ESBD_369980_1722354605893_Conference Decor Requirements_Attachment C_VF_ESBD.pdf
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- Attached to
- Conference Planning and Coordinating Services
- Solicitation number
- 542-24-003
- Issued by
- Travis County, Texas
About this file
This document is an attachment to a Request for Proposal (RFP) issued by the Cancer Prevention and Research Institute of Texas (CPRIT) for conference planning and coordinating services. The RFP seeks to establish a contract with an experienced conference meeting planner to plan and coordinate a scientific conference with an anticipated attendance of 700-800 people. The attachment outlines the specific requirements for the conference decor, including a themed registration display, tables and computers for onsite registration, electronic displays for the conference schedule, a themed entry banner, black draped tables and chairs for poster presentations, stage decor such as backdrops and drapes, and furnishings and electronic displays for the breakout session rooms. The pricing for these items should be estimated, as some may be provided by the selected conference venue.
The related state and local contract opportunity is for the conference planning and coordinating services, with the State of Texas and Travis County as the jurisdictions involved. The contract is expected to have a term of at least 10 years of experience in planning and coordinating scientific or medical conferences of this size. No additional details are provided regarding pricing terms, set asides, incumbents, funding requirements, or sources.
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Text version
RFP 542-24-003
Conference Planning and Coordinating Services
Scientific Conference Décor Requirements
Attachment C
REGISTRATION AREA
A. Themed Registration Display 1 each
B. Tables or Other Set-up for Onsite Registration
C. Laptop Computers for Onsite Registration 4 each
D. Electronic Display with Comprehensive Conference Schedule
EXHIBIT AREA FOR POSTERS DÉCOR
E. Themed Entry Banner Unit 1 each
F. Comprehensive Conference Schedule Electronic Display
G. 6’ L x 18” W x 30” H Black Draped Table 1 each
H. Chairs for Table 2 each
I. Display for up to 405 Scientific Posters (Alternative to Standing Bulletin
Boards)
J. 50 feet 8’ Drape - Black
K. 1M Signs 10 each
STAGE DÉCOR
General Session Room
A. Stage Backdrop 1 each
B. Chrome Sign Holders 11 each
C. 12’ Polyvel Black Drapes 24 each
D. Electric Breakout Session Schedule By Day Electric Display Sign 1 each
E. Podium 1 each
F. Timer
Four Breakout Session Rooms (Requirements Per Room)
A. 12’ Polyvel Black Drapes 12 each
B. Stage furniture: Club/Arm/Studio Type Chairs 5 each
C. Stage furniture: Cocktail Table 1 each
D. Alternative Stage furniture: 6’ L x 18” W x 30” H Black Draped Tables 2 each
E. Alternative Stage furniture: Chairs for Table 4 each
F. Electronic Breakout Session Schedule Display Sign Per Room 1 each
G. Podium 1 each
H. Timers
Décor requirements and specifications are subject to modification based on the selected conference venue.
Pricing should be estimated on items not provided by the selected conference venue.
File details come from the government source that posted it. Updated .