17Q80086__Instructions_to_offerors.pdf

Request for Quotation (RFQ) No. DTRT5717Q80086 PR No. V3341191

INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

This Request for Quotation is a solicitation expected to result in a single award, subject to receipt of an acceptable proposal. The Offeror’s written proposal for the subject Statement of Work (SOW) must include the following two (2) components:

1. PRICE PROPOSAL

The Offeror shall provide pricing for CLINs 0100 and 0200 as reflected in the CLIN structure in the combined synopsis/solicitation notice and provide a total proposed firm fixed price for all CLIN’s. Also, please provide an itemized breakdown of all equipment, materials, labor and travel.

2. TECHNICAL PROPOSAL

The Offeror shall provide a description of their proposed approach providing an in-pavement light system. This shall include the following information to support the requirements of the SOW:

• Details of the light fixtures, to include at a minimum:

o Make and model o Color of LEDs o Features that give them resistance to snowplows o Features that give them visibility in the presence of snow, ice and sand o Installation method (embedded or affixed using hardware, epoxy, etc.)

• Lighting controller features:

o Size of the housing o Activity of the lights during the first 5 seconds (flashing, wig-wag)

• Proposed installation schedule

• Warranty Terms

Any proposal that does not include the above information shall be considered non-responsive.

Request for Quotation (RFQ) No. DTRT5717Q80086 PR No. V3341191

Award Criteria

BASIS FOR BEST AWARD – BEST VALUE

The Government intends to evaluate proposals and award a firm fixed-price purchase order, in accordance with the Statement of Work (SOW). The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

An award will be made to the source whose quote, conforming to the solicitation, is determined to offer the best value to the Government in terms of: 1) technical approach per the technical proposal; and 2) the proposed price.

It is the Government’s intent to award a firm fixed-price purchase order based upon initial offers without entering into discussions or negotiations (except clarifications as described in FAR 15.306(a). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a price standpoint, reflecting any available discounts. An award will be made to the responsive and responsible offeror whose offer will provide the greatest overall value to the Government in terms of technical approach and price. While it is the Government's intent to make award based upon initial offers, the Government may, nevertheless, determine during the evaluation period that it is necessary to conduct discussions.

PRICE

The Government will evaluate quotes based on the total price proposed for CLINs 0100 and 0200.

ORDER OF IMPORTANCE

Technical approach is significantly more important than price in the selection of an offeror for award. Notwithstanding this fact, Offerors are cautioned not to minimize the importance of the price quote. The winning proposal will be based on the following selection criteria, listed in descending order of importance:

A. Technical Proposal Evaluation Criteria o Features that give them resistance to snowplows o Features that give them visibility in the presence of snow, ice and sand o Installation method (trenching of roadway will be evaluated less favorably than saw cut or less intrusive methods)

B. Total Proposed Price