

IF AMOUNT LINE IS LEFT BLANK, THE TDCJ WILL ASSUME THAT FREIGHT

WILL NOT BE CHARGED OR IS INCLUDED IN THE PRICE OF THE ITEM.

DELIVERY MAY BE A FACTOR IN THIS AWARD. PLEASE GIVE THE BEST

AVAILABLE DELIVERY: ________ _

ITEM STOCK NUMBER CONT

065-45

SEMI HEADACHE RACK

70" X 68"

MANF: MERRITT

MANF# IS MTQ 317367

DELIVER TO:

TDCJ

WYNNE UNIT TIRE SHOP

810 FM 2821

HUNTSVILLE, TX 77349

065-45

MOUNTING KIT

FOR SEMI HEADACHE RACKS

MANF: MERRITT

MANF# MTQ 32 4

DELIVER TO:

TDCJ

WYNNE UNIT TIRE SHOP

810 FM 2821

HUNTSVILLE, TX 77349

QUANTITY

20.0000

20.0000

SUSPENSION, DEBARMENT, AND TERRORISM:

U/M

EA

EA

BIDDER CERTIFIES THAT THE BIDDING ENTITY AND ITS PRINCIPALS

UNIT PRICE

ARE ELIGIBLE TO PARTICIPATE IN THIS TRANSACTION AND HAVE NOT BEEN

CONTINUED ON NEXT PAGE

EXTENSION

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuation Page 2 of_7_

Bid Opening Date: 3 P.M.

HUNTSVILLE, TX 77340 Bid Number:

JANUARY 23, 2025

IW204015A

BIDDER MUST FILL IN -----1► Name of Bidder:. _________ _

ITEM STOCK NUMBER CONT QUANTITY U/M UNIT PRICE

SUBJECTED TO SUSPENSION, DEBARMENT, OR SIMILAR INELIGIBILITY

DETERMINED BY ANY FEDERAL, STATE, OR LOCAL GOVERNMENTAL ENTITY AND

THAT BIDDER IS IN COMPLIANCE WITH THE STATE OF TEXAS STATUTES AND

RULES RELATING TO PROCUREMENT AND THAT BIDDER IS NOT LISTED ON THE

FEDERAL GOVERNMENT'S TERRORISM WATCH LIST AS DESCRIBED IN EXECUTIVE

ORDER 13224. ENTITIES INELIGIBLE FOR FEDERAL PROCUREMENT ARE

LISTED AT HTTPS://WWW.SAM.GOV/.

BIDDER AGREES THAT ANY PAYMENTS DUE UNDER THIS CONTRACT WILL BE

APPLIED TOWARDS ANY DEBT, INCLUDING BUT NOT LIMITED TO DELINQUENT

TAXES AND CHILD SUPPORT THAT IS OWED TO THE STATE OF TEXAS.

AWARDED VENDOR AGREES THAT ANY PAYMENTS DUE UNDER THE PURCHASE

ORDER OR CONTRACT SHALL BE DIRECTLY APPLIED TOWARDS ELIMINATING

ANY DEBT OR DELINQUENCY IT HAS TO THE STATE OF TEXAS INCLUDING,

BUT NOT LIMITED TO, DELINQUENT TAXES, DELINQUENT STUDENT LOAN

PAYMENTS, AND DELINQUENT CHILD SUPPORT.

IN ACCORDANCE WITH SECTION 2252.907, GOVERNMENT CODE, THE BIDDER

ACKNOWLEDGES THAT THIS CONTRACT AND INFORMATION CREATED OR

MAINTAINED IN CONNECTION WITH THIS CONTRACT IS PUBLIC INFORMATION

AND SUBJECT TO DISCLOSURE AS PROVIDED BY CHAPTER 552, GOVERNMENT

CODE (TEXAS PUBLIC INFORMATION ACT).

THE PUBLIC INFORMATION ACT MAY REQUIRE THE BIDDER TO MAKE INFORMATION

RELATED TO THIS CONTRACT AVAILABLE TO THE PUBLIC PURSUANT TO A REQUEST

FOR PUBLIC INFORMATION. THE BIDDER AGREES, UPON REQUEST, TO MAKE

INFORMATION RELATED TO THIS CONTRACT THAT IS NOT OTHERWISE EXCEPTED

FROM RELEASE BY THE PUBLIC INFORMATION ACT AVAILABLE TO THE PUBLIC IN

HARD COPY, UNLESS THE REQUESTOR OF THE INFORMATION CONSENTS TO RECEIVE

THE INFORMATION IN ANOTHER MUTUALLY AGREEABLE FORMAT. THE BIDDER

ACKNOWLEDGES THAT THE AGENCY SHALL NOT PROVIDE LEGAL COUNSEL RELATED

TO THE BIDDER'S COMPLIANCE WITH THE PUBLIC INFORMATION ACT.

THE VENDOR AGREES NOT TO USE ANY ARTIFICIAL INTELLIGENCE IN THE

PERFORMANCE OF THIS CONTRACT WITHOUT PRIOR WRITTEN CONSENT OF THE

TDCJ.

SECURITY:

WHEN MAKING DELIVERIES TO CORRECTIONAL FACILITIES, CONTRACTOR'S

COMPLIANCE WITH TDCJ SECURITY PROCEDURES IS REQUIRED. THIS

INCLUDES DELIVERIES TO ALL TDCJ UNITS AND WAREHOUSES, OR ANY

OTHER TDCJ OWNED, LEASED, OR CONTRACTED PREMISES. SPECIFIC

REQUIREMENTS INCLUDE, BUT ARE NOT LIMITED TO:

1. ALL CONTRACTOR STAFF OR CONTRACTED DELIVERY SERVICE MAKING

DELIVERIES WITHIN A CORRECTIONAL FACILITY, AND THOSE AREAS

WHERE INMATES ARE ASSIGNED, WILL BE REQUIRED TO HAVE A

SECURITY ESCORT THROUGHOUT THEIR DELIVERY. ALL DELIVERY

BlJ.70,1A {Rov, 04100) IFB CONTINUED ON NEXT PAGE

EXTENSIONS

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuation Page..§.. of_7_

Bid Opening Date: 3 P.M.

HUNTSVILLE, TX 77340 Bid Number:

JANUARY 23, 2025

IW204015A

BIDDER MUST FILL IN -----1► Name of Bidder:. _________ _

ITEM STOCK NUMBER CONT QUANTITY U/M UNIT PRICE

STAFF SHALL BE REQUIRED TO FOLLOW THE DIRECTION OF SECURITY

STAFF. DELIVERY STAFF SHALL NOT INTERACT WITH INMATES.

FURTHERMORE, CONTRACTOR STAFF SHALL ADHERE TO THE PROVISIONS

FOUND IN PERSONNEL DIRECTIVE PD-29, "SEXUAL MISCONDUCT WITH

INMATES," WHICH IS LOCATED ON THE TDCJ WEBSITE AT

HTTP://WWW.TDCJ.TEXAS.GOV/DIVISIONS/HR/HR-POLICY/PD-29.PDF.

(NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED

IN THE ADDRESS BAR OF YOUR BROWSER.)

THE CONTRACTOR SHALL NOTIFY EACH OF THE CONTRACTOR'S STAFF

ACCESSING TDCJ'S PREMISES OF THE PROVISIONS WITHIN THIS DIRECTIVE,

PRIOR TO ANY DELIVERY.

2. ALL DELIVERY STAFF AND VEHICLES ARE SUBJECT TO SEARCH AND

INSPECTION WHILE ON TDCJ PROPERTY.

3. ALL VEHICLES WILL BE LOCKED AND SECURED WHEN NOT IN USE.

DRIVERS ARE REQUIRED TO KEEP KEYS IN THEIR DIRECT POSSESSION

AT ALL TIMES.

4. DELIVERY STAFF SHALL NOT INTRODUCE ANY TYPE OF CONTRABAND ONTO

ANY TDCJ FACILITY. EXAMPLES OF CONTRABAND INCLUDE, BUT ARE NOT

LIMITED TO FIREARMS, KNIVES, WEAPONS OF ANY TYPE, TOBACCO OF ANY

TYPE, ALCOHOL, CONTROLLED SUBSTANCES (ILLEGAL DRUGS), PAGERS, AND

CELL PHONES. DELIVERY STAFF MAY NOT CARRY MORE THAN TWENTY-FIVE

DOLLARS ($25.00) IN CASH INTO ANY TDCJ FACILITY.

5. DELIVERY EMPLOYEE'S ATTIRE MUST BE APPROPRIATE OR COMPATIBLE

WITH THE CURRENT BUSINESS ENVIRONMENT.

6. GENERALLY, EX-INMATES SHALL NOT BE ALLOWED INSIDE THE FENCED

PERIMETER OF A FACILITY TO MAKE DELIVERIES UNLESS APPROVED BY

THE UNIT WARDEN. THE WARDEN MAY NOT ALLOW AN EX-INMATE ON

A UNIT OR FACILITY, WHETHER INSIDE OR OUTSIDE THE FENCED

PERIMETER, IF THE WARDEN BELIEVES THE PERSON MAY JEOPARDIZE

THE SAFE AND ORDERLY OPERATION OF THE UNIT OR FACILITY, POSE

A DANGER TO INMATES OR EMPLOYEES, OR PLACE AN UNDUE LOGISTICAL

BURDEN ON STAFF.

7. MINORS AND PETS ARE PROHIBITED FROM TDCJ PROPERTY AND SHALL

NOT BE IN DELIVERY VEHICLE.

TDCJ RESERVES THE RIGHT TO IMMEDIATELY REMOVE AND/OR REFUSE

ENTRY TO ANY INDIVIDUAL WHO HAS VIOLATED THE ABOVE RESTRICTIONS.

THE UNIT WARDEN OR FACILITY ADMINISTRATOR WILL ULTIMATELY BE

RESPONSIBLE FOR INTERPRETING THESE RULES.

FOR QUESTIONS OR INQUIRIES CONTACT:

BlJ.70,1A {Rov, 04100) IFB CONTINUED ON NEXT PAGE

EXTENSIONS

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

HUNTSVILLE, TX 77340

Continuation Page .i of_7_

Bid Opening Date: 3 P.M. JANUARY 23, 202s

Bid Number: Iw20401sA BIDDER MUST FILL IN -----1► Name of Bidder:. ________ _

ITEM STOCK NUMBER CONT

DONNA BUSSEY, CTCD

QUANTITY

TDCJ CONTRACTS AND PROCUREMENT

TWO FINANCIAL PLAZA, SUITE 703

HUNTSVILLE, TX 77340

PH: 936-437-3891

EMAIL: DONNA.BUSSEY@TDCJ.TEXAS.GOV

FOR QUESTIONS OR INQUIRIES CONTACT:

BRANDY HAIRELL, CTCD

TDCJ CONTRACTS AND PROCUREMENT

TWO FINANCIAL PLAZA, SUITE 703

HUNTSVILLE, TX 77340

PH: 936-437-3886

EMAIL: BRANDY.HAIRELL@TDCJ.TEXAS.GOV

U/M UNIT PRICE EXTENSIONS