E53_MISC_J_A_CO_Final_Redacted_1.pdf

Other Insert reason: (could be a special statue, etc.):

5. Rationale. Provide an explanation that supports the reason cited in #4.

Pitney Bowes is a Non-ISBEE/IEE company and is the sole source manufacturer and distributor of the current mail machine utilized by the BIA mail room. The mail room personnel have been trained and are familiar working with the current mail machine. These mail machines are highly specialized and cannot be obtained from another company because they are the sole manufacturer and distributor of them. Pitney Bowes is the only vendor who can reasonably provide all the necessary requirements to support the NWRO mail room. They possess the unique qualifications for fulfilling the contract requirements as they can address all of the NWRO mail room needs by providing a mail machine with the following salient characteristics:

• Designed to interface with USPS and FEDEX .

• Ability to interface with BIA accounts and finance software.

• Must be capable of weighing envelopes and packages to accurately calculate the correct postage.

Pitney Bowes, Inc maintains all intellectual property for their products and these products must be purchased directly from the company.

Per FAR Authority to issue a sole source is FAR 13.106-1(b)(1)(i) - “Contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available.”

6. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by Subpart 5.2 and, if not, which exception under 5.202 applies.

A Notice of Intent to sole source DOIAFBO250031 was posted for (4) days to the Government Point of Entry (GPE) as required by FAR 5.201. No responses were received from any other sources. Award Notice will be posted per JOFOC requirements.

7. Originating Office Attestation:

I certify that the technical data which forms a basis for this justification is complete and accurate and meets the Government’s minimum needs.

Brian Boyd Regional Property Officer Bureau of Indian Affairs

8. Contracting Officer certification that the justification is accurate and complete to the best of the contracting officer’s knowledge and belief:

I hereby certify that this justification is accurate and complete to the best of my knowledge and belief.

Brian Roberts Contracting Officer Bureau of Indian Affairs