Environmental _ Street Services North Administration Building Envelope.pdf

City of Durham General Services Department

Bidding and Contract Requirements

Table of Contents Page i

Project Manual

City of Durham

Environmental & Street Services North Administration Building Envelope

Durham, North Carolina

June 8, 2026

Owner: City of Durham

101 City Hall Plaza

Durham, North Carolina 27701

General Services Department

2011 Fay Street

Durham, North Carolina 27704

(919) 560-4197

Table of Contents Page ii

CITY OF DURHAM, NORTH CAROLINA

MAYOR: Leonardo Williams

COUNCIL MEMBERS:

Javiera Caballero, Mayor Pro-Tempore

Nate Baker

Shanetta Burris

Matt Kopac

Chelsea Cook Carl Rist

CITY MANAGER: W. BOWMAN FERGUSON

CITY ATTORNEY: KIMBERLY REHBERG

CLERK: DIANA SCHREIBER

Table of Contents Page iii

Table of Contents

DIVISION 00: BIDDING AND CONTRACT REQUIREMENTS Page

Invitation to Bidders 00 01

Instructions to Bidders 00 02

Bid Proposal Form 00 03

Contractor Qualifications Requirements 00 04

Non-Collusion Affidavit 00 05

Bidder Safety Evaluation Questionnaire 00 06

Underutilized Business Enterprise (UBE) Contractor Forms - EBOP 00 07

Underutilized Business Enterprise (UBE) Listing - EBOP 00 08

Insurance Requirements 00 09

Payment & Performance Bond 00 10

Bid Bond 00 11

Request for Approval of Substitution 00 12

Example Documents for use During Construction

A101 – 2017 Standard Form of Agreement between Owner and Contractor

A201 – 2017 General Conditions of the Contract for Construction

Subcontractor Monthly Record of Payment Report

00 13

00 14

Equal Business Opportunity Program (EBOP) Final Subcontracting Report 00 15

Reimburable Sales Tax Forms 00 16

Contract Change Order Form 00 17

Claim for Additional Time on the Basis of Adverse Weather Conditions 00 18

PROJECT REQUIREMENTS & TECHNICAL SPECIFICATIONS

ATTACHED SEPARATELY

DIVISION 01 – GENERAL REQUIREMENTS

SECTION 010200 - GENERAL SITEWORK REQUIREMENTS

SECTION 011000 - SUMMARY

SECTION 012100 - ALLOWANCES

SECTION 012200 - UNIT PRICES

SECTION 012200 - UNIT PRICES-FOR SITEWORK

SECTION 012300 - ALTERNATES

SECTION 012600 - CONTRACT MODIFICATION PROCEDURES

SECTION 012900 - PAYMENT PROCEDURES

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

SECTION 013200 - CONSTRUCTION PROGRESS DOCUMENTATION

SECTION 013300 - SUBMITTAL PROCEDURES

SECTION 014000 - QUALITY REQUIREMENTS

SECTION 015000 - TEMPORARY FACILITIES AND CONTROLS

SECTION 015639 - TEMPORARY TREE AND PLANT PROTECTION

SECTION 017300 - EXECUTION

SECTION 017700 - CLOSEOUT PROCEDURES

Table of Contents Page iv

SECTION 017823 - OPERATION AND MAINTENANCE DATA

SECTION 017839 - PROJECT RECORD DOCUMENTS

DIVISION 02 - EXISTING CONDITIONS

SECTION 024119 - SELECTIVE DEMOLITION

SECTION 024119 - SELECTIVE SITE DEMOLITION

DIVISION 03 - CONCRETE

SECTION 033000 - CAST-IN-PLACE CONCRETE

DIVISION 04 - MASONRY

SECTION 040120 - MAINTENANCE OF UNIT MASONRY

DIVISION 06 - WOOD, PLASTICS, AND COMPOSITES

SECTION 062023 - INTERIOR FINISH CARPENTRY

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

DIVISION 08 - OPENINGS

SECTION 081113 - HOLLOW METAL DOORS AND FRAMES

SECTION 081213 - HOLLOW METAL FRAMES

SECTION 081416 - FLUSH WOOD DOORS

SECTION 087100 - DOOR HARDWARE

DIVISION 09 - FINISHES

SECTION 092216 - NON-STRUCTURAL METAL FRAMING

SECTION 092900 - GYPSUM BOARD

SECTION 095113 - ACOUSTICAL PANEL CEILINGS

SECTION 096513 - RESILIENT BASE AND ACCESSORIES

SECTION 099123 - INTERIOR PAINTING

DIVISION 10 - SPECIALITIES

SECTION 105300 – ALUMINUM CANOPIES

DIVISION 23 - MECHANICAL

SECTION 233600 – AIR TERMINAL UNITS

DIVISION 26 - ELECTRICAL

SECTION 260500 - COMMON WORK RESULTS FOR ELECTRICAL

SECTION 260519 - LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES

SECTION 260526 - GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS

SECTION 260529 - HANGERS AND SUPPORTS FOR ELECTRICAL SYSTEMS

SECTION 260533 - RACEWAYS AND BOXES FOR ELECTRICAL SYSTEMS

SECTION 260553 - IDENTIFICATION FOR ELECTRICAL SYSTEMS

SECTION 262726 - WIRING DEVICES

DIVISION 31 - EARTHWORK

SECTION 312000 - EARTH MOVING

SECTION 312500 - EROSION CONTROLS

SECTION 315000 - EXCAVATION SUPPORT AND PROTECTION

Table of Contents Page v

DIVISION 32 - EXTERIOR IMPROVEMENTS

SECTION 321216 - ASPHALT PAVING

SECTION 321313 - CONCRETE PAVING

SECTION 329200 - LAWNS AND GRASSES

DIVISION 33 – SITE UTILITIES

SECTION 334000 - STORM UTIL DRAINAGE

SECTION 334613 - FOUNDATION DRAINAGE SYSTEMS

BUILDING ENCLOSURE TECHNICAL SPECIFICATIONS

ATTACHED SEPARATELY

DIVISION 00 -- PROCUREMENT AND CONTRACTING REQUIREMENTS

000107 - SEALS PAGE

000110 - TABLE OF CONTENTS

000115 - LIST OF DRAWINGS

006000 - PROJECT FORMS

006233 - ROOF MANUFACTURER'S ACKNOWLEDGMENT

006536 - CONTRACTOR'S WARRANTY

006537 - ASBESTOS FREE WARRANTY SPECIFICATIONS

DIVISION 01 -- GENERAL REQUIREMENTS

011100 - SUMMARY OF WORK

011400 - WORK RESTRICTIONS

012100 - ALLOWANCES

012200 - UNIT PRICES

013100 - PROJECT MANAGEMENT AND COORDINATION

013300 - SUBMITTAL PROCEDURES

014000 - QUALITY REQUIREMENTS

014200 - REFERENCE STANDARDS

017300 - EXECUTION REQUIREMENTS

017329 - CUTTING AND PATCHING

017400 - CLEANING AND WASTE MANAGEMENT

DIVISION 04 -- MASONRY

040500 - MORTAR AND GROUT

040524 - MASONRY REPOINTING

042000 - UNIT MASONRY

DIVISION 05 – METALS

050130 - STEEL ROOF DECK REPAIR AND SECUREMENT

DIVISION 06 -- WOOD, PLASTICS, AND COMPOSITES

061000 - ROUGH CARPENTRY

061643 - GYPSUM SHEATHING

DIVISION 07 -- THERMAL AND MOISTURE PROTECTION

070150 - PREPARATION FOR RE-ROOFING

071900 - FLUID APPLIED WATER REPELLENT

https://www.google.com/search?q=Exterior+Improvements&sca_esv=779396568935250a&rlz=1C1GCEU_enUS1092US1092&biw=1066&bih=598&sxsrf=ANbL-n6lMGeJVWnYbHxanmPwt7fFTHIscw%3A1774483818179&ei=annEabzHCtfc5NoPnqXdkAc&ved=2ahUKEwjlrozNo7yTAxVaFFkFHZBMCWIQgK4QegQIARAD&uact=5&oq=construction+divisions+32&gs_lp=Egxnd3Mtd2l6LXNlcnAiGWNvbnN0cnVjdGlvbiBkaXZpc2lvbnMgMzIyBhAAGBYYHjILEAAYgAQYigUYhgMyBRAAGO8FSKEUUIQQWOoRcAF4AZABAJgBggGgAe8BqgEDMC4yuAEDyAEA-AEBmAIDoAKHAsICChAAGEcY1gQYsAPCAgQQIxgnmAMAiAYBkAYIkgcDMS4yoAe3CbIHAzAuMrgH_gHCBwMyLTPIBxGACAE&sclient=gws-wiz-serp&mstk=AUtExfAU9cIXCKLgs99MFsAVH_bsyBcPlYmLh3yqGkIGaTkW8-uJMxlfqFWO_B39-agP0zwvtpYlTtu9INboFKq5m5Kh8MJbymWX2GGwWc5F4VgevbnL6Z3fd1nOG3OqOEWoigETvE0BR8RsrRJINZPalJY3gPHMrem35XH-_nNSOvDnxu2sX9tUJFfQ6DyovMmdNf0Nf-SrCXcb0j28LRrK5U87zg38zu4pUIribUWRdpZGa3vSKGwPQy_iLNuhiLUNkjZ14SV3GwXwddWH_r9M-TmqQVk0qIJ78rbzirny2_jOoA&csui=3 https://www.google.com/search?q=Exterior+Improvements&sca_esv=779396568935250a&rlz=1C1GCEU_enUS1092US1092&biw=1066&bih=598&sxsrf=ANbL-n6lMGeJVWnYbHxanmPwt7fFTHIscw%3A1774483818179&ei=annEabzHCtfc5NoPnqXdkAc&ved=2ahUKEwjlrozNo7yTAxVaFFkFHZBMCWIQgK4QegQIARAD&uact=5&oq=construction+divisions+32&gs_lp=Egxnd3Mtd2l6LXNlcnAiGWNvbnN0cnVjdGlvbiBkaXZpc2lvbnMgMzIyBhAAGBYYHjILEAAYgAQYigUYhgMyBRAAGO8FSKEUUIQQWOoRcAF4AZABAJgBggGgAe8BqgEDMC4yuAEDyAEA-AEBmAIDoAKHAsICChAAGEcY1gQYsAPCAgQQIxgnmAMAiAYBkAYIkgcDMS4yoAe3CbIHAzAuMrgH_gHCBwMyLTPIBxGACAE&sclient=gws-wiz-serp&mstk=AUtExfAU9cIXCKLgs99MFsAVH_bsyBcPlYmLh3yqGkIGaTkW8-uJMxlfqFWO_B39-agP0zwvtpYlTtu9INboFKq5m5Kh8MJbymWX2GGwWc5F4VgevbnL6Z3fd1nOG3OqOEWoigETvE0BR8RsrRJINZPalJY3gPHMrem35XH-_nNSOvDnxu2sX9tUJFfQ6DyovMmdNf0Nf-SrCXcb0j28LRrK5U87zg38zu4pUIribUWRdpZGa3vSKGwPQy_iLNuhiLUNkjZ14SV3GwXwddWH_r9M-TmqQVk0qIJ78rbzirny2_jOoA&csui=3

Table of Contents Page vi

072216 - ROOF INSULATION

072726 - FLUID-APPLIED MEMBRANE AIR BARRIER

074113 - METAL ROOF PANELS

074213 - METAL WALL PANELS

074293 - METAL SOFFIT PANELS

075400 - THERMOPLASTIC SINGLE PLY ROOFING

076200 - SHEET METAL FLASHING AND TRIM

077253 - SNOW GUARDS

079200 - ELASTOMERIC JOINT SEALANTS

DIVISION 08 -- OPENINGS

084313 – ALUMINUM FRAMED STOREFRONT

DIVISION 22 -- PLUMBING

221426 - ROOF DRAINS

END OF TABLE OF CONTENTS

Table of Contents Page vii

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Invitation to Bidders Page 00 01-1

INVITATION TO BIDDERS

The City of Durham will receive bids for the

Environmental & Street Services North Administration Building Envelope by: July 23, 2026 @ 1:00 pm at

The City of Durham General Services Department, 2011 Fay Street, Durham, NC 27704

Attention: Chris Liszka

Summary of Work:

The Project includes the roof and building envelope improvements at the Environmental

& Street Services North Administration Building. The Work includes, but is not limited to, roof replacements and improvements, exterior metal wall panel and masonry repairs, interior insulation and waterproofing, interior finishes, site repairs, and other work indicated in the Contract Documents.

Bidders are encouraged to attend a non-mandatory onsite pre-bid conference to go over the project on June 30, 2026, at 1:00 pm, the address is: 1811 Camden Ave, Durham. NC. After this meeting, the design team will provide a guided tour for all attendees.

Plans and specifications are available for download or viewing at:

The City of Durham Finance Department Website under Purchasing:

http://durhamnc.gov/bids.aspx

The Underutilized Business Enterprise (UBE) goals for this project are MBE 11% and

WBE 7% Bidders are responsible for filling out the required UBE Construction forms and including them in their bid package to be considered responsive.

All inquiries, questions, requests for substitution, and/or clarifications must be submitted in writing via the email below according to the directions given in the Request for Approval of

Substitution and in the Instructions to Bidders prior to July 9, 2026 @ 5:00 PM.

Chris Liszka, GSD PM

Consultant Turner Townsend Heery

m. 984-303-8937

Chris.liszka@durhamnc.gov

Eric Wennerstrom

RND Architects, PA

Telephone: 919 490-1266

Email: Eric@RNDpa.com http://durhamnc.gov/bids.aspx mailto:Chris.liszka@durhamnc.gov mailto:Eric@RNDpa.com

Invitation to Bidders Page 00 01-2

Each bidder must show evidence that they are licensed under Chapter 87 of the N.C. General

Statutes. A General Contractors License is required.

The Following Forms MUST be filled out and included with the bid proposal:

1. Bid Proposal Forms – see required form checklist

2. Bid Bond

3. Non-Collusion Affidavit

4. Bidder Safety Evaluation Questionnaire / Contractor Safety Record Information

5. Contractor Qualifications

6. EBOP Construction Forms

a. UBE Participation on Base Bid

b. UBE Participation on Bid Alternate (if applicable)

Any bid submitted without these forms may be deemed non-responsive.

The City of Durham reserves the right to reject any or all bids, waive informalities, and/or accept such bid as appears in its judgement to be in the best interest of the City.

END OF ADVERTISEMENT TO BIDDERS

Invitation to Bidders Page 00 01-3

Instructions to Bidders Page 00 02-1

INSTRUCTIONS TO BIDDERS

1. Bids will be received for Single Prime Contract. All proposals shall be for lump sum.

2. The submission of a bid will assume that the Contractor has fully examined the site and knows existing conditions and has made every provision for operating under the existing conditions, and has included all necessary items, and has read and understands the Bidding Documents. No consideration shall be given to any claim for extra compensation or extension of contract time because of failure to comply with this provision.

3. Bids must be made in strict accordance on the “Bid Form” provided hereto and all blank spaces for the Bid Alternates and Unit Prices, shall be properly filled in. When requested Alternates or Unit

Prices are not bid, the bid may be considered incomplete. All bids submitted must be on the blank proposal forms herein provided and prices given shall be both in writing and figures and the complete form shall be without any lineation, alterations, or erasures. Any modification to the Bid Form

(including Alternates and Unit Prices) may disqualify the Bid and/or cause the Bid to be rejected. In case of conflicting prices, the written prices shall govern.

One (1) original shall be submitted to City of Durham General Services.

The Contractor shall fill in the Form of Bid as follows:

a. All bids must be signed by an authorized official of the firm.

b. Each proposal shall include the full name and address, phone number, and e-mail contact of the bidder.

c. It shall be the specific responsibility of the Bidder to deliver this Bid to address specified in Invitation to Bidders prior to the date and time specified in the invitation to bidders for opening of the Bids. Later delivery of a Bid for any reason, including delivery by the

United States Mail, shall disqualify the Bid.

d. Modifications of previously deposited Bids will be acceptable only if delivered to the place of the bid by the specified time.

Bids shall be received in strict accordance with requirements of the General Statutes of North

Carolina. All copies of the Bid, and any other documents required to be submitted with the Bid shall be enclosed in a double envelope. Bid Bonds, if required, are to be submitted in a separate envelope from the Bid form and other required documents, but within the main Bid envelope, and labeled "Bid Bond". The envelope can be hand delivered or mailed and shall be addressed to the

City of Durham, General Services Department, 2011 Fay Street, Durham, North Carolina 27704, and should be identified with the project name, time and date of Bid Opening, the Bidder’s name and address, and Bidder’s General Contracting license number.

4. Bidders are encouraged to attend a pre-bid conference at the date and time specified in the invitation to bidders.

5. The bidder is hereby directed NOT to include the N.C. Sales Tax in the bid total. The successful bidder to whom the award is made will be required to submit a sworn statement each month itemizing the purchases and taxes paid thereon and certifying that the articles purchased were used in work performed for the City of Durham. The N.C. Sales and Use Tax so itemized will be made a part of the

Instructions to Bidders Page 00 02-2 monthly estimate. A sample form which must be followed to qualify for these payments to Sales and

Use Tax is shown in the Project Manual.

It is the intent of the City to award this bid to the lowest responsive and responsible bidder. The City reserves the right to reject any and all Bids, including without limitation, nonconforming, non-responsive, unbalanced, or conditional Bids. The City of Durham further reserves the right to reject the Bid of any Bidder whom it finds, after reasonable inquiry and evaluation, to not be responsible.

The City of Durham may also reject the Bid of any Bidder if the City believes that it would not be in the best interest of the Project to make an award to that Bidder. The City of Durham also reserves the right to waive all informalities not involving price, time, or changes in the Work and to negotiate terms with the Successful Bidder.

6. No bid shall be considered or accepted by the City unless at the time of its filing, it is accompanied by a deposit of cash, or a cashier's check, or a certified check on some bank or trust company insured by the Federal Deposit Insurance Corporation in an amount equal to not less than five percent (5%) of the bid. In lieu of making that deposit, the bidder may file a bid bond executed by a corporate surety licensed under the laws of North Carolina to execute such bonds, conditioned that the surety will upon demand forthwith make payment to the City of Durham upon the bond if the bidder fails to execute the contract in accordance with the bid bond. This deposit shall be retained by the City if the successful bidder fails to execute the contract within 10 days after the award or fails to give satisfactory bonds or deposit as required herein. The bidder to whom the award of contract is made shall either (a) furnish bonds as required by Article 3 of Chapter 44A of the N.C. General Statutes, using the form supplied by the City; or (b) deposit with the City money, certified check or government securities. The bonds or deposit shall be for the full amount of the contract to secure the faithful performance of the terms of the contract and the payment of all sums due for labor and materials in a manner consistent with Article 3 of Chapter 44 A.

7. Except to the extent allowed by statute, bids shall not be withdrawn and bids shall remain subject to acceptance by the City for a period of 90 days.

8. Performance and payment bonds are required, the City requires the use of its performance bond and payment bond form unless, after consulting the City Attorney’s office, the project manager finds that different bond forms satisfactorily protect the City. Before bidding, each bidder should show the City bond form to its bonding company to be sure it can promptly issue the bond on that form in the event the contract is awarded to it. Each bond must be for 100% of the contract amount and must be executed by a NC-licensed surety.

9. Upon request, bidders must present satisfactory evidence that they have been regularly engaged in the business of constructing such work, such as company work history and references from similar construction projects. And upon request, bidders must show that they are fully prepared with the necessary capital, equipment, etc., to begin the work promptly, and complete the same in accordance with specifications.

10. The Contractor must provide the City of Durham a site – specific safety plan of their organization, prior to approval of the contract.

11. The bidder to whom the award is made shall be required to furnish work crews of adequate number, size, and experience to properly perform the work. The interpretation of the number of crews, size, and experience will be determined by the City of Durham as to their adequacy.

Instructions to Bidders Page 00 02-3

12. The contractor will furnish all materials, labor, equipment, supervision, tools, machinery, etc. for complete construction of projects in accordance with plans and specifications of the City of Durham.

13. The Contractor will perform, or have performed, all the necessary site layout (both lines and grades) for this construction.

14. The City reserves the right to extend the work in this Contract upon the same terms, provided that such extensions shall not exceed in cost fifty per cent (50%) of the original Contract price of the

Contract being extended.

15. It shall be the contractors’ responsibility to obtain all necessary and required permits. These permits shall be maintained on site and available upon demand.

16. The contractor(s) to whom the award is made must carry insurance in the amounts and types outlined in the Insurance Requirements document in the Project Manual.

17. Indemnification – See section 6.20 of the EJCDC C-700 Standard General Conditions of the

Construction Contract included in the Project Manual.

18. The successful bidder is required to commence work within ten (10) days after written notice from the Project Manager. Termination of work shall also be controlled by the City of Durham.

19. Contract completion time for all work on this project is 240 calendar days from NTP.

20. Bidders are required by the City of Durham to be licensed. General Contractors are notified that

Chapter 87, Article 1, General Statutes of North Carolina will be observed in receiving and awarding general contracts. Contractors submitting bids on this project must have license classification for general contractor.

21. GS143-128(d) requires all single prime bidders to identify their subcontractors for the Plumbing, Mechanical, and Electrical subdivisions of work. A contractor whose bid is accepted shall not substitute any person as a subcontractor in the place of the subcontractor listed in the original bid, except (i) if the listed subcontractor’s bid is later determined by the contractor to be non-responsible or the listed subcontractor refuses to enter into a contract for the complete performance of the bid work, or (ii) with the approval of the awarding authority for good cause shown by the contractor. The

PME subcontractors MUST be listed or this will be cause for rejection. See the Proposal Form.

22. EQUAL BUSINESS OPPORTUNITY PROGRAM

It is the policy of the City to provide equal opportunities for City contracting to underutilized businesses owned by minorities and women doing business in the City’s Contracting Marketplace. It is further the policy of the City to prohibit discrimination against any firm in pursuit of these opportunities, to conduct its contracting activities to prevent such discrimination, to correct the present effects of past discrimination and to resolve complaints of discrimination. This policy applies to construction contracting. The City’s Finance Department has reviewed this proposed project and established Underutilized Business Enterprise (UBE) participation goals: Minority Business

Enterprise (MUBE) 11% and Woman Business Enterprise (WUBE) 7%. A listing of firms from the

HUB database is included in this project manual. Bidders may also use firms currently certified as

MUBES and WUBES by N.C. D.O.T. and the SBA 8(a) Program to meet the participation requirements.

Instructions to Bidders Page 00 02-4

The bids will be evaluated, and the contract awarded in accordance with statutory public contract requirements and as supplemented by the City of Durham’s Equal Business Opportunity Program

Construction Forms included with this bid. The following forms are mandatory and must be filled out and returned with the bid proposal.

A. Bid Proposal Forms – see required form checklist

B. Bid Bond

C. Non-Collusion Affidavit

D. Bidder Safety Evaluation Questionnaire / Contractor Safety Record Information

E. Contractor Qualifications

F. EBOP Construction Forms

a. UBE Participation on Base Bid

b. UBE Participation on Bid Alternate (if applicable)

Any bids submitted without these completed forms may be deemed as “non-responsive”. If there are any questions or problems in filling out the UBE forms, please contact:

Finance Department

(919) 560-4180

23. Substitutions: Any Bidder proposing a substitution shall bear the entire cost of incorporating the substitution into the finished work, including costs of administration, re-detailing, redesigning and changing the work of other contractors and sub-contractors. For proposed material substitutions submit the Request for Approval of Substitution form in the Project Manual to the Designer. If a material substitution is accepted by the Project Manager and Owner, Contractors will be notified by an addendum. The deadline for any request for substitution is as listed in the Invitation to Bidders in order allow time to issue responses in an addendum.

24. Any addenda issued during the time of bidding are to be considered covered in the Bid and the

Contract they will become part thereof. It shall be the Contractor’s responsibility to ascertain prior to

Bid time the addenda issues and to see that his/her Bid includes any changes thereby required. All

Addenda shall be acknowledged by the bidder(s) on the Bid Form. Failure to do so may disqualify the Bid and may cause the Bid to be rejected.

25. Should the Bidder find discrepancies in, or omissions from, the drawings or documents or should he/she be in doubt as to their meaning, he/she shall at once notify the Designer in writing. Any interpretation of the document will be made only by Addendum duly issued. The Designer will not be responsible for any explanation or interpretation of the proposed documents. Neither the Owner nor the Designer will be responsible for any oral instructions. Any questions regarding the Bid

Documents or Contract Conditions must be in writing via email and received by the date and time specified in the Invitation to Bidders.

26. Plans and specifications and all bid addenda are available electronically on The City of Durham

Finance Department Website under Purchasing: NEW WEBSITE: http://durhamnc.gov/bids.aspx

27. Plans and specifications are also on file and available for viewing at: The City of Durham General

Services Department – 2011 Fay Street, Durham, NC 27704; 919-560-4197, and City of Durham http://durhamnc.gov/bids.aspx

Instructions to Bidders Page 00 02-5

Equal Opportunity/Equity Assurance Department – 101 City Hall Plaza, Durham, NC 27701; (919)

560-4180.

28. The bidder to whom the award is made shall be required to enter into proposed Contract with the City of Durham, North Carolina, E-Verify Requirements. (A) If this contract is awarded pursuant to North Carolina General Statutes

(NCGS) 143-129 – (i) the contractor represents and covenants that the contractor and its subcontractors comply with the requirements of Article 2 of Chapter 64 of the NCGS; (ii) the words

"contractor," "contractor’s subcontractors," and "comply" as used in this subsection (A) shall have the meanings intended by NCGS 143-129(j); and (iii) the City is relying on this subsection (A) in entering into this contract. (B) If this contract is subject to NCGS 143-133.3, the contractor and its subcontractors shall comply with the requirements of Article 2 of Chapter 64 of the NCGS.

State Treasurer's lists regarding Iran and Boycott of Israel. If the successful bidder or the City signs the contract on October 1, 2017 or afterwards, and the value of the contract is $1,000 or more, the following applies unless the bidder otherwise states in its bid: the bidder affirms (by submitting a bid) that (1) its name does not appear on the list of companies that are engaged in a boycott of Israel developed by the N. C. State Treasurer under N.C.G.S. 147 86.81(a)(1) or on a list created by the

Treasurer pursuant to N.C.G.S. 147 86.58 as a company engaging in investment activities in Iran, and

(2) it has no reason to expect that its name will appear on either of those lists. Take notice that a contract between a company named on either list and the City may be void.

29. Examination of Bidding Documents, Other related Data, and Site Subsurface and Physical Conditions

a. The General Conditions identify those reports of explorations and tests of subsurface conditions at or contiguous to the Site that the Engineer has used in preparing the Bidding

Documents. Those drawings of physical conditions in or relating to existing surface and subsurface structures at or contiguous to the Site (except Underground Facilities) that the

Engineer has used in preparing the Bidding Documents.

b. Copies of reports and drawings referenced in Paragraph 1.5.A.1 are available by the City of Durham to any Bidder in accordance with Appendix. Those reports and drawings are not part of the Contract Documents, but the “technical data” contained therein upon which the Bidder is entitled to rely and have been identified and established as provided in Paragraph 4.02 of the General Conditions. Bidder is responsible for any interpretation or conclusion Bidder draws from any “technical data” or any other data, interpretations, opinions, or information contained in such reports or shown or indicated in such drawings

30. Values of City of Durham regarding Treatment of Employees of Contractors

a. Statement of City EEO Policy. The City of Durham opposes discrimination in employment because of race, color, religion, sex, national origin, political affiliation or belief, age, or handicap. Therefore, it desires that firms doing business with the City:

1. not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, political affiliation or belief, age, or handicap.

2. take affirmative action to insure that applicants are employed and that employees are treated equally during employment, without regard to race, color, religion, sex, Instructions to Bidders Page 00 02-6 national origin, political affiliation or belief, age, or handicap. This action includes employment, upgrading, demotion, transfer, recruitment or advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship.

3. state, in solicitations or advertisement for employees, that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation or belief, age, or handicap.

4. include this Statement of City EEO Policy in every purchase order for goods to be used in performing City contracts and in every subcontract related to City contracts.

31. Livable Wage - The City of Durham desires that firms doing business with the City pay their workers a livable wage rate while working on City contracts. The livable wage rate effective

7/1/26 is $25.09.

END OF INSTRUCTIONS TO BIDDERS

Instructions to Bidders Page 00 02-7

Bid Proposal Page 00 03-3

BID PROPOSAL FORM

(USE THIS FORM ONLY)

SUBMIT PROPOSALS IN CARE OF:

General Services Department

City of Durham

2011 Fay Street

Durham, NC 27704

(919) 560-4197

BIDDER’S FIRM NAME_______________________________________________________

DATE:____________________________

PROPOSAL: Environmental & Street Services North Administration Building Envelope

The Undersigned, as Bidder, hereby declares that only person or persons interested in this proposal as principal or principals is or are named herein and that no other persons than herein mentioned has any interest in this proposal or in the contract to be entered, that this proposal is made without connection with any other person, company or parties making a bid or proposal; and that it is in all respect fair and in good faith without collusion or fraud.

The bidder further declares that they have examined the site of the work and informed themself fully in regard to all conditions pertaining to the place where the work is to be done; that they have examined the specifications for the work and the contract documents relative thereto, and has read all special provisions furnished prior to the opening of bids, that they have satisfied themself relative to the work to be performed.

Materials to be furnished shall be in compliance with standard specifications and special provisions.

CONTRACTOR’S responsibility shall continue uninterrupted until expiration of the warranty period as stated in the specifications after completion of the work. The owner (City of Durham) reserves the right to select any or all of the alternatives and to increase or decrease the total contract amount utilizing the unit prices supplied by the CONTRACTOR in the bid form.

The Base Bid and Alternates shall not include any state or local sales tax. Such tax shall be accounted for separately and will be reimbursed from a separate source.

The Bidder agrees, if their proposal is accepted, to contract with the City of Durham, 101 City Hall Plaza, Durham, NC 27701, in the form of contract specified, to furnish all necessary materials, equipment, machinery, tools, apparatus, means of transportation, and labor necessary to complete within the time allotted as specified, the General Construction work on the Owner’s property, in complete accordance with the Plans, Specifications, and Contract Documents bearing the title Environmental & Street

Services North Administration Building Envelope with a definite understanding that no money will be allowed for extra work except as set forth in the Contract Documents for the sums as follows:

Total Lump Sum Base Bid

($____________________)_________ ___________________________________dollars

PROPOSED SUBCONTRACTORS

Roofing/Building Enclosure Subcontractor: License:

Electrical Subcontractor: License:

General Subcontractor: License:

GS 143-128(d) requires all single prime bidders to identify their subcontractors for the above subdivisions of work. A contractor whose bid is accepted shall not substitute any person as a subcontractor in the place of the subcontractor listed in the original bid, except (i) if the listed subcontractor’s bid is later determined by the contractor to be non-responsible or the listed subcontractor refuses to enter into a contract for the complete performance of the bid work, or (ii) with the approval of the awarding authority for good cause shown by the contractor.

ADDENDA

The following addenda are acknowledged as having been received and noted, the provisions for which are included in the proposal(s). Failure to acknowledge receipt of any addenda will subject the bidder to disqualification. CONTRACTOR to sign.

Addendum No. 1:__________________________________________________________

Addendum No. 2:__________________________________________________________

Addendum No. 3:__________________________________________________________

Addendum No. 4:_______________________________________________________

The undersigned proposes to perform alternatives for stated resulting additions from the Base Bid.

Additions shall include any modifications of work or additional work that the undersigned may be required to perform by reason of acceptance of any alternative.

ALTERNATES

Should any of the alternates as described in the contract documents be accepted, the amount written below shall be the amount to be “added to” the base bid.

Alternates #1: Replace exterior wall panels at Auditorium.

($____________________)________________________________________________dollars

QUANTITY ALLOWANCES (Shall be included in the Total Base Bid Amount)

Sitework Allowance #1- Unsuitable soils removal and replacement per Division 31 “Earth Moving”.

Base Bid Quantity Allowance: 20 cubic yards.

Sitework Allowance #2- Sediment Fence installed per Division 31 “Erosion Controls”.

Base Bid Quantity Allowance: 100 Linear Feet.

Sitework Allowance #3- Silt Sock / Wattle for Perimeter and Inlet Protection per Division 31 “Erosion

Controls”.

Base Bid Quantity Allowance: 10.

Building Enclosure Allowance #1- Repair Corroded Steel Deck (Corrosion Degree 1) with Coating. Refer to Section 050130 – “Steel Roof Deck Repair and Securement”.

Base Bid Quantity Allowance: 25 SF.

Building Enclosure Allowance #2 -. Repair Steel Deck (Corrosion Degree 2) with Steel Plates. Refer to

Section 050130 – “Steel Roof Deck Repair and Securement”.

Base Bid Quantity Allowance: 15 SF.

Building Enclosure Allowance #3 - Replace Deteriorated Steel Deck (Corrosion Degree 4). Refer to

Base Bid Quantity Allowance: 50 SF.

Building Enclosure Allowance #4 - Replace Deteriorated Wood Blocking. Refer to Section 061000 –

“Rough Carpentry”.

Base Bid Quantity Allowance: 100 BF.

Building Enclosure Allowance #5 - Replace Deteriorated Plywood. Refer to Section 061000 – “Rough

Carpentry”.

Base Bid Quantity Allowance: 64 SF.

Building Enclosure Allowance #6 - Repoint Deteriorated Mortar Joints. Refer to Section 040524 –

“Masonry Repointing”.

Base Bid Quantity Allowance: 500 LF.

Building Enclosure Allowance #7 - Replace 50 Broken or Cracked Brick. Refer to Section 042000 –

“Unit Masonry”.

Base Bid Quantity Allowance: 50 bricks.

UNIT PRICES

Unit prices quoted and accepted shall apply throughout the life of the contract, except as otherwise specifically noted. Unit prices shall be applied, as appropriate, to compute the total value of changes in the scope of work, in all accordance with the plans and specifications.

Sitework Unit Price No. 1: Unsuitable soils removal, disposal off-site and replacement with off-site

NCDOT CABC Stone.

$ /cu.yd. ($ /cu.yd.)

Sitework Unit Price No. 2: Sediment Fence Installed Per NCDEQ Standard Details Effective 9/1/2023.

$ /ln.ft.. ($ /ln.ft.)

Sitework Unit Price No. 3: Silt Sock / Wattle for Perimeter and Inlet Projection Per NCDEQ Standard

Details Effective 9/1/2023.

$ /each. ($ /each.)

Building Enclosure Unit Price No. 1: Repair Corroded Steel Deck (Corrosion Degree 1) with Coating.

Refer to Section 050130 – “Steel Roof Deck Repair and Securement”.

$ /SF. ($ /SF.)

Building Enclosure Unit Price No. 2: Repair Steel Deck (Corrosion Degree 2) with Steel Plates. Refer to

Building Enclosure Unit Price No. 3: Replace Deteriorated Steel Deck (Corrosion Degree 4). Refer to

Building Enclosure Unit Price No. 4: Replace Deteriorated Wood Blocking. Refer to Section 061000 –

“Rough Carpentry”.

$ /BF. ($ /BF.)

Building Enclosure Unit Price No. 5: Replace Deteriorated Plywood. Refer to Section 061000 – “Rough

Carpentry”.

Building Enclosure Unit Price No. 6: Repoint Deteriorated Mortar Joint. Refer to Section 040524 –

“Masonry Repointing”.

$ /LF. ($ /LF.)

Building Enclosure Unit Price No. 7: Replace Broken or Cracked Brick. Refer to Section 042000 – “Unit

Masonry”.

$ /each. ($ /each.)

Bid Proposal Page 00 03-4

REQUIRED FORMS

The following forms have been completed by the CONTRACTOR and are attached hereto.

CONTRACTOR to sign.

Bid Bond: _________________________________________________ ___________

Performance and Payment Bond: _______*To be provided upon award_________________________

Non-Collusion Affidavit: _________________________________________________

Bidder Safety Evaluation Questionnaire / Contractor Safety Record Information: ____________________

Contractor Qualifications: _________________________________

EBOP Construction Form(s):

E101 UBE Participation in Bid _________________________________________________

E102 UBE Participation in Alternate Bid ______________________________

Intent to Perform as Subcontractor (if applicable) ______________________________

Respectfully submitted this _________________ day of ___ _ _

Signature: ________________________________________________________________

Title: ____________________________________________________________________

Firm: ____________________________________________________________________

Address: _________________________________________________________________

License No._________________ Expiration Date : _____________________

Bid Proposal Page 00 03-5

Contractor Qualifications Page 00 04-1

CONTRACTOR QUALIFICATION REQUIREMENTS

A firm or individual experienced in installing, erecting, or assembling work similar in material, design, and extent to that indicated for this Project, whose work has resulted in construction with a record of successful in-service performance. Provide evidence of the following:

1. Appropriately licensed General Contractor, in compliance with NCGS 87. General contractors submitting bids on this project must have license classification for unlimited General.

2. Bidder with a minimum of five (5) years of recent experience in commercial roofing, building enclosure repairs, water intrusion mitigation, and masonry repair; of magnitude similar to the scope of this Project.

3. Provide a minimum of three (3) references for work completed in accordance with requirement above. Include the project name, address, and phone number for each reference along with a current contact person. All work cited as references must have been performed within the last ten (10) years.

4. Provide resumes of the Project Manager and Site Superintendent demonstrating experience within the last five (5) years in services of similar scope and magnitude. Include two (2) references on each resume.

5. Provide a concise description of work experiences as related to the scope of work outlined herein.

The description should include, but not be limited to, the number of years the Bidder has been providing these types of services, types of services provided, references, and other documentation to verify the Bidder’s experience.

Contractor Qualifications Page 00 04-2

Non-Collusion Affidavit Page 00 05-1

NON-COLLUSION AFFIDAVIT

By executing this proposal, I certify that this proposal is submitted to the City of Durham competitively and without collusion. I am authorized to represent the candidate r bidder named below both in submitting this proposal and in making this non-collusion Affidavit. To the best of my knowledge and belief, (1) the candidate or bidder has not violated N. C. General Statute section 133-24 in connection with the proposal,

(2) the candidate or bidder has not entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with its proposal, and (3) the candidate or bidder intends to do the work with its own Bonafide employees or subcontractors and is no bidding or making a proposal for the benefit of another contractor. The neuter includes the masculine and the feminine. The candidate or bidder to which this Non-Collusion Affidavit refers is:

(insert name of candidate or bidder)

(signature of individual)

ACKNOWLEDGEMENT

Type or print name of the individual who signed the affidavit:

Type or print the name of Notary Public signing this acknowledgement:

Place where acknowledgment occurred: County of ______________________, State of

Notary’s residence: County of ___________, State of ________

I, the Notary Public named above, certify (1) the individual named above personally appeared before me this day, (2) I have personal knowledge, or satisfactory evidence, of the individual’s identity; and (3) the individual acknowledged signing the foregoing affidavit.

This the ____ day of _______________, 20__. _____________________

Notary Public

My commission expires:

Non-Collusion Affidavit Page 00 05-2

Bidder Safety Evaluation Questionnaire Page 00 06-1

BIDDER SAFETY EVALUATION QUESTIONNAIRE

CONTRACTOR SAFETY RECORD INFORMATION

The Contractor’s safety record shall be reviewed and evaluated in addition to other quality and performance criteria as part of bid evaluation process. Failure to provide the requested information and documentation may result in rejection of your bid as non-responsive. Accordingly, all bidders must submit the following information regarding their safety record.

The following definitions shall apply to this section:

“DART incident rate” - Acronym for “Days Away, Restrictions and Transfers”. The DART incident rate may be used to show the relative level of injuries and illnesses within a firm compared to the industry. It is based only on those injuries and illnesses severe enough to warrant

“Days Away, Restrictions and Transfers”. The DART incident rate is calculated using OSHA’s

Form 300 and the following formula:

((Number of entries in column H (days away from work) + column I (job transfer or restriction) x

200,000) / (Number of hours worked by all employees) = DART Incident rate.

“EMR” – Acronym for “Experience Modification Rate,” is an indicator of a contractor’s past safety performance, widely used by the insurance industry as an equitable means of determining premiums for workers' compensation insurance. The rating system considers the average workers' compensation losses for a given firm's type of work and amount of payroll and predicts the dollar amount of expected losses to be paid by that employer in a designated rating period, usually three years. The rating is based on comparison of firms doing similar types of work, and the employer is rated against the average expected performance in each work classification. Losses incurred by the employer for the rating period are then compared to the expected losses to develop an experience rating.

“OSHA” – Acronym for the Federal Occupational Health and Safety Administration. The term

“OSHA” as used in this Policy also refers to any state or local agency having jurisdictional authorization to enforce worker safety requirements and assess fines or warnings for violation of worker safety standards.

Bidder Safety Evaluation Questionnaire Page 00 06-2

1. OSHA DART Incident Rate. Provide the bidder’s DART Incident Rate calculated from OSHA’s Form 300 for the previous three years and the other required information shown in the example table below. The bidder must attach all supporting documentation and calculations including certified OSHA forms.

YEAR CONTRACTOR

DART

INCIDENT RATE

INDUSTRY

DART

INCIDENT

RATE

INDUSTRY FIELD AND

CODE

Bidder must provide OSHA 300 Forms for each year listed above.

2. Experience Modification Rate (EMR). Provide the bidder’s most recent

Experience Modification Rate (EMR) based on insurance claims history. The bidder must provide the source of the EMR information and contact information of insurer entity providing the EMR.

YEAR CONTRACTOR

EMR

INDUSTRY FIELD

AND CODE

NAME AND CONTACT

INFO FOR EMR

INFORMATION

3. Answer the following OSHA Specific Questions:

(a) Within the last 2 years, has the bidder received any citations classified by

OSHA as being (1) serious, (2) willful and/or (3) repeat violations where your company operates?

Yes _____ No ________

If yes, attach a copy of each such citation and violation.

(b) Has the bidder experienced any work-related fatalities within the last five years?

Yes ______ No ______

Bidder Safety Evaluation Questionnaire Page 00 06-3

(c) Has the bidder had any citations issued by OSHA as a result of work related fatalities within the past 5 years?

Yes ______ No ______

(d) Is the bidder under investigation for any work-related fatalities?

Yes ______ No ______

(e) If your answer is “yes” to 3(b), (c) or (d), provide a copy of the citation(s), list of number(s) of fatalities and documented explanation of the fatality.

4. Safety Plan:

(a) Does the company have a written safety program that includes responsibility for all aspects of safety management?

Yes_________ No _______

(b) Does the company have a written plan for safety training of new employees and ongoing training of existing employees?

Yes_________ No _______

(c) Does the company have documented evidence of safety training that they have conducted?

Yes_________ No _______

(d) If the company has employees with limited English ability, does the company have a written plan for ensuring that their employees understand the training they are being given?

Yes_________ No _______

(e) Do all supervisors have an appropriate documented level of OSHA training (e.g., a minimum of 30 hour OSHA construction safety training)?

Yes_________ No _______

(f) Do employees have documented basic OSHA 10 hour construction safety training?

Yes_________ No _______

(g) Does the company have a documented Hazard Communication Program?

Yes_________ No _______

Bidder Safety Evaluation Questionnaire Page 00 06-4

5. Required Written Explanation of Safety Record. If the bidder has any of the following: (a) DART incident rate greater than its industry average, (b) an EMR greater than 1.0, (c) answered “yes” to any of the OSHA Specific Question above, or (d) answered “no” to any of the Safety Plan questions, the bidder shall provide the City, in its bid, a detailed written explanation of its safety record and the reasons why such safety history is NOT representative of its future performance and what specific actions it has taken to improve its overall safety record. Failure to provide a written explanation of its safety record pursuant to this paragraph may be deemed as non-responsive by the City.

Bidder Safety Evaluation Questionnaire Page 00 06-5

Underutilized Business Enterprise Page 00 07-1

Underutilized Business Enterprise (UBE) Contractor Forms

Attach EBOP forms

CONSTRUCTION PROJECT MANUAL STATEMENT

EQUAL BUSINESS OPPORTUNITY PROGRAM

It is the policy of the City to provide equal opportunities for City contracting to underutilized businesses owned by minorities and women doing business in the City’s Contracting Marketplace. It is further the policy of the City to prohibit discrimination against any firm in pursuit of these opportunities, to conduct its contracting activities to prevent such discrimination, to correct the present effects of past discrimination and to resolve complaints of discrimination. This policy applies to construction contracting. The City’s Finance Department has reviewed this proposed project and established Underutilized Business Enterprise (UBE) participation goals: Minority Business Enterprise (MUBE) 11% and Woman Business Enterprise (WUBE) 7%. A listing of firms from the HUB database is included in this project manual. Bidders may also use firms currently certified as MUBES and WUBES by N.C. D.O.T. and the SBA 8(a) Program to meet the participation requirements.

1. The bids will be evaluated, and the contract awarded in accordance with statutory public contract requirements and as supplemented by the City of Durham’s Equal Business Opportunity Program Construction Forms included with this bid. The following forms are mandatory and must be filled out and returned with the bid proposal.

A. Bid Forms B. Non-Collusion Affidavit C. Bidder Safety Evaluation Questionnaire D. *** BID BOND IF applicable**** E. Equal Business Opportunity Program Construction Forms

UBE Participation on Base Bid UBE Participation on Bid Alternate (if applicable)

Any bids submitted without these completed forms may be deemed as “non-responsive”. If there are any questions or problems in filling out the UBE forms, please contact:

Finance Department

(919) 560-4180

CONSTRUCT ION

FORMS

EQUAL BUSINESS

OPPORTUNITY

PROGRAM

JULY 2024

ABOUT THE PROGRAM

The City’s Equal Business Opportunity Program (EBOP) is specified by City Ordinance (City of Durham Code of Ordinances, Chapter 18, Article III). As stated in the ordinance, the purpose of the program is to provide equal opportunities for city contracting for underutilized business enterprises owned by minorities and women doing business in the city's contracting marketplace. It is further the policy of the city to prohibit discrimination against any firm in pursuit of these opportunities, to conduct its contracting activities so as to prevent such discrimination, to correct the present effects of past discrimination and to resolve complaints of discrimination.

The Small Local Business Enterprise (SLBE) program works to increase employment opportunities for our residents and to enhance our tax base by promoting City contracting opportunities for small local business enterprises. The SLBE program is for construction of up to $500,000 and professional services contracts $100,000 or less. Firms that meet program requirements may apply to be part of the program. Only firms in the SLBE program will receive advertisements and be eligible to bid on SLBE projects.

An Underutilized Business Enterprise (UBE) is a business, certified by the N. C.

Department of Administration HUB Office, N.C. Department of Transportation or the U.S.

Small Business Administration Section 8(a) Business Development Program as a minority or women business enterprise. The qualifying UBE needs to have its certification from one of the above-named entities before the bid opening if it is to count toward meeting the goals.

Failure to provide evidence of UBE status may disqualify the firm’s participation for the purpose of meeting UBE goals. For purposes of this document and associated forms, any reference to an “UBE,” or similar reference shall include reference to a qualified women or minority owned firm certified and approved in accordance with the above paragraphs.

The City Manager sets (UBE) Goals for certain…