DTRT57-12-R-20010_-_092412_-_final.pdf

DTRT57-12-R-20010

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 85

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

H

G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

DTRT-RVT-63-1079

X

RVP-31

USDOT/RITA/Volpe Center Contracts & Program Support Service Attn: Daniel Leone 55 Broadway Cambridge MA 02142-1001

SEE BLOCK #7 1400 ET 10/23/2012

Daniel J Leone 617 daniel.leone@dot.gov

494-2128

X

X

X

X

X

X

X

X

X

X

X

X

X

PAGE(S)

Daniel J. Leone

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

1-4 5-6

7-9 12-16 17-27 28-34

35-39

41-45

46-78

79-81

See Section L.3.D

Table of Contents

SECTION B- SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 CONTRACT LINE ITEMS (MAY 2012)

B.2 CONTRACT TYPE (MAY 2012)

B.3 CONTRACT LIMITATIONS (MAY 2012)

B.4 CONTRACT SCOPE (FEB 2011)

SECTION C- DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 BACKGROUND

C.2 SCOPE OF SERVICES

C.3 TASK AREAS OF WORK

C.4 GENERAL REQUIREMENTS

SECTION D- PACKAGING AND MARKING

D.l PACKAGING (MAY 1999)

D.2 MARKING (MAY 1999)

SECTION E- INSPECTION AND ACCEPTANCE

E.1 GOVERNMENT REVIEW AND ACCEPTANCE (MAR 2009)

SECTION F- DELIVERIES OR PERFORMANCE

F.1 PERFORMANCE PERIOD (AUG 2012)

F.2 PLACE OF PERFORMANCE (JULY 2004)

F.3 DELIVERIES (NOV 2007)

F.4 CONTRACT PROGRESS REPORT (AUG 2012)

F.5 MONTHLY TASK ORDER PROGRESS/COST REPORT (AUG 2012)

F.6 REPORTS OF WORK - REPORT DISTRIBUTION (AUG2012)

F.7 SUBCONTRACTING REPORT (AUG 2012)

F.8 TECHNICAL REPORTS – TASK ORDER CONTRACTS (JUNE 2012)

SECTION G - CONTRACT AND ADMINISTRATION DATA

G.1 RESPONSIBILITY FOR CONTRACT ADMINISTRATION (MAY 2012)

G.2 ORDERING (AUG 2012)

G.3 ACCOUNTING AND APPROPRIATION DATA (MAY 1999)

G.4 PAYMENTS UNDER COST REIMBURSEMENT CONTRACTS (FEB 2011)

G.5 PAYMENT OF FEE - COST-PLUS-FIXED-FEE (FEB 2011)

G.6 TRAVEL AND PER DIEM (MAY 2012)

G.7 TECHNICAL DIRECTION (MAY 2012)

G.8 PAYMENT AND CONSIDERATION (AUG 2003)

G.9 ALLOTMENT (FEB 2011)

G.10 INCREMENTAL FUNDING OF TASK ORDERS (MAY 2012)

G.11 COST ACCOUNTING SYSTEMS (FEB 2011)

G.12 VOUCHER REVIEW (MAR 2003)

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 GPO PRINTING REQUIREMENT (DEC 1998)

H.2 INCIDENTAL HARDWARE/SOFTWARE (AUG 2012)

H.3 SALES TAX EXEMPTION (AUG 2012)

H.4 INSURANCE (FEB 2005)

H.5 HANDLING OF DATA (MAY 2007)

H.6 NON-PERSONAL SERVICES (DEC 1998)

H.7 RIGHTS IN DATA (DEC 1998)

H.8 WARRANTIES (MAY 1999)

H.9 LICENSES (MAY 1999)

H.10 MAXIMUM FEE/PROFIT (AUG 2012)

H.11 PERFORMANCE STANDARDS, SURVEILLANCE METHOD FOR CPFF

COMPLETION/TERM (MAY 2012)

H.12 CONTRACTOR RESPONSIBILITY (OCT 2011)

H.13 TASK ORDER EVALUATION (AUG 2012)

SECTION I- CONTRACT CLAUSES

SECTION J – LIST OF ATTACHMENTS

SECTION K - REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF

OFFERORS

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 SOLICITATION PROVISIONS

L.2 GENERAL INFORMATION

L.3 GENERAL INSTRUCTIONS FOR TECHNICAL PROPOSAL AND COST AND

BUSINESS PROPOSAL PREPARATION

L.4 INSTRUCTIONS FOR VOLUME I COST AND BUSINESS PROPOSAL

L.5 INSTRUCTIONS FOR VOLUME II TECHNICAL PROPOSAL

SECTION M – EVALUATION FACTORS FOR AWARD

M.1 BASIS FOR AWARD

M.2 TECHNICAL PROPOSAL EVALUATION

M.3 COST AND BUSINESS PROPOSAL EVALUATION

ATTACHMENT J.1 - MONTHLY TASK ORDER COST REPORT FORMAT

ATTACHMENT J.2 - LABOR CATEGORY QUALIFICATIONS

SECTION B- SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 CONTRACT LINE ITEMS (MAY 2012)

ITEM NO. SERVICES

0001 The Contractor shall furnish all personnel, supplies, facilities, materials, and management necessary to provide the services in accordance with the Statement of Work (SOW) (see Section C) entitled Marine Engineering/Design Support Services and other terms and conditions of this contract and within one or more of the contract types set forth below:

0001AA FIRM-FIXED-PRICE TYPE*

0001AB COST-PLUS-FIXED-FEE (COMPLETION TYPE)*

0001AC COST-PLUS-FIXED-FEE (TERM TYPE)

* Performance-based task orders will be used to the maximum extent practicable.

B.2 CONTRACT TYPE (MAY 2012)

A. This is an indefinite delivery/indefinite quantity (IDIQ) task order type contract. Work will be placed under this contract through the issuance of task orders.

B. Task orders may be issued on a firm-fixed-price (FFP), cost-plus-fixed-fee (CPFF) completion, or CPFF term basis at the Contracting Officer's (CO) discretion consistent with the guidelines provided in Part 16 of the Federal Acquisition Regulations (FAR).

Performance-based task orders will be used to the maximum extent practicable.

C. Individual CPFF task orders may be issued on a completion-type basis pursuant to FAR

16.306 (d)(1). If a completion-type task order is not appropriate, a term-type task order may be issued pursuant to FAR 16.306(d)(2).

D. The Contract Line Item Number (CLIN) structure provided in Subsection B.1 above establishes a CLIN for the three contract types/pricing methods available for use under this contract. Because using a particular contract type/pricing methodology requires terms and conditions specific to that use, this contract includes terms and conditions covering FFP, CPFF completion, and CPFF term-type task orders. In general, these terms and conditions are clear on their face with regard to applicability.

B.3 CONTRACT LIMITATIONS (MAY 2012)

A. Maximum Contract Value: The value of all task orders placed under this contract shall not exceed $(TO BE COMPLETED AT TIME OF AWARD). As a task order is issued, it is subtracted from total capacity available under this contract.

B. Minimum Guarantee: The guaranteed minimum for this contract is $2,500.

B.4 CONTRACT SCOPE (FEB 2011)

The Contractor, acting as an independent Contractor and not as an agent of the Government, shall furnish all personnel, supplies, facilities, materials, and management necessary to provide the services required under this contract. The scope of this effort is defined in the SOW (see Section C). Specific work requirements will be stated in individual task orders.

SECTION C- DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

MARINE ENGINEERING/DESIGN SUPPORT SERVICES

C.1 BACKGROUND

The U.S. Department of Transportation, Research and Innovative Technology Administration, Volpe National Transportation Systems Center (Volpe Center), Infrastructure Engineering and Deployment Division (RVT-63), provides various Maritime sponsors with Program Management, Marine Engineering/Design, and Marine Safety expertise in managing and maintaining their Marine Transportation Systems and supporting facilities. Specifically, RVT-63 supports the Maritime Administration (MARAD), the U.S. Coast Guard, and the U.S. Army in maintaining safe and reliable watercraft systems worldwide. The Volpe Center is seeking the support of a Marine Engineering Contractor so it may provide future project support in all areas defined in this SOW.

C.2 SCOPE OF SERVICES

The objective of this contract is to provide the Volpe Center support in the area of, but not limited to, Marine Transportation; many of the skill sets may also be transferrable to other transportation vehicles and infrastructure. The Contractor shall provide support in, but not limited to, the following task areas:

1. Marine Engineering/Design Support

2. AutoCAD Design Services

3. Systems Analyses

4. Shipboard Inspections

5. Marine Business Analyses

6. Marine Safety Analyses

7. Marine Security

In addition, types of disciplines/functions that may require support include Hull and Structural, Electrical, Machinery, Mechanical and Piping, AutoCAD Design, Technical Writing, Systems Analysis, and Project Team Lead.

C.3 TASK AREAS OF WORK

1. Marine Engineering/Design Support Capability

The Contractor shall provide marine engineering and design support capabilities that shall include work assignments in the discipline of Marine Engineering, Naval Architecture, Fire Protection, Mechanical Engineering, Electrical Engineering, etc. Examples of recent design support the Contractor may be required to perform include, but are not limited to, design support for the proper layouts and arrangements of fire suppression systems such as gaseous agent total flooding systems, automatic sprinkler systems, fire detection and alarming systems, general alarm systems, etc. and for passive fire protection systems such as design to identify fire-rated bulkheads, structural foundations and supports, electrical system interfaces, etc. These are examples of types of recent work and are meant to demonstrate the anticipated types of work efforts for this capability. Future design support may be for designing safety upgrades to MARAD ships such as installation of new lifeboats and davits to increase the safety compliance of the vessel for safe abandonment of ship during an emergency or designing new environmental systems or habitability spaces, etc. Support may include improving the safety and efficiency of waste management systems, modernizing habitability spaces, ballasting, or correcting system design deficiencies that have resulted in severe marine crustacean fouling in power plant circulating systems onboard Government vessels. Specific tasking scopes and deliverables shall be identified on a task order basis.

2. AutoCAD Design Services

The Contractor shall provide support capabilities in the development of AutoCAD design drawings following at a minimum U.S. Coast Guard Naval Engineering and U.S. Navy design drawing standards for marine practices. Other marine engineering industry design standards may be identified as project specific. Capabilities may also typically require converting and reformatting paper copy full-sized drawings into electronic AutoCAD files. In addition, design services may include support of similar system design activities for other transportation-related work supported at the Volpe Center. Specific tasking scopes and deliverables shall be identified on a task order basis.

3. Marine Systems Analyses

The Contractor shall provide analytical capabilities to conduct engineering analyses of problems that may be unique to a sponsor’s marine systems. Examples of support the Contractor may be required to provide include, but are not limited to, determining the tolerance errors surfacing during the manufacturing process of constructing modular causeway systems for the U.S.

Army’s Watercraft Program or providing program management and technical support in the review of new prototype marine ballast treatment systems, etc. In addition, marine systems analyses may also be employed in the use of other transportation vehicles and infrastructures such as rail or airport infrastructures. Specific tasking scopes and deliverables shall be identified on a task order basis.

4. Shipboard Inspections

The Contractor shall provide design support teams capable of visiting various ships worldwide for the purpose of collecting design data and providing inspections and recommendations to Volpe Center engineers. Examples of typical shipboard inspections support the Contractor may be required to provide include, but are not limited to, inspection of an existing general alarm system for repair, modernization, and recommissioning and data collection in support of designing new fire suppression systems or other similar marine systems such as installing new motorized sea valves, etc. Inspections shall be required utilizing all disciplines related to shipboard engineering and/or marine operations. Specific tasking scopes and deliverables shall be identified on a task order basis.

5. Marine Business Analyses

The Contractor shall provide support including, but not limited to, cost benefit analyses of marine systems, evaluation of business processes, life cycle cost projections, mid-life overhauls, or engineering estimating for various marine business projects such as ship disposal options or shipyard facility modernization. Specific tasking scopes and deliverables shall be identified on a task order basis.

6. Marine Safety Analyses

The Contractor shall provide marine safety support, as required by the Volpe Center. Examples of support the Contractor may be required to provide include, but are not limited to, conducting a sprinkler design retrofit, conducting the necessary piping design flow analysis, sprinkler pump requirements, or supporting the redesign of passive/structural fire protection solutions for non-typical design challenges. Other areas besides fire safety may include stability analysis, flood and intrusion security monitoring, finite element analysis, proposed rulemaking safety, cost impact analyses, etc. In addition, the Contractor may support port safety-related analyses such as pier refurbishment. Specific tasking scopes and deliverables shall be identified on a task order basis.

7. Marine Security

The Contractor shall provide support in the area of marine security including, but not limited to design support for marine intrusion detection and flood alarming, vessel security systems, marine port security analyses for vessel safety and determining the risk a cargo may pose to a specific port. Specific tasking scopes and deliverables shall be identified on a task order basis.

C.4 GENERAL REQUIREMENTS

All electronic and information technology (EIT) deliverables rendered under this contract must comply with Section 508 of the Rehabilitation Act and the Access Board Standards available for viewing at http://www.section508.gov.

http://www.section508.gov/

SECTION D- PACKAGING AND MARKING

D.l PACKAGING (MAY 1999)

The Contractor shall ensure that all items are preserved, packaged, packed, and marked in accordance with best commercial practices to meet the packing requirements of the carrier and ensure safe delivery at destination.

D.2 MARKING (MAY 1999)

All items submitted to the Government shall be clearly marked as follows:

1. Name of Contractor;

2. Contract number;

3. Task order number (if applicable);

4. Description of items contained therein;

5. Consignee’s name and address; and

6. If applicable, packages containing software or other magnetic media shall be marked on external containers with a notice reading substantially as follows: “CAUTION:

SOFTWARE/MAGNETIC MEDIA ENCLOSED. DO NOT EXPOSE TO HEAT OR

MAGNETIC FIELDS”.

SECTION E- INSPECTION AND ACCEPTANCE

NUMBER TITLE DATE

52.246-2 INSPECTION OF SUPPLIES – FIXED PRICE AUG 1996

52.246-3 INSPECTION OF SUPPLIES – COST REIMBURSEMENT MAY 2001

52.246-4 INSPECTION OF SERVICES – FIXED PRICE AUG 1996

52.246-5 INSPECTION OF SERVICES – COST REIMBURSEMENT APR 1984

52.246-16 RESPONSIBILITY FOR SUPPLIES APR 1984

E.1 GOVERNMENT REVIEW AND ACCEPTANCE (MAR 2009)

A. Technical inspection and acceptance of all work, performance, reports, and other deliverables under this contract shall be performed at the location specified in the individual task order. The task order shall also designate the individual responsible for inspection and acceptance, as well as the basis for acceptance. Task order deliverable items rejected shall be corrected in accordance with the applicable clauses.

B. Unless otherwise stated in the individual task order, the Government requires a period not to exceed thirty (30) calendar days after receipt of the final deliverable item(s) for inspection and acceptance or rejection. Final acceptance rests with the Contracting Officer or designee.

C. Inspection and acceptance of supplies/services for performance-based task orders shall have identifiable performance measures and metric/quality acceptable levels that will form the basis of the inspection and acceptance criteria. For each performance-based task order, the Government will develop a quality assurance plan for use in monitoring Contractor performance against the performance measures and metric/quality acceptable levels that shall be clearly defined. The quality assurance plans will be developed at the task order level.

D. The Government has the right to inspect all supplies and services required by the individual task orders, to the extent practicable, at any and all places and times and in all circumstances or event before acceptance.

SECTION F- DELIVERIES OR PERFORMANCE

NUMBER TITLE DATE

52.242-15 STOP WORK ORDER AUG 1989

52.242-15 STOP WORK ORDER – ALT 1 APR 1984

52.247-34 F.O.B. DESTINATION NOV 1991

52.247-55 F.O.B. POINT OF DELIVERY FOR GOVERNMENT- JUN 2003

FURNISHED PROPERTY

F.1 PERFORMANCE PERIOD (AUG 2012)

The date of contract award is the date the CO signs the contract. T h e p e r f o r m a n c e p e r i o d f o r t h e b a s i c c o n t r a c t i s a l s o r e f e r r e d t o a s t h e o r d e r i n g p e r i o d a n d w i l l b e g i n o n t h e d a t e o f c o n t r a c t a w a r d a n d w i l l c o n t i n u e f o r f i v e ( 5 ) y e a r s t h e r e a f t e r .

F.2 PLACE OF PERFORMANCE (JULY 2004)

The services to be provided under this contract shall be provided at the locations specified in each task order.

F.3 DELIVERIES (NOV 2007)

Delivery of supplies, services, and written documents, e.g. reports, briefings, presentations, etc.

(including required formats and delivery locations) will be in accordance with each task order requirements. All correspondence and reports related to each task order shall be delivered to the CO, designated Administrative Contracting Officer (ACO) and/or Contract Specialist, and/or designated CO’s Representative (COR) as specified in the task order.

F.4 CONTRACT PROGRESS REPORT (AUG 2012)

The Contractor shall provide a monthly overall contract progress report summarizing activity for all task orders. The contract progress report shall be provided to the CO or designee not later than the 15th of each month. The Government requires submission of reports electronically in a Microsoft Office compatible format.

The monthly progress report shall address all activity under the contract through the last day of the previous month. The monthly contract progress report shall contain, at a minimum, the following information:

1. A listing of all new task orders accepted for the preceding month, including for each:

a. Task order number and date of issuance;

b. Brief description of work covered by task order, including estimated hardware/software amounts (if applicable);

c. Amount obligated under task order;

d. Total number of hours ordered by the Contracting Officer, if applicable; total number of hours incurred by the Contractor by labor category; and total number of hours incurred by labor category regardless of task order type;

e. Key milestones (including date of deliverables);

f. Type of task order (i.e., FFP, CPFF, Performance Based); and

g. Key personnel assigned to each task order, including Prime Contractor contact point and phone number for each task order.

2. A listing of all ongoing task orders (excluding those from Paragraph 1 above), including:

b. Any modifications to the task order;

c. Summary of dollars expended to date per task order;

d. Estimated percentage of work to be completed on the task order;

e. Type of task order (i.e., FFP, CPFF, Performance Based).

3. A listing of all completed task orders, including:

b. Number and value of modifications issued for the task order;

c. Completion date of task order and whether or not inspection and acceptance has been performed by Government;

d. Total dollar amount of task order, including modifications; and

e. Status of performance evaluation comments;

f. Type of task order (i.e., FFP, CPFF, Performance Based).

4. Significant findings, problems, delays, events, and trends during the reporting period which result from or affect the performance of any task order and any perceived problems.

Any data submitted in the contract progress reports, along with other relevant information, may be included in a past performance database developed and maintained by the Government.

F.5 MONTHLY TASK ORDER PROGRESS/COST REPORT (AUG 2012)

A monthly progress/cost report shall be submitted for each cost-type task order. The Volpe Center requires that these task order reports be submitted electronically in a Microsoft Office compatible format. If the Contractor has been awarded more than one cost type task order, monthly progress/cost reports will be submitted separately. Unless otherwise prescribed in the task order, the report will cover the following items:

1. The work performed during the previous month.

2. Significant findings, problems, delays, events, trends, etc. during the reporting period which result from or affect the performance of the task order.

3. Detailed technical description of the work planned for the next reporting period.

4. Specific action requested of the Government to assist in the resolution of a problem or to effect the timely progression of the task order.

5. Up-to-date schedules of the work performed and work to be performed under the task order. A chart shall be presented reflecting planned project accomplishments versus actual accomplishments in terms of time.

6. Report on accomplishments against any identified performance metrics if applicable.

This shall include percentage toward work completed on deliverables.

The Cost Information in the monthly Progress/Cost reports, setting forth monthly and cumulative information, shall include the following;

(1) direct labor hours by categories as set forth in the task, including subcontract hours,

(2) elements of cost by direct loaded dollars, funding code, subcontracts, and other direct costs, etc. that have been incurred and/or committed;

(3) breakdown by funding code and summary, and

(4) projected monthly spending plan table to include: obligations, monthly actual costs, cumulative actual costs, monthly projected costs, cumulative projected costs.

Proprietary rate information should not be discussed. The costs that have been committed but are unpaid to date will be noted. Where cumulative amounts on the monthly reports differ from the aggregate amounts contained in the request(s) for contract financing payments covering the same period, the Contractor must provide a reconciliation of the difference as part of the monthly report. In these reports, the Contractor shall also make its current assessment of completing the remaining work within the remaining funds. The Contractor shall prepare a graph using the vertical axis for dollars and the horizontal axis for time that shows actual and projected rates of expenditures for the task order. Within thirty (30) calendar days after completion of work under the task order, the Contractor shall include in its monthly report its estimate of the total allowable cost incurred under the task order, and in the case of a cost under run, the amount by which the estimated cost of the task may be reduced to recover excess funds pending final closeout of the task order. The submission of these reports does not relieve the Contractor of its responsibility under the limitation of costs or funds clauses applicable to each task order and identified in Section I of this contract. The Volpe Center requires that the Cost Information of this report be submitted electronically in a Microsoft Office compatible format (See Attachment J.1 – Monthly Task Order Cost Report Formats (for prime Contractor and subcontractor)). Attachment J.1 will be submitted as part of the contractors Monthly

Progress/Cost Report for each Task Order.

F.6 REPORTS OF WORK - REPORT DISTRIBUTION (AUG2012)

Nothing set forth herein regarding number of copies shall be construed as authority to disregard the provisions of the clause of this contract (see Section H.1, GPO Printing Requirement).

A. Contract Progress Report:

1 copy CO or designee 1 copy COR

B. Monthly Task Order Progress/Cost Reports:

1 copy CO or designee 1 copy COR 1 copy Task Order COR (TOCOR)

C. Technical Reports

The number of copies and recipients will be determined in each task order. The Contractor shall provide a copy of the cover letter transmitting final submission of technical deliverables to the CO or designee.

F.7 SUBCONTRACTING REPORT (AUG 2012)

Pursuant to FAR 52.219-14, Limitation on Subcontracting, the Contractor may not subcontract greater than 50 percent of contract performance incurred for personnel under this contract on a cumulative basis (i.e., although individual task orders may have greater than 50 percent subcontracting, the total cumulative subcontracting under all task orders may not exceed 50 percent). The Contractor shall submit an annual report to the Contracting Officer on October 31 of each year, detailing the subcontracting percentage under these task orders performed during the previous Government fiscal year. The report shall show the subcontracting percentage for the year under each individual task order, the cumulative total for the reporting period under the contract, and the cumulative total for the life of the contract. The Government reserves the right to limit awards at any time if the Contractor is not in compliance with this FAR clause.

F.8 TECHNICAL REPORTS – TASK ORDER CONTRACTS (JUNE 2012)

Task orders that identify technical reports as a deliverable will culminate in one of two types: letter type or technical. The letter type will be used primarily for smaller tasks such as data validation, field support, task planning documents, literature searches, analysis plans, and schedules. A formal technical report(s) may be used for major tasks and may include earlier letter-type reports as subsections. The task order will specify the type of reports as well as the formatting and the number of copies required. The reports submitted shall be subject to review and approval by the Volpe Center COR or Task Order COR and, if necessary, will be modified and resubmitted. The Contractor shall submit a final report incorporating the COR’s and/or Task Order COR's comments on the draft final report. The number and delivery schedule will be specified in each task order. Most final reports shall be submitted on disks and in hard copy in a format specified in the task order.

SECTION G - CONTRACT AND ADMINISTRATION DATA

G.1 RESPONSIBILITY FOR CONTRACT ADMINISTRATION (MAY 2012)

Contracting Officer: The Contracting Officer (CO) has the overall responsibility for this contract. The CO alone, without delegation, is authorized to take actions on behalf of the Government to amend, modify, or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules. However, the CO may delegate certain other responsibilities to his/her authorized representatives.

The Contracting Officer for this IDIQ contract is:

Mr. Daniel Leone US DOT/RITA/Volpe National Transportation Systems Center 55 Broadway, RVP-31 Cambridge, MA 02142 (617)494-2128 Daniel.Leone@dot.gov

Administrative Contracting Officer: An Administrative CO (ACO) may be designated by the CO. The duties of an ACO include but are not limited to, issuing task orders, analyzing and making recommendations on the Contractor's proposals, offers, or quotations upon request of the CO, signing task orders, and approving Contractor's invoices in accordance with the terms of the contract.

Contracting Officer's Representative: A Contracting Officer's Representative (COR) will be designated by the CO. The responsibilities of the COR include but are not limited to, inspecting and monitoring the Contractor's work, determining the adequacy of performance by the Contractor in accordance with the terms and conditions of this contract, acting as the Government's representative in charge of work at the site to ensure compliance with contract requirements in so far as the work is concerned, and advising the CO of any factors which may cause delay in performance of the work. The COR does not have the authority to make new assignments of work or to issue directions that cause an increase or decrease in the price of this contract or otherwise affect any other contract terms.

The COR for this IDIQ contract is:

TBD

US DOT/RITA/Volpe National Transportation Systems Center 55 Broadway, RVP-31 Cambridge, MA 02142

(617) 494-xxxx

Task Order Contracting Officer's Representative: The CO may designate a Task Order Contracting Officer's Representative (TOCOR). The TOCOR will perform the duties of the mailto:Daniel.Leone@dot.gov

COR in connection with the technical oversight of an individual task order. The TOCOR does not have the authority to make new assignments of work or to issue directions that cause an increase or decrease in the price of this contract or on a task order or otherwise affect any other contract or task order terms

The CO, ACO, the COR, and the TOCOR are, unless otherwise indicated, located at U.S.

Department of Transportation, Research and Innovative Technology Administration, Volpe National Transportations Systems Center, 55 Broadway, Cambridge, MA 02142-1093

G.2 ORDERING (AUG 2012)

A. During the period of performance of the contract, the CO or the ACO may issue task orders in accordance with FAR 52.216-18, Ordering, and 52.216-22, Indefinite Quantity.

B. The Government will order any supplies and services to be furnished under this contract by issuing task orders on Optional Form 347 or an agency-prescribed form by mail, facsimile, or electronically. In addition to the CO, the following individual is an authorized ordering officer: Designated ACO.

C. The performance period of the basic contract is not synonymous with the performance period of any task order issued under the contract. The period of performance for a given task order shall be specified in that task order and may extend beyond the perforformance period of the basic contract.

D. A Standard Form 30 will be used to modify task orders.

E. A representative authorized by the Contractor shall acknowledge receipt of each task order within three (3) business days of receipt.

F. Each task order issued may incorporate the Contractor’s technical and/or cost proposals and will include an estimated cost and fixed fee or a total fixed price. If the task order is incrementally funded, the amount available for payment and allotted to the task order identifying the work to be performed and the period of performance related to the incremental funding will also be specified. The Limitation of Funds and/or the Limitation of Cost clauses will control notification requirements when the Contractor has reason to believe it will experience an overrun of the estimated cost or allocated funds specified in a cost reimbursable- type task order.

Under no circumstances will the Contractor start work prior to the issue date of the task order unless specifically authorized to do so by the CO or designee.

G.3 ACCOUNTING AND APPROPRIATION DATA (MAY 1999)

Each individual task order shall specify the accounting and appropriation data from which payment shall be made.

G.4 PAYMENTS UNDER COST REIMBURSEMENT CONTRACTS (FEB 2011)

NOTE: Under no circumstances can funds obligated under one task be used to pay costs incurred or fee earned under another task.

The invoicing and payment office for all contract actions issued by the DOT/RITA/Volpe National Transportation Systems Center is located at the Enterprise Services Center (ESC), Office of Financial Operations, Federal Aviation Administration (FAA) in Oklahoma City, Oklahoma.

The Contractor must submit separate cost and fee invoices. All invoices, including supporting documentation, shall be submitted electronically (e.g., PDF format) to the ESC at FAA in Oklahoma City by e-mail at the following address: volpeinvoices@faa.gov (all lower case). A cover email must accompany each invoice and provide the applicable information in the fields listed below.

Invoice Date:

Supplier Name:

Invoice Amount:

Invoice Number:

Contract No. /Purchase Order No.:

Task:

Modification No.:

Terms/Discount:

Performance Period:

Notes:

However, all interim payment requests for tasks under the contract must be submitted concurrently. The Contractor shall submit a last interim invoice for each task order. This shall include a complete list of invoices previously tendered under the task order. The last interim invoice shall consist of the completion invoice (clearly identified in accordance with FAR 52.216-7, Allowable Cost and Payment, prior to the establishment of final annual indirect rates. The last interim invoice shall be submitted within six (6) months of the task order’s physical completion. If changes to this invoice become necessary as a result of Government review, the Contractor shall submit a corrected last interim invoice. The Contractor shall submit this invoice, along with the Contractor’s release form, DOT F 4220.4, to the Contracting Officer, following the final adjustment of its annual indirect rates per FAR 52.216-7, Allowable Cost and Payment.

In addition to the information required by FAR 52.216-7, Allowable Cost and Payment, an invoice or contract financing payment request must meet the following requirements:

(1) Consecutively number each interim payment request beginning with No. 1 for each task.

mailto:volpeinvoices@faa.gov

(1a) The Contractor must specify the appropriate cost per funding source(s) in which ESC should make payment on the SF 1034, Public Voucher. If this information cannot be entered on the SF 1034 the Contractor must clearly state where the information can be found in the voucher package on the SF 1034. The same procedures shall be followed for fee invoices. In addition, the Contractor must indicate if the voucher is a cost voucher or a fee voucher on the SF 1034.

Cost and Fee vouchers must continue to be billed separately and must be clearly marked in the title so ESC at FAA may make distinction.

(2) The voucher shall include current and cumulative charges by major cost elements such as direct labor, overhead, subcontracts, and other direct costs. Cite direct labor hours incurred by the Prime Contractor and each subcontractor. Other direct costs must be identified, e.g., travel, per diem, material, and equipment.

(3) Requests for contract financing or invoices must clearly indicate the period of performance for which payment is requested and the Volpe Center accounting information necessary to process payments. When contracts or task orders contain multiple lines of accounting data, charges that cannot be assigned to a single line of accounting information should be allocated based on the percentage of total dollars unless otherwise specified.

(4) When the Contractor submits vouchers on a monthly basis, the period covered by invoices or requests for contract financing payments must be the same as the period for monthly progress reports reported under the contract or tasks. If, in accordance with FAR 52.216-7, Allowable Cost and Payment, the Contractor submits requests for invoices or contract financing payments more frequently than monthly, one payment request per month must have the same ending date as the monthly progress report.

(5) Pending settlement of the final indirect rates for any period, the Contractor shall be reimbursed at billing rates approved by the Cognizant Federal Agency (CFA). The Contractor shall ensure that any change in the identity of the CFA responsible for establishment of its indirect rate factors is made known to the Volpe Center ACO. These rates are subject to appropriate adjustments when revised by mutual agreement or when the final indirect rates are settled either by mutual agreement or unilateral determination by the CFA (see FAR 42.704). In accordance with FAR 52.216-7, Allowable Cost and Payment, the Contractor shall submit to the CFA a proposal for final indirect rates based on the Contractor’s actual costs for the period, together with all supporting data. In addition, Contractors are required by the CFA to submit billing rate proposals, usually no later than thirty (30) days after the close of its fiscal year for the ensuing fiscal year to the CFA. Copies of the cover letter submitting the proposal must be provided to the Volpe Center ACO. The Contractor’s failure to provide the rate proposal in a timely manner may impact payment of financing request and could ultimately result in suspension of the indirect expense portion. The Contractor shall provide copies of all rates established by the CFA to the Volpe Center ACO. It is imperative that the ACO be provided signed copies of all rate agreements since these rate agreements must be in the possession of the Volpe Center before any rates contained therein can be used by the Contractor for cost reimbursement. The Contractor should note that absence of a final rate determination does not relieve the Contractor of its responsibility under the Limitation of Funds or Limitation of Costs clauses to report in a timely manner to the CO when it has reason to believe its costs may exceed the total estimated cost or funds allotted to the task order.

G.5 PAYMENT OF FEE - COST-PLUS-FIXED-FEE (FEB 2011)

The Government will issue task orders which will include one of two methods by which the Contractor can earn total fixed fee. Requests for provisional fee payment must be based on and be consistent with the information stated in the contract or task financing request. However, the request must be submitted separately.

For term-type task orders, a portion of any fixed fee specified in the task order will be paid on a provisional basis. The amount of such payments will be based upon a percentage of costs expended during performance of the task order. Final amount may be determined at contract closeout as Contractor maintains the right to invoice for costs expended on completed task orders up until that time.

On a completion-type task order, if performance is considered satisfactory, the Government may make provisional fee payments subject to FAR 52.216-8, Fixed Fee, on the basis of percentage of work completed, as determined by the CO. The Contractor shall be required to complete the specified end product (e.g., a final report or working system) within the estimated cost as a condition for payment of the entire fixed fee. In the event the work cannot be completed within the estimated cost, the Government may require more effort without any increase in fee, provided the Government increases the estimated cost. If the Government chooses not to increase the estimated cost, the fixed fee payable will based on the CO’s determination of the percentage of completion of the specified end product(s).

Provisional payment of fee will be subject to other relevant clauses of the contract including retainage.

G.6 TRAVEL AND PER DIEM (MAY 2012)

All travel performed under this contract shall be performed in accordance with Federal Travel Regulations (FTR) and must be approved in writing in advance of travel taking place. The actual costs for lodging, meals, and incidentals will be considered reasonable and allowable if they do not exceed the maximum per diem rates in effect at the time of travel as set forth in the FTR. In accordance with FAR Subpart 31.205-46, a written justification must be provided for higher amounts in special or unusual circumstances. Under cost-type task orders, travel will be reimbursed at actual costs (with a copy of the receipts for expenses) in the following categories:

1. Airline Tickets (commercial rate economy seating).

2. Hotel Expenses (Government rates unless concurred in advance by the COR/TOCOR).

3. All Other Modes of Transportation (Taxi receipts are not required if less than $75.00).

Under cost-type task orders, food and other miscellaneous expenses will be reimbursed at the prevailing FTR reimbursement rates. The COR/TOCOR reserves the right to modify procedures on a Task Order level if there are extensive travel requirements.

G.7 TECHNICAL DIRECTION (MAY 2012)

Performance of the work hereunder shall be under the technical direction of the COR and TOCOR on a specific task order. As used herein, "technical direction" is limited to directions to the Contractor that fill in details or otherwise complete the specific description of work set forth in the task order. This direction may not include new assignments of work, or may not be of such a nature as to cause an increase or decrease in the estimated cost of the contract or task order, or otherwise affect any other provision of this contract. The Contractor may not begin work without obligated funding and written technical direction.

G.8 PAYMENT AND CONSIDERATION (AUG 2003)

Contract clauses regarding payment processes and consideration will differ depending on the contract type/pricing methodology used in the task order. Specific clauses to be used in each case are provided below:

A. The following clause is applicable to fixed-price task orders:

CONSIDERATION - FIXED PRICE

Upon delivery and acceptance of the required services, the Contractor shall be paid at the fixed price specified on the face of the task order. The Government will consider progress payments on a task order by task order basis.

B. The following clauses are applicable to Cost-Plus-Fixed-Fee task orders:

CONSIDERATION - COST-PLUS-FIXED-FEE

(1) Subject to the clauses Limitation of Cost (FAR 52.232-20), Allowable Cost and Payment (FAR 52.216-7), and Fixed Fee (52.216-8), the total allowable cost of this task shall not exceed $(TO BE COMPLETED AT TIME OF AWARD OF TASK ORDER), which is the total estimated cost of the Contractor's performance hereunder exclusive of fixed fee. In addition, the Government shall pay the Contractor a fixed fee of $(TO BE COMPLETED AT TIME OF AWARD OF TASK ORDER) for the performance of this task.

(2) The Contractor shall be provisionally reimbursed indirect expenses on the basis of billing rates approved by the Cognizant Federal Agency (CFA) pending establishment of final indirect rates.

(3) The final indirect expense rate pertaining to the contract shall be those determined for the appropriate fiscal year in accordance with FAR 42.705 and FAR 52.216-7.

G.9 ALLOTMENT (FEB 2011)

Pursuant to Clauses B.4 –Contract Limitations, and FAR 52.216-22, Indefinite Quantity, the amount presently available for payment and allotted to this contract to provide for the contract minimum is $2,500. This allotted amount will be applied, as appropriate, to one or more individual task orders issued under this contract. Additional funding will be allotted and obligated as necessary, only on individual task orders.

The accounting and appropriation amount currently allotted is as follows:

PR Number Accounting Code Amount Obligated

DTRT-RVT-63-1079 25205V TBD

G.10 INCREMENTAL FUNDING OF TASK ORDERS (MAY 2012)

Pursuant to FAR 52.232-22, Limitation of Funds, task orders issued under this contract may be incrementally funded.

A. When a term-type task order is incrementally funded, the following clause will be set forth in full in the individual task order:

LIMITATION OF LIABILITY - INCREMENTAL FUNDING (TERM FORM)

(1) The amount available for payment for this incrementally funded task order is hereby increased from $__TBD__ by $__TBD_ to $___TBD__. The amount allotted to the estimated cost is increased from $__TBD_ by $__TBD__ to $__TBD_. The amount obligated for the fixed fee is increased from $_TBD___ to $__TBD___. This modification involves no change in the total level-of-effort, estimated costs or fixed fee of this contract, unless otherwise specified herein. The Limitation of Funds clause, FAR 52.232-22, applies to the amount allotted to cover the estimated costs only. The fixed-fee will be payable in accordance with other clauses of the contract.

(2) The estimated level-of-effort applicable to the incremental funding provided herein is__TBD_____ professional labor-hours.

(3) The incremental funding provided herein is estimated to be adequate for services performed through ____TBD_____.

(4) The funding must be tracked and billed accordingly. The funds obligated in block 12 of the SF 30 are available only for work performed on or after the effective date of this modification.

B. When a completion-type task order is incrementally funded, the following clause will be set forth in full in the task order modification:

LIMITATION OF LIABILITY - INCREMENTAL FUNDING (COMPLETION FORM)

(1) The amount available for payment for this incrementally funded task order is hereby increased from $__TBD__ by $__TBD___ to $__TBD__. The amount allotted to the estimated cost is increased from $_TBD__ by $_TBD__ to $__TBD_. The amount obligated for the fixed fee is increased from $__TBD__ to $__TBD__. This modification involves no change in the total level-of-effort, estimated costs or fixed fee of this contract, unless otherwise specified herein.

The Limitation of Funds clause, FAR 52.232-22, applies to the amount allotted to cover the estimated costs only. The fixed-fee will be payable in accordance with other clauses of the contract

(2) The incremental funding provided herein is applicable to the tasks and deliverables specified in

___TBD_______.

(3) The funding must be tracked and billed accordingly. The funds obligated in block 12 of the SF 30 are available only for work performed on or after the effective date of this modification.

G.11 COST ACCOUNTING SYSTEMS (FEB 2011)

Cost Accounting System

The Contractor shall maintain a job order cost accounting system that will accumulate costs incurred for each task order separately. The Contractor shall invoice the Government only in accordance with its approved accounting system.

Administrative Labor

Only those labor categories and functions identified and priced out in the Cost and Business Proposal are billable as direct labor during performance without prior Contracting Officer approval.

This also applies to subcontractors. The Administrative Labor categories included in the Contractors Cost and Business Proposal are hereby incorporated into the contract.

Other Direct Costs

In addition to equipment/travel costs estimated by the Government in Section L, Schedule 3, Summary of Proposed Costs and Fixed Fee, only those costs identified and priced out in the proposal by the Offeror (or subcontractor) are billable without prior Contracting Officer approval.

Elements of other direct cost identified in the Contractor’s Cost and Business Proposal are hereby incorporated into the contract.

Task Order Proposal Preparation Cost

Submission of proposals in response to task order RFPs is mandatory. Bid and proposal expenses incurred in connection with the preparation of task order proposals will be reimbursed in accordance with established practices; however, bid and proposal costs will not be reimbursed as direct costs.

Uncompensated Overtime

(The term “contract proposals” as used in this clause refers to proposals which may result in initial contract award. "Task order proposals" refers to proposals received in response to task order RFPs.)

Uncompensated overtime is defined as hours worked by Fair Labor Standards Act exempt employees in excess of 40 hours per week for which no compensation is paid in excess of normal weekly salary. A Contractor/subcontractor may include uncompensated overtime in its cost proposal only if the practice is consistent with its established accounting practices.

The Contractor/subcontractor's accounting system must record all direct and indirect hours worked, including uncompensated overtime.

Only those Contractors/subcontractors who included uncompensated effort in their contract proposals may…