Engine House RFI.pdf

Ten Park Plaza, Suite 3720, Boston, MA 02116 mass.gov/massdot

Request for Information

Construction of the Hyannis Engine House.

August 5th, 2026

Responses Due: August 25, 2026

COMMBUYS BID #: BD-27-1030-0T100-0T281-132125

Respondents to this Request for Information (RFI) are invited to respond to any or all of the questions in this document. Responses to this RFI shall serve solely to assist the Commonwealth in understanding the current state of the marketplace with regards to the solicited information or to inform the development of a possible solicitation for a Request for Responses (RFR) or Request for Quotes (RFQ) in the future. This RFI does not in any way obligate the Commonwealth to issue or amend a solicitation or to include any of the RFI provisions or responses in any solicitation. Responding to this RFI is entirely voluntary and will in no way affect the Commonwealth’s consideration of any proposal submitted in response to any subsequent solicitation, nor will it serve as an advantage or disadvantage to the respondent in the course of any RFR or RFQ that may be subsequently issued or amended.

1. Introduction The purpose of this Request for Information (RFI) is to obtain industry input, technical insight, and market feedback from qualified and knowledgeable vendors to assist the MassDOT Rail and Transit Division (RTD) in evaluating and developing a potential future solicitation for the construction of the Hyannis Engine House.

Responses should provide information, recommendations, and relevant industry practices that may assist RTD in defining the project scope, procurement approach, technical requirements, scheduling considerations, cost factors, and other elements necessary to support the development of a future competitive solicitation. This RFI is issued for planning and informational purposes only and does not constitute a solicitation, offer, or commitment to procure goods or services.

2. Agency

The Rail and Transit Division maintains state-owned track, oversees MassDOT's freight and passenger rail programs, and seeks to increase transportation options. We strive to improve mobility across the Commonwealth by assisting, funding and/or overseeing service provided by the Commonwealth's 15 Regional Transit Authorities, local governments, non-profits, and private carriers.

RTD is contemplating the procurement of services to construct the Hyannis Engine house facility.

This RFI specifically seeks information about costs associated with the construction of a facility of this nature.

3. Purpose of RFI

The purpose of the Hyannis Engine House is to construct a fully enclosed 11,400 gross square feet rail maintenance facility to accommodate two tracks in Hyannis, MA. MassDOT RTD owns the land and tracks on which the building will exist and our operator, Mass Coastal Railroad, will use the facility for the maintenance of its rail fleet. This RFI solicitation seeks responses from vendors who can offer information about project costs and methodologies which meet the criteria and objectives detailed below.

4. Information Solicited

The purpose of this RFI is to determine the real cost of building a rail maintenance facility of this scale in Hyannis, MA. The associated estimate will be used by RTD to program this facility within our annual CIP budget.

A. Examine the 60% design (Exhibit A) and submit a cost estimate for the project in the format provided in Exhibit B. Use the methodology, project assumptions, planning basis, and all other materials in Exhibit B to inform the cost estimates.

B. Questions:

a. Are there any opportunities in the construction schedule to decrease the overall construction duration by resequencing work?

b. Please list any major long lead items that may impact the construction schedule.

c. Are the FAA-approved temporary general work area (50’ above exist. ground elevation) and temporary crane construction work area (90’ above exist.

ground elevation) sufficient to construct the facility? (See Exhibit C)

5. General Instructions

Please note that this is an RFI is issued solely for the purpose of obtaining information. Nothing in this RFI shall be interpreted as a commitment on the part of RTD to enter into a contract with any respondent of to make any procurement.

a. This RFI has been posted on August 5, 2026.

b. Respondent Questions. Potential respondents who have questions regarding this RFI have to submit Q&A Bid tad in COMMBUYS by August 14, 2026, by 4 PM.

Respondents may only make inquiries and request clarification concerning this RFI.

Responses to inquiries and clarification questions will be provided electronically via COMMBYUS on August 18, 2026,

c. Informational Sessions. There will be no informational session associated with this

RFI.

d. Response Submission. All responses to this RFI are due no later than 4:00 p.m. on August 25, 2026. Respondents should submit one (1) electronic copy via COMMBUYS All responses must include on the first page the official name (if any) of the firm or entity submitting the response. Please consecutively number all pages of the response.

e. Response Content. Vendors should include a response to each of the questions set forth in section 9 or this RFI.

f. Response Format. RTD requests that all responses be submitted with a point-by-point response to each numbered subsection set forth in Section 4 above and Section 9 below. If a respondent opts not to respond to any item(s) that subsection, please note and if possible include an explanation for the lack of response.

g. Additional Information. RTD retains the right to request additional information from respondents. RTD may, at its sole discretion, elect to request formal presentations from certain vendors and/or create an RFR or RFQ which will include the detailed requirements and key success criteria for the procurement and be based, at least in part, on the responses received from this RFI. RTD may request further explanation or clarification from any and all respondents during the review process.

6. Costs.

By submitting a response, respondents agree that any cost incurred in responding to this RFI, or in support of activities associated with this RFI, shall be the sole responsibility of respondent. RTD shall not be held responsible for any costs incurred by respondents in preparing their respective responses to this RFI.

7. Review Rights.

Responses to this RFI may be reviewed and evaluated at the discretion of RTD, including independent consultants retained by RTD now or in the future.

8. Instructions for Submissions of Responses

All RFI responses shall be submitted electronically via COMMBUYS. Responses shall be sent via the “Create Quote” functionality contained in COMMBUYS. Additional information is available at: https://www.mass.gov/files/documents/2019/03/19/Create-Quote-In-COMMBUYS.pdf COMMBUYS technical assistance is available during the RFI process. Every effort is made to respond to inquiries within one business day.

Website: Go to www.mass.gov/osd/commbuys and select the COMMBUYS Resource Center link offered under Key Resources.

Email: Send inquiries to the COMMBUYS Helpdesk at COMMBUYS@state.ma.us Telephone: Call the COMMBUYS Help Desk at 1-888-MA-STATE (1-888-627-8283). The Help

Desk is staffed from 8:00 AM to 5:00 PM Monday through Friday Eastern Standard or Daylight time, as applicable, except on federal and state holidays.

Bidders are advised that COMMBUYS will be unavailable during regularly scheduled maintenance hours of which all users will be notified.

COMMBUYS Registration

Please note that in order to respond to this RFI, respondents must be registered in the COMMBUYS System. COMMBUYS provides Seller registration functionality at no charge.

To register, go to www.COMMBUYS.com and click on the “Register” link on the front page. It is recommended that respondents begin the registration process as soon as possible to ensure the ability to submit an RFI response by the deadline indicated in Section 5.

9. Public Record.

All responses to this RFI will be public record under the Commonwealth’s Public Records Law, Mass. Gen. L. ch. 66 s. 10, regardless of confidentiality notices set forth on such writings to the contrary.

https://www.mass.gov/files/documents/2019/03/19/Create-Quote-In-COMMBUYS.pdf http://www.mass.gov/osd/commbuys mailto:COMMBUYS@state.ma.us http://www.commbuys.com/

10. Information Requested.No table of contents entries found.

a. Company Name (please list parent company as well)

b. Company Address

c. Company Website

d. Contact name and information (e-mail address required)

e. Provide a description of your company and the basis of your expertise in offering a response to this RFI.

f. Please provide responses to questions identified in Section 4 of this RFI.

COMMBUYS Registration