E.01W9127N22B0014 Yaquina DRAFT FY23 Overhaul Solicitation.pdf

CODE

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until 02:00 PM local time 01 Aug 2022

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104 - 109 X H 110 - 111

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 111

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

W9127N 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

2 - 3

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT

PACKAGING AND MARKING

4 - 76 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

78 - 79

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 80 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 81 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

82 - 94

PART II - CONTRACT CLAUSES

USACE, PORTLAND DISTRICT

333 SW 1ST AVE

PORTLAND OR 97204

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

01 Jul 2022

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

W9127N22B0014

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Yaquina Ship Repair & Overhaul

FFP

Provide all facilities, services, labor, equipment, and materials to overhaul the dredge YAQUINA in accordance with the plans, specifications, and regulations stated herein.

FOB: Destination

PSC CD: J999

NET AMT

NOTICE TO OFFERORS

NOTE: For CLIN 0001, please use “Attachment A_Price Schedule” to price Categories A and B Work Items.

Offeror’s prices for tasks shall represent the best price in response to the IFB.

Total Category A _______________________________________ Total Category B _______________________________________ Over and Above Work ___________________________________ Location Adjustment ____________________________________ Total Evaluated Price ____________________________________

For evaluation purposes, the Government will calculate the overall evaluated price of bids by adding the total bid price for the Category A items, the total bid price for the Category B items, the total bid price for Over and Above Work, and the Location Adjustment described in Section M below.

Instructions for Submitting Bids:

ELECTRONIC BID SUBMITTAL REQUIREMENTS

In an effort to reduce paperwork and costs, all bids shall be submitted electronically. All submission documents shall be in Adobe PDF format with exception to the government provided excel file of Attachment A_Price Schedule.

Offerors may use compressions utility software such as WinZip or PKZip to reduce file size and facilitate transmission.

Title the file in the following format: W9127N22B00014_Company Name_Bid Package Submit the bid electronically via email to brandon.m.lasich@usace.army.mil.

Technical Matters:

Submit technical inquiries and questions related to this IFB via Bidder Inquiry in ProjNet at https://www.projnet.org at least 10 calendar days prior to the date established in the IFB for receipt of bids. The Government reserves the right to decline addressing questions received less than 10 calendar days prior to receipt of bids.

If an Offeror believes that the requirements in this IFB contain an error(s), omission(s), or are otherwise unsound, immediately notify the Contract Specialist via email with supporting rationale.

To submit and review inquiry items, prospective vendors will need to use the Bidder Inquiry Key and follow the instructions listed below for access. A prospective Offeror who submits a comment or question will receive an acknowledgement via email, followed by an answer after processing through our technical team. All timely questions and approved answers will be made available through ProjNet. Approved answers to all timely questions will also be posted on SAM.gov in the form of a report generated from ProjNet as soon as the comment/question entering period is over and answers are finalized.

W9127N22B0014 Yaquina FY22-23

Bidder Inquiry Key: 68ABRA-VSM2KT

Specific Instructions for Initial ProjNet Bid Inquiry Access:

1. From the ProjNet homepage, click on the Quick Add on the upper right side of the screen.

2. Identify the Agency as USACE.

3. Key. Enter the Bidder Inquiry Key listed above.

4. Email. Enter the email address you would like to use for communication.

5. Click continue. A page will then open stating that a user account was not found and will ask you to create one using the provided form.

6. Enter your First Name, Last Name, Company, City, State, Phone, Email, Secret Question, Secret Answer, and Time Zone. Remember the information provided for the Secret Q&A will used for accessing the ProjNet system from this point forward.

7. Click Add User. Once this is completed, you will be registered within ProjNet and logged into the system.

Specific instructions for Future ProjNet Bid Inquiry Access:

Steps 1 through 3 above are the same.

4. Email. Enter the email address you used to register previously in ProjNet.

5. Click Continue. A page will then open asking for the answer to your Secret Question.

6. Enter your Secret Answer and click Login. Once this is completed, you are logged into the system.

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

SOLICITATION PERFORMANCE WORK STATEMENT (PWS)

Section C - Descriptions and Specifications

GENERAL REQUIREMENTS

1.0 General.

In accordance with the Master Agreement for Repair and Alteration of Vessels (“Master Agreement”), the Contractor shall furnish all management, supervision, labor, subcontracting services of manufacturer’s representatives and all facilities, utilities, equipment, tools, lubricants, fuels, materials, and articles (excluding Government furnished property) necessary to fully execute the overhaul and repair of the dredge Yaquina hereinafter referred to as the vessel. Contractor shall perform to the standards in the contract and comply with all Local, State, and Federal Regulations during the services performed.

Category A: Mandatory Items Tasks described in the Performance Work Statement (PWS) as Category A Items are within the scope of this job order and must be performed.

Category B: Optional Items Tasks described in the Performance Work Statement (PWS) as Category B Optional Items, are within the scope of this job order and may be executed on an “as needed” basis via a firm-fixed-priced change order.

Growth Work/New Work

(a) It is the Government's intention to ensure that, where it is determined that the work will be performed by the private sector, any growth or new work identified during the overhaul will be awarded to the initial prime Contractor only if a fair and reasonable price can be negotiated for such work. If a fair and reasonable price cannot be negotiated for the above actions, the Government may, at its election, pursue any or all of the following courses of action: (1) defer the work to a repair period after completion of the instant contract; (2) accomplish the work using Government employees during the original overhaul period. (Government employees may engage in and complete the assigned work while the ship is undergoing overhaul in the initial prime Contractor's facility pursuant to the "ACCESS TO VESSEL" clause (DFARS 252.217 7011)); and/or (3) conduct a separate, competitive procurement for growth or new work. Performance will be during the original overhaul period. The initial prime Contractor and other capable contractors may enter this competition. If other than the initial prime Contractor is successful, the successful Contractor may engage in and complete the work while the ship is undergoing overhaul in the initial prime Contractor's facility pursuant to the "ACCESS TO VESSEL" clause.

(b) The offeror shall include in its proposed price the cost of supporting one or more third parties (including Government employees and/or other Contractors' workers) at the overhaul site in performance of growth and/or new work, should the Government elect to pursue such a course. Increased costs that may result from third party presence as described above, may include, but are not limited to: insurance;

physical plant security; reasonable access for third party workers who must transit the Contractor's facility or any other work site provided by the Contractor at which the ship may be berthed; utilities used aboard the ship or in proximity of the ship in support of the overhaul; and similar requirements. Third party presence will occur only if the prime ship repair Contractor proposes other than a fair and reasonable price. The Contractor shall price anticipated added expenses associated with third party presence as a contingency into the fixed price offered for performance of the specified work package.

The Contractor shall be guided in arriving at this contingency price based on a risk assessment relative to the probability of proposing fair and reasonable prices versus reaching a potential impasse with the Government which would precipitate third party presence.

(c) This requirement does not preclude the Government from using Government employees to perform new or growth work at any time during the availability provided the use of Government employees is in the best interests of the Government.

(d) Notwithstanding any provision in the "ACCESS TO VESSEL" clause (DFARS 252.217-7011), or any other clause of the contract, the Contractor agrees to allow USACE employees, associates of the Government, or other prime contractors with the Government and their subcontractors, USACE employees, and associates of offerors on other contemplated work, admission to the Contractor's facilities and access to the vessel without any further request for indemnification from any party, which has not been previously included in the contract price.

1.1 Description of Vessel

USACE YAQUINA is a trailing arm suction Hopper Dredge built in 1980. It has the following characteristics:

Length Overall 200 Feet Length B.P. 188 Feet Beam Molded 58 Feet Beam Overall (With Drag Arms Lowered) 70 Feet Registered Gross Tonnage 2,001 Long Tons Normal Light, Draft Forward 6’-7” Normal Light, Draft Aft 10’-3” Class ABS Load Line

1.2 Vendor Capability and Capacity

Vendor shall possess the organization and facilities to perform the work satisfactorily. The facilities shall be subject to inspection at any time by the Contracting Officer (KO), Contracting Officer’s Representative (COR), or designated-in-writing by the KO as a Government Representative (e.g. Quality Assurance Evaluator (QAE). Site visits are to ensure that any requirement set forth in the PWS is continuously met.

1.3 Period of Performance

The anticipated contract period of performance (POP) shall start after the notice to proceed has been provided by the KO. The Contractor shall make its shipyard availability from 05 December 2022 through 23 February 2023 and shall maintain the vessel on drydock for a minimum of 30 continuous days. The Government will deliver the vessel to the Contractor no later than 10 December 2022.The Period of Performance shall be sufficient to complete all Category A, Category B, and LOE Growth work including the accomplishment of dock and sea trials.

For drydock required repairs, the vessel shall enter drydock within the first 20 days of the start of the physical performance. The contractor shall maintain the vessel on drydock for as long as necessary to complete the drydock required repairs.

The Contractor shall commence work on all items identified under Category A immediately upon delivery of the vessel and complete the work including dock and sea trials prior to the Government accepting redelivery of the vessel on or before 23 February 2023.

The Contractor shall commence work on all items identified under Category B items, if executed, upon issuance of the contract modification which activates the item(s) and shall be completed within the Period of Performance as determined above. No additional time will be added to the Period of Performance for completion of any Category B work items.

For growth work, the contractor shall follow the procedures identified in section 4.6.4 and section 6.1.

2.0 Definitions.

Throughout this contract, terms are defined as follows:

Contracting Officer (KO): Government employee who is authorized to enter into, administer and / or terminate contracts and make related determinations and findings.

Contracting Officer’s Representative (COR): Government employee who has been authorized in writing as the COR by the KO, acting within the limits of their authority.

Quality Assurance Evaluator (QAE): Government employees responsible for checking Contractor’s performance.

Regulatory Bodies – Include American Bureau of Shipping (ABS), United States Coast Guard (USCG) and other agencies having jurisdictions on certain matters, such as United States Public Health Service

(USPHS).

Vessel’s Crew – Government employees assigned to work on the vessel YAQUINA.

3.0 Government Furnished Equipment / Material List

Government furnished property (GFP) shall be supplied as indicated below. Refer to FAR 52.245-1, Government Property for terms and conditions governing GFP. Transfers of accountability of property provided to the Contractor shall be documented on a DD Form 1149 (Requisition and Invoice / Shipping Document) or DA Form 3161 (Request for Issue or Turn-in).

Contractor shall provide transportation for all GFP to and from the U.S. Moorings Logistics Warehouse located at 8010 NW Saint Helens Road, Portland, OR 97210. Warehouse normal working hours are between 0800-1600 hours, Monday through Friday except Federal Holidays. Deliveries or pick-up outside of normal hours shall not be allowed without specific prior approval by the COR. Contractor shall notify the COR in advance at least 48 hours prior to any scheduled pick-up or delivery. GFP loading at the Government Moorings shall be supplied by the Government. Handling at the Contractor’s facility shall be supplied by the Contractor.

PROPOSED LIST OF GOVERNMENT FURNISHED PROPERTY (GFP)

Value Serial Name Quantity Per Unit Number Manufacturer PWS Companionway Door 1 $20,000 N/A MAFO 5.4.4 Passageway Door 1 $20,000 N/A MAFO 5.4.4 Passageway Door 1 $20,000 N/A MAFO 5.4.4 Vestibule Door 1 $20,000 N/A MAFO 5.4.4 Refrigerated Stores 1 $20,000 N/A MAFO 5.4.4 Sluice Valve (20”) 2 $24,373 N/A IHC Systems 5.5.7

4.0 Contractor Requirements

4.1 General Statement

The Contractor shall furnish all management, supervision, labor, subcontracting services of manufacturer’s representatives and all facilities, utilities, equipment, tools, lubricants, fuels, materials and articles (excluding GFP/GFM) necessary to fully execute the overhaul and repair of the vessel.

The Contractor shall perform to the standards in the contract and comply with all federal, state, and local regulations during the services performed.

4.1.1 American Bureau of Shipping (ABS) / United States Coast Guard (USCG) Approved Material / Equipment Contractor shall ensure all furnished materials and equipment used for repairs to, replacement of, or installation of new items, shall comply with all applicable ABS/USCG requirements.

4.1.2 Spare Parts / Tooling / Equipment

Contractor shall not use the vessel’s spare parts, materials, tools, or equipment (excluding list in paragraph 3.0) for the repair of, replacement of, or installation of new items unless specifically approved in writing by the COR or QAE. If vessel spare parts, materials, tools or equipment are approved for Contractor use, the Contractor shall replace any/all materials and/or damaged tooling or equipment at no cost to the Government.

4.2 Facility Minimum Requirements

4.2.1 Pier and Wet Berth

At a minimum, wet berth facilities shall meet the following criteria:

1 A minimum water depth of 20 feet MLLW 2 250 feet between fore and aft tie off kevels 3 50 feet x 16 feet clear lay down area on the pier adjacent to the vessel *Note 4 Documented pier live load capacities, not less than those prescribed in AASHTO H15-44, certified by a Professional Engineer 5 Not less than 400A, 480V AC, 3-phase, 60 cycle continuous electrical service with GFCI and phase protection *Note If the Contractor does not have a 50’ x 16’ clear lay down area on the pier adjacent to the vessel, Contractor shall state so and propose an alternate location. Contractor shall be responsible for providing all material handling equipment and operators to transfer shipboard equipment / materials to and from the vessel to the lay down area.

4.2.2 Drydock

At a minimum, drydock facility shall meet the following criteria:

1 Lift capacity of 2,001 long tons 2 Clearance width at drydock floor of 70’-0” 3 Keel block height between 4’0” and 7’0”

4.2.3 Utilities / Hookups

Contractor shall provide the following utilities, hookups, and services by the end of the first business day upon the vessel’s arrival through the duration the vessel is in the Contractor’s possession:

1. Air – Provide 100 psig of air pressure through a 1-1/2” hose to the vessel’s air system. Air supplied shall be dried through a portable air dryer.

2. Internet – Provide high speed internet (DSL) to three (3) separate locations on the vessel.

Minimum download / upload speeds shall be 25 Mbps/5 Mbps.

3. Sanitation – Garbage removal onboard the vessel shall occur on a daily basis

a. Provide two (2) leak-proof skips and empty on a daily basis.

b. Furnish a receiving tank for the vessel’s sewage plant effluent. Connect to the vessel’s overboard discharge.

c. Empty the receiving tank as required to prevent overflowing.

d. Furnish a receiving tank for the vessel’s oily bilge waste/slops. Connect to the vessel’s discharge. Empty the receiving tank as required to prevent overflowing.

4. Telephone – Provide four (4) local telephone lines and telephones to the vessel in the following locations:

Master’s Office 1 Phone Line Chief Engineer’s Office 1 Phone Line Ship’s Office 2 Phone Lines

6. Water (Potable) – Potable water shall be provided at 90 psi and 1200 gpd throughout the duration of the shipyard overhaul. Contractor shall fill and top off potable water tanks aboard the vessel upon completion of the contract just prior to the vessel’s departure from the Contractor’s facility. Contractor shall provide acceptable proof of compliance with potable water standards upon request.

4.3 Meetings

4.3.1 Arrival Conference

An arrival conference shall be held between the Contractor’s Contract Administrator, Ship Superintendent, Safety Director, Subcontractors (if requested by Government) and the Government’s COR and vessel’s Department Heads at a time mutually acceptable to all parties, but no later than four (4) Hours after the vessel's arrival at the Contractor’s facility. Contractor shall submit a list of all Subcontractors proposed to do work and the extent and character of the work to be performed by each Subcontractor. All pre-Drydock/Graving Dock work submittals stated in the PWS shall be required at this time. An outline of events for the arrival conference shall be prepared by the COR or QAE and provided to the Contractor for distribution prior to the arrival conference.

4.3.2 Daily Production Meetings

Daily production control meetings shall be led by the Contractor and held in a conference room at the contractor’s facility at a time and location mutually agreeable between the Contractor and COR.

4.4 Schedules

4.4.1 Production Schedule

The Contractor shall submit a Production Schedule within 60 days of receiving the notice of award and is required to use the Critical Path Method (CPM) of network calculation to generate the schedule. The Production Schedule shall illustrate the sequence the Contractor proposes to perform the work and the dates the Contractor contemplates commencement and completion of each schedule activity.

The schedule shall consist of all activities listed in Section 5 and demonstrate completion within the stated period of performance. The schedule shall include a sufficient level of detail to denote work overlaps, commence and completion dates of all activities, predecessor/successor relationships, milestones, critical path, and the logical and efficient order the contractor proposes to accomplish all work. Activities shall be scheduled for earliest possible completion, commensurate with the best commercial marine practices and availability of materials.

The Production Schedule shall be based on the following assumptions (reference Paragraph 1.3.):

From date of contract award; Delivery of vessel in window as early as December 05, 2022; and Job Order completion date of February 23, 2022.

4.4.2 Weekly Production Schedule Update Meeting

The weekly production schedule update meeting shall be held on weekly basis at a location agreeable by all parties.

The Contractor shall update the production schedule on a weekly basis reflecting actual progress attained (percentage of work completed for each activity) and identify the current critical path through remaining work activities. Contractor management personnel, subcontractors, and suppliers shall actively participate in developing an accurate production schedule.

The weekly updated production schedule shall be accompanied with a written narrative describing (1) amount of progress on major work items during the reporting period, (2) problems uncovered, (3) known or anticipated delays, and causes thereof, together with the impact on the schedule, and (4) corrective actions taken or planned in connection with the latter. Work reported shall be inclusive of Contractor and subcontractor’s performance and should be coordinated with the COR. The Contractor shall provide a production schedule and written narrative in both a hard copy and electronic copy.

The weekly production schedule update meeting provides an opportunity to discuss progress, problems, and forthcoming schedule requirements. If the event the Contractor falls behind the production schedule, the Contractor shall take steps necessary to improve its progress, including those that may be required by the Contracting Officer, without additional cost to the Government. In this circumstance, the Contracting Officer may require the Contractor to increase the number of shifts, overtime operations, days of work, and/or equipment and to submit for approval any supplementary schedule or schedules as the Contracting Officer deems necessary to demonstrate how the approved rate of progress will be regained.

Failure of the Contractor to comply with the requirements of the Contracting Officer shall be grounds for determination by the Contracting Officer that the Contractor is not prosecuting the work with sufficient diligence to ensure completion within the time specified in the job order. Upon making this determination, the Contracting Officer may terminate the Contractor’s right to proceed with the work, or any severable part of it, in accordance with DFARS 252.217-7009, Default.

4.4.3 Corrective Action Plan

In the event that the projected completion date for any work task is unlikely to be met, the government may require the Contractor provide a corrective action plan that details what additional workforce and/or resources will be utilized to resolve the resulting schedule delays.

4.4.4 Category B Work Scheduling

When Category B work is incorporated into the Job Order via a bilateral modification, the Contractor is expected to perform the work within the POP of the job order in paragraph 1.3. The Contractor shall revise the Production Schedule accordingly no later than the following weekly production schedule update meeting.

4.4.5 Growth Work/New Work Scheduling

When Growth Work identified in section 6.1 is incorporated into the Job Order via a bilateral modification, the Contractor is expected to perform the work within the POP of the job order in paragraph 1.3. The Contractor shall revise the Production Schedule accordingly no later than the following weekly production schedule update meeting.

4.5 Submittals

4.5.1 Pre-Work Submittals

Within sixty (60) days prior to vessel delivery at the Contractor’s facility, Contractor is required to submit the following documents to the COR for review and approval:

Submittal Item

PWS

Paragraph

Production Schedule 4.4.1 QC Program / Plan 4.6 List of ABS / USCG Qualified Welders with Proof of Certification 4.6.3 Accident Prevention Plan 4.9 Fire Prevention Plan 4.9.1 Crane Certifications (Refer to OSHA Regulations and Section 16 of EM 385-1-1, USACE – Safety and Health Requirements Manual)

5.1.13

Docking Plan 5.1.1 Security Plan 8.2 AT Level I Awareness Training Certificates 8.3.1 Suspicious Activity Reporting Training Certificates 8.3.4 OPSEC Training Certificates 8.3.5 Verified / Eligible Candidates for E-Verify 8.3.6 Identification of CPARS POC 9.2 Proof of Liability Insurance for Contractors and Subcontractors (Refer to FAR 52.228-4005, Insurance – Work on a Government Installation)

N/A

4.5.2 Material Submittals

Prior to procurement of materials for use in specified work tasks, Contractor shall submit any required product data, technical specifications, testing information, MSDS, etc. to the COR for review and approval, unless stated otherwise. Contractor assumes all risks for incorporating unapproved materials into work tasks. If unapproved materials are discovered by the COR or QAE during inspection, Contractor shall promptly submit product information for review and approval. If materials are found to be nonconforming to the minimum requirements of the specifications, Contractor shall remove all identified materials and rework at no additional cost to the Government.

4.6 Quality Control (QC) Program

Contractor shall provide and maintain a QC Program acceptable to the Government. At a minimum, it shall include the following:

1 Identify all specification work tasks.

2 Identify and call out all testing and inspection requirements.

3 Sign off procedure for testing and inspection requirements.

4 Sign off procedure by the COR for item completion; and 5 Government property administration.

For all inspections, Contractor shall have assigned QC personnel inspect and approve prior to calling for an inspection by the COR and Regulatory Bodies (where applicable). Notification of a required inspection date and time shall be provided to the COR at least 24 hours prior to the inspection, unless stated otherwise.

For all testing, Contractor shall coordinate the scheduled test date and time with the COR and Regulatory Bodies (where applicable). Notification of a required test schedule shall be provided to the COR at least 24 hours prior to conducting the test, unless stated otherwise.

4.6.1 Workmanship

All work shall be completed in accordance with DFARS 252.217-7005, Inspection and Manner of Doing Work, to the satisfaction of the COR or QAE and representatives of USCG and/or ABS and meet all requirements and regulations of the ABS, USCG, and the Institute of Electrical and Electronic Engineers.

4.6.2 Standards

All design, engineering, modifications, and repairs to the vessel shall be performed in accordance with the criteria set forth in the latest issues of the following standards or regulations:

a. U.S. Army Corps of Engineers, Engineer Manual (EM) 385-1-1, “Safety and Health

Requirements Manual.”

b. USCG, Navigation Rules - Inland/International.

c. Title 29 Code of Federal Regulations (C.F.R.) part 1915, Occupational Safety and Health

Standards for Shipyard Employment. (Also found in Occupational Safety and Health Administration publication no. 2268, Shipyard Industry Standards.)

d. 33 C.F.R. chapters I-II.

e. 46 C.F.R. parts 41-69, 90-105, 110-13, 159-65, 170-74.

f. American Bureau of Shipping, “ABS Rules for Building and Classing Steel Vessels”

g. Institute of Electrical and Electronic Engineers Standards, Publication No. IEEE-45 –

“Recommended Practice for Electrical Installation on Shipboard”

h. Illuminating Engineering Society, “Recommended Practice for Marine Lighting” National

Electric Code (NEC). National Electrical Manufacturer Association (NEMA). National Fire Protection Association (NFPA).

Any other standards not listed above that are incorporated by reference under these standards shall also apply to the work being performed under this contract.

4.6.3 Welders

Welders shall be qualified to the standards established by ABS and/or USCG shall perform all welding accomplished aboard the vessel or on any components intended for installation onboard the vessel.

Contractor shall bear the expense of certifying welding proficiency in the prescribed welding method for all welders assigned to the vessel and shall provide documentation of completed tests to the COR. Where the workmanship of any individual welder indicates a reasonable doubt of the welder’s proficiency, the Contractor shall be required to recertify or reassign the welder prior to that individual conducting additional welding on the vessel. Contractor shall provide welding certifications to the COR.

4.6.4 Inspection Reports / Condition Found Reports (CFR)

CONDITION FOUND REPORT (CFR): The contractor shall submit inspection reports, identify needed repairs, and recommend corrective action during contract performance for those deficiencies discovered which are not covered by the work specifications. Needed repairs and corrective action reported will be submitted to the Government in the form of a Condition Found Report (CFR).

CFR’s supporting data will be submitted via email within 24 hours of discovery. As a minimum, the CFR will include the following:

a. Identify contract number, job order number, and ship

b. Serialized by CFR number

c. Identification of the applicable Work Item number

d. Date requirement was discovered

e. Description of work requirement

f. Specific location of the work

g. Recommendation for corrective action

h. Recommendation for the appropriate/best time to accomplish the work (with or without schedule change). Provide supporting rational for the recommendation, such as price efficiencies, availability of the work force, availability of material, premium expenditures etc.

i. Identification of related changes, if any, to the internal milestones and production and contract completion dates. If none, so state.

OPEN & INSPECT REPORING: In the first 25% of the work performance period, conduct work and submit Condition Reports to the COR for all items involving:

a. Disassembling and inspection of equipment, machinery, systems, or components.

b. Opening, gas-freeing, and inspection of tanks.

No time extension of the work performance period will be granted for delays caused by failure to comply with this 25%-time requirement.

GOVERNMENT REVIEW AND RESPONSE TO CFR: The Government will review the CFR.

If the CFR is inadequate or incomplete, the Government will reject it and a corrected CFR must be returned within twenty-four (24) hours correcting the identified discrepancies. As appropriate, the Government and contractor will need to meet, conduct ship checks and/or discuss the recommendation for corrective action further to determine the full scope of work required prior to final approval of the CFR. The contractor's accuracy reflected in the CFRs submitted may be evaluated in CPARS and utilized for past performance ratings on future requirements. If the CFR results in a request for price the procedures found in section 6.1 below shall be used.

4.6.5 As-Built Drawings

One week prior to scheduling final inspection with the COR, Contractor shall furnish draft as-built drawings for additions / alterations, to the COR for review and approval. Drawings shall be IAW ASME Y14.24 (Types and Applications of Engineering Drawings). Drawings shall be submitted as two (2) full- size printed color copies, as well as one (1) electronic version in the native drawing format. Costs for drawings shall be included in individual work tasks and not separately priced.

4.6.6 Provisional Acceptance

Following satisfactory completion of all tests and trials, correction of all "punch list" deficiencies, and receipt of all contract deliverables, the vessel will be provisionally accepted at the shipyard.

Departure and delivery of the vessel may not be started until provisional acceptance of the vessel has been made. Payment of the full contract amount, less retainage, and any liquidated damages, will be made in accordance with DFARS 252.217-7007, Payments clause.

4.6.7 Final Inspection

Upon completion of all repairs and removal of all Contractor equipment, the COR and the Contractor are to inspect all areas of the vessel to ensure 1) work tasks were completed per the contract, 2) the vessel is clean and free of all Contractor-generated debris and 3) all damaged coatings are repaired per the vessel’s coating schedule.

4.6.7.1 Warranty of Supplies

The Contractor shall assign, in writing, all commercial warranties for equipment provided under this job order to the Government. The effective starting date of all warranties shall be the date of final acceptance. All terms and conditions of DFARS 252.217-7013, Guarantees, shall apply.

4.6.8 General Workmanship & Construction Standards

4.6.8.1 General Requirements for Access

The Contractor shall request COR approval prior to cutting and/or removing the plating or framing members from the vessel for access to machinery, piping, wiring, and equipment. The Contractor shall make every effort to identify previously made accesses prior to requesting COR approval. The Contractor shall request COR approval prior to the removal of any piping, wiring, fixtures, fittings, etc., for access and clearance to perform required work. All accesses shall be submitted to the COR in writing, including a drawing with the approximate size and location of the accesses for review and approval. Upon the completion of required work, all removals and/or cutting shall be replaced/restored. Replacement and/or restored shall consist of returning the removed equipment, piping, wiring, structural members and plating to their original locations and reinstallation. The cost for all removals and reinstallations shall be included in the cost of the respective task. If parts, components or equipment are damaged as a result of the removals, the Contractor shall replace them in kind at no additional cost to the Government. Fit and finish shall be restored, and damaged paint shall be renewed at no additional cost to the Government. Installations shall be in accordance with the original construction drawings or the referenced standards. All removed equipment shall be tested as part of the Tests and Trials. The Contractor shall provide any necessary structural support in the areas of cutting or removal of the aforementioned if lack of such support could cause failure or damage to adjacent systems, distortion, of adjacent framing or plating, or result in a safety hazard.

The Contractor shall maintain a hazard-free access in and out of any space at all times throughout the availability of the vessel. Any temporary openings in the deck or any other area that may constitute a hazard shall be railed and combed off. Horizontal openings, such as those on the deck, shall be protected with Contractor-furnished temporary combing and safety netting around the entire perimeter of the deck opening when such opening is not in use. The cost of providing this protection shall be at no additional cost to the Government.

4.6.8.2 General Requirements for Hull and Structural Work

All new hull plating of any shape shall be fabricated from ABS Structural Steel or ASTM A36, “Specification for Structural Steel.”

Contractor shall pay close attention to details in both the design and construction of all new and/or modified structures, to prevent structural discontinuities and other stress concentrations.

Where openings must be provided in the structure to gain access internally, the Contractor shall provide adequate compensation to maintain the original structural integrity while the opening is present. All compensation shall be approved by the ABS.

Watertight and oil tight integrity of all bulkheads and decks shall be maintained at all times throughout the period of performance of this job order.

Openings created by permanent removal or addition of piping, wiring or other materials shall be closed by means of Watertight penetrations or insert plates of equal thickness flush-welded to the bulkheads.

All welds shall be ground flush and smooth.

Sections of stiffeners, beams, girders, etc., shall be welded to the bulkheads to maintain continuity of structure. Openings cut into decks and bulkheads shall be adequately compensated in accordance with ABS requirements to maintain original strength, unless the opening is cut in such a manner that it can be re-welded to existing framing members.

4.6.8.3 General Requirements for Foundations and Supports

Contractor shall provide suitable foundations under all new units of machinery. Foundations shall be built up of plates and structural shapes to the dimensions required for satisfactory support, assuring rigidity, freedom from vibration, and designed for secure containment of the equipment in event of crash stops.

Foundations shall be constructed to the machinery manufacturer’s requirements, unless otherwise specified in technical specifications or modification.

Where dripping water or oil can be expected, the top plates of foundations shall project beyond the edges of the bedplates or bases of units being supported and formed into spill containment/drip pans.

Flat bars welded around the edges of the top plates, or combing welded around the deck near the foundation, may be used to retain any leakage. Valve drains shall be provided at the ends or corners of the pans to facilitate fluid removal or recovery.

Foundations shall extend beyond the equipment fore and aft or transversely to distribute the load and to avoid excessive weight concentrations.

Doublers, insert plates, girders, headers and stanchions shall be fitted and under-deck framing shall be reinforced to support units mounted on deck.

4.6.8.4 General Requirements for Materials

All materials provided by the Contractor shall be suitable for marine applications and shall be subject to COR approval prior to installation. Refer to paragraph 4.5.2 – Material Submittals

4.6.8.5 General Requirements for Piping

All piping required shall be designed and installed to obtain optimum operating conditions and shall be compatible with the machinery or equipment serviced, including pressure, volume and temperature requirements. All piping, valves and fittings shall comply with material specifications of the design standards for that particular service.

New piping added to or replacing an existing system shall duplicate that system, both in size, material, and routing, unless otherwise specified. New piping, where installed in coordination with new equipment or machinery, shall be installed in a manner that does not adversely impact personnel with tripping or overhead hazards.

New fuel oil, lube oil, or hydraulic piping shall be seamless steel, Schedule 80, to match existing pipe material. Pipe shall be pickled prior to installation. Seamless stainless-steel tubing may be used as appropriate in Hydraulic systems.

New raw, jacket or sanitary water piping shall be with 90-10 copper-nickel, Schedule 80.

New drain piping shall be replaced in kind. Piping shall be led directly as per existing application.

The finished installation shall include the pipe, valves, unions, elbows, reducers, tees and fittings and all necessary subparts. Unions and flanges shall be required to facilitate installation and subsequent removal. High-pressure flanges shall be used where originally provided.

Flexible connections to machinery components shall be required where vibration may be anticipated.

Piping shall not pass over switchboards and be kept clear of switchgear, wiring, etc.

All work shall be templated from the vessel.

Piping shall be secured by supports and hangers to avoid excessive strains; avoid the weight of the piping being transmitted to valves and fittings; minimize the effects of vibration, shock, pitching and rolling of the vessel; and permit proper thermal expansion and contraction.

Provision may be made for expansion and contraction by changes in direction of pipe runs or by use of expansion bends, joints, loops, or offsets.

Galvanizing destroyed by welding or other activity shall be restored to original. All new steel galvanized pipe shall be hot dipped galvanized.

All burrs shall be removed from the ends of all piping after any cutting or threading. Pipe ends shall be dressed with a reamer before installation.

Valve type shall be consistent with the service. All valve materials shall match existing. New valves shall be approved by the COR.

All valves are to be pressure-tested in the presence of the COR or the QAE, and if necessary, the USCG, prior to installation on the vessel. Where three or more valves are located together for the same service, they shall be combined into a manifold.

Any new fuel supply lines shall include a new shut-off valve, one at each tank and one at each fuel pump.

A brass or aluminum label plate shall be attached to the hand-wheel of all new valves to indicate its function.

New valves for seawater service shall be stainless steel or bronze and have a pressure rating appropriate for that service. Valves and operating mechanism shall be readily accessible.

Watertight integrity shall be maintained where pipes are carried through watertight bulkheads, decks, or tank tops.

Heat sensitive materials shall not be used in piping systems that penetrate watertight subdivisions.

Where overboard discharge lines or valves are attached to the inside of the hull, the hull shall be reinforced to maintain the original strength and integrity.

Spool pieces with flanges shall be used for all galvanized pipe deck and bulkhead penetrations to prevent damage to galvanizing due to welding.

Pipe penetrations through watertight bulkheads and decks shall be accomplished by welding pipe to a sleeve that is then welded to the bulkhead or deck. All fastenings used to connect valves to shell connections shall be stainless steel. Where dissimilar metals occur, the Contractor shall insulate to prevent electrolytic action. Any new piping shall be color-coated in accordance with the vessel’s current scheme.

4.6.8.6 General Requirements for Machinery Systems

Where new machinery and equipment is to be installed, or when existing machinery and equipment is relocated, the Contractor shall mount the items on foundations as specified elsewhere herein.

All fastenings, bolts, (fitted or otherwise) studs and nuts shall be installed using anti-seize compound. Any defective or missing standard, fasteners, washers, gaskets, grommets, shall be replaced with material that matches existing performance standards.

Bottoming taps shall be used whenever new holes are drilled and tapped.

When detailed disassembly, assembly, or installation procedures appear in the specifications, they are presented for the Contractor's information and convenience in estimating the possible extent of the work to be accomplished. The inclusion of these detailed procedures does not relieve the Contractor of responsibility for doing all work necessary and in the proper manner for satisfactorily accomplishing the specified objective.

4.6.8.7 General Requirements for Electrical Systems

All electrical installations as set forth elsewhere in these specifications shall be in compliance with the referenced rules, regulations and standards, especially regarding ambient and working temperature requirements.

Electric cable shall be commercial marine type cable or armored cable. All new cable installed on weather decks or exposed to seawater spray shall be bronze or stainless steel armored. All new interior cable installed shall be bronze or aluminum armored.

Electric cable shall be capable of handling the required amperage.

Electrical installations shall be such so as to eliminate the possibility of mechanical injury or damage from the accumulation of dust, oil, vapors, steam, dripping liquids, etc.

New cable runs shall be supported at intervals of no more than 18” apart where vertical and 14” apart where horizontal. Straps, hangers, and standoffs shall be aluminum with stainless steel fasteners. Plastic type straps are permitted only behind sheathing/paneling. No cable runs will be permitted below the deck- plates, except for bilge pump wiring. Cable penetrations, when required to be watertight, shall have approved kick-plates, stuffing tubes, etc., and shall be filled with duct seal, or pitch where originally used.

All electrical supplies and/or installations shall meet CFR 46, as well as all applicable NEMA, IEEE and ANSI standards.

4.6.8.8 General Requirements for Hot Work

Prior to commencing any hot work, the Contractor shall take steps necessary to remove any flammable or combustible material from the affected area. The Contractor shall supply all personnel performing hot work operations with suitable breathing, clothing, vision, and hearing protection to protect personnel from fumes, sparks, bright light, and noise resulting from hot work operations.

The Contractor shall supply and post permits stating the spaces where hot work is being performed are Gas Free and Safe for Hot Work.

While Contractor personnel are performing fire watch services, no additional responsibilities or additional work shall be performed during this time. Fire Watch is required to be on station for 60 minutes after welding/cutting ceases.

4.6.8.9 General Requirements for Welding

The Contractor shall ensure only welders with proper certification through ABS and USCG may weld steel on this job. Certifications shall be provided to the COR.

The electrodes used throughout the work shall be suitable for use with the parent metal at each weld.

Electrodes shall be received on the job in unbroken packages bearing the manufacturers' label or be otherwise marked.

Certified statements shall accompany each shipment of electrodes to the effect that sample pieces, representative of each kind and size in each shipment, have satisfactorily passed the tests required by ABS and USCG for welding on the parent material. The Contractor shall provide the COR documentation certifying compatibility of electrode with parent material.

The Contractor shall submit welding procedures to the COR prior to welding to a casting or forging.

The procedure shall cover the type of weld process, welding electrode, pre-heat, welding sequence and stress relief required.

All welding shall be smooth, tight, and free from undercuts, porosity, craters, and gas inclusions.

Shell, deck butts, and flush seams shall be back chipped or gouged to sound metal from the closing side before welding.

All sharp and/or rough edges shall be ground smooth and all weld splatter shall be removed.

All welds for temporary dogs used during modifications or to secure plate in place while welding shall be ground flush with the surrounding metal.

Assembly of all welded joints, before welding, shall be such as to secure proper gaps in butt welds and metal contact in fillet welds. Welding shall not be used to close openings larger than stipulated for each plate thickness by the ABS.

Welding procedures, as to direction, length, number, temperature, and sequence, shall be carefully planned to minimize distortion and locked-in stresses.

Any welding to or of hull shell plating, watertight and/or oil-tight bulkheads shall be inspected by ABS. This includes the removal of existing plate, examination of the remaining surrounding plate, examination of the fit-up, and examination of the final welding.

Any welding shall use local grounding on and forward of…