Attachment_2__Accounting_System_Questionnaire.docx

Per the Commerce Acquisition Manual (CAM) 1316.1 Section 5.3(c) Business entities performing as contractors for the Government must use an accounting system that is adequate for determining costs related to its contracts.

1. People completing this questionnaire are to describe the contractor and its contract cost accounting practices.

2. The Statement must be signed by an authorized signatory of the Contractor.

3. The questionnaire should be answered by marking the appropriate box, yes or no, which describes the contractor’s cost accounting practices.

4. A number of questions in this Questionnaire may need narrative answers requiring more space than is provided. In such instances, the reporting unit should use the attached continuation sheet provided. The continuation sheet may be reproduced locally as needed. The number of the question involved should be indicated and the same question asked in the Questionnaire should be used in presenting the answer on the continuation sheet. Continuation sheets should be inserted at the end of the Questionnaire. On each continuation sheet, the Contractor should enter the next sequential page number for that Part and, on the last continuation sheet used, the words "End of Continuation Sheet" should be inserted after the last entry.

5. Where the cost accounting practice being disclosed is clearly set forth in the contractor's existing written accounting policies and procedures, such documents may be cited on a continuation sheet and incorporated by reference at the option of the contractor. In such cases, the contractor should provide the date of issuance and effective date for each accounting policy and/or procedures document cited. Alternatively, copies of the relevant parts of such documents shall be attached as appendices to the pertinent Questionnaire response. Such continuation sheets and appendices should be labeled and cross- referenced with the applicable Questionnaire number and follow the page number specified in bullet 4. Any supplementary comments needed to adequately describe the cost accounting practice being disclosed should also be provided.

6. Questionnaire must be amended when Contractor’s cost accounting practices are changed with or without knowledge of the Government.

Company or Reporting Unit

Name:

Street Address:

City, State, & Zip Code:

Division or Subsidiary of (if applicable):

Official to Contact Concerning this Statement

Name:

Title:

Phone number (including area code and extension):

E-Mail:

CERTIFICATION

I certify that to the best of my knowledge and belief this Questionnaire as amended in the case of a revision, is the complete and accurate disclosure as of the above date by the above-named organization of its cost accounting practices.

(Preparer’s Printed Name) (Preparer’s Signed Name)

(Title) (Date) Attachment 2 – Accounting System Questionnaire CONTRACTOR ACCOUNTING SYSTEM DISCLOSURE QUESTIONNAIRE

THE PENALTY FOR MAKING A FALSE STATEMENT IN THIS DISCLOSURE IS PRESCRIBED IN 18

U.S.C. § 1001

Has your accounting system been audited by the Defense Contract Audit Agency (DCAA) or another Government Agency within the past three (3) years?

If Yes, please furnish NOAA with a copy of the DCAA or Government audit report. If No, please answer the questions below.

YES NO

Does the Contractor Accounting System perform the following functions?

In order to be compliant with DCAA and to be able to pass a potential audit, a company must have documented policies and procedures that are followed to the letter. The contractor must also employ a system that includes labor charges for hourly time, certain accounting and billing system properties, and employees trained in certain aspects of compliance (such as tracking their time on a daily basis).

BASED ON THE ABOVE ANSWERS TO THIS QUESTIONNAIRE, I HEREBY SELF CERTIFY THAT____________________’S ACCOUNTING SYSTEM USED TO TRACK COSTS FOR CONTRACT EA133C-17-RQ-0163 MEETS ALL NECESSARY REQUIREMENTS OF A CONTRACTOR OF THE UNITED STATES OF AMERICA.

Certification: Under penalties of perjury, I declare that to the best of my knowledge and belief this Questionnaire is true, correct, and complete.

PREPARED AND CONCURRED BY:

PREPARER’S SIGNATURE DATE

CONTRACTOR’S AUTHORIZED SIGNATORY DATE

CONTRACTING OFFICER’S SIGNATURE DATE

ATTACHMENT -Blank Continuation Sheet

CONTINUATION SHEET

CONTRACTOR ACCOUNTING SYSTEM DISCLOSURE QUESTIONNAIRE

NAME OF REPORTING UNIT

m description

THE PENALTY FOR MAKING A FALSE STATEMENT IN THIS DISCLOSURE IS PRESCRIBED IN 18

U.S.C. § 1001 image1.png