Engineering Services for Survey of Evergreen Cemetery.pdf

CITY OF LANSING

PURCHASING OFFICE

124 W. Michigan Ave 3rd FL Lansing, Michigan 48933

(517) 483-4128 http://www.lansingmi.gov/460/purchasing

Andy Schor, Mayor

AUGUST 18, 2026

REQUEST FOR QUALIFICATIONS AND PROPOSAL

RFP/27/020

SURVEY EVERGREEN CEMETARY

PARKS AND RECREATION DEPARTMENT

The City of Lansing officially distributes all Purchasing documents through the Michigan Inter-governmental Trade Network (MITN) and the City of Lansing Purchasing Office. Our office no longer mails bid documents, notices or addendums to our vendors. To register for the MITN system or access bid information, including addendums, go to www.mitn.info

The City of Lansing requests qualification and proposal statements for Survey of Evergreen Cemetary.

The City reserves the right to accept any proposal, to reject any and all proposals and to make the award in the best interest of the city.

Please submit one copy unbound-no staples of your completed proposal up to but no later than, 2:00 PM local time in effect August 27, 2026, to the City of Lansing, Purchasing Office, 124 W. Michigan Ave. 3rd Floor., Lansing, Michigan 48933 or electronically submitted thru the Mitn Site (www.mitn.info). All submittals must be sealed and identified on the outside of the mailing envelope with "RFP/27/020

Please submit one copy of the cost of services as a separate and distinct part of your overall proposal and clearly mark "RFP/27/020, PROPOSAL FEES" on the outside of the envelope enclosed with your response if you provide hard copy.

Any contractual or quote package questions should be directed to Stephanie Robinson at 517-482-4128 or stephanie.robinson@lansingmi.gov. Technical questions may be directed to Greg Satterfield at (517) 483-6936 or greg.satterfield@lansingmi.gov.

Stephanie Robinson Senior Buyer

Solicitation Number: RFP/27/020

Solicitation Name: Survey of Evergreen Cemetary

The City of Lansing Purchasing Office is collecting information regarding the use of the MITN e-procurement system. We are also collecting demographic information regarding woman-owned, minority-owned and Lansing based business. This form will not be used during the evaluation of bids or proposals.

You may return this sheet, which is voluntary, with your submittal or shortly thereafter. Please, do not staple this to your bid document.

I. Where did your firm receive of this solicitation? Please check all that apply.

____ City of Lansing Purchasing Web Page http://www.mitn.info _____ City of Lansing Purchasing Office ____ Other, please list:___________________________________________________________________________

II. Demographic Information:

Is your firm located or have a business office within the corporate city limits of Lansing yes_____ no______

III. Company Information Federal Tax ID Number _____________________

Firm Name

Address (Street, City, State, ZIP)

Phone Number Fax Number

Web Site Address Contact Person

Thank you for your participation.

2026 Engineering Services for Surveying Evergreen Cemetery Section G

All proposers shall complete the Proposal and Award page(s) and submit all information requested herein in the proposal document in its entirety, IN ORDER FOR THE PROPOSAL TO BE RESPONSIVE. FAILURE TO DO SO MAY

RESULT IN THE PROPOSAL BEING DECLARED NON-RESPONSIVE AND REJECTED.

REQUEST FOR PROPOSAL (RFP)

PROPOSAL REFERENCE No.: RFP/27/020

ISSUE DATE: 8/18/ 2026

PROPOSAL OPENING DATE: 8/18/2026

PROJECT: 2026 Engineering Services for Surveying of the

Evergreen Cemetery Section G

ISSUING OFFICE: Parks and Recreation Department

CONTACT NAME: Greg Satterfield

PHONE: (517) 483-6936

CONTENTS Page

Notice to Respondents Cover

Request for Proposal 1

Proposal and Award 2

Statement of No Proposal 2

Instructions, Terms & Conditions 3 - 8

Indemnity and Insurance 9 & 10

Project Description & Scope of Services 11 & 12

Criteria for Selection 13 & 14

Cost Proposal 15 - 19

Should any of the required documents be missing from your packet, immediately notify the Finance Department, Purchasing Section and request that they be supplied.

DATE___________

Please complete Section I or II and Section III.

Section I PROPOSAL AND AWARD Initial:_____

The undersigned, having become thoroughly familiar with and understanding the entire proposal documents attached hereto, agrees to provide the services specified herein, for the total fees as stipulated herein, subject to negotiation.

I hereby state that all of the information I have provided is true, accurate and complete. I hereby state that I have authority to submit this proposal, which will become a binding contract if accepted by the

City of Lansing. I hereby state that I have not communicated with, nor accepted anything of value from an official or employee of the City of Lansing that would tend to destroy or hinder free competition.

I hereby state that I have read, understand and agree to be bound by all the terms of this proposal document.

Please initial next to Proposal and Award, sign Section III and submit with your response to this solicitation.

Section II STATEMENT OF NO PROPOSAL Initial: ____

If you do not intend to submit a response to this solicitation, please complete this section, initial next to Statement of No Proposal and sign Section III. Please return this page via mail or email by the proposal due date.

We, the undersigned, have declined to submit a proposal for the following reason:

______Insufficient time to respond to the Request for Proposal.

______Our schedule would not permit us to perform.

______Other (specify below).

Remarks: ______________________________________________________________________

Section III SIGNATURE

SIGNED: __________________________ NAME: _________________________________

TITLE: ___________________________ DATE: _______________________

FIRM NAME: ____________________________________________________________

ADDRESS: _______________________________________________________________

(Street) (City) (State) (Zip)

PHONE: (_______) _______________________ FAX: (______) _____________________

INSTRUCTIONS TO RESPONDENTS

TERMS AND CONDITIONS

Use Of RFP Forms

This packet represents the RFP document. If you choose not to submit a response, please complete and return page 2, "Statement of No Proposal". If you choose to submit a proposal, then page 2, “Proposal and

Award" must be submitted with your proposal.

Interpretations for Addenda

Questions from Respondents regarding this RFP must be submitted to the Buyer, in writing, and must arrive in the Office of Purchasing no later than seven (7) City business days prior to the due date of the RFP.

Answers to questions that change or substantially clarify the RFP will be issued as an addendum and will be provided to all prospective respondents. Addenda will be on file in the Office of Purchasing at least five

(5) City business days before the proposals are opened. All addenda will be mailed to each person holding

Documents, but it shall be the Respondent's responsibility to make inquiries as to the Addenda issued. All such Addenda shall become part of the Contract Documents, and all Respondents shall be bound by such

Addenda, whether or not received by the Respondent. The Office of Purchasing will respond to telephone inquiries or visitations from vendors or their representatives. The City of Lansing's Office of Purchasing does not commit to answering questions received during the last five (5) business days prior to the proposal due date.

RFPs

a) All proposals must be submitted following the RFP format as stated in this document using figures attached (when provided) and shall be subject to all requirements of this Document including the INSTRUCTION TO RESPONDENTS and GENERAL INFORMATION sections. All proposals must be regular in every respect, and no interlineations, excisions, or special conditions shall be made or included in the RFP format by the Respondent.

b) The City of Lansing may consider as irregular any proposal on which there is an alteration of or departure from this RFP Format, as provided in the RFP Documents, and at its option may reject the same.

c) If a Contract is awarded it will be awarded by the City of Lansing to the most responsive proposal on the basis of Section 206 of the City of Lansing Code of Ordinances. The Contract will require the completion of the work pursuant to these documents.

d) Each Respondent shall include in its proposal, in the format requested thereof, the cost of performing the work. The prices set forth in the proposal by the Respondent shall remain effective 90 days from the time of the proposal opening.

PROPOSAL CONTENTS/ ECONOMY OF PREPARATION

Each proposal should be prepared simply and economically, providing a straightforward, concise description of the respondents’ ability to meet the requirements of the RFP. Fancy bindings, colored displays, promotional material, etc., will not receive evaluation credit. Emphasis should be on completeness and clarity of content.

All costs associated in the preparation of the proposal and its contents will be borne by the respondent. The

City is not responsible for any costs or fees associated with its preparation or delivery. The contents of the proposal will become the property of the City upon submission. The contents of the proposal for the successful respondent will become contractual obligations, if a contract ensues. Failure of the successful vendor to accept these obligations may result in cancellation of the award.

CORRECTIONS

Erasures or other changes in the RFP form must be explained or noted over the signature of the Respondent.

COLLUSIVE AGREEMENTS

a) Each Respondent submitting a proposal to the City of Lansing for any portion of the work contemplated by the documents on which a Response is based shall execute and attach an affidavit to the effect that it has not colluded with any other person, firm, or corporation in regard to any proposal submitted.

b) Before executing any subcontract, the successful Respondent shall submit the name of any proposed subcontractor for prior approval.

ORGANIZATION AND FINANCIAL STATEMENT

Each Respondent shall, at the request of the City of Lansing, submit an ORGANIZATION AND

FINANCIAL STATEMENT. The City of Lansing shall have the right to take such steps as it deems necessary to determine the ability of the Respondent to fulfil their obligations under the Contract, and the

Respondent shall furnish the City of Lansing all such information and data for this purpose as it may request.

The right is reserved to reject any proposal where an investigation of available evidence or information does not satisfy the City of Lansing that the Respondent is qualified to carry out properly the terms of the

Contract, or where the Respondent refuses or fails to furnish the City of Lansing with any evidence or information requested by the City.

SIGNATURES

The Proposal and Award page and any proposal notifications, claims or statements must be signed in ink by an official of the proposing organization authorized to bind the proposer to the provisions of the RFP.

TIME FOR RECEIVING PROPOSALS

Proposals received prior to the advertised hour of opening will be securely kept unopened. The officer whose duty it is to open them will decide when the specified time has arrived, and proposals received thereafter will not be considered. Late RFPs will be returned to the Respondent un-opened. The City of

Lansing is not responsible for delivery delays and the date-stamp clock at the City of Lansing

Purchasing office location shall determine the official time of receipt.

WITHDRAWAL OF PROPOSALS

Proposals may be withdrawn on written request dispatched by the Respondent in time for delivery in the normal course of business prior to the time fixed for opening. The proposal guarantee of any Respondent withdrawing its RFP in accordance with the foregoing conditions will be returned promptly.

A proposal, including all pricing, may not be withdrawn, modified or canceled by the vendor for a period of 90 days following the proposal deadline and vendor so agrees upon submittal of the proposal. Once selected, the vendor agrees to extend submitted prices, if needed, during the contract negotiation period.

DEFAULT TO CITY

It is understood that any Respondent who is in default to the City at the time of opening the proposal shall have the proposal declared null and void.

AWARD OF CONTRACTS / REJECTION OF PROPOSALS

a) The Contract will be awarded to the most responsive respondent as determined pursuant to the provisions of Chapter 206 of the City of Lansing's Code of Ordinances, provided such proposal is in the best interests of the City of Lansing to accept it.

b) The City of Lansing reserves the right to reject any and all proposals and to waive any irregularity in proposals received whenever such rejection or waiver is in its best interests. The Respondent to whom the Award is made will be notified at the earliest possible date.

c) The City of Lansing reserves the right to consider as unqualified to perform the Contract any

Respondent who does not habitually perform with its own forces twenty-five (25%) of the work involved.

d) The Contract shall not be considered executed unless signed by the Mayor after approval as to form by the City Attorney and certification as to the availability of funds by the City Controller.

Signatures on behalf of the City other than those cited above shall not constitute contract execution by the City and the contract shall be null and void.

EQUAL EMPLOYMENT OPPORTUNITY

Attention of Respondents is particularly called to the requirements for ensuring that employees and applicants for employment are not discriminated on any illegal basis including race, color, religion, sex, or national origin as required by the City of Lansing's Ordinance Section 206.21 (see Equal Opportunity

Provisions).

TAX LIABILITY

When the terms of this contract involve the lease of property, real or personal, to the City, it is understood that the Lessor shall be solely responsible for the payment of all taxes of any nature whatsoever that accrue on the property during the term of the lease. Sales Tax and Use Tax are applicable in this contract and are the sole responsibility of the provider of services.

CITY ORDINANCE AND CHARTER REFERENCES

All City of Lansing Ordinances and Charter Sections applicable to this RFP are available at the Lansing

City Clerk's office for the Respondent's inspection and review, and the Respondent understands that it is its sole responsibility to understand and fully comply with all applicable City of Lansing Ordinance and

Charter sections.

NOT TO EXCEED OR NON-APPROPRIATION

The Respondent hereby recognizes that the City is a political body corporate, and that in the event the City fails to appropriate monies sufficient enough to pay its obligations herein, that the City may terminate this agreement without incurring any liability thereof.

TYPE OF CONTRACT

It is proposed that a contract entered into as a result of this RFP will have a fee structure with a specified maximum, not to be exceeded, cost. Negotiations may be undertaken with those Respondents whose proposals as to price and other factors show them to be qualified, responsible and capable of performing the work; and in accord with the City of Lansing Code of Ordinances. The contract that may be entered into will be that one which is most advantageous to the City, price and other factors considered. The City reserves the right to consider proposals or modifications thereof received at any time before the award is made, if such action is deemed to be in the best interest of the City.

NEWS RELEASES

News releases pertaining to this request, or the work to which it relates, will not be made without prior written approval of the issuing office.

CONTRACT EXTENSIONS

This contract will be for a period of one year with the option to extend for one additional year, up to a maximum of four (4) one year extensions. Contract extensions are subject to mutual agreement between the contractor and the City 30 days prior to contract expiration of each year.

INCURRING COST

The City shall not be liable for any costs, including any travel, by the proposer prior to award of contract.

The City does not intend to pay for any information obtained, though such may be utilized in determining the award. Total liability of the City is limited to the terms and conditions of this request and any resulting contract.

NO THIRD-PARTY RIGHTS

It is agreed and understood that the contract is made solely for the benefit of the City and the Provider of

Services; that it is not made for the benefit of any third party; and that no action or defense may be founded upon this contract except by the parties signatory hereto.

DISCLOSURE OF PROPOSAL CONTENTS

After contract award, a summary of total price information for all submissions may be furnished upon demand to those Respondents participating in this request. If a proposal contains any information that the

Respondent does not want disclosed to the public or used by the City for any purpose other than proposal evaluation, each sheet of such information must be marked with the following legend:

"This information shall not be disclosed outside the City or be duplicated, used or disclosed in whole or in part for any purpose other than to evaluate the proposal; provided, that if a contract is awarded to the respondent, or as a result of, or in connection with the submission of such information, the City shall have the right to duplicate, use or disclose this information to the extent provided in the contract.

This restriction does not limit the City's right to use information contained herein if obtained from another source."

ORAL PRESENTATION

Respondents who submit a proposal may be required to make an oral presentation of their proposal to the

Issuing Office. These presentations will provide an opportunity for the respondent to clarify its proposal to ensure mutual understanding of its contents. The Issuing Office will schedule any such presentations.

ACCEPTANCE OF PROPOSAL CONTENT

The contents of the proposal of the successful offeror will become contractual obligations if a contract is issued. Failure of the successful respondent to accept these obligations will result in cancellation of the award.

PROJECT CONTROL

A. The consultant will perform the work under the direction and control of a Project Director designated by the Issuing Office.

B. The Project Director will meet on an agreed upon basis with the consultant's Project Manager for the purpose of reviewing progress and providing necessary guidance to the consultant in solving problems which may arise.

C. The consultant will submit written summaries of progress on an agreed upon basis which outlines the work accomplished during the reporting period, work to be accomplished during the subsequent reporting period, problems which have arisen or may arise which should be brought to the attention of the City of Lansing's Project Director, and to request approval for significant deviation from previously agreed upon work plans. In addition, a summary of project costs for completed work and expected costs for the remainder of the work will be included.

CONTRACT PAYMENT SCHEDULE

Payment for a contract entered into as a result of this request will be made monthly upon receipt of the consultant's billing statement and progress reports. The consultant's billing statement should include detailed information regarding person-hours expended by classification and by task, as well as information regarding such items as mileage, materials, and other non-overhead costs.

CANCELLATION

Cancellation of contract by the City may be for: a) default by the contractor or: b) lack of further need for the service or commodity at the location named in the contract. Default is defined as the failure of the contractor to fulfill the obligations of his/her quotation, contract, or purchase order. In case of default by the contractor, the City may cancel the contract or purchase order immediately and procure the articles or services from other sources and hold the contractor responsible for any excess costs occasioned thereby. In the event the City no longer needs the service or commodity specified in the contract or purchase order due to program changes, changes in laws, rules or regulations, relocation of offices, or lack of funding, the city may cancel the contract or purchase order by giving the contractor written notice of such cancellation 30 days prior to the date of cancellation.

INDEPENDENT PRICE DETERMINATION

A. By submission of a proposal, the Respondent certifies and, in the case of a joint proposal, each party thereto certifies as to its own organization, that in connection with this proposal:

1. The prices in the proposal have been arrived at independently, without consultation, communication or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other Respondent, or with any competitor; and

2. Unless otherwise required by law, the prices which have been quoted in the proposal have not been knowingly disclosed by the Respondent, and will not knowingly be disclosed by the Respondent prior to award directly or indirectly to any other Respondent, or to any competitor; and

3. No attempt has been made or will be made by the Respondent to entice any other person or firm to submit or not to submit a proposal for the purpose of restricting competition.

B. Each person signing the proposal certifies either:

1. They are the person(s) in the Respondent's organization responsible within the organization for the decision as to the prices being offered in the proposal, and that they have not participated and will not participate in any action contrary to "A-1, 2, and 3" above; or

2. They are not the person(s) in the Respondent's organization responsible within that organization for the decision as to the prices being offered in the proposal, but that they have been authorized in writing to act as agent for the persons responsible for such decision in certifying that such persons have not participated and will not participate in any action contrary to "A, 1, 2, and 3" above, and as their agent does hereby so certify, and that they have not participated and will not participate in any action contrary to "A 1, 2 and 3" above.

C. A proposal will not be considered for award if the sense of the statement required in the Cost and

Price Analysis portion of the proposal has been altered, so as to delete or modify "A l and 2" or "B", above. If "A 2" has been modified or deleted, the proposal will not be considered for award unless the Respondent furnishes with the proposal a signed statement which sets forth in detail the circumstances of the disclosure and the Issuing Office determines that such disclosure was not made for the purpose of restricting competition.

INDEMNITY AND INSURANCE

INDEMNITY

Respondent shall be solely responsible for and shall indemnify, defend and hold harmless the City, its agents, officers and employees from and against any and all claims, suits, damages and losses, specifically including, but not limited to those for loss of use of property, for damage to any property, real or personal, for injury to or the death of any person including but not limited to employees and officers of the City and for all other liabilities whatsoever including related expenses and actual attorney’s fees in any way sustained or alleged to have been sustained or indirectly, by reason of or in connection with:

1. The performance of the works by or any other activities of the Respondent, its employees or agents or officers including but not limited to the use of any equipment or material furnished by the Respondent;

or

2. The presence of Respondent, its employees, agents or officers on the premises of the City; whether such claims, suits, damages, losses and liabilities are based upon or result in whole or in part from the active or passive negligence of the City, its employees, agents or officers or City's strict liability in tort, breach of warranty, breach of contract, duty to indemnify or any other basis or cause whatsoever whereby the City might be held liable; provided, however, that the foregoing shall not be construed to be an agreement to indemnify the City against liability for damages caused by or resulting from the sole negligence of the City, its agents, employees or officials, under circumstances whereby said agreement would be in violation of Michigan Public Act 1966 No. 165, Section 1 (MCLA Section

691.991) if applicable. This provision shall extend beyond the terms of this Agreement

INSURANCE

The selected Respondent will be responsible for providing certificates of liability insurance to the City of

Lansing which prove the Respondent’s firm has policies for: General Liability, Automobile Liability, Workers Compensation and Employer’s Liability and Professional Liability.

A. The General Liability coverage shall be an amount not less than $1,000,000 for Personal Liability and Property Damage. The successful Respondent shall have named the City of Lansing as an additional insured under their General Liability policy on the Certificate of Liability Insurance.

The policy shall carry a twenty (20) day Notice of Cancellation. Proof of insurance, as stipulated above, shall be provided to the City within ten (10) working days of issuance by the City of an

Award of Contract. When the City receives proof of liability insurance, if everything is in order, it will issue a "Notice to Proceed" to the consultant.

B. Automobile Liability insurance shall include:

1. Coverage that complies with the requirements of the Michigan No-Fault Law.

2. Coverage for owned, hired, and non-owned vehicles.

3. Residual liability coverage with a combined single limit of at least $1,000,000 for both Bodily

Injury and Property Damage.

C. Workers Compensation and Employer’s Liability coverage shall be an amount not less than

$1,000,000.

D. Professional Liability coverage shall be provided in an amount not less than $1,000,000 per occurrence. This coverage may be written on a claims-made basis. Professional Liability coverage shall insure against acts which are in the nature of professional services performed by engineers and/or architects.

The contracted Respondent shall maintain all liability insurance coverage for the duration of the life of the contract including up to one year after project completion.

PROJECT DESCRIPTION AND SCOPE OF SERVICES

PROJECT DESCRIPTION

The City of Lansing (COL) is currently inviting qualified consulting firms to submit proposals for survey and production of plans for Evergreen Cemetery Section G. The overall project will be comprised of surveying the existing section and mapping out existing and proposed burial lots.

The selected consultant will:

• perform investigation and survey services as required;

• prepare plan documents.

The list of individual sections provided is complete at the time of writing. The City reserve the right to modify the following list and the scope of work at any time before or during project implementation. The contract for Engineering Survey Services will be given to one consultant.

Consultants shall give a separate staff hour distribution and cost proposal for each of the individual sections.

SCOPE OF SERVICES

Topographic Survey: The consultant shall use surveying equipment to record the location of all existing features, such as headstones, walls, paths, utilities, and structures.

The consultant shall use ground penetrating radar (GPR) to detect subsurface changes, which can indicate buried graves, water lines, and other underground utilities.

Combine data for a comprehensive map: Integrate the surface-level topographical data with the underground data from the GPR survey. Map out showing both existing and potential burial plots.

Existing burial plots are 4 ft. by 10 ft. in rows of 12 plots. Future burial plots shall be grouped in

40-foot lengths.

The individual sections anticipated for this project are described below and shown in Figure I. The consultant shall submit resumes of personnel for consideration based on the type of work anticipated. Sections may be deleted or added by the City Project Engineer during the course of the project.

The consultant shall create plans in the most economical way possible and use the existing as-built drawings for base mapping whenever possible.

PROJECT SCHEDULE

The tentative project schedule is as follows:

Site Reconnaissance and Boundary Survey October 16, 2026

Final Plans December 18, 2026

Tasks for the sections of work are listed below:

TASK I: SITE EVALUATION

The consultant shall conduct a visual survey and mapping of all existing grave markers, site conditions, roads, catch basins, and above/underground utilities.

TASK II: TOPOGRAPHIC SURVEY

The consultant shall collect all topographic information necessary to design the project and prepare plans for the City of Lansing. Survey new plots in cemetery section G creating a precise grid using high-precision GPS and survey equipment to mark the existing ground, using Ground Penetrating

Radar (GPR) to detect subsurface graves, and collecting both above-ground (topographical) and below-ground data to create a comprehensive, accurate map. (AutoCAD drawing of Section P to be provided as reference)

All topographic surveys shall be conducted in accordance with City of Lansing specifications and shall be entered into AutoCAD (current version) files and plotted to City of Lansing drafting standards.

Survey control shall be based on the following:

• Michigan State Plane (South)

• Horizontal datum - North American Datum (NAD83) International Feet second-order class 1

• Vertical datum - North American Vertical Datum 1988 (NAVD88) International Feet, third-order class 1

The consultant shall create plans in the most economical way possible and use the existing drawings for base mapping whenever possible.

TASK III: DRAWN PLANS

Final plans shall be prepared according to City drafting standards using the current version of

AutoCAD. Items shall be prepared according to City requirements. The consultant will attend meetings with the City as needed. This task shall include contract document preparation.

Contract proposals must be submitted in the format outlined below.

BUSINESS ORGANIZATION

State the full name and address of your organization, and if applicable, any branch office or other subordinate element that will perform or assist in performing the work. Indicate whether you operate as an individual, partnership or corporation; if a corporation, indicate the state in which you are incorporated. If appropriate, state whether you are licensed to operate in the State of Michigan.

EXPERIENCE

Summarize the experience of your firm and/or staff on similar projects.

UNDERSTANDING OF THE PROBLEM

State in precise terms your understanding of the problem presented by this RFP.

METHOD OF APPROACH

Describe in narrative form your technical plan for accomplishing the work. Explain the choice of methodology, particularly its strengths and weaknesses. The method of approach shall include each of the tasks listed in the scope of services.

TIME / EFFORT

List each task with the corresponding estimated staff hours to determine level of effort. Please ensure that Figure 1 “SUMMARY OF STAFF-HOUR DISTRIBUTION” is included in the proposal (as well as in the cost proposal). A separate summary shall be submitted for each bridge, as well as one showing all hours.

PROJECT STAFF DESCRIPTION

Include the number of executive and professional personnel by skill and qualification that will be employed in the work. Show where these personnel will be physically located during the time they are engaged in the work. Indicate which of these individuals you consider key to the successful completion of the project. Identify key individuals by name and title and include resumes for proposed project personnel.

AUTHORIZED NEGOTIATIONS

Include the names and phone numbers of personnel of your organization authorized to negotiate the proposed contract with the Issuing Office.

ADDITIONAL INFORMATION

The consultant may also include any information and/or comments believed to be pertinent but not specifically requested elsewhere in the document. A Gantt chart indicating the major milestones shall be provided.

CRITERIA FOR SELECTION

All quotations received shall be subject to an evaluation by the Issuing Office, assisted by other City personnel. The following factors will be considered in making the selection taking into account that the

Respondent is found responsive pursuant to the provisions of Chapter 206 of the City of Lansing's

Code of Ordinances:

EXPERIENCE (25%)

Based upon the respondents past work on similar projects and education that is relevant to the work in this

RFP.

UNDERSTANDING OF THE PROBLEM (20%)

Based upon the understanding exhibited by the statements of work presented in the proposal.

METHOD OF APPROACH (30%)

Referring to the technical soundness of the consultant's stated approach to the project, the comprehensiveness of the proposed work tasks, the techniques to be used and the products to be delivered.

TIME / EFFORT (15%)

Based upon a review of the number of staff-hours allocated to each task in a bar chart display, designating decision points, the Critical Path, and the total time necessary to accomplish the design, and the consultant’s acknowledgment of the critical deadlines.

ACCESSIBILITY (10%)

Ability of consultant to work closely with City staff in Lansing, Michigan, for the duration of the project.

PRICE

The Issuing Office reserves the right to negotiate a final project price and scope in accordance with the City of Lansing code of Ordinances.

COST PROPOSAL

COST AND PRICE ANALYSIS

The information requested in this section is required to support the reasonableness of your quotation. The data will be held in confidence and will not be revealed to or discussed with the competitors.

This portion of the proposal must be submitted in a sealed and separate envelope inside your submittal and clearly marked "RFP/27/020 COST PROPOSAL" and submitted with your RFP. The Cost Proposal

Portion must include a task-by-task summary of costs and staff-hour distribution in a readable format as indicated in Figures 1-6 of this document (Figure 1 should also be submitted as a part of the RFP document), and a task-by-task breakdown of costs in a format as described below: Figures 1-6 must be submitted for each project.

1. Manpower Costs: Itemize so as to show the following for each category of personnel with a different rate per hour:

a. Category, i.e., project manager, senior analyst, etc.

b. Rate per hour

2. General and Administrative Burden or Overhead: Indicate percentage and total.

3. Costs of Supplies and Materials: Itemize.

4. Other Direct Costs: Itemize.

5. Transportation Costs: Show travel costs and per diem separately.

6. Independent Price Determination: Include a statement substantially as follows: "This cost and price analysis is submitted in full compliance with the provisions of the paragraph titled "Independent Price Determination" in the Instructions, Terms & Conditions section of the RFP to which this proposal is a response."

SUMMARY OF STAFF-HOUR DISTRIBUTION

FIGURE 1

RFP NUMBER: RFP/27/020

TITLE: 2026 Engineering Services for Surveying Evergreen Cemetery Section G

FIRM: _______________________________ ______________________________________ Date: ___________

Name of Company Authorized Signature

Name of Principal

Staff Members

Role in Project

Task

I

II

III

IV

V

TOTAL

SERVICES BY CONSULTANT:

SERVICES BY OTHERS:

Please furnish a resume for all persons that will be assigned to this project.

SUMMARY OF COSTS

COST BREAKDOWN

FIGURE 2

FIRM: _____________________________________ _________________________________ Date: ________________

Name of Company Authorized Signature

TASK DESCRIPTION: TASK I: SITE EVALUATION AND BOUNDARY MAPPING

NAME OF PRINCIPAL STAFF

MEMBERS

ROLE IN PROJECT TOTAL

HOURS

RATE DIRECT

LABOR

OVERHEAD TOTAL

SUB - TOTAL =

SUPPLIES & MATERIALS

TRANSPORTATION:

OTHER DIRECT COSTS:

PROFIT

FIGURE 3

FIRM: _____________________________________ _________________________________ Date: ________________

TASK DESCRIPTION: TASK II: TOPOGRAPHIC SURVEY

ROLE IN PROJECT TOTAL

HOURS

RATE DIRECT

FIGURE 4

FIRM: _____________________________________ _________________________________ Date: ________________

TASK DESCRIPTION: TASK III: DRAWN PLANS

ROLE IN PROJECT TOTAL

HOURS

RATE DIRECT

Please furnish a resume for all persons that will be assigned to this project