Questions_OM_Solicitiations.pdf

O&M Solicitation Questions:

The following are responses to questions received for solicitations EQ10PME-16-5018 Spokane- Lewiston O&M, EQ10PME-16-5017 Richland O&M, and EQ10PME-17-0001 McClure O&M.

The Government decided that the answers to the questions received for each solicitation were relevant to all three.

*The Government has not received answers for the items highlighted in red; the Government will attempt to answer these but might not be able to do so.

A. Contracting-Related

1. General Contracting & Formatting Questions.

a. How to submit the proposal.

- Will the Government please clarify whether proposals are to be submitted in paper format or by electronic delivery via email? Further, can the Government provide any specifications (e.g., Technical and Price volumes submitted separately? If a printed copy is required, would the Government also like a CD copy? For any electronic files, which formats (.PDF or .DOCX) are preferred?)

- General: Will the government confirm that bidder proposals are to be submitted via email as stated at the pre-proposal conference?

- Is an electronic submittal to your email address the appropriate proposal delivery method?

- The Standard Form 1449 indicates responses are due by 08:30 AM PST on April 4, 2017; however we were unable to determine the format the government wishes to receive our response. Please advise if we submit email responses or do we submit paper copies?

Or do we submit both paper copies with CD copies and/or email? Also, it is very difficult to use an overnight service that guarantees delivery before 9:00 AM. Respectfully request a slightly later time that allows for overnight delivery consideration.

Answer – An amendment will be issued to clarify that you should submit your proposal, via email, to Daniel.Cotto@gsa.gov .

b. Where does the government want bidders to include the SF1449 and SF 30s?

Answer – Somewhere towards the front of the proposal.

c. What is the anticipated award date for this contract?

Answer – The anticipated award date is 05/01/2017; this date is flexible.

d. Is more than one submittal copy required?

Answer – No, one email is enough unless the attachments are too big; in case the attachments are too big for one email you may email more than once.

e. Where does the government want bidders to include Section K Fill in clauses?

- Section L: FAR 52.252-1 cautions that the solicitation may include provisions that the Offeror must be complete and submit with the offer such as FAR 52.204-20, 52.209-5, 52.209-7, 52.209-11, 52.212-3, 52.219-1, 52.222-22, and 52.222-25. Must the Offeror submit any such “fill-in” provisions if they are electronically completed and accurate in the Offeror’s SAM registration?

Answer – Representations and Certifications are usually filled in SAM. If SAM is current please state so; if SAM is not current please submit the corrections. Submitting the required information this way will save the offeror from having to submit a large number of pages readily available in SAM.

f. Section I, 52.216-19: The maximum order amounts are listed as five buildings. Shouldn’t this be dollar values?

Answer – In the Spokane-Lewiston solicitation the Government requires service in five buildings; 52.216-9 states dollar figure or quantity.

For Richland and McClure Section I, 52.216-19: An amendment will be issued to change the amount to one (1) building.

g. Would the government provide a list of subcontractors currently providing services to this contract? (e.g. PV array, water treatment, chiller maintenance, etc.)

Answer – No.

2. Evaluation Factors Questions.

a. Technical Approach.

- General: Will the government clarify whether bidders should separate Technical Approach, Past Performance, and Price into separate files? Also, does the government prefer a specific file format such as word or pdf, as applicable?

- The Past Performance requirement is noted in Section M, Evaluation. Does the government wish offerors to submit Past Performance as part of the Technical Approach or as a separate volume?

- How does the Government want the proposal organized and delivered; including technical, pricing, past performance and administrative documents, such as acknowledged amendments, Section K, etc.?

Answer – An amendment will be issued to clarify that you should submit your proposal in a format that can be accessed by Microsoft Office, Google Sheets, or Adobe Acrobat software programs.

An amendment will be issued to clarify that you should submit the Technical Approach, Past Performance Information, and Price Schedule in a way that can be easily separated (separate pages or separate files).

- Each of these solicitations appears to be “Lowest Price Technically Acceptable (LPTA) procurements; however Section M, Paragraph D, states, “Technical approach and past performance, when combined, are as important as price.” Please clarify.

Answer - An amendment will be issued to remove the statement “Technical approach and past performance, when combined, are as important as price”.

- Section M, A: Will the government allow an introduction to the Technical Approach, and, if so, is there a page limit?

- Most of the instructions for the Technical Approach Evaluation Factor as listed on Page #248 of the Solicitation include page quantity limitations, however the Technical

Scenarios do not have any page limitations. Are bidders ok with providing as many pages as they deem necessary to provide answers for these Technical Scenarios?

- Most of the instructions for the Technical Approach Evaluation Factor as listed on Page #256 of the Solicitation include page quantity limitations, however the Technical Scenarios do not have any page limitations. Are bidders ok with providing as many pages as they deem necessary to provide answers for these Technical Scenarios?

Answer – Offerors may include additional information. Additional information will not be evaluated as part of the Technical Approach but may be used to clarify pricing information. The Government is not required to review or evaluate information submitted in addition to the requirements stated in the Request for Proposals (RFP).

- Section M, A: Currently the government is requesting a quality control, service work, and preventive maintenance plan. Can the government confirm then that it does not expect to see a staffing plan, including organization chart, within the technical approach?

Answer – Confirmed.

- Section M, A, 4: What is page limit for each Technical Scenario response?

- In Section L, Paragraph A,4 Technical Scenarios, we note there is a requirement to submit response to two (2) Technical Scenarios; however, there is not a page limit associated with these responses. Please advise if the Government desires page limits in our responses to these scenario offerors to submit.

Answer – 1 Page. An amendment will be issued to clarify that the intended response is the invoice.

- Section M.A under evaluation of Technical Factors , Scenario B states: “Scenario #2 :

You are notified of fire alarm activation at 11:00 PM on a Saturday. Upon arrival you notice a section of fire sprinkler pipe is identified for repair and estimated to cost $580.00 for repair parts and materials. Describe your methodology to assess and repair the heat pump, and invoice the Government.”

- Did you mean to say “… repair the fire sprinkler pipe …” instead of “… repair the heat pump …”?

Answer – An amendment will be issued to change the sentence in both scenarios “Describe your methodology to assess and repair the heat pump, and invoice the Government” to “Describe your methodology and show the math required to prepare the invoice to the Government”.

- C.40.5 Repair Shared Liability Example: Page 53. In example #2. The math does not seem to be correct. The last sentence states GSA will pay the contractor $710. But item e.

at the bottom states GSA will pay the contractor $572.

Which number is correct?

Answer – Yes the amount in the text of the example is wrong $710, is should be $572

b. Past Performance.

- Section M, B: What is the page limit for the entire Past Performance response section?

Answer – An amendment will be issued to specify five (5) pages.

- Section M, B, 2: Will the government confirm we need two or more buildings as a reference when the contract itself only has one building? (reference to Richland & McClure solicitations)

Answer – Confirmed

- Section M, B, 2: Can the government clarify whether they are requesting bidder’s relevant projects have a total value of $600,000 or an annual value of $600,000?

Answer - $600K per year.

- Please confirm per Part IV, Section M, Factor B.3 that all projects must have 3 years of completed work to be considered.

- Section M, B, 3: Can the government clarify if bidders are required to only cite references where the contract term is greater than three years or if we have been performing as the contractor for at least three years?

Answer – Performing Operations and Maintenance of Buildings for a minimum of three years.

- Reference Part IV, Section M – Evaluation Factors for Award, B. 5. – Provide any written permissions that the contract holder may ask for to communicate performance information to the Government. The Government point of contact is the Contract Specialist, Daniel Cotto.

- Q. Could the Government please be more specific about what it requires the Offeror to provide?

Answer – The Government POC must be able to receive information about your company’s past performance; sometimes the POCs do not want to answer questions without prior permission.

Ensure your POCs understand that the Government POC may call or email asking for information.

- Q. All of our contracts are Government contracts. We are unaware of any requirement to provide permission for another Government Agency to release information regarding our contract. We have assumed it is your right to contact Contracting Officers and obtain that information. If the government desires us to contact previous Contracting Officers to grant permission, we are willing to do so. Does the Government want us to contact Points of Contact from previous contracts and inform them they have our ‘permission’ to provide information to Daniel Cotto?

Answer – The Government POC has access to CPARS and PPIRS; no further permissions are required to access these systems.

- Does the Government have a separate Past Performance Questionnaire or Survey it would like us to forward to our contract point of contacts to populate?

Answer – No.

c. Price

- Will the pricing sheets be provided as and excel spread sheet or are we to complete the .pdf form that is part of the solicitation?

Answer – the offeror can submit its price schedule in Microsoft Office, Google Documents, or Adobe PDF in a format that follows the posted price structure.

B. Pricing

1. The current pricing schedule does not provide for additional services hourly rates. What is the Government expectation for providing these rates for additional services?

Answer – An amendment will be issued to add pricing for regular services (provided with the original solicitation), proposed wage categories and respective pay rates, and additional services.

2. Can the Government provide the DOL wage determination for each of these properties/facilities?

Answer - Wage determinations are posted to FBO.gov.

3. (Spokane-Lewiston) Is the current contract monthly value of $31,770.00 reflective of all facilities of: Foley US CHSE; Spokane FB & CHSE; CBP HQ; CBP Annex; and SSA Lewiston Answer – Yes.

4. Please clarify the following item stated in Amendment 0002 for the Richland FB & US Courthouse

- The current contract monthly amount includes a correction of current switchgear testing identified in the RFQ. The intended Switchgear price for the current contract was $27,813.00. The Government deferred some switchgear maintenance which lowered the price to $24,813.00 however, for the new contract being solicited it should be back up to full maintenance.

- The current Monthly contract price provided in Amendment 1 is incorrect. Will the correct monthly price be published to all contractors?

Answer – To clarify the sentence it should read: “The current contract monthly amount is $21,611.86. However, that reflects a reduction in some switchgear maintenance. Prior to that reduction, the monthly price was $26,611.86. The full switchgear maintenance is back into the scope for the new contract. Please refer to the scope of work for contract requirements.”

C. General Questions

1. In C.8.4.-Service request and Admin Support-states contractor shall operate a service request and admin support function during normal working hours. Also in (C.8.5.) states use of CMMS states contractor shall use the Government furnish CMMS to include validating and updating the equipment inventory database. So are you requiring an admin person to do this function.

Answer – The title of Admin Support is arbitrary, this requirement can be done by the Project Manager or Onsite Supervisor or other onsite staff or by a separate person you have hired for this task. GSA is just stating that this requirement must be meant, it is up to the contractor who actually performs this function but GSA wants only to deal with a single point of contract when it comes to training or meeting to discuss this requirement.

2. C.37.1.-Periodic oil Analysis- this states the contractor shall establish and implement an oil analysis program for all building equipment. So are you requiring oil analysis on the chillers and Generators if so when was the last analysis on this equipment or are you wanting this done annually.

Answer – GSA is requiring oil analysis on all building equipment that requires it as per the Manufacturer’s recommendation. GSA will attempt to post the information for the Chiller and Generators oil analysis as soon as possible.

3. C.24.3-Tour frequencies-state’s minimum time lines, daily, weekly and Monthly for the tours.

We were told that most of the equipment is monitored by the (EMS) system. So what equipment would we have to monitor during the tours.

Answer –

4. PWS C.23 Service Requests – Is the Government requiring no backlog?

Answer – As close to zero backlog as possible.

5. PWS C.35.2 Maintenance Standard – Is Maximo being used?

Answer – Maximo is being used but needs to be updated. Maxio 7.6

6. C.1.1. It has the contractor responsible for irrigation system repairs, and that seems to be the only inclusion of landscaping. There is also no exclusion of landscaping.

Q. Is the contractor responsible for any landscaping task, grass mowing, edging, tree work, etc.

on the property?

Answer – No, the O&M Contractor is not responsible for landscaping, grass or grass mowing, tree work, etc., only the operation & maintenance of the irrigation system.

7. Is the contractor responsible for any snow and ice removal?

Answer –No, Snow & Ice Removal handled by a separate contract vehicle.

8. C.36.5: Are all required coupon racks installed and, if not, how many loops at each building are lacking them?

Answer –

9. C.41.4: Is GSA or the Contractor responsible for the cost of AQMD permits? If Contractor, will GSA provide an estimated contract cost per year for these permits?

Answer – Yes

C.41.4 Local Air Quality Management Operating Permits The Contractor shall be familiar with the requirements of the Local Air Quality Management District (AQMD) and shall ensure operating permits for boilers;

generators and other emissions- producing equipment regulated by the district are current and have provide copies to the CO or designee. In the event of fines or penalties levied by an AQMD, the Contractor may be charged the cost as a performance deduction under the Adjusting Payments clause.

10. Atch J.5: Indicates the building has roof anchorage points but Section C.41.19 (Roof Anchorage Points) is Reserved. Are roof anchors present and, if so, what is the quantity and are we responsible for getting them certified annually?

- General: Are certification of roof anchorage points required? And if so how many roof anchorage points are there?

- Please provide the last date of roof anchor inspection.

Answer –Because roof anchors C.41.19 have been Reserved in the contract the O&M Contractor is not responsible for certifying them.

11. General: Are there any GSA provided man lifts for contractor use?

Answer –

12. Please provide number of monthly repairs.

- Please provide number of monthly service calls.

- Please provide number and amount of repairs over the threshold for the past 2 years.

- Please provide total number of repairs over the past year.

Answer -

13. Is there a fuel storage tank installed at this facility?

- Please provide number and size(s) of fuel storage tanks.

Answer –

14. Who is (are the current incumbent Contractor(s) Answer - Northern Management Services (Spokane & McClure), Total System Services (Richland).

15. Section C: What if any are the major differences between this section and the current contract?

Answer – There are many differences. Refer to the current PWS for current requirements.

16. C.5 through C.5.2: These sections are Reserved.

Is GSA not allowing a Phase-In Transition period for the transition of services from the incumbent to new contractor?

Answer – There are no Phase-In / Phase-Out CLINs

- If not, will GSA adjust deliverable dates accordingly such as the Building Operating Plan due at the end of the transition phase?

Answer – No.

17. C.8.1.a(1): Will GSA specify the physical location and availability of the Project Manager so Offerors can prepare offers to meet such requirements? Must he/she be onsite? Can the Project Manager also be Onsite Supervisor?

Answer – This will be a performance-based contract, the Government will not dictate how the Contractor conducts business.

18. C.8.4: Government states that contractor is to operate a service request and administrative support function during normal working hours. Will the government clarify whether this is Normal Building Operating Hours (7:30 AM – 5:30 PM) or Core Building Operating Hours (6 AM – 6 PM), as stated in J.5 Building Information Sheet?

Answer –Normal Working hours are “Normal Building Operating Hours (7:30 AM – 5:30 PM)” as specified in J.5 Building Information Sheet.

D. Call Center & Communications

1. Does the Government require a Call Center Attendant?

Answer – The Government has a separate contract in place to receive the service requests and enter them in Maximo and to accept 24 hour, after hours calls for emergencies. However GSA does require a person or list of person for our call center to call to respond to call requests at the required response time.

- Does the separate contract to man the call center also enters the preventive maintenance?

Answer – No. The Government has not yet turned on the preventive maintenance module in Maximo. The O&M contractor will print the PM checks and services.

2. C.8.4: During the site visit it was stated there is a service call center that takes all service calls and forwards them to site. As well it came up that the service call center will be going away. In the RFP Section C.8.4 Service Request and Administrative Support requires the contractor to perform these functions. Will the service call center be supporting this requirement or will the contractor be responsible for the service request and administrative support function as detailed in C.8.4?

Answer – The call center was handling the CMMS plus work order service calls and after hours calls. The call center no longer handles the CMMS anymore.

3. Does the contractor have to provide its own communication system? Referring to cellphones, telephones, and email; the question comes because sometimes the Government does not allow external communications systems.

Answer –Yes even through email and telephones are maybe available on site it is not a requirement to provide this government own equipment to the contractor.

4. Will GSA provide communication (telephone and email) services at this facility?

Answer – See answer to question #3 above.

5. It appears the government provided CMMS at all facilities is McKinstry/Info Centre. Is this correct?

Answer –Yes, but GSA has just shutdown that responsibility from the Info Centre. It will be handled by the NCMMS from now on.

E. Inventory

1. One of the questions asked during all our conferences was to have the make, model, and serial number on the inventory.

- Offeror requested the inventory make, model, and serial number for the additional buildings citing that "the incumbent has an unfair advantage because it knows the equipment in the additional buildings." Let’s talk about this later.

“The inventory has zero information, zero. No model, make, serial nothing. Can we get an inventory that has that information? Especially the buildings that we will not visit today. It doesn’t have to do with pumps and things like that, but definitely file alarms, chillers, and things that the first thing a subcontractor is going to ask you is what make, model, and serial number; you give that.”

- Please provide an accurate equipment list stating the model and serial numbers of the installed equipment.

- The list of equipment in each facility appears incomplete. Will the government provide offerors a complete list of all equipment in each facility,

- Boise ID. (James A McClure Federal Bl. & US Court House)-On the major equipment could you give us the Manufacturer name for the (Boilers, Chillers, Generators and Fire alarm).

Answer – Posted the major equipment inventory to FBO.gov.

2. Each of the solicitations contain Section J.5, Building Information Sheet, for each facility;

however there appears to be information missing about the anniversary dates for the testing of certain major equipment items such as switchgear, pressure vessel testing, eddy current testing, etc. Since this information will relate to our pricing, please provide a list of all major maintenance tasks required under these contracts by facility, the frequency required, and the date of the last major maintenance action performed.

Answer –

3. If possible, please provide model numbers for the Carrier RTUs installed at the Lewiston Social Security Administration Building.

Answer –

F. HVAC

1. H.15.3.14, Qualifications of HVAC Technicians: Has a requirement for the HVAC Techs to have a Washington HVAC Specialty Electrical License 06B.

a. Is this a new requirement from the current contract?

b. If it is not a new requirement does the current staff have the 06B license?

c. Does someone from the current staff have the administrator license that is required to have while having workers with the 06B license?

d. Will the Government allow reasonable time for employees to obtain licensing and certifications?

Answers –

a. Yes

b. Not a requirement to have HVAC Techs on staff or on site, however if work to be performed requires this leave of expertise , the Contractor will have to provide at no additional expense to the government.

c. Do not know, not a requirement to have Qualified HVAC Technician on staff or on site.

d. No

2. PWS H.15.3.14 Qualifications of HVAC Technicians – Can you clarify the guidance on the electrical license?

Answer – Follow the state’s guidance.

3. Chillers- are you requiring an eddy current test if so when did you have the last test and are you requiring annual or every 3-years.

Answer – All maintenance and operation requirements are based on Federal, State, County and Municipal codes, and recognized standards (ASHRAE, NETA, ASME, NFPA, Manufacture, etc.)

4. When was your last electrical infrared test and are you requiring annual or every 3 years.

Answer – Annual infrared testing is not covered under this contract.

5. Electrical Switch gear- when was your last PM and are you requiring it to be done every 3 years.

- Are the 3-year Electrical Testing of Main Switches and, Infrared Surveying of electrical distribution NOW included in the PWS and should be included in the contractor’s price?

Answer –The contract states that the 3 years testing of the switchgear is not covered under this contract.

G. Fire Alarm

1. Will the O&M contractor be required to provide fire alarm system monitoring?

Answer –No, this is performed under a separate contract vehicle.

2. Please provide last date of Fire Extinguisher Hydro Test.

Answer –

3. When was the last (4-6) year PM/Inspection done on your Fire/Smoke Dampers and when are you requiring the next PM/Inspection to be done.

Answer –Maintenances are required by National standards or Manufacture guidelines. When they were last performed .

4. Boise ID. (James A McClure Federal Bl. & US Court House)-We need all the information on the Fire Motor/Pump (Manufacturer, Model, Sr, Motor/Engine size and HP).

Answer –

H. Generators

1. Is there an annual load bank testing requirement for generators? If so, is it 2 hour or a 4 hour?

Answer – All maintenance and operation requirements are based on Federal, State, County and Municipal codes, and recognized standards (ASHRAE, NETA, ASME, NFPA, Manufacture, etc.)

2. Generators- are you requiring an Annual Load Bank Test and if so would it be a 2 or 4 hour Test and when was the last Load Bank Test Done.

Answer – Requirement is based on National Standard or Manufacture guidelines.

3. Atch J.16: Is the use of an external load bank required for generator testing or is the facility’s load sufficient to test the generator?

Answer – All maintenance and operation requirements are based on Federal, State, County and Municipal codes, and recognized standards (ASHRAE, NETA, ASME, NFPA, Manufacture, etc.)

4. Atch J.16: Which if any of the generators require load bank for testing if the facility load is not sufficient to do so?

Answer - Answer – All maintenance and operation requirements are based on Federal, State, County and Municipal codes, and recognized standards (ASHRAE, NETA, ASME, NFPA, Manufacture, etc.)

5. When we were at Richland Federal Building and US Courthouse we were shown a second Generator (Kohler), we need to know is this part of the contract.

Answer - Yes

I. BAS

1. Atch J.5: Could the government confirm the BAS system in place and provide the version the BAS is running on to bidders?

Answer – Johnson Controls Inc. Metasys Extended Architecture version 6.5

2. C.24.5: Does this contract include any central plant equipment that is not controlled by BAS or centrally alarmed with alarm paging that would otherwise require the watch procedures specified in this section? If so, are such watch procedures only effective during the contractor’s coverage hours 6:00 am to 6:00 pm?

Answer –Yes the tours would only be during the core coverage hours and no there is no central plant equipment that is not monitored by the BAS, however not every piece of that central plant equipment is currently set up for alarm paging.

3. C.35.4: During the site visit it was mentioned that the contractor does not have to do tours of equipment that is monitored by the BAS system. Please specify which equipment is currently being monitored by the BAS system.

Answer -

4. C.35.4 BAS Control Systems – Do we need a subcontract with Jones Controls?

Answer – It is not a requirement to enter into a contract with Johnson Controls, However the O&M contractor is responsible for the operation and maintenance of this equipment.

5. C.8.5: Is the N-CMMS set up for this contract and currently in use? If it’s not in use, when is the expected start date?

Answer – It is currently being used just for work orders and not maintenance yet.

J. Buildings

1. Will GSA provide the building square footage for the buildings?

Answer –

1. Thomas S. Foley U.S. Courthouse - WA0064ZZ = 301,915 GSF

2. Spokane Federal Building & U.S. Post Office - WA0045ZZ = 160,292 GSF

3. Border Patrol Sector HQ - WA0089HQ = 12,544 GSF

4. Border Patrol Annex - WA0122HQ = 6,992 GSF

Lewiston Social Security Administration – ID0027ZZ = 8,671 GSF

2. Is an estimate of incumbent staff numbers available?

Answer – No.

3. Is a current organization chart available?

Answer – No.

4. What is the tenant population of:

Foley U.S. Courthouse Spokane FB and US CHSE

CBP HQ

CBP Annex SSA Lewiston Answer –

5. Atch J.5: The building info sheets for all 5 buildings are incomplete. Info sheets do not provide number of stories, elevator, parking info, number of restrooms, etc. They also do not provide service call history, number of repair history, date of last testing for equipment, Building Information Systems, etc. Will the government please provide this missing data?

Answer -

6. How many times has the incumbent contractor performed class III or IV asbestos removal in the last 5 years?

Answer -

7. C.1.3: Grease traps are included in contractor scope of work. Can the government provide the size of the Grease Trap and the frequency of pumping it out?

K. Personnel Management

1. Is there an On-Site daily minimum hour requirement for:

Foley U.S. Courthouse Spokane FB and US CHSE

CBP HQ

CBP Annex SSA Lewiston Answer – This will be a performance-based contract, the Contractor will manage its personnel and the operation.

2. Is there contractor parking at:

Foley U.S. Courthouse Spokane FB and US CHSE

CBP HQ

CBP Annex SSA Lewiston Answer - yes

Other

1. Are quarterly inspections required of one of the two generators? If so, which one?

Answer –

2. What is the extent of grounds maintenance required?

Answer – None

3. What is the maintenance of the sediment basins listed in the equipment schedule?

Answer –

4. Please provide the model and serial numbers for the chillers and cooling towers installed at this facility.

Answer – Chillers information posted to FBO.gov.

Cooling Towers information

5. What are the maintenance requirements of the solar panel system?

Answer –

6. Please provide capacity of the above ground fuel storage tank.

Answer -

7. C.1.1.h- Does the building have any Mechanical equipment for window washing?

Answer -

8. C.1.3.a- Is the Card key system considered part of the Security system?

Answer -

9. Section C.8.4- “Service Request and Administrative Support’, the government is specifically requiring the contractor to provide a service request and administrative support function to include acting as a central point of contact for both the government and tenants to take service requests and track and maintaining these service requests in the CMMS to including closing out work orders. Is it the government’s requirement that this function is in addition to the mechanics in the building who are actually performing the O&M work in the building? I.E., if there are 4 mechanics in the building, does the government require a 5th employee to act as a ‘dispatcher’?

Answer – This will be a performance-based contract, the Contractor will manage its personnel and the operation.

10. C.8.4- This section states that the service request support function is not only for service requests covered under this O&M contract but for all service requests for the building. For clarification purposes, will the O&M staff be responsible for taking service calls as well as opening and closing Maximo work orders for Janitorial, Elevator, landscaping and any other service type not part of the O&M contract?

Answer – The Government has a separate contract in place to receive the service requests and enter them in Maximo. The selected O&M contractor will be responsible for capturing the deficiencies discovered during the tour and add them into Maximo if they are not resolved on the spot. The O&M contractor will have access to Maximo to generate those issues that you are being proactive and capturing.

11. C.10.f- During the preproposal meeting Mr. Cotto emphasized that we are not to price any equipment on the list that has been “Strikethrough”. Will these items be 100% reimbursable to make repairs on or replace these items if they fail?

Answer – There seems to be a misunderstanding, Mr. Cotto said not to price the inventory by itself, or a portion of the PWS by itself, but to price the whole proposal or you will not be able to perform successfully.

12. C.22- This states that energy reduction goals are through FY 2015. How does this apply now that we are in FY2017?

Answer – Answered during the preproposal conference.

13. C.31- Contract requires first 20 replacement lock cores each year be provide by the contractor. Is the labor to pin the first 20 cores included or is the labor invoiced separately?

Answer - Yes

14. C.35.4.1.1.e- States contractor is responsible for all field control devices however all Control devices on the inventory are “Strikethrough”. What is the contractors responsibly for the controls for this contract?

Answer -

15. C.29.5- Is the contractor required to pay for new common corridor signs if a Tenant moves in to a new space? If so what is the average cost to have a sign made?

Answer -

16. C.40.3- Per the statement Labor that is not directly related to the “hands-on” repair is to be listed on a separate line item on the proposal as an overhead cost. Should that labor be listed as a per hour rate or is it part of the Total % Overhead and Profit?

Answer -

17. C.41.16.1- MSDS is no longer used, new standard is Safety Data Sheet “SDS”. Will this be amended?

Answer – Use the most current standard

18. H.15.3.14- Will the HVAC Mechanic described in this section be required to make repairs on the building Chillers? Under Department of Labor guidelines and as noted in the SCA, HVAC Mechanics are not allowed to work on equipment larger than 20 tons.

Answer - use the current standard.

19. J.10 including Appendix A & B- Is this an example of what this document will look like for the Richland Federal Building as it references 3 buildings that do not relate to the Richland Federal Building?

Answer -

20. Will the contractor be required to perform RWA work for the tenants? If so how many hours per month will this entail?

Answer -

21. C.1.1.h- Does the building have any Mechanical equipment for window washing?

Answer -

22. C.1.3.a- Is the Card key system considered part of the Security system?

Answer -

23. C.8.4- This section states that the contractor will perform a central service request desk function for the facility during normal working hours. How will this function be accomplished after hours?

Answer -

24. J.5- Are the anniversary dates for last testing of major equipment accurate?

Answer -

25. C.1.1h who is responsible for inspection/certification of “Mechanical equipment for window washing (wall glider, tracks, davits, pedestals and associated equipment)”.