ESBD_372297_1725046568223_Addendum 1.pdf
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- Solicitation number
- IFB24-039MR
- Issued by
- Jefferson County, Beaumont City, Texas
About this file
This document is an Addendum to an Invitation for Bid (IFB) issued by the Jefferson County Purchasing Department for renovations to Buildings A and C at the Jefferson County Correctional Facility. The IFB number is IFB 24-039/MR, and the bid is due by 11:00 am CT on Wednesday, September 25, 2024. The addendum provides clarification that the new security and door control systems installed in the buildings must tie into the existing system at the Central Control and be programmed to revert control to Central when there is inactivity or when the officer steps away. It also states that Central must have the ability to take control at any given time. Additionally, the addendum includes the pre-bid sign-in sheet as an attachment. The contract term and other details such as liquidated damages and retainage are to be determined upon contract execution.
The IFB also requires the successful bidder to provide a bid security of 5% of the total contract cost. Additionally, the bidder must furnish a performance bond for the full amount of the contract if it exceeds $100,000, and a payment bond if the contract exceeds $25,000. The county encourages participation from Disadvantaged Business Enterprises (DBEs), Minority/Women Business Enterprises (M/WBEs), and Historically Underutilized Businesses (HUBs).
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Text version
JEFFERSON COUNTY PURCHASING DEPARTMENT
Deborah L. Clark, Purchasing Agent
1149 Pearl Street OFFICE MAIN: (409) 835-8593 1st Floor, Beaumont, TX 77701 FAX: (409) 835-8456
(IFB 24-039/MR), Jefferson County Correctional Facility Renovations to Buildings A & C – ADDENDUM NO. 1 PAGE 1 of 2
Addendum to IFB
IFB NUMBER: IFB 24-039/MR
IFB TITLE: Jefferson County Correctional Facility Renovations to Buildings A & C
IFB DUE BY: 11:00 am CT, Wednesday, September 25, 2025
ADDENDUM NO.: 1
ISSUED (DATE): August 30, 2024
To Bidder: This Addendum is an integral part of the IFB package under consideration by you as a Bidder in connection with the subject matter herein identified. Jefferson County deems all sealed bids to have been proffered in recognition and consideration of the entire IFB Specifications Package – including all addenda. For purposes of clarification, receipt of this present Addendum by a Bidder should be evidenced by returning it (signed) as part of the Bidder’s sealed bid submission. If the bid submission has already been received by the Jefferson County Purchasing Department, Bidder should return this addendum in a separate sealed envelope, clearly marked with the IFB Title, IFB Number, and IFB Opening Date and Time, as stated above.
Reason for Issuance of this Addendum: Questions
The information included herein is hereby incorporated into the documents of this present bid matter and supersedes any conflicting documents or portion thereof previously issued.
Receipt of this Addendum is hereby acknowledged by the undersigned Respondent:
ATTEST:
Authorized Signature (Respondent)
Witness
Title of Person Signing Above
Witness
Typed Name of Business or Individual
Approved by ____ Date: _________
Address
JEFFERSON COUNTY PURCHASING DEPARTMENT
Deborah L. Clark, Purchasing Agent
1149 Pearl Street OFFICE MAIN: (409) 835-8593 1st Floor, Beaumont, TX 77701 FAX: (409) 835-8456
(IFB 24-039/MR), Jefferson County Correctional Facility Renovations to Buildings A & C – ADDENDUM NO. 1 PAGE 2 of 2
1. Question: Is the security system in the specifications independent or does it need to tie into an existing system? A follow up question is if it is independent, does the door control system in the dorm also need to terminate in Master Control?
Answer: The new systems inside Buildings A and C must tie into the existing system at Central Control. It must be programmed to revert control to Central when there is inactivity or when the officer in the building steps away and gives control back to Central. Central must also have the ability to take control at any given time. These new systems are not independent of the existing system.
2. Question: If available, would you please send the pre-bid sign in sheet for the Jefferson
County Correctional Facility Renovations to Buildings A and C-#24-039/MR project?
Answer: See attachment A.
3. Question: May I also get a copy of the pre-bid attendance sheet?
Answer: See question 2.
4. Question: On the Jefferson County Correctional Facility Renovations Buildings A & C, I do not see the following;
Days to complete
Liquidated damages
Retainage
Answer: These will be determined upon contract execution.
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