EOP-OAS-WHIG-2021.pdf

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SOURCES SOUGHT ANNOUNCEMENT

EOP-OAS-WHIG-2021

The Executive Office of the President (EOP) is seeking sources for the Office of Administration (OA), Office of the Chief Information Officer (OCIO), White House Information Governance (WHIG) Division.

CONTRACTING OFFICE ADDRESS: Executive Office of the President (EOP) / Office of Administration (OA), Procurement and Contracts Management Division

(PCMD)

INTRODUCTION:

This is a SOURCES SOUGHT ANNOUNCEMENT to determine the availability and technical capability of small and large businesses, including the following subsets, Small Disadvantaged Businesses, Certified 8(a), Service-Disabled Veteran-Owned Small Businesses, HUBZone Small Businesses and Woman Owned Small Businesses to provide the required products and/or services.

The OA, OCIO, WHIG Division is seeking information on potential sources that can provide a solution that provides file analysis and data mapping capabilities, and the associated professional services to install and configure the software in order to create more efficient control, management, and compliance related to different electronic records across the organization. The solution should allow records, located in different data sources/systems, to be identified and allow for the appropriate action to be performed. The professional services should cover the Project Management, Requirements Management, Architecture/Design/Development, Security Management, Testing, Training, System Administration, and Support and Maintenance of the solution.

DISCLAIMER:

THIS SOURCES SOUGHT ANNOUNCEMENT IS FOR INFORMATIONAL

PURPOSES ONLY. THIS IS NOT A REQUEST FOR PROPOSAL. IT DOES NOT

CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A

COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE NOT

OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A

CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS ARE

AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS

ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY RESPONDENTS TO

THIS SOURCES SOUGHT ANNOUNCEMENT IS STRICTLY VOLUNTARY.

REQUIRED CAPABILITIES:

The EOP requests capabilities and summaries as related to the following:

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1. Enabling auto-classification and categorization of electronic records.

2. Allowing the identification of duplicate files/records and ROT (redundant, obsolete, trivial) data and ability to perform the correct action (i.e. delete, hold, move, copy).

3. Identification and categorization of records, their location, and association to the correct records schedules so they can be retrieved and filed appropriately.

4. Providing an eyes-on/dashboard view of file/data locations, including data discrepancies.

5. Connecting to Electronic Records Management systems to all records to be filed in the correct file plan.

6. Integrating with and itemizing records in file, block, and object-based systems.

7. The ability to tag and organize records according to pre-defined taxonomies based on business rules.

8. Identifying data sources that should be indexed for continuity.

9. Identification and marking of sensitive data including Personal Identifiable

Information / Protected Health Information (PII/PHI) and Controlled Unclassified Information (CUI) for remediation.

10. The ability to connect to, search, and identify records across a variety of different data sources including 3rd Party (i.e. SharePoint, Exchange, File Shares) as well as custom applications.

11. Allowing metadata and content to be searched, extracted, and mapped to the appropriate location and taxonomy.

12. Conducting security scans, document vulnerabilities, correct vulnerabilities, and documenting the resolution or mitigation of vulnerabilities

13. Professional Services to perform Project Management, install, harden/secure, configure, design, customize (if necessary), test, train, deploy, secure, support and maintain the solution.

a. Provide the appropriate, qualified staff to successfully complete the project.

b. Develop and maintain project documentation and deliverables.

SPECIAL REQUIREMENTS

• Presidential Records Act’s (PRA) and Federal Records Act (PRA) records management requirements, as set forth in 44 U.S.C. §§2201-2209 and 44 U.S.C.

chapter 31 § 3101 respectively (and subsequent amendments and Executive Orders relating to the PRA and FRA), data created or received by certain EOP users are classified as a Presidential record and/or Federal record and must be preserved.

• Certified Federal Risk and Authorization Management Program (FedRAMP) Moderate Impact Level environment; or operate the service in an environment that is shown to appreciably meet the technical requirements of the FedRAMP Moderate Impact Level and agree to obtain certification with EOP as the sponsoring organization

• All personnel, who require either a permanent White House Campus pass or access to the EOP network, shall be required to obtain and maintain national security

Page 3 of 4 Pages eligibility. Upon a favorable pre-screening review, all personnel must obtain and maintain Top Secret eligibility, which shall be determined by the favorable adjudication of a Tier 5 (T5) Investigation or T5 Reinvestigation (T5R), which has been completed within the previous five years

SOURCES SOUGHT:

The North American Industry Classification System Code (NAICS) for this requirement is 541519, with the corresponding size standard of $30M. This Sources Sought announcement is requesting responses to the following criteria ONLY from businesses that can provide the required services under the NAICS code.

To assist EOP in making a determination regarding the level of participation by small business in any subsequent procurement that may result from this Sources Sought, you are also encouraged to provide information regarding your plans to use joint venturing (JV) or partnering. Please outline how you would envision your company's areas of expertise and those of any proposed JV/partner would be combined to meet the specific requirements contained in this announcement.

In order to make a determination for a small business set-aside, two or more qualified and capable small businesses must submit responses that demonstrate their qualifications.

Responses must demonstrate the company’s ability to perform in accordance with the Limitations on Subcontracting clause (FAR 52.219-14).

SUBMISSION DETAILS:

Responses should include:

1. Business name and address;

2. Name of company representative and their business title;

3. Type of Small Business;

4. CAGE Code;

5. A list of Government contract vehicles in which your company participates

(GSA Schedule, NASA SEWP, etc.);

6. An overview of your proposed solution (software and services) and description of how it could meet the items listed in the required capabilities section;

7. A brief summary of a project for an organization, preferably Federal, where you implemented a similar solution. Please include challenges and successes you experienced;

8. Possible constraints or potential risks, if applicable;

9. A contract type recommendation. The recommendation should include an explanation supporting your suggested contract type;

10. Description of your company’s experience with cloud implementations and if the solution is FedRAMP compliant;

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11. Recommendation for what development life cycle methodology (e.g. Agile, Scrum, etc.) to use for this type of solution and why;

12. Documentation addressing your firm’s ability to meet the Section 508 accessibility requirements;

13. Rough Order of Magnitude (ROM) estimate for the proposed solution, the ROM should include software licensing and professional services. Please list any assumptions used to determine ROM; (this is not a request for pricing;

rather the Government would like to see estimates to ensure an understanding of the various elements of the solution being included in the response to the sources sought notice for market research purposes only.)

14. Any other recommendations you feel may be relevant and beneficial for such a solution.

Vendors who wish to respond to this should send responses via email NLT Tuesday, January 4, 2021 at 11:00 AM Eastern Daylight Time (EDT) to Timothy.J.Lazatin@oa.eop.gov and Franky.M.Awuvey@oa.eop.gov. Interested businesses should submit a brief capabilities statement package addressing the specific questions (no more than five pages) and demonstrating ability to perform the services listed under Required Capabilities.

Proprietary information and trade secrets, if any, must be clearly marked on all materials.

All information received that is marked Proprietary will be handled accordingly. Please be advised that all submissions become Government property and will not be returned.

All Government and contractor personnel reviewing submitted responses will have signed non-disclosure agreements and understand their responsibility for proper use and protection from unauthorized disclosure of proprietary information as described 41 USC

423. The Government shall not be held liable for any damages incurred if proprietary information is not properly identified.

mailto:Timothy.J.Lazatin@oa.eop.gov mailto:Franky.M.Awuvey@oa.eop.gov