A0002.pdf

OMB Approval 2700-0042

1. CONTRACT ID CODE PAGE OF PAGES

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1 6

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

A0002 10/18/12 Not Applicable

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6)

CODE

USDOT/RITA/Volpe Center 55 Broadway Kendall Square Cambridge, MA 02142

8. NAME AND ADDRESS OF CONTRACTOR (No. Street, county, State and ZIP: Code) (4) 9A. AMENDMENT OF SOLICITATION NO.

X DTRT57-12-R-20010

9B. DATED (SEE ITEM 11)

09/24/12

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers X is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning one (1) copy of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or

(c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATA SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment and is received prior to the opening hour and data specified

12. ACCOUNTING AND APPROPRIATION DATA (If required)

Not Applicable

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

() A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET

FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER Specify type of modification and authority)

E. IMPORTANT: Contractor x is not, [] is required to sign this document and return 3 copies to the issuing office.

This Amendment answers a second round of questions received in response to the RFP. See attached Pages 2 through 6 for details. These responses are provided for informational purposes only. Offerors must acknowledge this Amendment in their proposals.

The due date for proposals is extended 2 calendar days. Proposals are due Thursday October 25, 2012 at 1400

EDT.

Except at provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Daniel J. Leone

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

(Signature of person authorized to sign)

BY _____________________________________________

(Signature of Contracting Officer)

NSN 7540-01-152-8070 30-105 STANDARD FORM 30 (REV. 10-

83) PREVIOUS EDITION UNUSABLE Computer Generated Prescribed by GSA

FAR (48 CFR) 53.243

Amendment A0002

DTRT57-12-R-20010

October 18, 2012

Question #1: We intend to submit a proposal from a subcontractor whose rates are established and have been determined as reasonable under their GSA Schedule. This subcontractor does not have DCAA approved rates and we intend to award them a T&M subcontract. Is a cost realism analysis required for them?

Answer #1: A cost realism analysis is not required for a T&M subcontract. You should follow the instructions under Section L.4.C, paragraph 10, Subcontracts, paragraph three, which describes the basis and documentation required for acceptance of T&M billing rates. Offerors should determine fair and reasonableness of all subcontractor rates and provide documentation in its proposal.

Question #2: Are we able to award a FFP contract?

Answer #2: If this refers to the award of a FFP subcontract, yes. If proposing a FFP subcontract your proposal should include proper documentation to support the subcontractor’s proposal along with the prime contractor’s analysis of fair and reasonable price. This includes labor Build-Up of proposed billing rates and support for each cost element, or, evidence of commerciality of the proposed billing rates. The Government anticipates that subcontracts will be predominantly cost-plus-fix-fee except for consultants that will be either time-and-material or labor hour.

Question #3: Are you able to provide insight regarding the difference between the labor categories listed on the LOE table (RFP p.52) and the resume table (p.55)? Are we required to submit this table with the proposal and if so, where?

Answer #3: Page 52 constitutes the Total Level of Effort (Labor Hours) for this procurement over 5 years. This Prime offerors must allocate hours by Prime and Sub in accordance with the labor categories in this LOE table and insert into Schedule 5 and Schedule 7. The Resume Table on Page 55 is not required as a submittal. On Page 59, Checklist for Schedules, “Exhibit A: Resume Checklist” is NOT required and has been deleted. Offerors should identify the company affiliation of each resumed person in Schedule 6 alongside the labor category. See pages 4-6 for an updated Exhibit A and Schedule 6.

Question #4: Please confirm the NAICS code and size standard for this solicitation.

Answer #4: The NAICS code for this solicitation is 541330 (Marine Engineering / Naval Architecture) with a small business annual size standard of $35.5 Million

Question #5: On the Schedule 5 (Calculation of Direct Labor) – at the bottom it says Extended Labor Cost – Contract Year. Is this supposed to be the unburdened or fully-burdened amount?

Answer #5: Offerors should include unburdened labor rates in Schedule 5 “Calculation of Direct Labor.” In accordance with Exhibit A: “Checklist for Schedules”, Schedule 5 is not needed for T&M subcontractor proposed rates.

Question #6a: On the Schedule 6 – (Labor Cost Realism) – If the prime contractor is proposing a rate to the Government based upon a buildup of actual salaries of employees and applicable burdens (which are

October 18, 2012 disclosed to the Government on another RFP Schedule), is this form required?

Answer #6a: Yes, in accordance with Exhibit A: “Checklist for Schedules”, all Prime offerors must fill out and submit Schedule 6 with proposal. Prime offeror’s are also directed to Section L.4.D 13 regarding Cost Accounting Systems.

Question #6b: In the case of the subcontractor – if the subcontractor is providing GSA Schedule rates – based upon approved rates determined by GSA – is this form required?

Answer #6b: In accordance with Exhibit A, if a subcontractor is proposed as T&M/FFP Schedule 6 is not required. Prime offerors must provide support of the subcontractors’ T&M/FFP proposed billing rate in the form of labor build up (evidence of each cost element) or, evidence of commerciality of the proposed billing rate (e.g. GSA, commercial sales, etc.) Also see question #2.

In accordance with Exhibit A, if a subcontractor is proposed as Cost-type Schedule 6 must be filled out.

In any event the Prime contractor must submit a completed Schedule 6 with its proposal.

ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED.

October 18, 2012

If the Offeror’s accounting system has been audited and not accepted, provide details such as date of audit, deficiencies identified, corrective steps taken since disapproval, and reasons why approval of the accounting system is now assured.

Exhibit A: CHECKLIST FOR SCHEDULES

Prime Cost type\Subcontra ctor

Time-and- Materials Subcontracto

Proposal Page Reference

Solicitation Documents X X X Schedule 1: Proposal Cover Sheet X X X Schedule 2: Summary of Proposed Costs and Profit X

Schedule 3: Summary of Proposed Costs and Fixed Fee X X Schedule 4: Establishment of Maximum Factors and Calculation of Proposed Amounts for Profit and Fixed Feet

X

Schedule 5: Calculation of Labor X X Schedule 6: Labor Cost Realism Information X X Schedule 7: Distribution of Annual Hours X Schedule 8: Indirect Rates X X Schedule 9: Subcontract Information X Supporting documentation for labor rates including current salary information, escalation to performance period, road-mapping to internal labor categories including compliance with education and experience requirements in Section J, Attachment 2.

X X

Administrative labor hours and description of functions for labor that will be charged directly

X X

Information for Uncompensated Overtime X X Professional Compensation Plan X X Estimate and rationale for Offeror-estimated Other Direct Costs

X X

Supporting documentation for indirect rates including: basis of proposed, current forecast, historical actuals, evidence of audit or approval. Government-site rate must be included but not used to price the labor.

X X

Cost of Money supporting documents and calculations if proposed.

X X

Signed letters of intent for planned new hires X X X Prime’s evaluation of subcontractor proposals X Evidence of Accounting System approval X X Cost Control Plan X Labor Build-Up of proposed billing rates and support for each cost element, or, evidence of commerciality of the proposed billing rates

X

October 18, 2012

Schedule 6 – Labor Cost Realism Information

Prime or Subcontractor Name:

Labor Category Program Manager Company Affiliation:

Category Labor Rate from Schedule

Resume Name Current Employee

Hourly Rate Escalated to Contract

Year One

Senior Naval Architect Company Affiliation:

Category Labor Rate from Schedule

Resume Name Current Employee

Hourly Rate

Senior Marine Engineer Company Affiliation:

Resume Name Current Employee

Hourly Rate

Marine Engineering/Design Support Capability – Senior Company Affiliation:

Resume Name Current Employee

Hourly Rate

AUTO CAD Design Services – Senior Company Affiliation:

Resume Name Current Employee

Hourly Rate

Marine Systems Analyst - Senior Company Affiliation:

Resume Name Current Employee

Hourly Rate

Shipboard Inspections – Senior Company Affiliation:

Resume Name Current Employee

Hourly Rate

Marine Business Analyst – Senior Company Affiliation:

Resume Name Current Employee

Hourly Rate

Marine Safety Analyst – Senior Company Affiliation:

October 18, 2012

Resume Name Current Employee Hourly Rate

Marine Security – Senior Company Affiliation:

Resume Name Current Employee

Hourly Rate

Middle Staff Company Affiliation:

Resume Name Current Employee

Hourly Rate

Staff Company Affiliation:

Resume Name Current Employee

Hourly Rate

In each instance where the resumed person’s rate is more than 5% greater than the category labor rate from Schedule 5, provide an explanation of why the proposed labor rate is considered realistic.