SF18_-_811_Poster_ _Video_Contest.pdf

DTPH5616Q00002

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

02/05/2016

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US DOT/PHMSA/PHA-30

1200 New Jersey Avenue, SE E22-317

Acquisition Services Division

Washington DC 20590-0001

Multiple

Brandon Beyer

02/16/2016 1100 ES

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

Your company is invited to submit a quote in response to this Request for Quotation (RFQ) DTPH5616Q00002, "811 Poster & Video Contests."

This is a combined synopsis solicitation under

FAR 13.105.

The objective of this Request for Quotation (RFQ) is to acquire the services of a firm or nonprofit to develop and execute: (1) a national poster contest aimed at school children in grades 4 through 6 living in all 50 states; Washington, DC; and all American territories and (2) a pilot video contest for high school students in grades 9 - 12 to be promoted to a minimum of 2,500 teachers in at least five states to include California, Illinois, and Colorado. The purpose Continued ...

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

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CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

DTPH5616Q00002

of this initiative is to raise awareness among students and their families and friends about the importance of calling 811 before any digging project.

**This RFQ is for full and open competition.

Thus, large businesses, small businesses, and nonprofits may respond. The applicable NAICS

CODE is 541810 - Advertising Agencies.

1. Responsive Submissions

The entire quotation package, including cover page, table of contents (if included) and resume(s), may be no longer than 25 pages in length, 8 ½ by 11 inch paper using font size no smaller than eleven (11) point. A quotation will be deemed non-responsive and will not be reviewed when a quotation does not provide pricing. Pages above 25 will not be evaluated.

In such instance, pages will be counted starting in the following section orders: Price, Technical

Capability, and then Past Performance. For the

Past Performance section, quoters may provide actual examples (visual/poster, audio, video, etc.) of their work. Visual/poster, audio, video examples will not count towards the quotation page limitation.

Quoters must also provide the following:

a) Signed SF 18 form

b) Signed Amendments, if any are issued

c) DUNS number,

d) Quotation validity period,

e) Assumptions (if any are applicable),

f) Business size, and

g) Subcontractor information (if proposed).

2. Incorporation of Contract Terms

Any resultant order from this RFQ will incorporate the terms and conditions stated in

Attachment 1, the Statement of Work (SOW), and the clauses and special requirements specified in

Attachment 2: FAR, TAR, and PHMSA Clauses and

Special Requirements.

3. Contract/Order Type and Award:

The Government intends to issue a fixed price task order from this RFQ.

4. Evaluation of Quotations:

Quotation packages must contain :(1) Technical

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

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CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

DTPH5616Q00002

Capability, (2) Past Performance, and (3) Price sections. Those sections must be labeled: (1)

Technical Capability, (2) Past Performance, and

(3) Price.

The award will be made to the responsible quoter whose quote conforms to the RFQ and offers the

Best Value to the Government, in accordance with

FAR 13.106-2. The Government will use tradeoff analysis when making the best value determination and award, based on the following three factors:

Criteria 1: Technical Capability

This section of the quotation should describe the

Quoter's:

1) Plan/approach for promoting the contests to maximize participation and for accomplishing the tasks in the SOW,

2) Qualifications for their being the best candidate,

3) Resources to fulfill the requirements in the

SOW;

4) Include resumes of proposed key personnel who will accomplish the tasks in the SOW, AND

5) Include a timeline that includes announcing and promoting of the poster and video contests no later than 21 days after the award is executed and accounts for awards being announced no later than June 1, 2016.

The Government will evaluate the strengths and weaknesses of the above items as they relate to the requirements outlined in the SOW.

Criteria 2: Past Performance

The Acquisition Services Division (PHA-30) will evaluate the Quoter's past performance.

This section of the quotation should describe the contractor's experience providing services similar to those required by the SOW.

Quoters should include two references (customers) who received similar services from the contractor within the past five years. For each reference, Quoters should provide the following:

organization name, contact name, e-mail address, telephone number, a summary of specific services performed, and the dates of performance. Quoters may provide actual examples (visual/poster, audio, video, etc.) of their work (not contestant

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CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

DTPH5616Q00002

entries) in their quotation. Visual/poster, audio, video examples will not count towards the quotation page limitation.

Although not limited to the following items, evaluators may consider the quality of work, customer service, compliance with performance schedules, period of performance length, contract value, and contractor's cost control on those contracts.

At the discretion of the evaluator, more information may be obtained from the Past

Performance Information Retrieval System (PPIRS) and the Federal Awardee Performance and Integrity

Information System (FAPIIS) or other Government data sources.

**NOTE**

Prior to issuing any award, the Government will perform a search of Active Exclusions in the

System for Award Management (SAM) to ensure that the prospective awardee is not on the list of parties excluded from receiving federal contracts and sub-contracts.

Criteria 3: Price

The Acquisition Services Division (PHA-30) will evaluate price and accompanying price information.

This section of the quotation package should include, at a minimum, the total price and cost estimates/ranges for each recommended action

(poster contest, video contest, etc.).

Proposed prices must include amounts reserved for prizes. Prize values for both competitions combined may not exceed $15,000 in cost. Quoters determine how prizes are distributed.

Price must not be mentioned in the Technical

Capability and Past Performance Sections.

5. Evaluation Order of Importance

Evaluation Factor 1 (Technical Capability) is more important than Evaluation Factor 2 (Past

Performance). Evaluation Factors 1 and 2, when combined, are significantly more important than

Evaluation Factor 3 (Price).

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CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

DTPH5616Q00002

6. RFQ QUESTIONS:

Questions regarding the RFQ must be received via email by Mr. Brandon Beyer

(brandon.beyer@dot.gov) with a cc: to Mr. Warren

Osterberg (warren.osterberg@dot.gov) on or before

Thursday, February 11, 2016 at 9:00 am, Eastern

Standard Time. Emails must reference RFQ

#DTPH5616Q00002 and the company name in the subject line. Do not contact any other PHMSA personnel during the RFQ (pre-award) phase.

7. SUBMISSION OF QUOTES:

Quotes must be received via email by Mr. Brandon

Beyer at (brandon.beyer@dot.gov) with a cc: to

Mr. Warren Osterberg (warren.osterberg.gov) no later than Tuesday, February 16, 2016, at

11:00am, Eastern Standard Time.

*Quoters please note, the DOT email system will not accept attachments larger than 10MB in size.

Attachments exceeding 10MB in size will be rejected by the DOT mail server. Please ensure your quote conforms to the DOT email size restrictions. The burden of ensuring and proving timely receipt is on the Quoter.