Attachment_1_-_Property_Management_System_Questionnaire.docx

Per the Federal Acquisition Regulation (FAR) 45.105(a), Contractors’ Property Management System Compliance, Business entities performing as contractors for the Government must use a property management system that is compliant with contract requirements.

1. People completing this questionnaire are to describe the contractor and its contract property management practices.

2. The Statement must be signed by an authorized signatory of the Contractor.

3. The questionnaire should be answered by marking the appropriate box, yes or no, which describes the contractor’s property management practices.

4. A number of questions in this Questionnaire may need narrative answers requiring more space than is provided. In such instances, the reporting unit should use the attached continuation sheet provided. The continuation sheet may be reproduced locally as needed. The number of the question involved should be indicated and the same question asked in the Questionnaire should be used in presenting the answer on the continuation sheet. Continuation sheets should be inserted at the end of the Questionnaire. On each continuation sheet, the Contractor should enter the next sequential page number for that Part and, on the last continuation sheet used, the words "End of Continuation Sheet" should be inserted after the last entry.

5. Where the property management practice being disclosed is clearly set forth in the contractor's existing written property management policies and procedures, such documents may be cited on a continuation sheet and incorporated by reference at the option of the contractor. In such cases, the contractor should provide the date of issuance and effective date for each accounting policy and/or procedures document cited. Alternatively, copies of the relevant parts of such documents shall be attached as appendices to the pertinent Questionnaire response. Such continuation sheets and appendices should be labeled and cross-referenced with the applicable Questionnaire number and follow the page number specified in bullet 4. Any supplementary comments needed to adequately describe the cost accounting practice being disclosed should also be provided.

6. Questionnaire must be amended when Contractor’s property management practices are changed with or without knowledge of the Government.

Company or Reporting Unit

Name:

Street Address:

City, State, & Zip Code:

Division or Subsidiary of (if applicable):

Official to Contact Concerning this Statement

Name:

Title:

Phone number (including area code and extension):

E-Mail:

CERTIFICATION

I certify that to the best of my knowledge and belief this Questionnaire as amended in the case of a revision, is the complete and accurate disclosure as of the above date by the above-named organization of its property management practices.

(Preparer’s Printed Name) (Preparer’s Signed Name)

(Title) (Date) Attachment 1 – Property Management System Questionnaire

CONTRACTOR PROPERTY MANAGEMENT SYSTEM DISCLOSURE QUESTIONNAIRE

THE PENALTY FOR MAKING A FALSE STATEMENT IN THIS DISCLOSURE IS PRESCRIBED IN 18

U.S.C. § 1001

Has your property management system been audited by the Defense Contract Management Agency (DCMA) or another Government Agency within the past three (3) years?

If Yes, please furnish NOAA with a copy of the DCMA or Government audit report. If No, please answer the questions below.

YES NO

Does the Property Management System perform the following functions?

Produce reports in accordance with user defined criteria. Such reports may:

· Provide property information to allow appropriate users to conduct an inventory of current holdings or any subset of those holdings at any time.

· Allow a user to access both summary data and more detailed data.

YES NO

In order to be compliant able to pass a potential audit, a company must have documented policies and procedures that are followed to the letter. The contractor must also employ a system that is well-managed, effective and efficient; processes produce consistent positive results; cost, schedule, performance or other contractual requirements are not in danger of being compromised, and there are adequate internal controls in place and no known significant deficiencies as well as employees trained in its use.

BASED ON THE ABOVE ANSWERS TO THIS QUESTIONNAIRE, I HEREBY SELF CERTIFY THAT ____________________’S PROPERTY MANAGEMENT SYSTEM USED TO TRACK GOVERNMENT FURNISHED PROPERTY FOR CONTRACT EA133C-17-RQ-0163 MEETS ALL NECESSARY REQUIREMENTS OF A CONTRACTOR OF THE UNITED STATES OF AMERICA.

Certification: Under penalties of perjury, I declare that to the best of my knowledge and belief this Questionnaire is true, correct, and complete.

PREPARED AND CONCURRED BY:

PREPARER’S SIGNATURE DATE

CONTRACTOR’S AUTHORIZED SIGNATORY DATE

CONTRACTING OFFICER’S SIGNATURE DATE

ATTACHMENT A – BLANK CONTINUATION SHEET

CONTRACTOR PROPERTY MANAGEMENT SYSTE DISCLOSURE STATEMENT QUESTIONNAIRE

CONTINUATION SHEET

M

NAME OF REPORTING UNIT

ATTACHMENT B - CONTRACTOR FAR 45.201 (c)(4) PROPERTY MANAGEMENT SYSTEM DISCLOSURE STATEMENT

CONTRACTOR FAR 45.201 (c)(4) PROPERTY MANAGEMENT SYSTEM DISCLOSURE STATEMENT

NAME OF REPORTING UNIT:

DESCRIPTIVE NARRATIVE

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