CIFE_2016_Requirements_Doc.docx

Requirements Document for Supplies PR#/ Solicitation # EQIPSA-16-5063

Requirement for the Office of: PB-ITS

Government Points of Contact

Jon Owens

PB-ITS

1800 F St NW, Suite 4300 Washington DC 20405 jon.owens@gsa.gov

Ebony Atkinson Acquisition Services Division 1800 F St NW Washington DC 20405 ebony.atkinson@gsa.gov

Background/ Brief Explanation for Award

Stanford University’s Center for Integrated Facility Engineering (CIFE) is an academic research center and all rights and privileges associated with the membership shall belong to the General Services Administration (GSA) and not individual employees. All GSA employees chosen as representatives under the member-level membership will have the right to participate in the GSA member-level membership, including the use of prototype software, online training, publications, discounted rates to membership events, and participation in advisory groups.

GSA is seeking a one year CIFE organizational membership. The membership will be established for GSA, Central Office PBS Program Offices. It is anticipated that the membership will allow GSA positions to participate at the annual CIFE Summer Program for six tuition-free days, 3 GSA positions to participate on a Technical Advisory Committee and 1 GSA position to participate on the Industry Advisory Board. The membership specifically excludes the use of mini-internships and visit from a faculty member.

Type of Award

This award will be a firm-fixed price award based on lowest price technically acceptable quotes received. Option Year prices shall be quoted either as a firm-fixed price or as a firm-fixed rate, such as manufacturer's suggested retail price (MSRP) – XX% discount.

This Award Shall Procure the Following:

The following is a list of specific benefits requested by GSA to be included for all of its representative employees in this scope of membership services.

(size, color, dimensions, version) Quantity

Period of Performance Base year: 9/30/2016 – 9/29/2017 Option Year 1: 9/30/2017 – 9/29/2018 Option Year 2: 9/30/2018 – 9/29/2019 Option Year 3: 9/30/2019 – 9/29/2020

Delivery Date September 30, 2016

Delivery Location

PB-ITS

IM-CGB

1800 F St NW Washington, DC 20405

GSA Receiving Personnel Jon Owens

PB-ITS

IM-CGB

(816) 823-2293 jon.owens@gsa.gov

GSA Electronic Invoicing All invoicing shall be done electronically. Password and electronic invoice access shall be obtained through GSA web site http://www.finance.gsa.gov. Invoices shall be itemized as per the specific line items utilized during that billing period.

Billing and payment shall be accomplished in accordance with this clause. The Contractor shall have the invoice certified by the client representative. The Contractor’s invoice shall be for no less than one month. The Contractor shall invoice only for the hours, travel, and/or unique services ordered by GSA and actually used in direct support of the client representative’s project. A copy of the Government’s document (receiving report) accepting the covered services shall accompany invoices submitted for payment. A copy of the invoice shall be submitted via email to the Government POCs below. Failure to comply with the procedures outlined above shall result in your payment being delayed.

The Contractor shall submit with a GSA Form 1142- Release of Claims with submission of the final invoice at the end of the period of performance. A copy of the form should be sent via email to the Contracting Officer identified in Block 26A of the award document (GSA Form 300) and to the Contract Specialist and COR identified as the Government POCs in this Requirements Document.

Inspection and Acceptance The Government will have fifteen (15) business days to complete the review of each deliverable and accept or reject the deliverable by giving written notice. When the Government fails to complete the review within the review period, the deliverable shall become acceptable, unless an extension of the review period is requested and mutually agreed upon. In the event of rejection of any deliverable, the Contractor shall be so notified in writing by the Government PM or CO, giving the specific reason(s) for the rejection. The Contractor shall have five (5) business days to correct the rejected deliverable and return it to the Government PM. The Contractor shall be allowed one (1) resubmission of deliverables.

Unauthorized Commitment The Government PM or any other client representative is not authorized to change any of the terms and conditions of the resultant BPA Calls. Changes, if any, shall be made by the CO only.

FAR/ GSAM Clause(s) 52.211-6 Brand Name or Equal (Aug 1999)

(a) If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the solicitation.

(b) To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must—

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(2) Clearly identify the item by—

(i) Brand name, if any; and

(ii) Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

(4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications.

(c) The Contracting Officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation.

GSA

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