Environmental Clean Up Services.pdf

County of Orange, OC Public Works

Invitation for Bid for Environmental Clean-Up Services IFB # IFB-080-3112101-EL

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/ocgov

COUNTY OF ORANGE

OC Public Works

PROCUREMENT SERVICES

601 N. Ross Street

Santa Ana, CA

92701

Date: Wednesday, October 7, 2026

INVITATION FOR BIDS

FOR: ENVIRONMENTAL CLEAN-UP SERVICES

BID MUST BE RECEIVED BEFORE:

November 4, 2026 / 2:00 pm

IFB # IFB-080-3112101-EL

Procurement Services Regular Office Hours:

8:00 AM to 5:00 PM

Monday through Friday

The office is closed between 12:00 PM and 1:00 PM

Table Of Contents

1. General Information

2. General Instructions

3. Protest Procedures

4. Scope of Work

5. OCLSB and DVBE Preference Policies Certification Requirements

6. Electronic Fund Transfer (EFT)

7. Pricing

8. Supplier Responses

Attachments:

A - Model Contract IFB-080-3112101-EL

Invitation for Bid for Environmental Clean-Up Services

County of Orange IFB

OC Public Works - Environmental Clean-Up Services, IFB-080-3112101-EL

SECTION 1. General Information

1.1 BACKGROUND

The County maintains year-round responsibility for investigating and addressing pollution incidents— including illegal discharges, accidental spills, and abandoned materials—across all areas under its jurisdiction. This coverage extends to unincorporated communities, County roadways, facilities, harbors, parks, beaches, and Orange County Flood Control District channels. Thirty-one Orange County cities have executed agreements with the County to provide pollution response support when additional technical expertise or resources are needed.

The contracted provider must deliver both emergency and non-emergency environmental cleanup services under County direction. Emergency responses require rapid confirmation of resource availability within

10 minutes, deployment of a field supervisor within 30 minutes, and full mobilization within 90 minutes unless otherwise agreed. Typical responsibilities include containment, removal, high-pressure cleaning, confined-space entry, hazardous materials handling, waste recovery, trauma scene remediation, incident command support, and compliance with all safety and environmental regulations. The Contractor must ensure proper communication, avoid unauthorized actions, and participate in post-incident reviews.

For non-emergency work, schedules are coordinated with County staff. All waste materials must be evaluated for cost-effective recycling, treatment, or disposal, with the Contractor providing estimates and the County determining final disposal actions.

1.2 IMPORTANT NOTICE

The County has attempted to provide all information available. It is the responsibility of each Bidder to review, evaluate, and, where necessary, request any clarification prior to submission of a bid. If any person contemplating submitting a bid in response to this IFB is in doubt as to the true meaning of any part of the solicitation documents attached hereto or finds discrepancies in or omissions from the specifications, they must submit a written request for clarification/interpretation to the County Deputy Procurement Agent

(DPA), Eve Lee, via the County’s online biding system.

1.3 CLARIFICATION/INTERPRETATION

If clarification or interpretation of this solicitation is considered necessary by County, a written addendum shall be issued and the information will be posted on County’s online bid system. Any interpretation of, or correction to, this solicitation will be made only by addendum issued by the County DPA. All addenda will be submitted and posted on the County’s online bidding system. It is the responsibility of each Bidder to periodically check the County’s online biding system to ensure that they have received and reviewed any and all addenda to this solicitation. The County will not be responsible for any other explanations, corrections to, or interpretations of the documents, including any verbal information.

All questions or requests for interpretation must be received within this solicitation's Question &

Answer section by Wednesday, October 21, 2026 before 2:00 pm.

1.4 COMMUNICATION

Bidders are not to contact other County personnel with any questions or clarifications concerning this solicitation. All questions regarding this solicitation must be submitted via the Question & Answer section of this solicitation within the County’s eProcurement Portal at:

https://procurement.opengov.com/portal/ocgov. Any County response relevant to this solicitation other than through or approved by County is unauthorized and will be considered invalid.

County's Deputy Procurement Agent, Eve Lee, eve.lee@pw.oc.gov, will provide all official communication concerning this solicitation.

1.5 BID VALIDITY

Bids will be valid for a period of 120 days after IFB closing date.

1.6 LOBBYISTS

County of Orange does not require and neither encourages or discourages the use of lobbyists or other consultants for the purpose of securing business.

ORANGE COUNTY BOARD OF SUPERVISORS

AND COUNTY AGENCY OFFICERS

Board of Supervisors

Janet Nguyen, First District Vicente Sarmiento, Second District Donald P. Wagner, Third District

Doug Chaffee, Fourth District Katrina Foley, Fifth District

County Agency Officers

Claude Parrish, Assessor Hugh Nguyen, Clerk-Recorder

Todd Spitzer, District Attorney-Public Administrator Don Barnes, Sheriff-Coroner

Shari L. Freidenrich, Treasurer-Tax Collector Andrew Hamilton, Auditor-Controller

SECTION 2. General Instructions

2.1 REVIEW

Before submitting a bid, Bidders shall carefully review the General Instructions and examine the solicitation contents, including the Model Contract Terms, Conditions and Scope of Work. Bidders shall include in their bid response a monetary sum to cover the cost of all items included in the Contract. The Model

Contract contained in this solicitation is the Contract proposed for execution. Upon award, awarded Bidder will be required to sign and submit Contract for execution.

2.2 RESPONSIVENESS

Responsive bids shall include completed submittals/attachments provided in the Supplier Responses.

2.3 BID SUBMISSION

Electronic Bids shall be submitted via the County’s online bidding system via the following link https://procurement.opengov.com/portal/ocgov. All required sections of the IFB as listed above, must be submitted via the County’s eProurement Portal. Bidder is solely responsible for “on time” submission of their electronic bid. The County will not accept late bids and no exceptions shall be made. County will only receive those bids that were transmitted successfully.

Note: Electronic Bids cannot be viewed by County until after the solicitation deadline. If you encounter any problems with your registration, system, bid submission, or other system issues, please contact OpenGov’s support staff via the live chat option or via email at procurement-support@opengov.com.

2.4 PRICING

A. Bid Prices: The bid prices quoted on this solicitation shall be firm for the entire contract term of the awarded Contract.

B. Addenda: Bid prices offered shall reflect all addenda issued by County.

C. Scope of Work: Bids shall be submitted only for the items and/or services as stated in the Scope of

Work, Attachment A of Model Contract; bids for other than the items and/or services listed will not be considered.

D. Firm Prices: The County will only consider firm price bids.

E. Profit: The net amount of profit will remain firm for the entire term of the Contract. Contract adjustments which increase Contractor’s profit will not be allowed.

F. Price Decreases: All price/rate decreases will automatically be extended to the County. Please reference Paragraph – Price Increase/Decrease provision for additional information.

G. Acceptance: Bids must be provided for each item separately, “all-or-none” bids will not be accepted unless in the best interest of the County.

2.5 NO SUBSTITUTIONS

The bidder is required to meet all specifications and requirements contained in this solicitation. No substitutions will be accepted, unless prior County written approval is received.

2.6 DISCREPANCIES

Bidder shall take all responsibility for any errors or omissions in their bids. Any discrepancies in numbers or calculations shall be interpreted to reflect the lowest price to the County.

If prior to contract award, a Bidder discovers a mistake in their bid which renders the Bidder unwilling to perform under any resulting contract, the Bidder must immediately notify the buyer and request to withdraw the bid. It shall be solely within the County's discretion as to whether withdrawal will be permitted. If the solicitation contemplated evaluation and award of "all or none" of the items, then any withdrawal must be for the entire bid.

If the solicitation provided for evaluation and award on a line item or combination of items basis, the County may consider permitting withdrawal of specific line item(s) or combination of items.

2.7 BID EXPENSES

The County shall not be liable for any expenses incurred by potential Contractors in the preparation or submission of their bids. Pre-contractual expenses are not to be included in the Contractor’s Pricing Sheet. Pre-contractual expenses are defined as, including but not limited to, expenses incurred by Bidder in:

A. Preparing its bid in response to this IFB.

B. Submitting that bid to the County.

C. Negotiating with the County any matter related to the bid; and, mailto:procurement-support@opengov.com

D. Any other expenses incurred by the Bidder prior to the date of the award and execution, if any, of the

Contract.

2.8 AWARD

Upon recommendation of Contract award, Bidder will be required to submit the following documents within seven (7) days of County notification, unless otherwise specified in the solicitation:

A. Insurance: Certificate(s) of Insurance, including additional Insured Endorsement(s); refer to Model

Contract, Article-Insurance

B. W-9 Form: Current signed W-9 (Taxpayer ID No & Certification), which includes Contractor’s

Legal Business Name(s). Out of State Suppliers are required to submit a 587/590 Form.

2.9 ACCEPTANCE/REJECTION/AWARD

A. Bids submitted in response to this IFB may become subject to public disclosure under the California

Public Records Act, and other applicable law. The County shall not be liable in any way for disclosure of any such records. Additionally, all bids shall become the property of the County.

B. The lowest responsive, responsible Bidder will be recommended for contract award.

C. Bids will be reviewed by the County for responsiveness to all requirements. The County has the right to reject any bid deemed unresponsive or lacking the resources or experience to adequately perform the services described herein.

D. Only those responsible, responsive bids meeting all solicitation requirements and specifications shall be further reviewed for consideration for award. Award shall be based on the lowest, responsive, responsible bid.

E. Please take notice, non-acceptance of the County of Orange terms and conditions, incorporated in model contract, may deem a bid non-responsive. County may not accept any other terms, conditions, or provisions contrary to those contained within this solicitation.

F. Final award determination shall be based upon the lowest responsive, responsible bid, and may also include a review of Bidder’s ability to meet the requirements and perform the services specified in this solicitation; Bidder’s references and past performance; and Bidder’s acceptance of County of Orange terms and conditions.

G. By submitting a response to this solicitation, Bidders agree to accept the decision of the County DPA as final.

H. Awarded Bidder will be required to sign a contract upon award. If Bidder is a corporation, signature will be provided in accordance with the corporation’s code as specified in this solicitation.

2.10 RIGHTS RESERVED TO COUNTY

The County reserves the right to:

A. Request a sample for determining equality with the specified brand.

B. Waive, at its discretion, any non-material defects, irregularity, or informality, which County deems correctable or otherwise not warranting rejection of the bid that do not result in any unfair competitive advantage.

C. Verify and validate any information prior to Contract Award and during the entire term of the

Contract.

D. Make multiple awards to Bidders for services requested in this solicitation, at its sole discretion, to serve the best interests of the County

E. Accept or reject in whole or in part any or all bids received as a result of this solicitation at its sole discretion and to solicit for new bids, as the best interest of the County may require.

F. Negotiate the final Contract with the lowest, responsive and responsible Bidder or Bidders as necessary to serve the best interests of the County.

G. Withdraw or cancel in part or in its entirety this solicitation at any time without prior notice and furthermore makes no representation that any contract will be awarded to any Bidder responding to this solicitation.

H. Award its total requirements to one Bidder or to apportion those requirements among two or more

Bidders as the County may deem to be in its best interests; therefore, bids must be provided for each item separately; “all-or-none” bids will not be accepted unless in the best interest of the

County.

I. Defer award of this Contract for a period of 180 days after the Bid opening. During this period, Bidders shall guarantee the prices quoted in their Bids. County and the lowest responsive, responsible Bidder may mutually agree in writing to extend this deferral period.

2.11 JOINT BIDS

Where two or more Bidders desire to submit a single bid in response to a solicitation, they must do so on a prime/subcontractor basis rather than as a joint venture. The County intends to contract with a single firm or multiple firms, but not with multiple firms doing business as a joint venture.

2.12 UNFAIR PRACTICES AND OTHER LAWS

Bidder warrants that its bid complies with the Unfair Practices Act (Business and Professions Code Section

17000 et seq.) and all applicable County, State and Federal laws and regulations.

2.13 INDEPENDENCE OF BID

By submitting a bid, Bidder swears under penalty of perjury that it did not conspire with any other supplier to set prices in violation of anti-trust laws.

2.14 AMERICANS WITH DISABILITY ACT (ADA)

To comply with the non-discrimination requirements of the ADA, it is the policy of the County to make every effort to ensure that its programs, activities and services are available to all persons, including persons with disabilities. For persons with a disability needing a reasonable modification to participate in the procurement process, or for persons having questions regarding reasonable modifications for the procurement process, you must contact the buyer listed in the solicitation.

2.15 SAFETY DATA SHEETS (SDS)

The Contractor is required to provide a completed Safety Data Sheet (SDS) for each hazardous substance provided to the County under the Contractor’s Contract with the County. This includes hazardous substances that are not directly included in the Contract, but are included in the goods or services provided by the Contractor to the County. The provision of the SDSs must be in accordance with the requirements of California Labor Code Sections 6380 through 6399, General Industry Safety Order Section 5194, and

Title 8, California Code of Regulations. The SDSs for each substance must be sent to the place of shipment or provision of goods/service.

2.16 CONTRACTOR SAFETY

Contractor shall comply with the County’s Safety and Loss Prevention Policy and Procedure#306

(“Contractor Safety Responsibilities”) and submit a copy of their Injury and Illness Prevention Program

(IIPP) and Contractor Safety-Activity Checklist to the County’s Project Manager prior to the start of any work performed under the Contract. Contractor will notify County Project Manager of any revisions to the

Safety-Activity Checklist and will provide a new Safety-Activity Checklist upon County request. The IIPP shall comply with California Code of Regulations, Title 8, Section 1509 or 3203(whichever applies).

Contractor shall submit other safety programs that pertain to the type of job that will be performed on site.

County reserves the right to conduct inspections and audits as necessary for the purpose of evaluating any aspect of safety performance under this Contract.

2.17 DUNS NUMBER

The County requires a valid D-U-N-S number prior to Contract Award. If needed, your company may obtain one at no cost at www.dnb.com. If you are unable to provide/obtain a D-U-N-S number, please indicate so in your bid submission response.

2.18 UNIQUE ENTITY IDENTIFIER NUMBER (UEI)

The County requires a valid UEI number prior to Contract Award. If needed, your company may obtain one at no cost at www.usfcr.com. If you are unable to provide/obtain a UEI number, please indicate so in your bid submission response.

SECTION 3. Protest Procedures

Any actual or prospective bidder or respondent who alleges an error or impropriety in the solicitation or award of a contract may submit a grievance or protest to Eve Lee at eve.lee@pw.oc.gov, as set forth herein.

PROTEST PROCEDURES

All protests shall be typed under the protestor’s letterhead and submitted in accordance with the provisions stated herein. All protests shall include at a minimum the following information:

A. The name, address, and telephone number of the protestor;

B. The signature of the protestor or the protestor’s representative;

C. The solicitation or contract number;

D. A detailed statement of the legal and/or factual grounds for the protest; and, E. The form of relief requested.

Protest of Solicitation Specifications:

A. All protests related to solicitation specifications must be submitted to the Deputy Procurement

Agent (DPA), Eve Lee at eve.lee@pw.oc.gov, no later than five (5) business days prior to the

Closing Date of the solicitation. Protests received after the five (5) business-day deadline will not be considered by the County.

B. In the event the protest of specifications is denied, and the protestor wishes to continue in the solicitation process, the protestor must still submit a bid/response prior to the close of the solicitation in accordance with the solicitation submittal procedures provided in this solicitation.

Protest of Award of Contract:

A. Protests related to the award of a contract must be submitted to the Deputy Procurement

Agent, Eve Lee at eve.lee@pw.oc.gov, no later than five (5) business days after the Notice of

Solicitation Results is provided by the DPA.

B. Protests relating to a proposed contract award received after the five (5) business day deadline will not be considered by the County.

C. If the five (5) business day period expires without the receipt of a protest, the department may move forward with the contract award or if necessary, file the item for approval by the Board of

Supervisors.

Protest Process

A. In the event of a timely protest, the County shall not proceed with the solicitation or award of the contract until the DPA issues a decision on the protest.

B. Upon receipt of a timely protest, the DPA will, within ten (10) business days of receipt of the protest, issue a decision in writing which shall state the reasons for the actions taken.

C. The County may, after providing written justification, make the determination that an immediate award of the contract is necessary to protect the substantial interests of the County. The award of a contract shall in no way compromise the protester’s right to the protest procedures outlined herein.

D. If the protestor disagrees with the decision of the DPA, the protestor may submit a written appeal to the County Procurement Officer requesting an appeal to the Procurement Appeals Board, in accordance with the process stated below.

APPEALS PROCESS

A. If the protestor wishes to appeal the protest decision of the Deputy Procurement Agent, the protestor must submit, within three (3) business days from receipt of the Deputy Procurement

Agent’s decision, a written appeal to the Office of the County Procurement Officer.

Written appeals must be sent by mail to the address below with a courtesy copy by email;

County of Orange/County Executive Office

County Procurement Office

400 W. Civic Center Drive, 5th Floor

Santa Ana, CA 92701

Attn: County Procurement Officer

CPOAppeals@ceo.oc.gov

B. Within fifteen (15) business days, the County Procurement Officer will review all materials in connection with the appeal, assess the merits of the protest and provide a written determination that shall contain his or her decision on whether the appeal shall be forwarded to the Procurement

Appeals Board.

C. The decision of the County Procurement Officer on whether to allow the appeal to go forward will be final and there shall be no right to any administrative appeals of this decision.

SECTION 4. Scope of Work

4.1 BACKGROUND

The County is responsible for investigating and responding to both emergency and non-emergency pollution incidents, which include illegal discharges, accidental spills or releases, as well as abandoned/dumped materials within the County’s jurisdiction. Due to the potential hazard these occurrences pose to public health and/or the environment, County staff must respond accordingly on a 24 hours/day, 365 days/year basis whenever there is impact or threatened impact to areas within County jurisdiction which includes all:

• Unincorporated County areas;

• County roadways;

• County facilities, properties, harbors, beaches and parks;

• Orange County Flood Control District (OCFCD) drainage facilities, creeks and channels.

In addition to these areas of responsibility, 31 cities (see list in Attachment A.1.) within Orange County have executed agreements with OCFCD for pollution response implementation assistance. This means that, upon request from city staff when technical support and resources are needed, County staff is authorized to respond on behalf of the agreement cities to oversee the investigation and cleanup of pollution incidents.

4.2 SCOPE OF SERVICES

Contractor shall furnish all staffing, labor, equipment, and incidentals required for Environmental Clean-

Up Services.

Contractor shall provide the following services:

A. Emergency Environmental Clean-Up Services:

mailto:CPOAppeals@ocgov.com

Environmental clean-up services requiring immediate response as determined by County staff shall be considered “emergencies”. Upon contact for assistance with an emergency environmental clean-up, Contractor shall indicate within 10 minutes time if requested labor and equipment are available. If emergency response by the Contractor is mutually agreed upon and initiated, Contractor shall mobilize resources based on information provided over the phone or via email by County staff. A field supervisor representing the Contractor shall arrive on scene within 30 minutes of initiation of an emergency response unless traffic or location of the incident makes travel within this time frame infeasible. All other labor, equipment and supplies shall arrive on scene as soon as possible but no more than 90 minutes from request by County staff unless otherwise agreed upon. Typical tasks that may be required of Contractor to be performed under the direction of County staff on an emergency environmental clean-up include:

1. Deploy containment and absorbent material/boom, and temporary barriers (such as dirt berms, sand and/or gravel bags) as needed, to control and recover pollutants.

2. Deploy heavy equipment as needed to establish containment berms; remove wastes and contaminated material; and position/relocate/recover equipment, containment booms, etc.

3. Deploy vacuum trucks of appropriate size as required, trailer-mounted and portable pumps and other equipment as necessary to contain and recover pollutants, contaminated debris, and sediment.

4. Perform steam/high pressure washing of roadways, underground storm drain lines, flood control structures, and any other areas deemed necessary to remove pollutants and contamination. Where practical, a hydrojet truck (e.g. Vactor Ramjet trucks) may be used to

“jet” underground pipelines in lieu of pressure washing. Capture and containment measures shall be implemented to prevent the release of pollutants and contaminated debris dislodged during the steam/high pressure washing cleaning procedure.

5. Perform confined-space entry when needed to conduct environmental clean-up services.

Confined-space activities may involve work in oxygen deficient or hazardous atmospheres, requiring appropriate training, and safety and monitoring equipment.

6. Under certain hazardous conditions Contractor may need to work in Levels A, B, C, or D

PPE as part of this scope of work, and these costs should be included as appropriate with staff billing rates.

7. Set up temporary storage bins or tanks as needed for collection and quantification of solid and/or liquid wastes recovered during clean-up. Secondary containment shall be provided as necessary.

8. Deploy light towers for crews to operate safely at night or in darkness

9. Provide all necessary traffic control measures for crews to operate safely. Traffic control measures shall meet the requirements of the California Vehicle Code, Section 21400, and comply with the "California Manual on Uniform Traffic Control Devices for Streets and

Highways.

10. Conduct video camera inspection of underground storm drain lines as necessary.

11. Deploy skiffs, pontoon boats and other watercraft as necessary to conduct emergency clean-up operation in deep water flood control channels, flood control basins, harbors and lakes.

12. Perform trauma scene and human waste cleanups, including decontamination of blood/sewage-borne pathogens within impacted areas. Contractor must be a Registered

Trauma Scene Management Practitioner (RTSMP).

13. Recover abandoned and illegally disposed waste from County right of way as directed by

County staff. Waste material may include hazardous and non-hazardous items, as well as universal wastes such as electronic products, batteries, fluorescent bulbs, etc.

14. Assist County with incident command duties in accordance with the federal Incident

Command System (ICS) when needed. Establish Incident Command post upon request by

County staff and prepare Incident Action Plans (IAP) on-site as needed.

15. Perform all work in compliance with environmental and safety regulations.

16. Prior to waste pickup, Contractor shall determine and provide suggestions to County on the most cost effective and appropriate waste disposal options.

17. When County staff contacts Contractor to request services, the following shall be provided:

▪ Any and all information regarding the incident via phone and/or email, including details such as the exact location of the incident, the nature material spilled/released, estimated volume, estimated impacted areas, staging areas, incident command location;

▪ Requests for specific labor, equipment and resources. If the specific requested labor and equipment cannot be provided by Contractor, County staff shall be immediately notified before alternate equipment/resources are dispatched. If labor, equipment and resources are dispatched which were not requested by County staff or mutually agreed upon between Contractor and County staff, Contractor shall not be compensated.

1. County staff shall function as incident command unless otherwise notified and shall direct all on-scene environmental clean-up operations by Contractor. No critical response decisions should be made by Contractor without consulting County staff.

2. Participate in post-incident debriefings and other meetings as requested by County staff.

3. Due to the potential for litigation and consequences of misinformation, Contractor shall ensure that questions or information requests regarding incidents are referred to County staff.

4. Upon request, other specialized tasks or activities not listed above may be required by County staff. These tasks may include retaining subcontractors or third party services.

5. Upon request, Contractor will perform Sanitary Sewer Overflow (SSO) capture/containment/recovery services, including return of captured sewage and other applicable wastewater discharges to the sanitary sewer system under appropriate agency oversight.

B. Non-Emergency Environmental Clean-Up Services:

Environmental clean-up services not requiring immediate response as determined by County staff shall be considered “non-emergencies”. Upon request, County staff and Contractor shall establish a mutually agreeable schedule for non-emergency environmental clean-ups. Typical tasks that may be required of

Contractor to be performed under the direction of County staff on a non-emergency environmental clean-up include all of those identified within Section 2.1 of this scope of work.

C. Disposal:

All waste to be disposed of will be prioritized by County for recycling, treatment or disposal. Contractor shall provide County staff with cost estimates for available options, and based on the above priority and feasible costs, County staff will provide direction to Contractor for appropriate waste disposal.

4.3 CONTRACTOR REQUIREMENTS

A. Contractor must have the ability to do business in Orange County, California.

B. Contractor must have experience working within Orange County, California.

C. Contractor must have an office location within Southern California.

D. Contractor must not have a conflict of interest which would prevent it from providing the

Services requested in the Scope of Work.

E. Contractor must provide sufficiently qualified staff with appropriate availability to complete all projects described in the Scope of Work. Qualified staff must include individuals certified in

Hazardous Waste Operations and Emergency Response (HAZWOPER) at the 40-hour, 24-hour, and 8-hour refresher levels, as appropriate for their assigned duties.

F. Contractor shall possess a California State Contractor’s License Board Class A – General

Engineering License and a California State Contractor’s License Board Certification HAZ –

Hazardous Substance Removal Certification at the time of the bid submittal and throughout the entire term of the Contract.

G. Contractor’s staff must have a minimum of five (5) years of experience providing services described in the Scope of Work, specifically emergency hazardous waste cleanup services within flood control channels, storm drains, and public right-of-way.

H. Contractor must maintain a valid U.S. EPA Identification Number and any associated certifications (i.e. DOT HM-181) for hazardous waste handling and manifesting activities.

I. Contractor must be a Registered Trauma Scene Management Practitioner (RTSMP) and possess the capability to perform trauma scene and human waste cleanups, including the decontamination of blood-borne pathogens.

J. Contractor shall demonstrate the ability to interface with regulatory agencies, including but not limited to the California Environmental Protection Agency (CalEPA), US Environmental

Protection Agency (USEPA), California Department of Fish and Wildlife (CDFW), and Regional

Water Quality Control Boards, for reporting, notifications, discharge compliance, and any required documentation associated with emergency cleanup activities.

K. Contractor must have at least three references from California Public Sector client(s) comparable to the County of Orange, for which these services have been performed within the past five years.

4.4 ADDITIONAL WORK

A. Upon County request, Contractor shall submit supplemental proposals for Additional Work not called for under the Scope of Work of this Contract. Contractor must obtain County Project

Manager’s written approval prior to commencing any additional work.

B. County reserves the right to obtain supplemental proposals from, and use, alternate sources for completion of the additional work and to utilize the data provided under this Contract to obtain necessary services.

C. If County authorizes work by an alternate source, Contractor may be relieved of responsibilities pertaining to the equipment affected by the project while work is being performed and during the subsequent warranty period.

D. Contractor shall continue to provide services to all areas not affected by work provided by alternate sources.

E. Upon completion of any additional work, whether by Contractor or an alternative source, County’s Project Manager or designee and Contractor will inspect the finished product at no additional cost to County. Upon mutual acceptance of the additional work, Contractor shall again be responsible for all services originally covered under this Contract and the work performed under this section.

SECTION 5. OCLSB and DVBE Preference Policies Certification Requirements

County of Orange Local Small Business (OCLSB) Preference and Disabled Veteran Business

Enterprise (DVBE) Preference Policies Certification Requirements

5.1 OCLSB:

Effective January 1, 2020, County of Orange Board of Supervisors adopted the OCLSB Preference policy. Implementation of the OCLSB Preference policy supports local businesses, the local economy and the development of the County’s tax base.

To be certified as a Local Small Business by the County of Orange, a business shall meet (1) and (2) below:

A. Local Business Requirements:

1. Maintains their principal center of operations (i.e. headquarters) within Orange County, and:

2. Has:

a. A business address located in the County of Orange that is not a post office box, or

b. A valid business license or certificate of occupancy issued by the County of Orange or by an Orange County city, or other documentation acceptable to the County of Orange.

B. Small Business Requirements:

1. Must be certified as a Small Business by the State of California Department of General

Services (DGS); and, C. Above requirements must be valid at the time of proposal submittal through the time of award of the contract. The terms and conditions of the contract shall additionally require the contractor to remain in compliance with the Local Business requirements (pursuant to subsection (a) above) through the term of the contract, including any extensions or renewals, and shall provide that contractor’s failure to comply may be construed by County as a material breach of the contract.

5.2 DVBE:

Effective January 1, 2021, County of Orange Board of Supervisors adopted the DVBE Preference policy.

The DVBE Preference policy supports local business opportunity, economy and the development of

County’s tax base, and in addition recognizes the service and sacrifice given by the men and women of our

Armed Forces.

To be certified as a Disabled Veteran Business Enterprise by the County of Orange, a business shall meet

(A) and (B) below:

A. Must be certified as a DVBE by the State of California Department of General Services (DGS);

and, B. DGS DVBE requirements must be valid at the time of bid/proposal submittal through the time of award of the contract. The terms and conditions of the contract shall additionally require the contractor to remain in compliance with the DVBE requirements (pursuant to subsection (a) above) through the term of the contract, including any extensions or renewals, and shall provide that the contractor’s failure to comply may be construed by the County as a material breach of the contract.

To participate as an OCLSB and/or DVBE please read and follow the process outlined in COUNTY OF

ORANGE LOCAL SMALL BUSINESS (OCLSB) AND DISABLED VETERAN BUSINESS

ENTERPRISE (DVBE) CERTIFICATION REQUIREMENTS in the SUPPLIER RESPONSES.

*NOTE: DVBE PREFERENCE IS NOT APPLICABLE TO PUBLIC WORKS OR A-E

CONSTRUCTION PROJECTS.

5.3 OCLSB/DVBE CERTIFICATION REQUIREMENTS:

County Of Orange Local Small Business (OCLSB) Preference And Disabled Veteran Business

Enterprise (DVBE) Certification Requirements

A. To participate as an OCLSB and/or DVBE the following requirements must be met:

1. Must be certified with State of California the Department of General Services (DGS) as a

Small Business.

2. Must be certified with DGS as an OCLSB and/or DVBE.

3. Maintains their principal center of operations (i.e. headquarters) within Orange County.

4. Certification must be valid at the date/time solicitation is closed, and it shall remain in effect at the time of contract award and through the term of the contract. County reserves the right to verify and/or reject incomplete documents.

https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx?psNewWin=true https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx?psNewWin=true https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx?psNewWin=true https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx?psNewWin=true https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx?psNewWin=true

5. Complete and sign the Affirmation form attached herein. The signed Affirmation form and the OCLSB Certificate are required and must be returned with the solicitation response.

Verify with County: Once a firm becomes certified by the DGS as a small business, the firm shall access the County’s OCLSB verification portal to search for their company legal name in the OCLSB verification database.

B. OCLSB or DVBE Preference provides for the following:

1. Invitation for Bid – IFB

A five percent (5%) deduction in the original bid price shall be applied to all confirmed

OCLSB or DVBE bidders for evaluation purposes. If the lowest bidder is a certified OCLSB or DVBE bidder, the contract will be awarded at the certified OCLSB or DVBE’s original bid price. The maximum allowable preference deduction is $100,000.

2. Request for Proposal - RFP

a. No Cost - Any Request for Proposals that does not include cost as a scoring criteria shall instead apply the five percent (5%) or eight percent (8%) preference percentage pursuant to the eligibility requirements above to a scoring criteria in the RFP that makes up no more than twenty percent (20%) of the total RFP.

b. With Cost - An additional five percent (5%) shall be applied to the total cost of each certified OCLSB or DVBE to obtain their final score. If the final score of any OCLSB or

DVBE matches the final score of a respondent who is not an OCLSB or DVBE, preference shall be given to the certified OCLSB or DVBE. If two or more OCLSBs and/or DVBEs have the same final score, the County shall determine the contract award based on the County’s best interests. Notwithstanding these preference procedures, the

Orange County Board of Supervisors reserves the right to award contracts in any other permissible manner in consideration of the County’s best interests.

C. Dual OCLSB and DVBE Preference provides for the following:

1. Business Certified as OCLSB and DVBE

If a State-certified OCLSB is also a State-certified DVBE, the preference given to that business shall be 8% instead of 5%.

D. Subcontractors

If bidder is submitting subcontractors to qualify for the OCLSB or DVBE preference, bidder must demonstrate through the Staffing Plan that 20% of the total bid amount is allocated to the OCLSB and/or DVBE subcontractor(s).

*NOTE: DVBE PREFERENCE IS NOT APPLICABLE TO PUBLIC WORKS OR A-E

CONSTRUCTION PROJECTS.

SECTION 6. Electronic Fund Transfer (EFT)

If awarded, the County offers Bidder the option of receiving payment directly to its bank account via an

Electronic Fund Transfer (EFT) process in lieu of a check payment. Payment made via EFT shall also http://www.oclsbverify.com/ receive an Electronic Remittance Advice with the payment details via e-mail. An e-mail address shall need to be provided to County via an EFT Authorization Form. A copy of the EFT form is attached as an Exhibit to this solicitation.

SECTION 7. Pricing

STAFFING/LABOR - HAZARDOUS WASTE TRAINED PERSONNEL

Pricing for Staffing/Labor - Hazardous Waste Trained Personnel shall be used to determine the lowest cost. i. Regular Hours shall mean Monday through Friday 7:00 am to 5:00 pm; After Hours shall mean

Monday through Friday 5:01 pm through 6:59 am and all day Saturday and Sunday; Holidays shall mean

New Year's Day, Martin Luther King Jr.'s Birthday, Lincoln’s Birthday, President’s Day, Easter, Memorial Day, Independence Day (July 4th), Labor Day, Columbus Day, Veteran's Day, Thanksgiving and the day after, and Christmas Day. Unless specified, work is permitted the day following a legal holiday or holiday weekend.

Line Item Classification Unit of

Measure Regular

Hourly Rate After Hours

Hourly Rate Holiday

Hourly Rate

1 PROJECT MANAGER Hour

2 SUPERVISOR Hour

3 LEAD TECHNICIAN Hour

4 TECHNICIAN Hour

5 EQUIPMENT OPERATOR Hour

6 CHEMIST / INDUSTRIAL

HYGIENIST

Hour

7 HEALTH & SAFETY MANAGER Hour

EQUIPMENT – HAZARDOUS WASTE VEHICLES:

Line Item Equipment Type Unit of

Measure Hourly Daily Weekly

1 25' EQUIPMENT TRAILER Rate

2 EMERGENCY RESPONSE UNIT -

LARGE

Rate

3 EMERGENCY RESPONSE UNIT -

SMALL

Rate

Line Item Equipment Type Unit of

Measure Hourly Daily Weekly

4 GEAR TRUCK Rate

5 JETTER / VACTOR COMBO UNIT

(WITH OPERATOR)

Rate

6 ROLL-OFF TRUCK (WITH

OPERATOR)

Rate

7 ROLL-OFF TRUCK AND TRAILER

(WITH OPERATOR)

Rate

8 UTILITY TRUCK Rate

9 VACUUM TRUCK - 120 BBL

(WITH OPERATOR)

Rate

10 VACUUM TRUCK - 70 BBL (WITH

OPERATOR)

RESPIRATORY/CONFINED SPACE ENTRY EQUIPMENT

Measure Hourly Daily Weekly

1 4-GAS AIR MONITOR Rate

2 5-MINUTE EGRESS AIR BOTTLE Rate

3 6-PACK BREATHING AIR

BOTTLES

Rate

4 AIR BLOWER Rate

5 DRAEGER PUMP Rate

6 DRAEGER TUBES Rate

7 FULL BODY HARNESS W/ SHOCK

ABSORBER

Rate

8 ORGANIC VAPOR ANALYZER

MONITOR

Line Item Equipment Type Unit of

Measure Hourly Daily Weekly

9 PHOTO IONIZATION DETECTOR

METER

Rate

10 FLAME IONIZATION DETECTOR

METER

Rate

11 SELF-CONTAINED BREATHING

APPARATUS (30 MIN.)

12 TRIPOD W/DOUBLE WINCHES Rate

TRAFFIC CONTROL EQUIPMENT

Measure Hourly Daily Weekly

1 ARROW BOARD Rate

2 BARRICADES W/ REFLECTORS,

EACH

Rate

3 DELINEATOR/REFLECTIVE,

EACH

Rate

4 NO TURN RIGHT OR LEFT SIGNS,

EACH

Rate

5 TRAFFIC CONE/REFLECTIVE,

EACH

Rate

6 TRAFFIC CONTROL SIGNS

48"X48"/REFLECTIVE

MATERIALS AND EQUIPMENT

Measure Hourly Daily Weekly

1 12' ROWBOAT Rate

2 12' ROWBOAT W/ MOTOR Rate

Line Item Equipment Type Unit of

Measure Hourly Daily Weekly

3 2" TRANSFER HOSE - 30' (300'

TOTAL MIN)

Rate

4 3" TRANSFER HOSE - 30' (300'

TOTAL MIN)

Rate

5 55 GALLON CARBON SCRUBBER

FOR VAC TRUCKS

Rate

6 AIR COMPRESSOR Rate

7 AIR SCRUBERS PORTABLE Rate

8 CHEMICAL DIAPHRAGM PUMP Rate

9 CONTAINMENT BOOM TRAILER Rate

10 CONTAINMENT BOOM 4"X12" Rate

11 CONTAINMENT BOOM 8"X12" Rate

12 DECONTAMINATION STATION Rate

13 DIAPHRAGM PUMP, PORTABLE

(CAPACITY)

Rate

14 DIAPHRAGM PUMP TRAILER

MOUNTED (1000 GPM) (MIN.2

REQUIRED FOR CASC

INCIDENTS)

Rate

15 DIAPHRAGM PUMP TRAILER

MOUNTED (400 GPM) (MIN.2

REQUIRED FOR CASC

INCIDENTS)

Rate

16 2" TRANSFER HOSE FOR ABOVE

PUMPS (500' TOTAL MIN)

Rate

17 3" TRANSFER HOSE FOR ABOVE

PUMPS (500' TOTAL MIN)

18 DRUM VACUUM - 55 GALLON Rate

Line Item Equipment Type Unit of

Measure Hourly Daily Weekly

19 INTRINSICALLY SAFE PUMP FOR

FUEL TANKS

Rate

20 LIGHT STAND (2 BULBS) Rate

21 LIGHT TOWER (4 BULBS) Rate

22 PORTABLE RESTROOM W/ SINK Rate

23 PORTABLE TRASH PUMP Rate

24 PRESSURE WASHER (COLD) -

SPECIFY CAPACITY

Rate

25 PRESSURE WASHER (STEAM) -

SPECIFY CAPACITY

26 VENTILATION FAN Rate

COLLECTION EQUIPMENT

Measure Hourly Daily Weekly

1 5 GALLON DOT DRUM Each

2 10 GALLON DOT DRUM, STEEL Each

3 15 GALLON DOT DRUM, POLY Each

4 15 GALLON DOT DRUM, STEEL Each

5 20 GALLON DOT DRUM, STEEL Each

6 30 GALLON DOT DRUM, POLY Each

7 30 GALLON DOT DRUM, STEEL Each

8 55 GALLON DOT DRUM, POLY Each

9 55 GALLON DOT DRUM, STEEL Each

Line Item Equipment Type Unit of

Measure Hourly Daily Weekly

10 85 GALLON DRUM, OVERPAK,

STEEL

Each

11 95 GALLON DRUM, OVERPAK,

POLY

Each

12 20-YARD BIN, CLOSED TOP Each

13 20-YARD BIN, OPEN TOP Each

14 40-YARD BIN, CLOSED TOP Each

15 40-YARD BIN, OPEN TOP Each

16 BIN LINERS Each

17 BIO-HAZARD "BLOOD" SPILL KIT Each

18 HAZ-CAT KIT Each

19 OIL SORBENT POM POMS Each

20 PERSONAL PROTECTIVE

EQUIPMENT - PPE (IF NOT

INCLUDED IN LABOR RATE)

Each

21 LEVEL "A" - FULLY

ENCAPSULATED GAS-TIGHT

SUIT WITH SCBA

Each

22 LEVEL "B" - POLY-TYVEK

THROUGH FULLY

ENCAPSULATED SUIT, BUT NOT

GAS TIGHT W/SCBA

Each

23 LEVEL "C" - TYVEK THROUGH

SARANEX SUIT W/ AIR

PURIFYING RESPIRATOR

Each

24 LEVEL "D" - TYVEK, POLY-

TYVEK, COVERALL OR

RAINGEAR SUIT WITH GLOVES,

BOOTS, HARDHAT AND SAFETY

GLASSES

Each

Line Item Equipment Type Unit of

Measure Hourly Daily Weekly

25 PLASTIC BAGS Each

26 PLASTIC SHEETING Each

27 PROFILING FEE (PER WASTE

STREAM)

Each

28 SAND BAGS Each

29 SORBENT BOOM, 5"X10’ Each

30 SORBENT BOOM, 8"X10’ Each

31 SORBENT PADS 18"X18"X1/4"

(200/BALE)

Each

32 SUPERFINE, 25 LB BAG Each

33 TRIWALL BOXES Each

SECTION 8. Supplier Responses

8.1 BID VALIDITY: *

Bids will be valid for a period of 120 days after the solicitation closing date.

☐ Please confirm

*Response required

8.2 CONTRACTOR REQUIREMENTS*

A. Contractor must have the ability to do business in Orange County, California.

B. Contractor must have experience working within Orange County, California.

C. Contractor must have an office location within Southern California.

D. Contractor must not have a conflict of interest which would prevent it from providing the

Services requested in the Scope of Work.

E. Contractor’s staff must have a minimum of five (5) years of experience providing services described in the Scope of Work, specifically emergency hazardous waste cleanup services within flood control channels, storm drains, and public right-of-way.

F. Contractor shall demonstrate the ability to interface with regulatory agencies, including but not limited to the California Environmental Protection Agency (CalEPA), US Environmental

Protection Agency (USEPA), California Department of Fish and Wildlife (CDFW), and Regional

Water Quality Control Boards, for reporting, notifications, discharge compliance, and any required documentation associated with emergency cleanup activities.

G. Contractor must have at least three references from California Public Sector client(s) comparable to the County of Orange, for which these services have been performed within the past five years.

☐ Please confirm

*Response required

8.3 CONTRACTOR REQUIREMENTS - HAZWOPER*

Contractor must provide sufficiently qualified staff with appropriate availability to complete all projects described in the Scope of Work. Qualified staff must include individuals certified in Hazardous Waste

Operations and Emergency Response (HAZWOPER) at the 40-hour, 24-hour, and 8-hour refresher levels, as appropriate for their assigned duties.

*Response required

8.4 CONTRACTOR REQUIREMENTS - CALIFORNIA STATE CONTRACTOR’S

LICENSE BOARD LICENSE & CERTIFICATION*

Contractor shall possess a California State Contractor’s License Board Class A – General Engineering

License and a California State Contractor’s License Board Certification HAZ – Hazardous Substance

Removal Certification at the time of the bid submittal and throughout the entire term of the Contract.

*Response required

8.5 CONTRACTOR REQUIREMENTS - U.S. EPA IDENTIFICATION NUMBER

AND ASSOCIATED CERTIFICATIONS*

Contractor must maintain a valid U.S. EPA Identification Number and any associated certifications (i.e.

DOT HM-181) for hazardous waste handling and manifesting activities.

*Response required

8.6 CONTRACTOR REQUIREMENTS - REGISTERED TRAUMA SCENE

MANAGEMENT PRACTITIONER *

Contractor must be a Registered Trauma Scene Management Practitioner (RTSMP) and possess the capability to perform trauma scene and human waste cleanups, including the decontamination of blood-borne pathogens.

*Response required

8.7 CONTRACTOR INFORMATION

8.7.1 Name of Bidder*

Please state the Name of Bidder here.

If Bidder is a corporation, the legal name of the corporation shall be set forth in this section as the Name of Bidder and the name, title, and person authorized to sign contracts on behalf of the corporation shall be stated as well.

If Bidder is a partnership or joint venture, the true name of the firm shall be set forth as the Name of

Bidder and the name of the partner authorized to sign contracts on behalf of the partnership or joint venture shall be stated as well.

If submittal of this bid or signature of any document submitted with this bid is by an agent other than an officer of a corporation or a member of a partnership, a Power of Attorney must be on file with County prior to Bid opening, or must be submitted with the Bid; otherwise, the Bid may be rejected as non-responsive. You may upload this power of attorney under Additional Information later in this bid response.

*Response required

8.8 COMPANY PROFILE & REFERENCES

8.8.1 Company Legal Name*

*Response required

8.8.2 Company Legal Status*

Please state the status here (Corporation, Partnership, Sole Proprietor, etc.)

*Response required

8.8.3 Unique Entity Identifier Number (UEI)*

The County requires a valid UEI number with active registration status. Your company may obtain one at no cost at https://sam.gov/entity-registration.

*Response required

8.8.4 California Secretary of State registration - active and in good standing * Please upload your active certificate from the California Secretary of State.

CA Sec. of State Verification Link = https://bizfileonline.sos.ca.gov/search/business

If a Sole Proprietor - upload a document stating "Not applicable as a Sole Proprietor"

*Response required

8.8.5 D-U-N-S Number*

Please provide your company's DUNS number.

The County requires a valid D-U-N-S number prior to Contract Award. If needed, your company may obtain one at no cost at www.dnb.com. If you are unable to provide/obtain a D-U-N-S number, please indicate so in lieu of the number.

*Response required

8.8.6 Federal Taxpayer ID Number*

*Response required

8.8.7 California Department of Justice, Office of Attorney General active registration* For Non-Profit and/or Charitable organizations, please provide your active (registration status is current). All others enter N/A.

https://sam.gov/entity-registration https://bizfileonline.sos.ca.gov/search/business http://www.dnb.com/

• RCT Registration Number

• Renewal/Expiration Date

DOJ Verification Link - https://rct.doj.ca.gov/Verification/Web/Search.aspx?facility=Y

*Response required

8.8.8 Active Licenses*

Please state all active licenses issued by the California State Contractor's License Board to the company whose legal name is above.

*Response required

8.8.9 Corporate Office Address*

What is the address of the company's corporate office?