SOW_RHB_port_services_Mormugao_Goa_India_06_JUN_2018_revised.pdf

Ships Husbanding and Associated Services in Mormugao, Goa, India for NOAA Ship Ronald H. Brown

Statement of Work

March 14, 2018

Presented by:

CDR Richard Hester

Executive Officer NOAA Ship Ronald H. Brown

1. Introduction

NOAA Ship Ronald H. Brown (RB), home ported in Charleston SC, is a public vessel owned and operated by the U.S. Department of Commerce, National Oceanic and Atmospheric Administration (NOAA), Office of Marine and Aviation Operations. NOAA Ship Ronald H. Brown is an AGOR class research vessel commissioned in 1997. In June 2018 the ship will be conducting oceanic and atmospheric research in the Indian Ocean.

2. Scope

The purpose of this Statement of Work (SOW) is to detail requirements for services to be provided by the husbanding agent while the ship visits Mormugao, Goa, India during the period of performance.

3. Period of Performance and Place of Performance

Period of Performance shall be 06-14 JUN 2018 (9 days). Alternate dates for period of performance shall not exceed 2 weeks before or after the dates given here, except by mutual agreement. Contract may be canceled by Contracting Officer (KO) without penalty due to unusual/unplanned operational requirements (adrift buoy retrieval, science gear failure, etc), medical evacuations, hazardous weather avoidance, or other such unplanned diversions from the intended route. KO will provide notice of any changes at least 24 hours in advance.

Alternate dates may, but are not expected to, add to or subtract from the total number of days in the period of performance. The day of departure will likely require only limited services for a few hours in the morning. Services will be prorated and billed based on actual use throughout the period of performance.

Place of performance shall be the port of Mormugao, Goa, India. Specific pier designation is to be finalized by consultation between Agent and Technical Point of Contact upon award. The pier should be convenient, to the extent practical, for accessing downtown restaurants via shuttle service, and for ease of access for personnel and resupply delivery vehicles. The specific pier and berth shall meet the security and depth requirements described in Section 4 “Supplies and Services”.

4. Supplies, Services and Performance Standards

The contractor/husbanding agent, shall provide and perform to standards as follows:

• Pilotage o Pilot with internationally recognized qualification, certified by local port authority

• Compulsory Tug o Only if required by port regulations/authorities/pilots, not otherwise o Only the minimum number and minimum capabilities required by relevant authority o Arrangements to be made at least 24 hours in advance

• Pier Space of 350 linear feet o More than 22 feet of water at Mean Lower Low Water o Dedicated such that ship will not be required to move for entire period of performance o Inside a secured facility with 24 hour / 7 day access for all personnel o Security of the pier facility shall meet IMO ISPS standards.

• Line Handlers o At least two able bodied line handlers, one at the bow and one at the stern.

o Upon arrival and departure, and available for shifting ship in the interim if needed.

o To be scheduled and/or rescheduled with 24 hours notice.

o Ready on station at least 15 min prior to arrival and departure.

• Customs and Immigration o Support/liaison services to assure clearance within 1-3 hours of arrival

• Agent o Brief vessel command prior to arrival on local area emergency services including law enforcement, fire, medical and environmental response. Include contact information, and regular and after hour call and response procedures.

o Brief vessel command prior to arrival on relevant local regulations, known security or health risks, local parks/restaurants/businesses o Phone communications daily, and 24 hour / 7 day availability if needed o Act as single point of contact for all services to be received, and take responsibility for all associated coordination, subcontracting, invoicing and payments

• Agent Representative on site at Airport to meet and assist up to 10 personnel transfers

• Rental of 4 cell phones, and air time, with local and international calling capabilities

• Potable Water o delivery by pipeline at the pier o connected/disconnected by pier operators upon arrival/departure o up to 3,000 gal per day o Acceptance of water is dependent on RB testing. A free available chlorine (FAC) or a total bromine residual (TBR), and a coliform test, shall be completed by the ship's Medical Officer on all water to be received in a foreign port. Potable water to be received with a halogen residual lower than 2.0 parts per million (ppm) shall be increased to meet this required level of 2.0 ppm.

• Sewage o offload by pipeline at the pier if available, or by truck otherwise o connected/disconnected by pier operators upon arrival/departure o up to 3,000 gallons per day o upon arrival, and at least one offload each day

• Garbage o approximately 9 cubic meter skip / dumpster near the ship on the pier o Ready for immediate use upon arrival, emptied as needed basis.

• Bilge Water & Oil Residue (including used oil tank) Removal and Disposal o Up to 4,000 gallons total (including oily water, bilge water and used oil) o Off load by truck

• Pier-Side Security o Trained and qualified security watch standers to maintain 24 hour / 7 days per week continuous watch over the gangway in appropriate shifts.

o Gangway watch shall meet IMO ISPS standards.

o Gangway watch standers shall be English speaking.

o No single watch stander will be on shift longer than 12 hours in any 24 hour period.

o Stand watch on the pier immediately adjacent to the RHB gangway. Contractor is to provide shelter for the watch stander.

o Contractor to provide sanitary facilities (bath room / portable toilet) for watch stander.

o Allow ship access only for those personnel on list provided by RHB, or by permission of Officer of the Day (OOD), Operations Officer (OPS), Chief Marine Engineer (CME), Executive Officer (XO) or Commanding Officer (CO).

• Food Stores o including mostly produce, but also some dairy, frozen goods, meats and dry goods o final order to be provided 1 week in advance o including delivery to ship by truck (rough order of magnitude up to ten pallets) o acceptance dependent on RB inspection o per Vessel Sanitation Program 2011 Operations Manual, U.S. Public Health Service and U.S. Centers for Disease Control and Prevention, “food must be obtained from sources that comply with applicable local, state, federal, or country of origin’s statutes, regulations, and ordinances”; and “Food prepared in a private home must not be used.”

o Vendor shall provide a quote for any associated agency fees or commissions related to food stores.

o Funds will be allocated for food stores at market price with a Not to Exceed Amount which will include any associated agency fees or commissions incurred at rates provided in the quote.

• Ground Transportation o minimum 10 passenger van and driver with qualification certified by local authorities o operating hours shall be 1500-2300 daily including all week days, weekends, and holidays in the period of performance o conduct route through & around main town and nearby sites once per hour o include pick/up drop off to/from the airport as needed during each route

• Medical Assistance as needed o Liaison with local principal hospital and other medical professionals as needed o Transport to hospital if needed

• Air Mail Clearance and Transfer o Support and liaison services adequate to assure customs clearance of Air Mail shipments within one day of arrival o Ground transport of Air Mail shipments to arrive at ship the same day after clearance o Up to 5 separate deliveries of multiple Air Mail boxes/parcels/mail

• Fork Lift with a licensed/qualified operator o Approximately 3 days of use o Capability adequate for moving pallets of food stores, 55 gal drums, engine parts, etc.

• Linen Service o Wash, fold, wrap in plastic or paper for transport o Pick up and delivery of up to 250 lbs of linens o Completed within 2-3 day time window, not including arrival day or departure day.

• Procurement and delivery of miscellaneous parts and supplies only if needed and available o Previous examples: water pump, freezer refrigerant, incinerator motor.

o Vendor shall provide a quote for any associated agency fees or commissions related to procurement and delivery of miscellaneous parts and supplies.

o Funds will be allocated for procurement and delivery of miscellaneous parts and supplies at market price with a Not to Exceed amount which will include any associated agency fees incurred at rates provided in the quote.

5. Ship Specifications:

General Specifications:

• LOA: 274 ft (84m)

• Beam: 52 ft (16m)

• Draft: 19.0 ft (5.8 m)

• Displacement: 1627 T

• Gross Tonnage: 3180 T

Engineering Specifications:

• Main Propulsion Generators o Quantity: 3 o Type: Diesel o Manufacturer: Caterpillar o Model: 3516TA o Rated Power (each): 1,500 kW o Output Voltage: 600 VAC, 60 Hz, 3Ø

• Main Propulsion Units o Quantity: 2 o Type: Fully Rotating Stern Z-Drives o Manufacturer: Lips, Type FS 2500-450/1510 BO o Motor: GE, Powered from SCR drives o Rated Power (each): 3,000 HP

• Bow Thruster o Quantity: 1 o Type: Azimuthing Jet o Manufacturer: Elliot White Gill, Model 50 T 35 o Motor: GE, Powered from SCR drives o Rated Power: 1,180 HP

6. Contracting Officer

The Contracting Officer (KO) is the sole person authorized to make or approve any changes in any of the requirements of this contract and notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely in the Contracting Officer. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract terms and conditions, including price.

7. Technical Point of Contact

The Contracting Officer may communicate through, and delivery of services will be coordinated through, the Technical Point of Contact. Close coordination is required to ensure time lines are corrected against any last minute updates. If changes are needed, please contact the vessel as soon as possible. The Technical Point of Contact will be:

NOAA Ship Ronald H. Brown 808-684-2352 satellite phone Email: xo.ronald.brown@noaa.gov

8. Payment

Payment will be made within thirty (30) days of receipt of invoice. Send invoices to:

Email: xo.ronald.brown@noaa.gov

AND

Jeffrey Kimble Financial Administrative Program Specialist Resource Management Branch Email: jeffrey.r.kimble@noaa.gov mailto:xo.ronald.brown@noaa.gov mailto:xo.ronald.brown@noaa.gov mailto:jeffrey.r.kimble@noaa.gov