RFQ_EQ10PMBB-4-17-0008_Nakamura_Gorunds_Maint.pdf

Grounds Maintenance and Related Services

General Services Administration

Public Buildings Service - Northwest/Arctic Region 10 Acquisitions Division

Grounds Maintenance Services Nakamura Federal Courthouse

1010 Fifth Avenue Seattle, WA 98104

REQUEST FOR QUOTE RFQ EQ10PMBB-4-17-0008

Issue Date: July 28, 2017

Your firm is invited to submit a quote for a Grounds Maintenance and related services at Nakamura Federal Courthouse, 1010 Fifth Avenue, Suite 107, Seattle WA 98104. GSA requests that your firm provide technical information and a complete quote for this project for a period of performance not to exceed 60 calendar days following the effective date of the purchase order. The Request for Quote (RFQ) form and instructions are enclosed for your use. Quotes are due on August 15, 2017 at 2:00 pm (Pacific Time Zone). Please email your quote and direct all inquiries to the following (Faxes will not be accepted):

Contract Specialist: Jose Domingo General Services Administration, Public Buildings Service 400 – 15th Street SW Auburn, WA 98001-6599 Phone: 253-931-7948 EMAIL: jose.domingo@gsa.gov

NOTE: Site Visit, Location, Time, Instructions –No Pre-proposal conference is scheduled for this acquisition.

Site visit shall be conducted not later than August 9, 2017 and can be scheduled upon request by contacting Jose Domingo @ jose.domingo@gsa.gov or Matt Nadeau at 253-670-9250 to arrange date and time of the visit at Nakamura Federal Courthouse. All questions from the site visit shall be submitted in writing to jose.domingo@gsa.gov. The period of performance for this requirement is from September 1, 2017 thru August 31, 2018.

ACQUISITION MILESTONES/SCHEDULE (Estimated) 07/28/2017 RFQ Issued NLT-08/09/17 Site Visit 08/10/2017 Cut-off Date for Questions 08/15/2017 Technical and Past Performance Information and Price Quote Due 08/30/2017 Contract Award 09/01/2017 Notice to Proceed 09/15/2017 Post Award Meeting – if necessary

Checklist of items to submit:

Technical Information Document (no more than three pages). Prices shall not be mentioned.

Past Performance Information Sheets (References) SF Form 18, Request for Quotation Schedule of Supplies/Services (Pricing Sheet)

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TABLE OF CONTENTS

SECTION CONTENT

1.0 INSTRUCTIONS

2.0 TECHNICAL and PAST PERFORMANCE INFORMATION REQUIREMENTS

3.0 PRICE INFORMATION REQUIREMENTS

4.0 BEST VALUE DETERMINATION

5.0 COMMUNICATION AND REVISIONS

Attachments:

Attachment 1 Scope of Work (SOW)

Attachment 2 SF Form 18, Request for Quotation

Attachment 3 Past Performance Info Sheet

Attachment 4 Map of Nakamura Federal Courthouse

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1.0 INSTRUCTIONS

1.1 GSA will be accepting technical information and quotes for services. Contractor shall provide all labor, materials, tools and equipment necessary to alter the existing landscaping on the south side of the site in accordance with these specifications. The intent of this work is to perform Grounds Maintenance and Related Services. The project location is at Nakamura Federal Courthouse 1010 Fifth Avenue, Suite 107, Seattle WA 98104.

1.2 The period for government acceptance of the quote is 60 days following the RFQ due date.

1.3 These services are being procured as a competitive open market negotiated Request for Quote (RFQ), using source selection procedures, as authorized by parts 12 and 13 of the Federal Acquisition Regulation (FAR) and the General Service Administration Acquisition Manual (GSAM) located at: http://www.arnet.gov/far and http://www.arnet.gov/GSAM/gsam.html.

This solicitation will result in the award of a best value, fixed price purchase order. One or more, but not necessarily all, of the evaluation procedures in FAR Part 14 or 15 may be used in accordance with FAR 13.106-2(b).

1.4 The Government intends to award to the offeror providing the best overall value in accordance with FAR 52.216.27. This request for quote does not commit the Government to award a contract or to pay any costs incurred in technical information and quote preparation.

1.5 GSA's objective is to select the quote that offers the Best Value. “Best value” means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirement. It is advised that firms submit an offer that represents the firm’s best terms from a price and technical standpoint since the Government intends to award this contract to the offeror possessing the overall “best value” to the government utilizing the Lowest Price Technically Acceptable (LPTA) source selection process (FAR 15.101). The technical evaluation factors are price, technical information, and past performance, (FAR 15.304).

1.6 The government will evaluate the quality and extent of the offeror’s experience relevant to the requirements of this RFQ. The government reserves the right to consider other sources of information such as current and past procurements, other federal agency contracts, commercial sources, and the Past Performance Information Retrieval System (PPIRS). The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirements, when such information is relevant to the acquisition.

1.7 Technical Information will be evaluated separately from the price quotes by a technical team and should be clearly labeled as the “Technical Information”. Price shall not be discussed in the technical information document.

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1.8 Interested firms are cautioned to submit adequate and sufficient information to enable the Government to fully ascertain its capability to perform all of the requirements of this acquisition.

The data submitted with each proposal should be complete and concise but not overly elaborate.

2.0 TECHNICAL INFORMATION REQUIREMENTS

2.1 Submit your Technical Information to the GSA Contract Specialist, Jose Domingo via email to jose.domingo@gsa.gov, no later than August 15, 2017 @ 2:00 PM Pacific Time Zone. The offeror’s name, address, phone number, fax number, email address, date of submission, and RFQ number shall appear on the cover letter to be evaluated.

2.2 The Offeror shall submit their written technical information and price quote with the following table of contents:

Cover Letter Technical Information Document (no more than three pages). Prices shall not be mentioned.

Past Performance Information Sheets (References) SF Form 18, Request for Quotation Schedule of Supplies/Services (Pricing Sheet)

2.3 Technical Information: Technical information must include information regarding the capability of the firm to perform the work described in accordance with the scope of work for this project. Suggested discussion points should demonstrate strategy, work plan, and capability, and include descriptions of the firm, and qualifications and education of proposed key personnel who will be assigned of this project. Interested firms are discouraged from the expense of submitting high gloss, color pictures, and/or professionally written marketing material.

2.4 Past Performance References: Each offeror shall provide a list of no more than three (3) but not less than three (3) similar projects completed within the last three (3) years. GSA defines similar projects as (similar landscaping projects for federal facilities or general office buildings).

For each project listed, the offeror shall provide, at a minimum, the information shown in Attachment 3 (not to exceed one page). GSA will contact the references provided for the projects submitted as similar past experience and will complete the past performance surveys.

Your firm will be rated on the following five categories: quality of products or services, timeliness of performance, effectiveness of management and business relationships, overall rating, and customer satisfaction. From scale 1 thru 5, 1 being unacceptable and 5 being outstanding, a rating of 3 or higher will be deemed acceptable.

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3.0 PRICE INFORMATION REQUIREMENTS

3.1 Offeror shall submit pricing on the attached SF Form 18, Request for Quotation. The contents of the price proposal shall include a breakdown of lump sum prices which shows the total level of effort for the project with all associated costs shown separately.

4.0 BEST VALUE DETERMINATION

4.1 Technical information from offerors will be evaluated to determine if they meet the stated requirements in accordance with the Statements of Work. Offers which do not present sufficient information to permit a complete technical evaluation by the Government may be determined to be technically unacceptable and may be removed from further consideration.

4.2 Award will be made based on the result of the evaluation of technical information and past performance, and price (listed in order of importance). All evaluation factors other than price, when combined, are approximately equal to price.

4.3 The contract will be awarded to the offer representing the best value to the government.

The government will compare the technical information and the prices to determine the most advantageous combination for each portion or geographic location. The Government may reject any offer that is unrealistic in terms of program commitments, contract terms and conditions, or an offer that reflects an inherent lack of competence or fails to comprehend the complexity and risks of the program. An offer that is unrealistically high or low in price when compared to Government estimates may also be rejected.

5.0 COMMUNICATIONS AND REVISIONS

5.1 Contractors are cautioned to submit sufficient information and in the format specified in the instructions. Contractors may be asked to clarify certain aspects of their proposal (for example, the relevance of past performance information) or respond to adverse past performance information to which the contractor has not previously had an opportunity to respond.

Communications may be conducted to resolve minor or clerical errors and the Government reserves the right to award a contract without the opportunity for quote revision.

5.2 The Government intends to award based on initial offers, however, reserves the right to conduct communication sessions if the Contracting Officer later determines them to be necessary. If communication sessions are conducted, the means and methods (e.g., in person, telephonic, written) will be determined by the Contracting Officer. This may result in a request for revised price. If final price revisions will be required for award determination, at the direction of the Contracting Officer, the offeror shall then submit their Final Price Revision (FPR) for evaluation. Final selection and award will be made by the Contracting Officer to that offeror that provides the best value to the Government.