AOC_Relocation_Performance_Work_Statement--EA-133M-17-RQ-0048--31OCT2016.pdf

RFQ No. EA-133M-17-RQ-0048

Performance Work Statement (PWS)

Relocation Services at

National Oceanic and Atmospheric Administration (NOAA)

Aircraft Operations Center (AOC)

MacDill Air Force Base (AFB) – Tampa, Florida (FL)

Provide labor, supervision, materials, and equipment necessary to perform Relocation Services identified in this Performance Work Statement (PWS) for the National Oceanic and Atmospheric Administration (NOAA) Aircraft Operations Center (AOC). NOAA AOC property and employees are relocating from their existing facilities at MacDill Air Force Base (AFB) in Tampa, FL to a new facility within 50 miles of the current location.

1. LOCATION OF WORK

Current Location: NOAA AOC existing facilities are located at 7917 Hangar Loop Drive, Hangar 5, MacDill AFB, Tampa, FL 33621.

Destination Location: NOAA AOC new facility location is To Be Determined. Location is expected to be identified by December 5, 2016.

2. BACKGROUND AND PURPOSE OF WORK

NOAA AOC (http://www.aoc.noaa.gov/) includes a staff of approximately 110 personnel who provide a wide range of specialized airborne environmental data collection capabilities vital to achieving NOAA’s mission. AOC operates, manages, and maintains NOAA’s fleet of nine (9) aircraft including the agency’s one (1) Gulfstream IV and two

(2) Lockheed WP-3D Orion (P3) “Hurricane Hunters,” as well as four (4) Dehvilland Twin Otters, one (1) AC-695 Jet Prop, and one (1) Beechcraft King Air 350. AOC’s existing facilities consist of one (1) large aircraft hangar and three (3) satellite buildings occupying approximately 97,000 square feet (SF) of space and housing its personnel, allocated as follows:

Hangar 5: 77,315 SF and 85 employees

Building 9: 14,328 SF and 20 employees

Building 24: 1,457 SF and 3 employees

Building 44: 4,000 SF and 2 employees

The purpose of this work will be to relocate AOC to their new facilities within a 50-mile driving radius of the current location at MacDill AFB. The destination of the new facility will be known in December 2016 upon award of a lease to a qualified bidder. AOC is expected to conduct a phased move, beginning as early as March 1, 2017 and no later than May 1, 2017, in accordance with completion of construction and availability of http://www.aoc.noaa.gov/ space at the new site. NOAA government equipment and personnel must be relocated from the current site at MacDill AFB to the new location no later than June 30, 2017.

Attachment No. 1 of this PWS includes a non-inclusive list of large, unique, and/or high-dollar government equipment and property. Attachment No. 2 includes a non-inclusive list of inventory requiring special handing or contractor-provided equipment to relocate.

All services performed under this PWS must be completed by in accordance with the “Period of Performance” documented in this PWS.

Contractors interested in providing Relocation Services must participate in an announced site visit prior to quote submission and contract award in order to gain a thorough understanding of the PWS requirements and inventory requiring relocation.

Site visit attendance is limited to two (2) representatives from each interested contracting company. The following contact information for each contractor representative must be provided to the COR, identified in Section 3, at least one (1) week prior to the site visit:

Current Driver’s License Information (Full Name, State of Issue, Photo ID Number

Vehicle Registration and Proof of Insurance or Vehicle Rental Agreement

Email Address

Phone Number

Company Name, POC, and phone number (if applicable)

Passport/Visa #, Full Name, Expiration Date, Country of Issue, Driver’s License Country (only required for contractors who are not U.S. citizens)

AOC personnel will coordinate entrance to existing facilities at MacDill AFB for the site visit upon receipt of contractor information.

3. DEFINITIONS

Contracting Officer (KO): The KO is an employee of the government designated to enter into and/or administer contracts and make related determinations and findings.

This official has the sole authority to issue modifications to the contract, resolve disputes, and terminate the contract. If specifications indicate that an individual, other than the KO, will approve or disapprove an action, it is understood that only the KO has authority unless that individual is so designated by the KO in writing. The KO’s decision shall be final. Under no circumstances will “approval” by the KO be interpreted as a release of the contractor from responsibility to fulfill requirements of the contract.

The KO for the Relocation Services can be found below:

Andrew Hildebrandt

(757) 441-6865 andrew.hildebrandt@noaa.gov

200 Granby Street, Norfolk, VA 23510

Contracting Officer’s Representative (COR): The COR is a government employee designated by the KO in the administration of a Contract. The following shall govern the appointment of CORs:

1. The designation of a COR shall be by the KO and shall be in writing by name and position title.

2. A KO’s designation of a COR shall contain specific instructions as to the extent to which the representative may take action for the KO. The COR shall not be given authority to award or modify the contract, and shall not be given the authority to amend the contract.

The COR for AOC Relocation Services can be found below:

CDR Kristie Twining

(813) 334-0522 kristie.twining@noaa.gov

7917 Hangar Loop Drive, HANGAR 5, MacDill AFB, FL 33608-0829

Move Coordinator: The Move Coordinator will serve as AOC’s single point of contract to coordinate between the contractor and AOC Branch Chiefs on AOC’s move schedule, packing instructions, inventory, equipment disconnection/connection and disassembly/reassembly, relocation, and equipment and property positioning at the new site.

The Move Coordinator for AOC Relocation Services can be found below:

CAPT Tim Gallagher

(813) 493-2412 timothy.gallagher@noaa.gov

7917 Hangar Loop Drive, HANGAR 5, MacDill AFB, FL 33608-0829

4. General Requirements

The contractor is responsible for replacement, damages, repairs, parts, and/or injuries caused by vendor negligence or culpability. The contractor shall make the KO aware of any damages or loss to government property and equipment within one (1) business day of the event. The contractor shall be insured for loss, theft, damage, destruction, repair, replacement, and/or any other liability while government equipment is in the vendor’s care for packing, loading, shipping, unloading, unpacking, and any other handling. Upon contract award, the contractor shall provide a copy of its Certificate of Liability Insurance and bonding for a minimum of $3M and up to the amount deemed necessary by the contractor. The government will not be held responsible in any way for damage to the contractor's supplies, materials, equipment, and property or to any of the contractor’s personnel’s personal belongings that are damaged or destroyed by fire, theft, accident, or other incidents.

The contractor shall take appropriate protective measures to ensure safe and efficient removal, loading, transport, and placement of all government property and equipment https://mail.google.com/mail/?view=cm&fs=1&tf=1&to=kristy.l.wheless@noaa.gov&su=&body= https://mail.google.com/mail/?view=cm&fs=1&tf=1&to=timothy.gallagher@noaa.gov&su=&body= from the existing location to the new facility. The contractor shall use protective procedures as may be required to prevent rubbing, scarring, breakage or any other type damage to all government property, including but not limited to, office furnishings being removed from existing buildings and moved to the new AOC facility, floor finishes, wall finishes, lighting fixtures and any other facility appurtenances. All contractor moving vehicle(s) shall be equipped sufficiently with clean pads, covers, and other protective equipment to ensure safe transit and delivery of property. The contractor shall also ensure that all government property being moved is protected against inclement weather during all required loading and unloading operations.

The contractor shall designate and assign a Program Manager as key personnel. The contractor Program Manager will manage the entire operation and labor force throughout the duration of the relocation described within the PWS. The Program Manager shall be responsible for directing the daily activities of contractor workers and shall be responsible for coordinating, scheduling, managing conflict, and making immediate and final decisions when needed. This individual shall also be responsible for coordinating all phases of the relocation with the COR and/or Move Coordinator, have authority to accept work requests and all other correspondence on behalf of the contractor, and make decisions regarding personnel actions. The Program Manager shall be physically located on-site throughout the execution of the work.

Contractor personnel shall conduct themselves in a proper, efficient, courteous, and businesslike manner. Government rules, regulations, laws, directives, and requirements which are in place or issued during the contract relating to state laws, federal laws or installation administration and security requirements shall be applicable to all contractor personnel or their authorized representatives while on the Installation. Violation of such requirements shall be grounds for removal (permanently or temporarily as the government determines) from the Installation. At no time shall the contractor be granted access to the NOAA facilities without a designated government representative or chaperone present.

The government reserves the right to exclude or remove from the Installation any employee of the contractor whom the government deems incompetent, careless, insubordinate, or otherwise objectionable or whose continued employment on the work is deemed by the government to be contrary to its interests. In accordance with 18 USC 1382, the MacDill AFB Commander has the authority to bar individuals from the installation. The government further reserves the right to complete the processing of security documentation for contractor personnel assigned to work within restricted areas, prior to access of such areas. Exercise of these rights by the KO shall be without liability for increase of the contract price or for equitable adjustment or additional costs or expense to the government. The KO will communicate such issues to the Program Manager who shall facilitate the removal of identified individual(s) whose presence or employment is deemed by the KO or KOR as unfit to support the government’s interest or the interest of National Security. The removal of a contractor(s) from the job site or dismissal from the premises shall not relieve the contractor of the requirement to provide sufficient personnel to perform the services as required by this contract.

The government will monitor contractor performance throughout the period of performance in accordance with the quality assurance surveillance plan (QASP) included in this PWS, but will not exercise direction, supervision, or control over the contractor performing the services described herein. The contractor shall be accountable for the activities of its employees throughout the execution of the work.

The government and the contractor understand that the services to be provided under this contract are non-personal services and that no employer-employee relationship exists between the government and the contractor. The COR will observe contractor operations as a means of verifying conformance to the requirements described herein.

The COR may also provide technical direction with the intention of assisting the contractor in accomplishing the services required; however, the government will not control the methods used by the contractor to perform the service requirements set forth in the PWS.

The government reserves the right to utilize government resources or other contractors to accomplish similar work during the term of this contract. The government also reserves the right to perform, or have performed by others, any other services in the immediate vicinity or adjacent to the work being performed by the contractor.

5. Scope of Work

This PWS describes a non-personal services contract to provide Relocation Services required to conduct a move of approximately 110 employees and all government-owned property and equipment from NOAA’s current facilities at MacDill AFB to a new location within a 50 mile radius of the current site. The contractor shall provide labor, equipment, tools, materials, supplies, supervision, escort, administrative support, security, and training necessary to execute all PWS services. In general, the government understands Relocation Service requirements to include the following:

A. The contractor shall participate in a Kick-Off Meeting within two (2) weeks of contract award.

B. The contractor shall develop and submit a Move Management Plan to the KO and COR within ten (10) business days of the Kick-Off Meeting. AOC expects to conduct a phased move from existing facilities at MacDill AFB to a new location TBD, depending on construction and availability of space at the new site. AOC will provide the contractor with a phased approach for the relocation of government personnel and inventory according to availability of new space during the Kick-Off meeting. The Move Management Plan shall document the contractor’s approach and schedule for completion of all activities in this PWS and in accordance with the requirements herein and phased approach provided by AOC. The Move Management Plan must be approved by the COR and KO prior to implementation and initiation of the physical relocation.

C. The contractor shall develop and submit an Inventory Management Plan to the government within ten (10) business days of government approval of the Move Management Plan. The government does not expect the contractor to maintain an exact inventory of office supplies, small equipment/parts, etc. The contractor shall maintain inventory of all large, unique, high-dollar items however and shall propose a solution to maintain accountability for the relocation of all government equipment and property. The Inventory Management Plan shall describe the contractor’s approach to developing and maintaining an inventory of all government equipment and property throughout relocation activities. The Inventory Management Plan must be approved by the COR and KO prior to implementation and initiation of the physical relocation.

D. The contractor shall demonstrate responsiveness to all government communications and participate in required meetings, including the Kick-Off Meeting and Progress Meetings, in accordance with the QASP.

E. The contractor shall furnish clean and sound vehicle(s) of sufficient size to accomplish relocation services in accordance with this PWS. All vehicle(s) used in performance of this PWS shall be in good repair and in compliance with all federal, state, and local laws and regulations required for operation.

F. The contractor shall provide licensed, qualified, and certified driver(s) required for the safe transport of furniture, equipment, and other items.

G. The contractor shall provide supervisors and laborers to perform a coordinated and efficient relocation of all facilities goods and equipment for transportation.

H. The contractor shall provide all moving tools and equipment for completion of the relocation, including but not limited to hand trucks, dollies, wheeled carts, temporary floor protection, and personal protective equipment (PPE).

I. The contractor shall provide all moving pads, protective packing materials, and all other items deemed necessary for the safe and efficient transport of items to be moved.

J. The contractor shall collaborate with the Move Coordinator to appropriately identify and mark all equipment and inventory that will remain in place at MacDill AFB or be moved to the new facility; require special, government-directed packing instructions; be disconnected and/or disassembled by the contractor or by government personnel; and be reassembled and/or reconnected by the contractor or government personnel.

K. The contractor shall collaborate with the Move Coordinator and/or designated representative to ensure disconnection/or disconnect all necessary powered equipment (electrical and pneumatic) from current facilities.

L. The contractor shall collaborate with the Move Coordinator and/or designated representative to ensure disassembly/or disassemble all necessary government equipment and property.

M. The contractor shall adhere to written packing instructions completed by each AOC Branch Chief or his/her designee and provided to the contractor by the COR or Move Coordinator. The contractor shall also adhere to the following instructions for all items to be moved:

a. Remove, mark, package, and secure the contents of storage cabinets, file cabinets, spare part lockers, and other storage containers too heavy, fragile, or containing contents that can’t be adequately secured for direct transport.

b. Provide protective packing of delicate instruments and test equipment.

c. Ensure proper removal and relocation of very large, heavy metal-shop machinery (the government will be responsible for power removal and hook-up).

N. Provide all necessary boxes, crates, bags, protective plastic wrap, moving carts, and other items necessary for all equipment and property being moved by the government. The government estimates each employee will require between three (3) and ten (10) deep single wall corrugated fiberboard boxes/crates measuring 16” long x 16” wide x 16” width and capable of holding up to 95 lbs.

O. The contractor shall safely load all government equipment and property from MacDill AFB for transport to the new location.

P. The contractor shall safely transport all government equipment and property from MacDill AFB to the new location, ensuring all items are protected from weather conditions throughout transport.

Q. The contractor shall safely unload, transfer, and position (per government direction) all government equipment and property at the new location to designated rooms and positions.

R. The contractor shall remove all shipping materials from government equipment and property. The government will be responsible for unpacking all boxes, crates, etc. with office supplies, personal workstations, and lab parts and equipment.

S. The contractor shall collaborate with the Move Coordinator and/or designated representative to ensure reassembly/or reassemble and ensure reconnection/or reconnect government equipment and property as directed by the government.

T. The contractor shall ensure AOC MacDill AFB and new site facilities are clean following relocation and all relocation materials have been removed from the site by the contractor.

U. The contractor shall complete the move according to AOC’s move schedule to be provided and reviewed during the kick-off meeting.

Limited lists of items to be relocated, and those requiring special handling or moving equipment, are included in Attachments No. 1 and 2. The contractor is required to visit the current government site during the pre-award site-visit to gain an understanding of the equipment and property requiring relocation. The contractor is expected to pack, load, transport, unload, position, and unpack all government equipment and property currently located at MacDill AFB.

Furniture located within AOC office space at MacDill AFB facility will not be relocated to the new site unless otherwise specified and marked by AOC (or the contractor at the government’s direction). Equipment and property, including workstations, bookshelves, filing cabinets, etc., located within AOC lab spaces at MacDill AFB will be relocated to the new site; this excludes wall partitions located in AOC lab spaces. To the extent possible, the government will empty filing cabinets containing office supplies in order to expedite transport to the new AOC facility. If filing cabinets with office supplies cannot be emptied, the contractor shall employ necessary measures to ensure all filing cabinet drawers remain closed during transport. Filing cabinets unable to be emptied or containing lab-specific equipment and property must be handled according to AOC packing instructions. Measures employed to keep filing cabinet drawers closed shall not mark or otherwise cause physical damage. All filing cabinets shall be transported in an upright position.

The contractor is not responsible for the relocation of HAZMAT lockers, supply bins, cargo containers, freezer, accumulation site, and bulk storage container currently located at NOAA AOC facilities at MacDill AFB. The government and/or separate, contracted third-party personnel will be responsible for the relocation of all HAZMAT property and materials, and will coordinate with the moving service contractor as necessary regarding transfer schedule, use of government equipment, positioning at the new location.

Information Technology (IT) Local Area Network (LAN) equipment, personnel workstations, and personal office supplies (e.g., desktop towers and monitors, laptops, keyboards, personal office printers, office telephones) is expected to be packed, moved, and unpacked by AOC personnel. AOC staff also expects to be responsible for disconnecting/reconnecting all IT equipment, including but not limited to: desktop computers, docking stations, printers, plotters, fax machines, scanners, and computer room equipment. Any exceptions shall be agreed upon at the Kick-Off meeting and/or coordinated by the Move Coordinator.

Government employees being relocated will also be strongly encouraged to handle and transport breakable personal property themselves. However, if employees freely elect to allow the contractor to handle and transport breakable personal property, the contractor shall not be held responsible for any damage to the personal property that occurs during the moving process.

The removal of some items from the existing facilities will require special handling, such as disassembly (and subsequent reassembly), the use of stairs, and/or other special equipment and/or handling. These items have been identified to the extent possible in Attachment No. 2 of this PWS.

6. PROGRESS MEETINGS

The contractor and appropriate government personnel shall hold meetings as required to properly coordinate relocation activities and maintain clear and open communications. At a minimum, the following meetings are expected to occur:

A. Kick-Off Meeting. Within two (2) weeks after issuance of contract award, the contractor shall be notified by the KO to attend an on-site Kick-Off Meeting at MacDill AFB with the KO, COR/Move Coordinator, and government representatives. During this meeting, the KO and COR will review the scope of work and deliverable(s) and provide additional details on AOC’s move schedule (potentially phased); existing and new facility layouts; equipment and property inventory, packing instructions, and positioning and placement at the new site;

administrative and security requirements; communication protocols; change management procedures; invoice and payment instructions; and any other pertinent information.

B. Weekly Progress Meetings. The contractor, COR, KO, and other government representatives as deemed necessary will meet at least once per week throughout the period of performance to discuss planned and completed activities, review the move schedule, and address any government or contractor questions, concerns, or issues.

7. Period of Performance

The period of performance (POP) for NOAA AOC Relocation Services is one (1) year, beginning upon the date of contract award. All requirements and deliverables herein must be completed within the POP.

The government expects AOC’s new facilities to be available for progressive occupancy beginning March 1, 2017. AOC expects the move to therefore commence between March 1 and May 1, 2017 and conclude no later than June 30, 2017. Current facilities at MacDill AFB must be decommissioned by June 30, 2017 with all designated AOC personnel, equipment, or property removed from the site no later than that date.

Contractor development and government approval of the Move Management Plan and Inventory Management Plan are therefore expected to be completed prior to March 1, 2017. Packing, loading, transport, unloading, placement, and unpacking services are subsequently anticipated to be performed by the contractor between March 1, 2017 and June 30, 2017 according to an agreed upon move schedule.

8. HOURS OF OPERATION

The contractor shall perform services required under this SOW during the hours of 7:00AM through 4:00PM (0700-1600) EST Monday through Friday, except Federal Holidays or unless otherwise approved by the COR. The contractor shall provide the COR at least three (3) days notice if work is required on Federal Holidays and/or weekends.

9. CONTRACTOR IDENTIFICATION AND ACCESS REQUIREMENTS

Background Checks: The contractor must provide the COR with the following information/proof of information for all contractors providing services under this PWS required to be on-site at MacDill AFB under AOC authority:

Current Driver’s License

Vehicle Registration

Proof of Insurance

Email Address

Phone Number

Passport/Visa #, Expiration Date, Country of Issue (only required for contractors who are not U.S. citizens)

Upon receipt, AOC will submit contractor information to MacDill AFB in order for the Air Force to complete required Background Investigation(s). It is in the best interest of the contractor to “pre-screen” employees selected for entry onto the Installation because contractor badge requests will involve National Criminal Database Background Checks.

Contractor employees attempting to gain access to the Installation that have existing wants, warrants, etc., will be detained by the MacDill AFB Police until they are retrieved by the appropriate local authorities. Dismissal of contractor personnel for security reasons will not be considered a valid basis for requests for time extension.

Contractor Access: Contractor information must be submitted ten (10) days prior to the contractor requiring access to AOC existing facilities at MacDill AFB. Once information is received and approved by base security, it will be added to the MacDill AFB Base Access List (BAL). Access instructions will follow via email once approved.

Motor vehicle operators on MacDill AFB are prohibited from using cell phones and texting while operating a vehicle. Hands-free devices are mandatory and walkie-talkie cell phones are not considered hands-free. All contractor and contractor employee-owned vehicles must have valid state registration documents, proof of liability insurance documents and state safety inspection decal(s). All contractor employees operating vehicles must have valid state driver’s licenses. Weapons, drugs, or related paraphernalia may not be transported on-site to MacDill AFB or AOC’s new site TBD.

Contractor personnel may enter MacDill AFB through one (1) of two (2) gates, depending on the vehicle and purpose of the visit. Passenger vehicles may visit the MacDill AFB Visitors Center, which houses the Pass & ID Office, at the intersection of

West Marcum Street and Dale Mabry Avenue to gain access to the base. Moving vehicles and/or those carrying equipment must enter at the Tanker Way Gate off of Interbay Boulevard. All persons in contractor vehicles are required to show ID badges at the ID check stations. Contractor personnel that have not submitted the required forms through the COR will not be issued ID badges or granted access to MacDill AFB. All vehicles entering MacDill AFB are subject to random vehicle search procedures.

The contractor shall be working around existing buildings that are occupied. The contractor shall be provided access to those buildings identified as part of the relocation. The contractor shall not enter government buildings not identified as part of the relocation without prior approval of the COR. If additional building access is required during the execution of the work, the COR will notify the contractor’s point of contact and coordinate access as required. At no time shall the contractor be granted access to the NOAA facilities without a designated government representative or chaperone present.

Contractor Identification: All contractor personnel working under this contract shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment, which identifies them as an employee of the contractor.

Additionally, the contractor is responsible to provide identifying markings on its equipment for positive identification of ownership.

Activity Regulations: The contractor must ensure that personnel become familiar with and obey activity regulations including safety, fire, traffic and security regulations.

Contractors must keep within the limits of the work and avenues of ingress and egress.

Contractors must not enter any restricted areas unless required to do so and until cleared for such entry.

Personnel Entry Approval: The contractor is hereby notified that it must make necessary accommodations in its schedule to obtain MacDill AFB installation access approval materials described herein. Failure of the contractor to obtain installation access approvals will not be considered by the government as justification for increases to the contract price due to schedule delays.

10. SECURITY

Installation Threat Level: The Contractor shall comply with Department of Defense (DoD) Instruction 2000.12, (DoD Antiterrorism (AT) Program), with respect to the implementation of any security measures by the MacDill AFB Commander. The MacDill AFB Commander is responsible for choosing the proper response to progressive levels of terrorist threats by assigning respective installation threat levels. Measures implemented under the various levels of terrorist threats may impact the contractor’s normal operational approach to performance of the requirements and may require the contractor to implement measures to ensure that services are sustained during heightened security measures. In the event that MacDill AFB threat level is raised to a point where contractor access is denied, the contractor is responsible for contacting the KO for the purpose of documenting any time lost. The government will work with the contractor to make adjustments to the contract as deemed necessary to facilitate completion.

Implementation of Random Security Measures: The Contractor is advised that all personnel (military and civilian, contractor or government) entering DoD locations are required to abide by all security regulations and may be subject to random security checks. Contractor vehicles (contractor-owned and personal), contractor personnel, and their personal property are subject to search and contraband items are subject to seizure upon entering, while on and upon leaving MacDill AFB pursuant to active regulations.

Photography: Image-capturing is permitted under this contract exclusive to NOAA AOC facilities, equipment, and property. Image capturing of all other MacDill AFB and Air Force facilities, equipment, and property is not permitted unless formally requested by the contractor and authorized by the government.

11. SAFETY

Contractors, Subcontractors, and Personnel Contacts: The contractor shall furnish a list of contact personnel of the contractor and its subcontractors, including addresses and telephone numbers for use in the event of an emergency. As changes occur and additional information becomes available, correct and change the information contained in previous lists.

Safety Communications: The contractor shall immediately notify the COR of any problems that may affect the work to be performed under this contract, present unsafe or unhealthy conditions and/or a cause or delay in work by contractor personnel.

Government facilities have been inspected for compliance with the Occupational Safety and Health Act (OSHA). No hazards have been identified for which workarounds have not been established. Should a hazard be subsequently identified, the government shall correct OSHA hazards according to base-wide government developed and approved plans of abatement taking into account safety and health priorities. The fact that no such conditions have been identified does not warrant or guarantee that no possible hazards exists, or that work around procedures will not be necessary or that the facilities as furnished will be adequate to meet the responsibilities of the contractor. Compliance with OSHA and other applicable laws and regulations for the protection of personnel is exclusively the obligation of the contractor. This includes the requirement for all appropriate safety training as required under OSHA and other applicable laws and regulations. Further, the government will assume no liability or responsibility for the contractor’s compliance or noncompliance with such requirements, with the exception of the aforementioned requirement to make corrections according to approved plans of abatement subject to base-wide or NOAA AOC priorities. The contractor shall comply with all OSHA requirements including providing contractor personnel with personal protective equipment (e.g., safety shoes, goggles, gloves, hardhats, etc.). The government is not responsible for providing any personal protective equipment to the contractor or to contractor personnel.

The contractor shall maintain safety and health standards consistent with all applicable federal, state, local, and OSHA, fire prevention, and health programs. The contractor shall report all accidents and incidents, including occupational illnesses and injuries, encountered while performing work under this contract. Reports shall be made to the COR as expeditiously as possible, but not more than one (1) hour following the incident or accident.

No Smoking Policy: Smoking is prohibited within and outside of all buildings on the MacDill AFB and the new AOC office facility except in designated smoking areas. This policy applies to existing buildings, buildings under construction and buildings under renovation. Discarding tobacco materials other than into designated tobacco receptacles is considered littering and is subject to fines. The COR will identify designated smoking areas.

12. DAMAGES

Reporting of Damages: The KO will provide a written list of items found to be damaged and/or lost during the move to the contractor within 15 working days after completion of the moving services. This list shall include equipment, furnishings, and building finishes, such as walls, carpet, etc., as well as damage to grounds such as shrubs, lawns, etc.

Repairs: Except when loss and/or damage arises out of causes beyond the control and without the fault or negligence of the contractor, the contractor shall assume full responsibility for any and all items or property lost and/or damaged as a result of the contractor’s activities required under this contract. The contractor and the KO or the COR shall visually inspect the damaged item(s). All damages to government property caused by the negligence of the contractor’s vehicles, equipment, or personnel during the performance of the work shall be repaired by the contractor or by the government at the contractor’s expense, as determined by the KO. If repaired by the government, any funds due to the government may be deducted from the contractor’s final invoice payment. The contractor will be advised in advance of any such deduction. Contractor repair or replacement of the item shall be completed within the time frame specified by the KO.

13. UNACCEPTABLE PERFORMANCE

If contractor-provided Relocation Services do not conform to the requirements set forth in this PWS, the government may require the contractor to perform the services again in conformity with PWS requirements at no additional cost to the government.

14. CERTIFICATION AND ACCEPTANCE

Upon completion of the work described herein, the COR will perform final inspection.

Upon completion of final inspection, the COR will notify the KO if any issues remain related to satisfactory performance of the work, lost or damaged property. If it is determined that the work has been satisfactorily completed and all issues have been addressed to the satisfaction of the COR, the KO will provide written notification to the contractor that the terms of the contract have been satisfactorily addressed.

END OF PERFORMANCE WORK STATEMENT

ATTACHMENT NO. 1, Generalized Facility Specifications and Contents

Attachment No. 1 includes general facility specification and contents for government current facilities, property, and equipment located at MacDill AFB. Note: This is not a completely comprehensive listing

HANGAR 5:

# Employees: 85

Space Allocation:

o Offices and laboratories: 24,000 SF o Supply and Aircraft Maintenance Stock/Storage: 5,000 SF o Metals Technology Shop: 5,000 SF

Unique Items:

o Aircraft Engines, Propellers (including spare transportation trailers) o Workbenches, Toolboxes, Test Equipment, Industrial Fans, Lifting Equipment o Industrial Platform o Metals Technology Equipment (large and heavy) o Environmental Pressurization Chamber o Industrial Air Compressor

BUILDING 9:

# Employees: 20

Space Allocation:

o Offices: 12,000 SF o Auditorium: 2,400 SF o Kitchen/Breakroom: 500 SF

Unique Items:

o Copiers, Office Storage Lockers, Conference Tables o Public Health Service physical examination equipment

BUILDING 24:

# Employees: 3

Space Allocation:

o Offices: 5,350 SF

Unique Items:

o Aviation Life Support Equipment o Unmanned Aviation Parts, Systems and UAV Shipping Containers

BUILDING 44:

# Employees: 2

Space Allocation:

o Offices: 100 SF o Workshop: 300 SF o Parts Warehouse: 4,400 SF

Unique Items:

o Large Aircraft Parts and Equipment

Other Unique Equipment:

Aircraft Ground Support Equipment (powered and non-powered)

Lifting Devices (Forklifts, Platform Lifts, Baskets)

EZ-GO Golf Carts

Aircraft Towing Vehicles (large and heavy)

Bottled Aviation Oxygen and Compressed Nitrogen

Component Cleaning Stations

ATTACHMENT NO. 2, Items Requiring Special Handling

The items listed below have been identified by one or more of the groups that will be moving into new AOC office facility. Additional information regarding AOC’s inventory and packing and moving instructions will be provided during the site tour and kick off meeting.

1. Electrically powered Document Shredders (estimated size 18”W x 15”D x 33”H – approximately 10)

2. Electrically powered commercial Coffee Makers (approximately 10)

3. Ergonomic Office Chairs (approximately 5)

4. Boxed documents stored in Building 242 Unit #9 (approximately 70)

5. Desk/Mail Sorting Credenza (approximately 2)

6. Flat Screen Televisions (approximately 25)

7. Secure Document Containers/File Safes (5 drawer file cabinet style – approximately 30)

ATTACHMENT NO. 3, Quality Assurance Surveillance Plan (QASP)

Contractor performance will be monitored by the Government according to the QASP below.

Activity Performance Standard Allowable Deviation

Surveillance Method

Incentive / Disincentive

Meeting Attendance 100% attendance at Kick-Off Meeting and required Progress Meetings

None Scheduled Observation

None

Responsiveness to Government Communications

100% responsiveness to government communications as agreed upon at Kick-Off Meeting

None COR/Move Coordinator Feedback

Move Management Plan Submission

Timely and complete submission of Move Management Plan to meet PWS requirements

None 100% Inspection

None

Inventory Management Plan Submission

Timely and complete submission of Inventory Management Plan to meet PWS requirements

None 100% Inspection

None

Adherence to approved Move Management Plan

Completion of move activities without delay and per agreed upon plan

None 100% Inspection

None

Proper protection of interior of both origin and destination

Proper protection of interior during moves

None Random Sampling

None

Adherence to packing instructions

Adherence to packing instructions for all government equipment and property

None Random Sampling

None

Proper handling and transport of equipment and property

Handling and relocation of items in accordance with PWS requirements

None Random Sampling

None

Adherence to position and placement instructions

Placement and positioning of equipment and property according to government instructions

None Random Sampling

None

Disassembly/ Reassembly

Completion of required disassembly/ reassembly

None Observation by COR

None

Proper Clean up Proper clean up at existing and new sites

None Random Sampling

None