Attachment_3_-_Statement_of_Work.docx

NOAA/NOS/CO-OPS

STATEMENT OF WORK FOR

OPERATIONAL SUPPORT AND MAINTENANCE OF THE

EASTERN GREAT LAKES OBSERVATION STATIONS

National Oceanic and Atmospheric Administration

1 INTRODUCTION

The National Oceanic and Atmospheric Administration (NOAA), National Ocean Service (NOS), Center for Operational Oceanographic Products and Services (CO-OPS), operates water level stations in the Great Lakes and their connecting channels as part of the National Water Level Observation Program (NWLON). The CO-OPS, Field Operations Division (FOD) operates and maintains these stations, which provides data for water resource management and safe navigation.

The data are used by international federal agencies, state, local, city, private engineers and surveyors for hydrographic surveys, regulation, forecasting, construction and maintenance activities as well as many other environmental applications.

This SOW describes the operation and maintenance (O&M) activities for 28 water level stations and 3 current meter stations, listed in Appendix A. The Contractor may be asked to provide a resource estimate for additional work within scope for the areas between the sensors farthest north, east, south and west.

2 MAINTENANCE DEFINITIONS and PERFORMANCE MANAGEMENT Four types of maintenance station visits are covered by this SOW:

· Semi-Annual Inspection (SAI) - Activities performed on a semi- annual basis at water level stations to maintain system integrity. These are specified in Section 4.2 Sub Task 1 Semi-Annual Inspection.

· Semi-Annual Current Meter Inspections - Activities performed on an annual basis at each current meter station to maintain system integrity. These are specified in Section 4.3 Sub Task 2 Annual Current Meter Inspection.

· Unscheduled Repair -Activities undertaken as needed to restore operational status of station components. These activities are described in Section 4.4 Sub Task 3 Unscheduled Repair.

· Major Maintenance - Activities which are unique to a given station and are outside of the scope of semi- annual inspections or unscheduled repair. These activities are described in Section 4.5 Sub Task 4 Major Maintenance.

The Contractor shall comply with all applicable state and Federal safety and health standards and regulations applicable to this work, including, but not limited to, the Occupational Safety and Health Act, 29 U.S.C § 651 et seq. When the Contractor relies on subcontractors in executing this work, the Contractor has sole responsibility for ensuring the subcontractors are qualified, appropriately trained and outfitted, and that the subcontractors comply with all applicable safety and health standards and regulations.

The Contractor shall adhere to the delivery schedule for Semi-Annual Inspections (SAI) and deliverables specified in this SOW and as confirmed upon during the Contract Kick-Off Meeting. The time frame for Unscheduled Repair and Major Maintenance is agreed upon when a resource estimate for the specific activity is accepted by the Government. Any changes or modifications to the schedule for any type of maintenance visit or deliverable must be reviewed and agreed to in advance by the Government. Late deliverables are a reflection on performance and may serve as the basis of non-award for future tasks based on past performance.

If a station experiences an equipment failure within 72 hours immediately following any type of Contractor maintenance visit, and this failure is attributed to the Contractor's performance, the Contractor shall be responsible for returning to the station and remedying the issue at the Contractor's expense.

3 OBSERVING SYSTEM COMPONENTS

The following sensors are components of an NOS standard observing system in the Great Lakes. Appendix A provides information about the sensors installed at each of the Great Lakes stations covered by this SOW. CO-OPS' mention and use of particular systems does not constitute an endorsement of these systems or their manufacturers, nor does it indicate disapproval of other manufacturer's systems. Mention of any system or product hereafter is indicative of equipment that has been thoroughly tested and used operationally by CO-OPS, and is for informational purposes only. Instrumentation similar to or the same as described in this section may be installed at Great Lakes stations. The information provided below is meant to aid in the development of quotes for this SOW.

3.1 BEi Absolute Shaft Angle Encoder Model # MT-40D

BEi shaft angle encoder consists of a float and counterweights system which is installed in a protective well or sump. The data is acquired, averaged and transmitted using a Sutron Xpert DCP. The BEi system is most often used as the primary water level measurement sensor for NOS systems in the Great Lakes.

3.2 Xylem WaterLOG Shaft Angle Encoder Model # H-344-2N

The WaterLOG shaft angle encoder consists of a float and counter-weight system which is installed in a protective well or sump. The data is acquired, averaged and transmitted using a Sutron DCP. The Water LOG system is most often used as a backup water level measurement sensor for NOS systems in the Great Lakes.

3.3 Meteorological Sensors

The meteorological sensors, where installed, are attached to the Sutron Xpert DCP. The anemometer is generally the R.M. Young Model 05103 Wind Monitor as the primary wind sensor, and the barometer is generally a Sutron Accubar® Barometric Pressure Sensor. The air temperature is measured with a Yellow Springs Instrument (YSI) thermistor probe housed in a multi-plate radiation shield. Water temperature sensor is a sealed YSI thermistor probe.

NOAA NOS/CO-OPS

3.4 RDI Acoustic Doppler Current Profiler (ADCP)

RDI horizontal ADCP's are deployed at three locations in the Great Lakes. Sensors are polled every 6 minutes via IP and a Ports Interface Board (Aka. Sprenke Board)

4 OBSERVING SYSTEM MANAGEMENT, OPERATION, and MAINTENANCE

The activities and requirements for successfully executing Semi-annual inspection, Current meter Annual Inspections, unscheduled repair and major maintenance on 28 Great Lakes NWLON stations and 3 Current Meter stations are described below.

4.1 Management and Operation Requirements

In order to successfully execute this SOW the Contractor shall:

· Arrange for secure and appropriate storage of all spare components, to serve as a staging area for field operations. This location will require telephone and power utilities.

· Furnish all vehicles, vessels, equipment, tools, materials, and supplies necessary to perform the tasks specified in this SOW.

· Conduct all work in accordance with standard CO-OPS practices (see Section 6 References), unless otherwise specified.

· Maintain a suitable quantity of Contractor provided maintenance consumable parts and supplies, as described in Appendix B - Contractor Furnished Equipment and Installation Standards. The Contractor shall maintain this inventory as necessary to ensure the availability of these items at all times throughout the period of performance.

· Use CO-OPS standard forms to request Government Furnished Equipment (GFE), to return GFE to CO-OPS, and to provide the status of GFE inventory held by the Contractor. These forms will be provided to the Contractor at the time contract is awarded.

· Return all removed GFE to CO-OPS or its designated depot or repair facility within a specified timeframe agreed upon by the COR and Contractor.

· Bench and throughput test all systems/sensors prior to use in the field.

· Maintain a physical property inventory report of the spare components and other GFE.

· Staff each field team with the appropriate number of qualified personnel to accomplish the tasks specified in this SOW. This includes all professional, technical, and support personnel, along with their travel and transportation expenses to and from the place of performance.

· Designate an operator (or operators) to perform the following local duties:

· Provide quick initial and follow-up response support as required to rapidly diagnose problems and thus minimize system down time;

· Schedule maintenance activities and ensure that they are conducted according to CO OPS specifications to minimize downtime;

· To the extent the Contractor relies on subcontractors in executing this work, the Contractor shall have sole responsibility for ensuring the subcontractors are qualified, appropriately trained and outfitted, and that the subcontractors comply with all applicable contract terms and conditions to include but not limited to safety and health standards and regulations.

· Interact, in a professional manner, with NOAA; U.S. Coast Guard; U.S. Army Corp. of Engineers; local Port Authorities; other federal agencies; ship pilots and masters; ferry, tug and tow operators; companies engaged in maritime commerce; environmental agencies; the general public; and others as required. Contractors act on NOAA's behalf as per contract requirements only and do not represent NOAA or CO-OPS on programmatic issues nor policy or science agendas. Contractors should be cautious of creating the impression that they represent NOAA or CO-OPS during required interactions with the aforementioned entities.

4.2 Sub Task 1 - Water Level Measurement Station Semi-Annual Inspection This section describes the tasks required to perform Semi-annual inspection of water level measurement stations in the Great Lakes.

The Contractor shall perform Semi-Annual Inspection (SAI), generally in the fall and spring. The specific dates will be coordinated with the COR to minimize overlap with FOD field crews Annual Inspection.

The Contractor shall request and participate in a Pre-Trip Meeting with the Configuration and Operational Engineering Team (COET) at least thirty (30) days prior to the beginning of the field trip for each station, or group of stations. The Contracting Officer's Representative (COR) will also participate in each Pre-Trip Meeting. The meeting is a necessary means of coordination and ensures that all equipment requests are submitted in a timely manner and that the Contractor is informed of the most up-to-date status of sensors and station components. Prior to any site visits, the Contractor shall notify the COR thirty (30) days in advance of all Semi-Annual inspections, and again at least three (3) business days prior to the routine visit.

If GFE is needed to perform an annual inspection, the Contractor shall submit equipment request forms at least thirty (30) days prior to the inspection date. Equipment requests shall be submitted to the Chesapeake Instrument Lab (CIL) and the COR.

During each SAi the Contractor shall:

· Contact and inform CO-OPS Continuous Operational Real-Time Monitoring System (CORMS) prior to the beginning of any maintenance action.

· Use the Great Lakes Semi-Annual Inspection checklist I Worksheet, as provided by COR, during each inspection. The completed Inspection checklist shall be submitted as one of the deliverables (see 5.3 Deliverables and Schedule).

· Clean and inspect all components of the station (e.g., enclosures, locks, antennas, mounts, meteorological towers, poles and standoffs; conduit, cables, connectors, roof, doors, vent, grounding system, foundation, paint, and brick and mortar). The Contractor shall repair and replace components as necessary. The exterior shall be pressure washed every other visit.

· Inspect and clean all interior components of the station (e.g., Heater, thermostat, sump lamps, ETG Tape, Floats, Gauge table, batteries, AC power, DCPs, and sensors). The Contractor shall repair and replace components as necessary.

· Immediately notify the COR if the Contractor observes any issue, failure, damage, or situation that could be beyond the scope of the task. The COR and the Contractor will jointly discuss potential solutions. The COR will determine the course of action. Depending on the circumstances, the COR may request a resource estimate for the Contractor to perform additional work. The COR will issue any final decision regarding the plan to proceed.

· Apply weed killer and pesticides inside and outside as applicable.

· Calibrate the barometer as per the Sutron Barometer Calibration Procedure.

· Perform real time sensor checks at outlined in the Semi-Annual Checklist,

· Notify CORMS promptly after completion of maintenance action.

If the Contractor cannot complete all semi-annual inspection requirements during a planned site visit, the Contractor shall return and complete all requirements within seven (7) days of the beginning of the original station visit.

Following each station visit, the Contractor shall:

· Complete and submit a preliminary eSite Report within one (1) calendar day of inspection

· Complete and submit the Semi-Annual Checklist within five 5 working day of inspection.

· Complete and submit the complete station documentation package within ten (10) calendar days of inspection.

· Communicate any issues that may need major maintenance immediately to the COR, and COET.

· Include photos and drawings as determined by the deliverables (Section 5).

· Return, within two (2) weeks of replacement, all removed or failed equipment at the Contractor's cost, to the CO-OPS' Chesapeake Instrument Lab(CIL) at the following address:

NOAA/NOS/CO-OPS/CIL

672 Independence Parkway Chesapeake, VA 23320-5177

4.3 Sub Task 2 – Semi- Annual Current Meter Inspection

This section describes the tasks required to perform semi-annual inspection of current meter systems in the Great Lakes.

The specific dates will be coordinated with the COR.

The Contractor shall request and participate in a Pre-Trip Meeting with the Configuration and Operational Engineering Team (COET) at least thirty (30) days prior to the beginning of the field trip for each station, or group of stations. The Contracting Officer's Representative (COR) will also participate in each Pre-Trip Meeting. The meeting is a necessary means of coordination and ensures that all equipment requests are submitted in a timely manner and that the Contractor is informed of the most up-to-date status of sensors and station components. Prior to any site visits, the Contractor shall notify the COR thirty (30) days in advance of all annual inspections, and again at least three (3) business days prior to the routine visit.

If GFE is needed to perform an annual inspection, the Contractor shall submit equipment request forms at least thirty (30) days prior to the inspection date. Equipment requests shall be submitted to the Chesapeake Instrument Lab (CIL) and the COR.

During each Current meter AI the Contractor shall:

· Contact and inform CO-OPS Continuous Operational Real-Time Monitoring System (CORMS) prior to the beginning of any maintenance action.

· Use the Real Time Current Station Report provided by the COR, during each inspection. The completed Report shall be submitted as one of the deliverables (see 5.2 Deliverables and Schedule).

· Raise the unit out of the water to clean and inspect the cable, sensor, and I-beam. Provide photo documentation before and after cleaning and insure that meter is lowered to original position.

· Pressure wash structure exterior and inspect and clean all components of the station (e.g., enclosures, locks, antennas, mounts, poles and standoffs; conduit, cables, connectors, roof, doors, vent, grounding system, foundation, paint, and brick and mortar). The Contractor shall repair and replace components as necessary.

· Inspect and clean all interior components of the station (e.g., Heater, thermostat, Gauge table, batteries, AC power, DCPs, and sensors). The Contractor shall repair and replace components as necessary.

· Immediately notify the TR if the Contractor observes any issue, failure, damage, or situation that could be beyond the scope of the task. The TR and the Contractor will jointly discuss potential solutions. The TR and COR will determine the course of action. Depending on the circumstances, the COR may request a resource estimate for the Contractor to perform additional work. The COR will issue any final decision regarding the plan to proceed.

· Apply weed killer and pesticides inside and outside as applicable.

· Notify CORMS promptly after completion of maintenance action.

Ifthe Contractor cannot complete all annual inspection requirements during a planned site visit, the Contractor shall return and complete all requirements within seven (7) days of the beginning of the original station visit.

Following each station visit, the Contractor shall:

· Complete and submit the Real Time Current Station Report within one (1) working day of inspection.

· Communicate any issues that may need major maintenance, via email promptly to the COR, and COET.

· Include photos and drawings as determined by the deliverables (Section 5).

· Return, within two (2) weeks of replacement, all removed or failed equipment at the Contractor 's cost, to the CO-OPS' Chesapeake Instrument Lab(CIL) at the following address:

NOAA/NOS/CO-OPS/CIL

672 Independence Parkway Chesapeake, VA 23320-5177

4.4 Sub Task 3 - Unscheduled Repair

Attentive response to observing system issues is critical to maintaining reliable delivery of timely and accurate data to CO-OPS user communities. The Contractor shall conduct an unscheduled repair visit to systems/sensors to correct problems or repair failures as directed by CO-OPS and as agreed upon by approval of estimate.

The process for initiating and executing unscheduled repair is as follows:

· The COR will relay any issue or failed system component to the Contractor via e-mail or phone.

· The COR will determine the course of action. Ifthe COR requests a resource estimate for the Contractor to perform an unscheduled repair visit, the contractor shall provide the resource estimate within 24 hours of request.

· The Contractor shall submit a request for GFE to CIL with a copy to the COR, if needed, and indicate the unscheduled repair nature of the site visit.

· It is the Contractor's responsibility to bench and throughput test all systems/sensors prior to use in the field.

· The Contractor shall complete the unscheduled repair within 72 hours of the approval of the quote and the receipt of any requested GFE. Components requiring vessel support for access and repair shall be serviced within five (5) days of notification of approval of the repair.

· The Contractor shall contact and inform CORMS immediately prior to beginning any maintenance action.

· If,upon arrival at the site, the Contractor observes any issue, failure, damage, or situation that could be beyond the scope of the task, the Contractor shall immediately notify the COR. The COR and the Contractor will jointly discuss potential solutions. The COR will determine the course of action. Depending on the circumstances, the COR may request a resource estimate for the Contractor to perform additional work. The COR will issue any final decision regarding the plan to proceed.

· Notify CORMS (and the COR) immediately after completion of an unscheduled repair action.

Following each unscheduled repair visit, the Contractor shall:

· Complete and submit a preliminary eSite Report within one (1) calendar day of repairs.

· Complete and submit the complete station documentation package within five (5) calendar days of repairs.

· Communicate any issues that may need major maintenance, via eSite report promptly to the COR, and COET.

· Include photos and drawings as needed.

· Return, within two (2) weeks of replacement, all removed or failed equipment at the Contractor's cost, to the CIL at the following address:

NOAA/NOS/CO-OPS/CIL

672 Independence Parkway Chesapeake, VA 23320-5177

4.5 Sub Task 4 - Major Maintenance (Option for this contract) Major Maintenance activities are unique to a given station, and involve scope of work beyond the annual inspection or unscheduled repair. Some examples of major maintenance tasks are: (1) repair of damaged water level intake pipes, (2) replacement of MET Towers, (3) replacement of roofs and doors, (4) multiple repairs required after storm damage, (5) seasonal gauge work, or (6) leveling services.

The general operating parameters for major maintenance are:

· Major maintenance tasks may be identified the Contractor during annual inspections or unscheduled repair visits, or during CO-OPS station performance inspections.

· A request for estimates to conduct any major maintenance will be issued by the COR. All work must be pre-approved.

· GFE will be limited to the list provided in Table 1 Government Furnished Property, unless otherwise specified.

· The Contractor and CO-OPS will mutually determine the scheduling of the approved major maintenance work, depending on existing schedules and availability of supplies. However, this work shall be scheduled to minimize system downtime.

· The Contractor shall contact and inform CORMS (and the COR) immediately prior to the beginning any maintenance action, and promptly after the completion of any maintenance action.

Following each major maintenance, the Contractor shall:

· Complete and submit a preliminary eSite Report within one (1) calendar day of maintenance.

· Complete and submit a station documentation package within ten (10) calendar days of maintenance

· Include photos and drawings as needed.

· Return, within two (2) weeks of replacement, all removed or failed equipment at the Contractor's cost, to the CIL at the following address:

NOAAINOS/CO-OPS/CIL

672 Independence Parkway Chesapeake, VA 23320-5177

5 DELIVERABLES

5.1 Monthly Report

The Contractor shall prepare a monthly report. Monthly reports shall be provided to CO-OPS via TOMIS (National Ocean Service's (NOS) electronic deliverables submission, acceptance, and tracking system) by the 10th of the month following the month for which the report was prepared (e.g., the May report is due June 10).

The format and scope of this monthly report shall be negotiated between CO-OPS and the Contractor and shall include elements such as the following:

· Executive summaries of site visits

· Maintenance and repair actions taken

· Summaries of interactions with users

· Schedule of upcoming events

· GFE inventory with serial numbers and bar code numbers

· Identification of potential problems or long-term issues relating to the operations, maintenance, use, and development of the system

· Other information as appropriate

5.2 STATION DOCUMENTATION

5.2.1 One Day Preliminary Site Report

The contractor is required to submit a preliminary eSite report within 24 hours of completing any site visit. Critical information required as part of the preliminary eSite report are:

· Station Number and Name

· Installation Date

· Latitude/longitude

· Platform ID, transmit time, channel

· Serial numbers of all DCPs, and sensors

· Level abstract with Steel-tape measurement(s) (if applicable)

· Sensor offset C 1 (SNS) and Datum Offset C2 (DAT) as entered in the DCP for acoustic sensor or MWWL sensor; and orifice offset(s) for pressure sensors.

5.2.2 Final Documentation for Semi-Annual Inspection

The Contractor is required to submit a Final documentation package including final eSite Report to CO OPS within ten (10) calendar days of station maintenance or semi-annual inspection. The final documentation that is required by CO-OPS is outlined below. All station documentation files shall be submitted in digital format via TOMIS. Ifthe file size of the combined package of station maintenance documentation is greater than the allowed file size in TOMIS, the contractor shall arrange an alternate means of submitting the documentation package with the COR and submit a PDF report to TOMIS describing how CO-OPS personnel shall retrieve the package. Acceptable means of submission include secure FTP transfer, mail delivery of a CD, etc. File transmission must comply with applicable DOC IT Security Program Policy as described in Section (8.2). Paper documentation that cannot be translated into a digital version shall be scanned and submitted to CO-OPS via TOMIS. CO-OPS will evaluate the final documentation within twenty (20) working days and then inform the Contractor via TOMIS of any corrective actions.

The standard water level station documentation package includes the following:

1) eSite Report, or Water Level Station Xpert Site Report, or Tide Station Report (eSite report in web based electronic format, Water Level Station Xpert Site Report in Microsoft Excel format or Tide Station report in Microsoft Excel format)

2) Great Lakes Semi-Annual Inspection checklist I Worksheet

3) Barometer Installation Worksheet (for Great Lakes stations only - PDF format)

4) Agreements, MOU, contract documents, utilities/pier agreements, etc., if applicable (PDF format)

5) Other information as appropriate, or as specified in the contract (PDF format)

6) Water level data download in specified format

7) Photos taken

Any original paper documentation shall be scanned and sent to the COR via TOMIS. The Contractor shall retain a copy of all completed reports, which will be made available to CO-OPS upon request.

5.2.3 Unscheduled Repair Documentation

Following each station visit for an unscheduled maintenance, the Contractor shall complete and submit an eSite Report to CO-OPS describing the maintenance and repair action performed within five (5) calendar days of completion.

For any repairs, the Contractor shall photograph physical damage to station components or supporting infrastructure, due to vandalism, environmental damage, etc., prior to performing repairs. The Contractor shall also photograph completed repairs performed at the station, and shall submit all photographs with the site report.

CO-OPS will evaluate the final documentation within twenty (20) working days and then inform the Contractor via TOMIS of any corrective actions.

5.2.4 Major Maintenance Documentation

Following each major maintenance, the contractor shall complete and submit an eSite Report to CO OPS describing the major maintenance performed within ten (10) calendar days of completion.

For all major maintenance, the Contractor shall provide necessary drawings and photographs to document work and as-built drawings.

CO-OPS will evaluate the final documentation within twenty (20) working days and then inform the Contractor via TOMIS of any corrective actions.

5.2.5 Task Order Schedule of Deliveries Table 1 Schedule of Deliverables Item Description Qty.

Due Date Deliver to Ref.

I

Monthly Report Per CAR 1352.237-74 Reports: The Contractor shall submit, to the Government, a progress report monthly after the effective date of the contract, and monthly thereafter during the period of performance. The Contractor shall prepare a progress report advising of the work completed during the performance period, the work forecast for the following period, and the names and titles, including officials of the Contractor. The report shall also include any additional information--including findings and recommendations --that may assist the Government in evaluating progress u nder this contract. The first report shall include a detailed work outline of the project and the Contractor's planned phasing of work by reporting period.

1 per month - 1 EA Electronic Copy via TOMIS

Monthly

COR, TR

CAR 1352.237-74

and SOW Section 5.1

One Day eSite Report

Provide critical information in regards to the site and maintenance performed.

1 EA Electronic Copy via eSite Within 24 hours of completing site visit

COR, COET

sow 5.2.1

Final Documentation

Provide before and after digital photos or video during cleaning and inspection, and all other documentation as listed in Section 5.2.2.

1 EA Electronic Copy Within 10 calendar days of station maintenance or annual inspection

COR,

sow Section 5.2.1

Maintenance and Emergency Repair Documentation

· The date and time,

· Activities performed,

· The serial numbers of all the equipment, 1 EA Electronic Copy

Due within 5 days of completion

COR,

sow Section 5.2.3, 5.2.4

6 REFERENCES

In addition to references mentioned in the body of this SOW, please refer to the following documents for information regarding the installation, operation and maintenance of CO-OPS observation stations.

These references and others are publicly accessible in the CO-OPS Field Library. Contractors can request access to CIL' s troubleshooting page that has references to all sensor manuals, wiring diagrams, trougleshooting tips, etc. The link to request access is https://sites.google.com/a/noaa.gov/co-ops cil/troubleshooting-issue s-and-so1utions

6.1 Data Collection Platform (DCP) References

· Next Generation Water Level Measurement System (NGWLMS) Site Design, Preparation, and Installation Manual

· Sutron Xpert Data Logger Operations and Maintenance Manual

· Sutron Xpert2 Data Logger Operations and Maintenance Manual

· Sutron 9210 XLite Operations and Maintenance Manual

· Sutron 921OB XLite Operations and Maintenance Manual

· Sutron Satlink 2 Logger & Transmitter Operations and Maintenance Manual

· Xpert and Xpert Dark Internal Battery Replacement

· Procedures for Requesting a Platform ID

· NGWLMS GOES Message Formatting for Hourly Transmissions

· Attachment of Conduits to Enclosures

· EB 10-002 Standardize Battery Type for CO-OPS Water Level and Meteorological Stations with Photovoltaic Charging Systems

· Xpert Log Size

· Correct GOES Flag for Backup Battery Voltage

· Satlink Upgrade Procedure

· Sutron Xpert Upgrade

6.2 Sensor References

· Waterlog H334 Shaft Angle Encoder Manual

· Vaisala Ultrasonic Wind Sensors WS425 Users Guide

· Sutron Accubar Barometric Pressure Multiple Interface Sensor Operations & Maintenance Manual

· Sutron Barometer Calibration Procedure

· RM Young Model 05103 Wind Monitor User Manual

· Wind Sensor Alignment Procedures for the R.M. Young Wind Monitor

· On-site Verification of Water Temperature Readings

NOAA NOS/CO-OPS

6.3

Maintenance Specifications and References Standing Project Instructions for Coast and Great Lakes Water Level Stations.

Review Protocol for Contractor Submitted Deliverables from the Installation and Maintenance of CO-OPS Water Level and PORTS® Stations Upgrading an Existing Station or Installing a New Water Level Station CO-OPS Evaluation Criteria for Water Level Station Documentation Annual Inspection Pre-trip Coordination Meeting .

Procedure to Establish a Meteorological Sensor Reference Mark and to Measure Meteorological Sensor Heights Guide for Declaring Newly Installed Meteorological and Physical Oceanographic Sensors and Stations Operational CO-OPS Water Level and Meteorological Site Reconnaissance Procedures CO-OPS Meteorological Reconnaissance Form

· Requirements and Guidelines for Equipment Shipping

· CO-OPS eSite User's Guide

· CO-OPS Equipment Return Form

· CO-OPS Equipment Request Form

6.4 Safety References

· Department of Commerce Occupational Safety and Health Manual

· NOAA Safety Policy, NAO 209-1

· NA x xx -xxx NOAA Charter Vessel Safety (rev. I)

· Survey Safety Handbook, Florida Department of Transportation

· OSHA Diving Safety Regulations

7 COMMUNICATION

CO-OPS has designated a specific Contracting Officer's Representative, as stated below. The Contractor shall only accept technical instructions from the COR. When communicating to CO-OPS, the Contractor shall convey all deliverables to the COR.

The Contracting Officer (CO) is the only person who can authorize changes in scope. Schedule changes that do not change scope or deliverables may be authorized by the COR. The COR has the authority to provide technical direction for unscheduled and unplanned actions.

7.1 Contact Information Per CAR 1352.201-72 Contracting Officer's Representative (COR)

a) Albert Sanford is hereby designated as the Contracting Officer's Representative (COR). The COR may be changed at any time by the Government without prior notice to the Contractor by a unilateral modification to the contract. The COR is located at:

Albert Sanford Great Lakes and South East Field Operations Lead NOAA/National Ocean Service Center for Operational Oceanographic Products and Services 672 Independence Way Chesapeake, VA 23320 Office: 757-842-4441 Cell: 757-618-9166 Fax: 757-436-9292 Email: Albert. Sanford@noaa.gov

b) Jennifer McRae is hereby designated as the Alternate Contracting Officer's Representative (COR). The Alternate COR may be changed at any time by the Government without prior notice to the Contractor by a unilateral modification to the contract. The Alternate COR is located at:

Jennifer McRae Field Operations Division Center for Operational Oceanographic Products and Services

672 Independence Parkway Chesapeake, va 23322 Office: 757-842-441 1 Mobile: 757-814-3698 Fax: 757-436-9292 Email: Jennifer.McRae@noaa.gov

Continuous Operational Real-Time Monitoring System (CORMS) corms@noaa.gov Telephone: 301- 713-2540

7.2 Responsibilities and Limitations of the COR

a) The COR is responsible for the technical aspects of the contract and serves as technical liaison with the Contractor. The COR is also responsible for the final inspection and acceptance of all deliverables and such other responsibilities as may be specified in the contract.

b) The COR is not authorized to make any commitments or otherwise obligate the Government or authorize any changes which affect the contract price, terms or conditions. Any Contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the express written prior authorization of the Contracting Officer. The Contracting Officer may designate assistant or alternate COR(s) to act for the COR by naming such assistant/alternate(s) in writing and transmitting a copy of such designation to the Contractor.

SPECIAL INVOICE PREPARATION & SUBMISSION INSTRUCTIONS

For routine, unscheduled and emergency maintenance, invoices may be submitted upon acceptance of all station maintenance documentation by CO-OPS, or twenty (20) calendar days after submission of final station documentation, whichever is first.

All invoices shall be sent to the CO and the COR via email. Upon receipt, the invoices will be date stamped.

8 SECURITY REQUIREMENTS

8.1 Physical Security

The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

8.2 IT Security

The contractor is required to meet the DOC IT Security Program Policy.

The Certification and Accreditation or Assessment and Authentication requirements of Clause 48 CFR

1352.239-72 do not apply, and a Security Accreditation Package is not required. The contractor must consider IT Security controls throughout the lifecycle of this contract as outlined in NIST Special Publication 800-64. The contractor shall guarantee strict confidentiality of the information/data that it is provided by the Government during the performance of the SOW. The Government has determined that the information/data that the contractor will be provided during the performance of the task order is of a sensitive nature. Disclosure of the information/data, in whole or in part, by the contractor can only be made after the contractor receives prior written approval from the Contracting Officer. Whenever the contractor is uncertain with regard to the proper handling of information/data under the contract, the contractor shall obtain a written determination from the Contracting Officer.

9 CAR 1352.245-70 GOVERNMENT FURNISHED PROPERTY (APR 2010)

The Government will provide the following item(s) of Government property to the Contractor. The Contractor shall be accountable for, and have stewardship of, the property in the performance of this contract. This property shall be used and maintained by the contractor in accordance with provisions of the "Government Property" clause included in this contract.

Table 2 Government Furnished Property

(if applicable)

IP Modem or other communication device, related antenna and associated components (polyphaser, n-type terminals, null modems/ gender chaingers, phone switch box, current loop regulator, phone modem)

As Needed

To be Determined

Power/Interface board, Batteries, Analog and Digital 1/0 boards and modules.

As Needed

DCP with GOES transmitter and antennas (GOES, GPS) with mounting brackets

As Needed

Xpert Data Collection Platform (DCP) along with SD cards, and ribbon cables

As Needed

As Needed

To be Determined

!As Needed

To be Determined

(End of clause)

9.1 Contractor Furnished Equipment and Installation Standards The Contractor shall furnish all vehicles, vessels, equipment, tools, materials, and supplies necessary to perform the required work, other than the GFE specified in this task. This may include, but is not limited to; trucks, trailers, boats, diving equipment, climbing equipment, earth digging machinery, cutting and welding equipment, bench mark installation equipment, GPS and digital surveying equipment, and safety equipment.

Other equipment includes, but is not limited to the following:

· All test and diagnostic equipment, barometer calibration, compasses, and handheld GPS necessary to perform the required work. The handheld barometers shall be calibrated to National Institute of Standards and Technology (NIST) standards.

· Conduits (rigid and flexible types), junction boxes, and stainless steel clamps.

· The necessary stainless steel hardware fot mounting clamps, brackets, masts, and conduit required to install an acoustic sensor protective well, DCP, solar panels, and antenna.

· Consumables which include, but are not limited to: cleaning materials and supplies, lubricants, glues, sealants, adhesives, caulks, contact cleaners, wire ties, wire connectors, fuses, light bulbs, electrical wire, miscellaneous screws and fasteners, etc.

· All material necessary to perform routine maintenance repairs to the instrument shelters, sensors, and their support structures as needed to ensure the quality of the data, to maintain the structural integrity of the station, and to assure the safety of personnel at the station. These materials shall adhere to CO-OPS standards and practices, and shall be comparable to those used in the original design and installation.

· All replacement fasteners, brackets, and clamps shall be 3 l 6L stainless steel.

· Only marine quality lumber and fasteners (stainless steel or hot-dipped galvanized) may be used in the marine environment (e.g., pilings, stringers, cross braces). Ground contact treated lumber may be used above the water line (e.g., pier stringers, decking, handrails, shelter platforms, stairs, etc.).

· All replacement wiring and sensor cabling shall be encased in either % in. or 1Yz in. PVC or metallic conduit with appropriately spaced pull-boxes and access covers.

· Any deviation from these requirements must be previously approved by the CO-OPS COR.

At a minimum, all materials and installation practices shall conform to the following standards:

· All applicable State and Local building codes

· American Association of State Highway and Transportation Officials (AASHTO) "Standard Specification for Highway Bridges"

· American Concrete Institute ACI 31/-05 "Building Code Requirements for Structural Concrete and Commentary"

· American National Standards Institute/American Institute of Steel Construction 350-05 "Specification for Structural Steel Buildings"

NOAA NOS/CO-OPS

· American National Standards Institute/American Forest & Paper Association (ANSl/AF&PA) National Design Specification (NDS) for Wood Construction

· American Welding Society:

· AWS-Dl .l/Dl .IM: 2010 "Structural Welding Code - Steel 22nd Edition"

· US Army Corps of Engineers Engineering Manual (EM):

· EM 1101-2-1100 "Coastal Engineering Manual (CEM)"

· EM 1101-2-1612 "Engineering and Design - Ice Engineering", 2002

· American Society of Civil Engineers (ASCE):

· ASCE 7-05 "Minimum Design Loads for Buildings and Other Structures"

· Manuals and Reports on Engineering Practice No. 50 "Planning and Design Guidelines for Small Craft Harbors" 2000 Revised Edition

· The Aluminum Association "Aluminum Design Manual"

· American Wood Protection Association (AWPA) Use Category System Standards U l and Tl

APPENDIX A. Eastern Great Lakes NETWORK DESCRIPTION 28 Water Level Station and 3 Current Meter Locations:

Station ID

Station Name

Latitude

Longitude

44 42 5.8

75 29 38.5

44 19 52.7

75 56 3.4

42 37 16.1

82 3136.2

42 48 44.3

82 29 8.3

42 56 43.1

82 26 36.6

43 0 11.4

82 25 20

83 5 33.5

** These stations will only require one (1) inspection during the base year. Option years will include two inspections per year

NOAA NOS/CO-OPS

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