RFP_for_DTNH2217R00036_Component_Testing.pdf

DTNH2217R00036

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 68

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

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M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

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SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

06/16/2017 X

NHTSA NFO-300

Office of Acquisition Management 1200 New Jersey Ave SE Washington DC 20590

1100 ES 07/18/2017

KEISHA DAWKINS

keisha.dawkins.ctr@dot.go v

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PAGE(S)

JANELLA DAVIS

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

1-3 4-7

7-13 14-15 17-25 26-28 29-37

38-42

44-49

50-61

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ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 68

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

DTNH2217R00036

(A) (B) (C) (D) (E) (F)

TITLE: FMVSS No. 213, Child Restraint Systems, Component Testing

The Department of Transportation (DOT) National

Highway Traffic Safety Administration

(NHTSA)invites Offerors to submit a proposal for the services described in the attached Request for Proposal(RFP).

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

REQUEST FOR PROPOSALS

FMVSS No. 213, Child Restraint Systems, Component Testing

SOLICITATION # DTNH2217R00036

For

IN SUPPORT OF THE

DEPARTMENT OF TRANSPORTATION

NATIONAL HIGHWAY TRAFFIC SAFETY ADMINISTRATION

OFFICE OF VEHICLE SAFETY COMPLIANCE

PROPOSALS ARE DUE NO LATER THAN 11:00 AM EASTERN TIME

ON TUESDAY JULY 18, 2017.

NOTE: Proposals must be delivered to the following address:

Keisha Dawkins Department of Transportation

National Highway Traffic Safety Administration Office of Acquisition Management, NFO-300

1200 New Jersey Avenue, SE W44-135 Washington, DC 20590

For inquiries or electronic submission on this solicitation please e-mail Keisha Dawkins at keisha.dawkins.ctr@dot.gov and nhtsaOAM@dot.gov.

mailto:keisha.dawkins.ctr@dot.gov mailto:nhtsaOAM@dot.gov

PART I - THE SCHEDULE

B.1 SUPPLIES/SERVICES

B.1.1 The Contractor shall provide the qualified personnel, facilities, materials, supplies, equipment, and services, except as identified in Section H.3, Government Furnished Property, necessary to perform test, inspection, and reporting services to determine whether child restraint systems designed for use in motor vehicles comply with the requirements of Federal Motor Vehicle Safety Standard (FMVSS) No.213, Child Restraint Systems. This contract encompasses the material test requirements which are conducted on child restraint system components.

B.1.2 This is an Indefinite Delivery, Indefinite Quantity (IDIQ) Contract, whereby Firm- Fixed-Price (FFP) Delivery Orders shall be issued in accordance with Federal Acquisition Regulation (FAR) 16.5.

B.2 MINIMUM/MAXIMUM OBLIGATIONS

B.2.1 Minimum obligation – Upon execution of the IDIQ Contract, the Government hereby orders the supplies and services of the Known Requirements shown in Price Schedule B.3.1 in the amount of $TBD at award. This amount represents the “minimum obligation of the Government.”

B.2.2 Maximum obligation – The Contractor shall be obligated to provide services and support up to the total not-to-exceed amounts specified in Price Schedules B.3.2 through B.3.6.

Contract ceiling amounts for each contract year are presented in the Price Schedules. Those ceiling amounts may be increased upon execution of bilateral modifications.

B.3 CONTRACT PRICES

This contract includes two “Periods”: The “Base Period” which is the first 24 months of the contract term (composed of Contract Year 1 and Contract Year 2) and the Option Period which, if exercised, begins at the end of the Base Period and continues for an additional 36 months (composed of Contract Year 3, 4, and 5).

Testing services are priced by Contract Year. The price in effect at the time a test is ordered shall apply to that test regardless of when the test is actually conducted and finished. Test prices shall apply for payment purposes and shall include all charges, including, if applicable, charges for storage.

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

Upon delivery and acceptance of supplies and services described in Section C, Statement of Work (SOW) and each awarded Delivery Order, the Government will pay to the Contractor the applicable fixed prices set forth in Price Schedules B.3.2 through B.3.6.

Except for the known requirements (i.e., guaranteed minimum order quantity), identified in Section B.3.1, the government is not under any obligation to order any additional services under this contract. The Government reserves the right, at its option, to increase the quantities of testing services provided under this contract up to the “Total Not-To-Exceed” amount specified for each contract period.

Known Requirements (Base Period)

Reference B.2.1 (Minimum obligation)

Optional Requirements (Base Period and Option Period)

Optional quantities, if required by the Government, will be exercised in the form of delivery orders.

B.3.1 PRICE SCHEDULE – BASE PERIOD (CONTRACT YEAR 1) – KNOWN

REQUIREMENTS

(Prices shall be in effect during the period from contract award through twelve (12) months thereafter.)

Total Not-To-Exceed Amount: $TBD at award.

CLIN Description Quantity Fixed Unit Price

Extended Price

0001 Webbing and Buckle Tests 2

B.3.2 PRICE SCHEDULE – BASE PERIOD (CONTRACT YEAR 1) – OPTIONAL

REQUIREMENTS

(Prices shall be in effect for orders placed during the period from contract award through 12 months thereafter.)

CLIN Description Fixed Unit Price*

Order Qty 1 - 50

Order Qty 51 - 100

0002 Webbing and Buckle Tests 0003 Flammability Tests

*The Contractor shall provide its unit pricing for a single test based on potential delivery orders of 1 to 50 tests and 51-100 tests. For example, an order for three Webbing and Buckle Tests would be priced according to a per unit test price for orders “1 – 50” and an order for sixty tests would be priced according to a per unit test price for orders “51-100.”

This same method for calculating Fixed Unit Prices shall be applied to the Option Period.

B.3.3 PRICE SCHEDULE – BASE PERIOD (CONTRACT YEAR 2)

(Prices shall be in effect for orders placed during the end of the Base Period (Contract Year 1) through 12 months thereafter.)

Total Not-To-Exceed Amount: $TBD at award.

CLIN Description Fixed Unit Price

Order Qty 1 - 50

Order Qty 51 - 100

1001 Webbing and Buckle Tests 1002 Flammability Tests

B.3.4 PRICE SCHEDULE – OPTION PERIOD (CONTRACT YEAR 3)

(Prices shall be in effect for orders placed during the end of the Base Period (Contract Year 2) through 12 months thereafter.)

CLIN Description Fixed Unit Price

Order Qty 1 - 50

Order Qty 51 - 100

2001 Webbing and Buckle Tests 2002 Flammability Tests

B.3.5 PRICE SCHEDULE – OPTION PERIOD (CONTRACT YEAR 4)

(Prices shall be in effect for orders placed during the end of the Option Period (Contract Year 3) through 12 months thereafter.)

Total Not-To-Exceed Amount: $TBD at award.

CLIN Description Fixed Unit Price

Order Qty 1 - 50

Order Qty 51 -100

3001 Webbing and Buckle Tests 3002 Flammability Tests

B.3.6 PRICE SCHEDULE – OPTION PERIOD (CONTRACT YEAR 5)

(Prices shall be in effect for orders placed during the end of the Option Period (Contract Year 4) through 12 months thereafter.)

Total Not-To-Exceed Amount: $TBD at award

CLIN Description Fixed Unit Price

Order Qty 1 - 50

Order Qty 51 - 100

4001 Webbing and Buckle Tests 4002 Flammability Tests

(End of Section B)

C.1 ACRONYMS

COR Contracting Officer’s Representative DOT Department of Transportation FAR Federal Acquisition Regulation FMVSS Federal Motor Vehicle Safety Standard GFP Government Furnished Property GFTI Government Furnished Test Items NHTSA National Highway Traffic Safety Administration NIST National Institute of Standards and Technology OVSC Office of Vehicle Safety Compliance QA/QC Quality Assurance/Quality Control TP Test Procedures

C.2 BACKGROUND

The National Highway Traffic Safety Administration (NHTSA) is an agency of the U.S.

Department of Transportation (DOT). NHTSA’s mission is to save lives, prevent injuries and reduce economic costs associated with motor vehicle crashes. The agency develops, promotes and implements effective educational, engineering and enforcement programs with the goal of ending preventable tragedies associated with vehicle use and highway travel.

On January 1, 1981, NHTSA issued Federal Motor Vehicle Safety Standard (FMVSS) No. 213, Child Restraint Systems. FMVSS No. 213 specifies various performance tests which includes material tests and dynamic impact tests. This contract encompasses the material test requirements which are conducted on child restraint system components.

FMVSS No. 213 sets forth the performance requirements for many types of child restraint systems. It includes the testing provisions which are necessary to determine whether a restraint system meets those performance requirements. The test provisions include materials tests which are intended to verify that the webbing, hardware and other components of a child restraint system comply with the requirements for those components. The applicable test procedure is based on the requirements in FMVSS No. 213.

C.3 DEFINITIONS

Government Furnished Test Items (GFTI) – Refers to test items (child restraint systems and components) owned or acquired by the Government and subsequently provided to the Contractor for use in the performance of the contract. For the purpose of this contract, GFTI and Government Furnished Property (or “GFP”) mean the same thing. The government is the owner of all GFTI.

Non-Conforming Test – Refers to a Contractor-performed test that does not comply with applicable Office of Vehicle Safety Compliance (OSVC) test procedure (TP) requirements and

SECTION C - DESCRIPTION/SPECIFICATIONS/ STATEMENT OF WORK

contract requirements applicable to that test. Refer to Section H.2 for instructions on how non-conforming tests are to be handled.

Test Passed – Refers to testing that the Contractor conducted successfully and the item (child restraint components) being tested met the FMVSS standards.

Test Failure – Refers to testing that the Contractor conducted correctly, but the item (child restraint systems and components) being tested failed to meet the FMVSS standards. Refer to Section F.7 for instructions on how test failures are to be handled.

C.4 GENERAL REQUIREMENTS

The services under this contract are necessary to determine conformance of child restraint components with the applicable test procedure based on the requirements of Federal Motor Vehicle Safety Standard (FMVSS) No. 213, Child Restraint Systems.

The Contractor shall furnish qualified technical personnel, facilities and equipment to perform test and inspection services of child restraint components provided to the Contractor as Government Furnished Test Items (GFTI). With respect to the GFTI, either complete child restraints or individual components will be provided by the Government. The Contractor shall perform and complete testing and associated inspections within the timeframe specified in the Delivery Schedule, Section F.4.1, and shall submit deliverables as required by the Schedule.

Component testing may vary for each model of child restraint system depending on its design and construction.

Subcontracting is not permitted under this contract with the exception of calibration services as required under this contract. Subcontracting of tests or any portion of a test is NOT permitted (Section H.9).

C.5 KICK-OFF MEETING

Within two (2) weeks of the effective date of the contract, the Contractor shall participate in a Kickoff meeting with the Contracting Officer’s Representative (COR), Contracting Officer (CO), and other NHTSA staff. The Kickoff meeting may take place via teleconference. This meeting will be approximately two hours in length. The Contractor shall make a brief presentation of their understanding of the contract requirements. After the presentation, the parties shall discuss basic contract requirements, including the schedule for testing and test procedures.

C.6 SPECIFIC CONTRACT REQUIREMENTS

C.6.1 Fully Operational Test Site

The Contractor shall possess and maintain a fully operational test site furnished with qualified technical personnel, facilities, equipment and test devices necessary to perform the inspection, compliance testing and reporting services in accordance with FMVSS No. 213, Child Restraint

Systems, and the terms and conditions of this contract for the full performance period outlined in Section F.2, Period of Performance. The Contractor’s fully operational test site shall be sufficiently staffed to perform and complete testing and associated inspections, and to generate and submit deliverables within the timeframe specified in Section F.4.1, Deliverables/Milestones Schedule.

C.6.2 Preliminary Documents

Within thirty (30) days of the effective date of the contract, the Contractor shall provide a copy of the following documents:

• Contractor Test Procedure for Webbing and Buckle Tests and Flammability Tests;

• Checklist for conducting Webbing and Buckle Tests and Flammability Tests;

• Calibration procedure for instrumentation used in test program per the requirements stated in the OVSC 213 Test Procedure (TP-213-10). The procedures shall explain how the Contractor implements and maintains its instrumentation calibration system in accordance with established calibration practices. The procedures shall indicate whether the system complies with ISO 10012-1, “Quality Assurance Requirements for Measuring Equipment” and American National Standard ANSI/NCSL Z540-1, “Calibration Laboratories and Measuring and Test Equipment - General Requirements.” All measuring and recording instruments and standards shall be calibrated by the Contractor, or by a commercial facility at the Contractor’s expense, against a higher order standard at periodic intervals as specified in TP-213-10.

• A list of measurement and test equipment used for testing; the list shall provide the following information for each item of measurement and test equipment:

1. Manufacturer name;

2. Model number;

3. Function of the item;

4. Calibration interval.

The Contractor shall not begin testing until all preliminary documents have been reviewed and approved by the COR.

Any problems associated with the above documents must be resolved with the COR prior to the start of testing.

Copies of the above documents shall be submitted electronically via email, unless otherwise specified by the COR. The COR will review the preliminary documents and provide comments to the Contractor and/or request for revisions, within 15 days after receipt of the preliminary documents. The Contractor shall submit the final preliminary documents to the COR for acceptance within 30 days after receipt of the COR comments/revisions.

C.6.3 Test Procedures

The Contractor shall perform all testing in accordance with the requirements contained in the Office of Vehicle Safety Compliance (OVSC) Test Procedure TP-213-10, “Laboratory Test

Procedure for FMVSS No. 213 Child Restraint Systems”, dated February 16, 2014, or any subsequent revisions to the test procedure as published by NHTSA.

The OVSC 213 Test Procedure TP-213-10 is attached (Section J) and is incorporated into this contract. The testing procedures specified in FMVSS No. 213 and TP-213-10, will be referred to hereinafter as the “OVSC Test Procedure”.

Any test procedures used by the Contractor which are “in-house” procedures or which are different from the OVSC Test Procedure as defined above, will be referred to hereinafter as “Contractor 213 Test Procedure.”

The Contractor shall complete a minimum of three (3) restraint model tests every fourteen (14) days after the commencement of testing, until all restraints have been tested (subject to approval of the Contractor’s 213 Test Procedure).

Any issue with the test procedures prescribed herein must be presented to the COR for discussion and resolution prior to conducting a test. The Contractor shall notify the COR by email of any issue with the test procedures, e.g., question, apparent conflict or ambiguity.

Failure to agree on a resolution shall be resolved in accordance with the Disputes Clause of the contract.

For the purpose of this contract, a FMVSS No. 213 (component) test per each child restraint system model includes the following Material Tests specified in section 12.B of the OVSC Test Procedure TP-213-10:

• Webbing and buckle performance tests in accordance with section 12.B.2 and section 12.B.3 of TP-213-10, respectively.

• Flammability Test in accordance with section 12.B.1 of TP-213-10

C.6.4 Deviations from Test Procedures

The Contractor shall conduct testing only in accordance with the approved test procedures (i.e., OVSC 213 Test Procedure and Contractor’s 213 Test Procedure) and the applicable FMVSS and shall notify the COR, in advance, if any deviation from the approved test procedures are necessary. The Contractor shall receive approval from the COR prior to initiating any deviations from the test procedures. The COR is authorized to approve and require deviations from approved test procedures as long as that deviation does not affect the prices stated in this contract.

C.6.5 Test Items/Models

The Contractor shall, in accordance with the OVSC Test Procedure, test each model of child restraint system provided as GFTI. Either complete child restraints or individual components may be provided as GFTI. When complete child restraints are provided, the Contractor shall obtain the required test items directly from the restraints provided to the fullest extent practicable. Buckle and webbing materials shall be carefully removed and prepared for testing noting that any restraints containing built-in buckle assemblies will likely require additional preparation prior to testing. For a specific child restraint system model, typically ten (10) restraints will be provided as GFTI to support testing.

The Government will determine which child restraint models are to be tested and will not be bound by any plans, lists, matrices, or other preliminary data submitted to the Contractor regarding the types or models of restraint systems planned for testing prior to delivery. The Contractor shall not substitute test items without prior written approval from the Contracting Officer and the COR.

The Government may choose to substitute test models after delivery to the Contractor.

C.6.6 Receiving and Inspecting Test Items

The Contractor shall verify that the GFTI delivered were not damaged in transit or show evidence of mishandling during shipment (e.g., test items were properly secured for shipping;

test items are the correct type and quantity ordered; and, if the test items were not shipped completely assembled, the shipment is complete, containing all required bolt-on components, hardware, etc.). The Contractor shall document any discrepancy or damage identified, e.g., incorrect / incomplete items, and notify the Government. The parties will determine the appropriate steps to replace GFTI damaged in transit.

C.6.7 Storage and Disposing of Test Items

GFTI shall be stored and disposed at no additional cost to the Government. The Contractor shall store all GFTI until receipt of disposition instructions from the Government. Typically, disposition instructions will be provided by the COR via e-mail after all testing, inspection and acceptance of the final test report has been completed. In all cases, the Contractor shall destroy and dispose of, at no additional cost to the Government, all government furnished test items that have been tested and no test items shall be made available to the public (including contractor staff) for further use.

At the request of the COR, unused test items (child restraint systems and components) shall be returned to the Government at no additional cost.

C.6.8 Security of Test Items and Data

The Contractor shall provide appropriate security measures to protect GFTI during the entire testing and storage periods. Theft or damage not due to testing, and acts of vandalism must be reported to the COR immediately after discovery. The Contractor may be held responsible for the repair or replacement of any GFTI that is damaged or missing.

C.6.9 Measurement and Test Equipment

All measurement and test equipment and standards used in the performance of services under this contract shall be labeled with the following information:

• Date and place of last calibration;

• Date of next scheduled calibration;

• Name of technician or commercial business performing the calibration;

• Full scale measurement range;

• Accuracy and tolerance over the entire measurement range or within the range used for testing.

Accuracy and tolerance of measured values shall be indicated on all charts, graphs, tracings, data printouts, and other hard copy output of test measurements and results.

The Contractor shall maintain records which show the traceability of calibrated measurement and test equipment to standards maintained by the National Institute of Standards and Technology

(NIST).

(End of Section C)

D.1 GENERAL INSTRUCTIONS

Preservation, and packing of all shipments or mailing of all work delivered under this contract shall be done in accordance with good commercial practices and to ensure acceptance by common carrier (if applicable) and safe transportation at the most economical rate(s).

Any deliverables required by this contract shall be submitted to the applicable personnel identified in Section F of this contract. Due to security concerns, deliverables transmitted via regular U.S. Mail experience significant delay in reaching an intended destination and, as part of the screening process, may be damaged. For these reasons, the U.S. Mail should not be used to transmit deliverables. Rather, the Contractor is encouraged to use electronic mail to the maximum extent possible.

D.2 FORMATTING TEXT AND IMAGE DELIVERABLES (JUN 2009)

For those deliverables submitted electronically as text or image files, the following specifications apply.

D.2.1 Text

Text files shall be delivered in a format compatible with Microsoft WORD 2016. Font type of Times New Roman with a font size of 12 shall be used throughout the document. The Contractor shall minimize additional formatting as much as possible, for example, avoid use of columns). Avoid using any design/layout elements (however, see D.2.2, D.2.3, and D.2.4 below).

D.2.2 Charts and Graphs

The Contractor shall develop charts or graphs using a format compatible with Microsoft EXCEL 2016 and shall insert these in the appropriate places within the text document. The Contractor shall also provide the Microsoft EXCEL source file from which charts or graphs were developed.

D.2.3 Illustrations

NHTSA’s Office of Communication Services is responsible for developing or acquiring most illustrations found in NHTSA publications. These illustrations can take two forms:

• Graphics – In the majority of cases, the Office of Communication Services will develop any needed graphics in collaboration with the COR (DO) and/or COR. The Contractor shall provide text, graphs, and charts following the guidelines stipulated in D.2.1 and D.2.2 above. In some cases, the Contractor may be required to develop graphics. In these cases, the Contractor shall use only software approved by the U.S. Government Publishing Office (e.g., Adobe Illustrator.)

• Photographs – When photos are used in Agency publications, the Office of Communication Services typically uses existing photos or photos purchased through royalty-free sources. In the event the Contractor must supply photos for use in a publication, the photos must be high

SECTION D - PACKAGING AND MARKING

resolution images at least 300 dpi at the size used in the publication. Photos shall be supplied on a CD or DVD in either .tif format (for scanned images) or .jpg (for images downloaded to the CD or DVD directly from the digital camera.).

NOTE: If a photograph is supplied by an outside source (Contractor, grantee, national organization, etc.), a release form must accompany the photo indicating that the human subjects in the photo authorize NHTSA to use the photo in its publications and on its Internet site. The Contractor shall not use a release form under this contract that has not been first reviewed and approved for use by the Agency. The Contractor also is responsible for ensuring that the necessary arrangements have been made with the photographer and the subjects in the photo to ensure that NHTSA has unlimited rights to use the images in print and on the web. The Contractor shall obtain, and provide to NHTSA, a written statement indicating that NHTSA has unlimited, unrestricted rights to the use of such photos.

D.2.4 Web-based Images

The Contractor is cautioned that copyrights may restrict use of web-based images even if it is not expressly indicated at the website. Additionally, the resolution of most web-based images is not high enough to provide a clear image when published. For these reasons, web-based images typically should not be used under this contract, and need to first be approved by the COR.

(End of Section D)

E.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/?q=/browse/far/52

Federal Acquisition Regulation (FAR) Clauses:

52.246-2 Inspection of Supplies – Fixed-Price (AUG 1996) 52.246-4 Inspection of Services – Fixed Price (AUG 1996) 52.246-16 Responsibility for Supplies (APR 1984)

E.2 INSPECTION AND/OR ACCEPTANCE

The Contracting Officer’s Representative (COR), as designated in this contract, shall be responsible for performing the inspection of all supplies or services rendered under this contract and for recommending acceptance or replacement/correction of services or materials that fail to meet the contract requirements to the Contracting Officer.

(End of Section E)

SECTION E - INSPECTION AND ACCEPTANCE

https://www.acquisition.gov/?q=/browse/far/52

F.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/?q=/browse/far/52

Federal Acquisition Regulation (FAR) Clauses:

52.242-15 Stop Work Order (AUG 1989) 52.247-35 F.o.b. Destination, Within Consignees Premises (APR 1984)

F.2 PERIOD OF PERFORMANCE

All work and services required hereunder shall not exceed 60 months from the effective date of the contract inclusive of one (1) two-year Base Period and one (1) three-year Option Period that may be exercised at the Government’s discretion.

Base Period (Contract Year 1): Date of Award through Twelve Months Thereafter Base Period (Contract Year 2): End of Base Period (Contract Year 1) through 12 Months Option Period(Contract Year 3): End of Base Period (Contract Year 2) through 12 Months Option Period (Contract Year 4): End of Option Period (Contract Year 3) through 12

Months Option Period (Contract Year 5): End of Option Period (Contract Year 4) through 12

Months

Any Delivery Order issued prior to the expiration date of the contract shall be completed by the Contractor within the period of performance specified in the Delivery Order in accordance with Section I.3.4, FAR 52.216-22, Indefinite Quantity (OCT 1995).

F.3 PLACE OF PERFORMANCE/PHYSICAL LOCATION

The work performed under this Contract and any Delivery Orders issued under this Contract shall be accomplished at the Contractor’s facilities and those facilities shall be located within the continental United States. There shall be no deviation from or waiver of this requirement.

F.4 DELIVERABLES/MILESTONES

F.4.1 Deliverables/Milestones Schedule

All deliverables are to be submitted electronically (PDF, Word, Excel, as appropriate) to the COR in accordance with the schedule below. File formats shall meet the compatibility requirements of Section F.8.2, Specifications for Electronic Files. The following is a list of all deliverables which are considered to be significant in the performance of this contract (Note: days are defined to mean

SECTION F - DELIVERIES OR PERFORMANCE

business days). All milestones and deliverables listed below shall be performed and delivered under each issued delivery order, with the exception of 1, 2, 3 and 4.

Item Number

Section Number

Deliverables (D) / Milestones (M) Due Date

C.5 Kickoff meeting (M)

Within 2 weeks of the effective date of the contract

C.6.2

Contractor Submission of Preliminary Documents (D)

Within 30 days after contract award

C.6.2

COR review and approval of Preliminary Documents (M) Within 15 days of receipt

C.6.2 Final Preliminary Documents (D)

(if necessary)

Within 30 days after receipt of COR comments and/or revisions

C.6.5 COR provides GFTI to Contractor (M) Within 90 days after

Delivery Order Award

F.5

Monthly Status Report (D) No later than the 15th day of the month following the month being reported

F.6

Contractor to notify COR of receipt of test items (M)

Within 5 days of receipt of test items

F.6 Contractor to initiate testing (M) Within 21 days after receipt of 5 test items

F.6 Contractor to complete testing (M) In accordance with F.6

F.7 Test Failure Report (D)

Summary notification within 24 hours of the failure

Written notification within 48 hours of the failure

F.8

Contractor submits Draft Final Test Reports (D)

Within 2 weeks after completion of test

F.8 Contractor submits Final Test Reports (D)

Within 7 days after COR’s comments on Draft Final Test Report (See Item 11 above)

Contractor completion of Delivery Order TBD at the delivery order level.

F.4.2 Place of Delivery

Unless otherwise specified, one copy of all deliverables shall be delivered under transmittal letter to the following addresses:

Item No. Address

2, 4, 6, 10, 11, 12

Attention: TBD U.S. Department of Transportation National Highway Traffic Safety Administration

NEF-220

1200 New Jersey Avenue, SE Washington, DC 20590 Telephone: TBD E-mail: TBD

DOT/National Highway Traffic Safety Administration Office of Acquisition Management (NFO-300) Attention: TBD, Contracting Officer West Building, Room WXX-XXX 1200 New Jersey Ave. S.E.

Washington, D.C. 20590 Telephone: TBD Email: TBD

F.5 MONTHLY STATUS REPORTS

Monthly Status Reports shall be submitted to the COR and Contract Specialist indicating the status of all testing, inspections, services, test reports, GFTI received, and disposal status for the calendar month and shall be submitted not later than the 15th day of each month, following the month being reported. The monthly status report shall indicate the contract number and time covered. The Contractor shall continue to submit Monthly Status Reports until all Final Test Reports are accepted by the Government. Specifically, Monthly Status Reports shall include the following:

• Number of tests, inspections, and reports scheduled for the reporting period and completed during the reporting period;

• Schedule for tests, inspections, and reports for the next reporting period;

• Brief description of test failures which occurred during the reporting period;

• Problems or delays that the Contractor experienced during the reporting period which are related to the supplies and services required under this contract;

• Specific action which the Contractor proposes to correct problems or delays identified.

F.6 TEST SCHEDULE

Upon the issuance of a Delivery Order, the Contractor shall commence compliance testing within twenty-one (21) days after the receipt of at least five (5) models of child restraints as GFTI. The Contractor shall notify the COR within five (5) days of receipt of the test items. The Contractor shall complete a minimum of three (3) restraint model tests every fourteen (14) days after the commencement of testing, until all restraints have been tested.

F.7 TEST FAILURE REPORTS

Within 24 hours of a test failure, the Contractor shall provide summary notification of that failure to the COR. This summary notification may be transmitted via telephone, e-mail or facsimile.

Within 48 hours of a test failure, the Contractor shall provide the COR with a written notification that includes the following information: FMVSS test type, test date, laboratory, contract number, project engineer’s name, test failure description, actual data, e.g., charts, any data relevant to the failure including video and/or photographs, charts including (plots and values), etc., section of the standard failed, date of COR notification, and the name of the individual that provided COR notification. A sample form will be provided by the COR upon request.

F.8 DRAFT AND FINAL TEST REPORTS

Draft test reports shall be submitted to the designated COR for review and acceptance within two (2) weeks of completion of all phases of compliance testing and inspection of each test item. Test reports shall be prepared in accordance with instructions contained in the OVSC Laboratory Test Procedure. Reports that do not meet these requirements will be returned to the Contractor. The COR shall review the draft test report and provide suggested edits and questions within ten (10) business days. The Contractor shall work with the COR to resolve issues. When all issues have been resolved and the test report is accepted by the COR, the Contractor shall issue a final electronic .pdf copy to include the COR’s signature and report number designating it as the final test report. NHTSA may withhold payment of a Contractor’s invoice until the final test report is accepted by the COR. If a final test report is returned to the Contractor for technical or format corrections, the report date shall be changed to reflect the date of resubmission.

Delivery of the final test reports shall accompany data files containing raw data of all material tests (in electronic format, i.e., Excel spreadsheets, CSV, or other comparable format) and videos.

F.8.1 Electronic Test Reports An electronic draft test report is required after completion of each test. The test report and content shall comply with the applicable test procedures. The organization and content of test data sheets in the report shall be consistent with the applicable test procedures. Typically, these reports can be e-mailed to the COR. However, if the submission of the report and accompanying data files is too large to be e-mailed, it shall be provided on transmittable media such as a flash drive, a CD-ROM or DVD that NHTSA can receive and use.

FRONT COVER

A case shall be used for the protection of any flash drive or CD-ROM / DVD provided. The information required on the cover of a test report is as follows (please also include this information on any CD-ROM or DVD cases provided):

A. Final Report Number such as 213-ABC-XX-00X, where:

213 FMVSS tested, ABC NHTSA assigned 3-digit code the test laboratory XX Fiscal Year of the test program 00X Group Number (001 for the 1st test, 002 for the 2nd test, 003 for the 3rd test, etc.)

B. Final Report Title and Subtitle (example):

Child Restraint System Component Tests FMVSS No. 213

Manufacturer and Model XYZ

C. Contractor’s Name and Address (example):

ABC LABORATORIES, INC.

405 Main Street Detroit, Michigan 48070

NOTE: DOT SYMBOL WILL BE PLACED BETWEEN ITEMS (C) AND (D)

D. Date of Final Report completion

E. The words "FINAL REPORT"

F. The sponsoring agency’s name and address as follows –

U. S. DEPARTMENT OF TRANSPORTATION

National Highway Traffic Safety Administration

Equipment Division Office of Vehicle Safety Compliance

Mail Code: NEF-220 1200 New Jersey Avenue, SE

FIRST PAGE AFTER FRONT COVER

A disclaimer statement and an acceptance signature block for the COR shall be provided as follows:

“This publication is distributed by the U.S. Department of Transportation, National Highway Traffic Safety Administration, in the interest of information exchange. The opinions, findings and conclusions expressed in this publication are those of the author(s) and not necessarily those of the Department of Transportation or the National Highway Traffic Safety Administration. The United States Government assumes no liability for its contents or use thereof. If trade or manufacturers’ names or products are mentioned, it is only because they are considered essential to the object of the publication and should not be construed as an endorsement. The United States Government does not endorse products or manufacturers”.

Prepared By:

Approved By:

Approval Date:

FINAL REPORT ACCEPTANCE BY OVSC:

Accepted By:

Acceptance Date:

SECOND PAGE AFTER FRONT COVER

A completed Technical Report Documentation Page (Form DOT F1700.7) shall be completed for those items that are applicable with the other spaces left blank. Sample data for the applicable block numbers of the title page follow:

Block 1 — REPORT NUMBER 213-ABC-0X-00X

Block 2 — GOVERNMENT ACCESSION NUMBER Leave blank

Block 3 — RECIPIENT'S CATALOG NUMBER

Block 4 — TITLE AND SUBTITLE Child Restraint Systems, Component Testing CRS Manufacturer and Model XYZ

Block 5 — REPORT DATE Month DD, 20XX

Block 6 — PERFORMING ORGANIZATION CODE

ABC

Block 7 — AUTHOR(S) John Smith, Project Manager Bill Doe, Project Engineer

Block 8 — PERFORMING ORGANIZATION REPORT NUMBER ABC-DOT-XXX-00X

Block 9 — PERFORMING ORGANIZATION NAME AND ADDRESS ABC Laboratories, Inc.

405 Main Street

Detroit, MI 48070

Block 10 — WORK UNIT NUMBER

Block 11 — CONTRACT OR GRANT NUMBER DTNH22-17-D-XXXXX

Block 12 — SPONSORING AGENCY NAME AND ADDRESS United States Department of Transportation National Highway Traffic Safety Administration Equipment Division Office of Vehicle Safety Compliance Mail Code: NEF-220

Block 13 — TYPE OF REPORT AND PERIOD COVERED Final Test Report Month DD to Month DD, 20XX

Block 14 — SPONSORING AGENCY CODE NEF-220

Block 15 — SUPPLEMENTARY NOTES Leave blank

Block 16 — ABSTRACT Compliance tests were conducted on Child Restraint Systems, Component Testing in accordance with the specifications of the Office of Vehicle Safety Compliance Test Procedure No. TP-213-10 for the determination of FMVSS 213 compliance. Test failures identified were as follows:

None (or, if any, describe)

NOTE: Above wording shall be shown with appropriate changes made for a particular compliance test. Any questions shall be resolved with the COR.

Block 17 — KEY WORDS Compliance Testing Safety

FMVSS 213

Block 18 — DISTRIBUTION

STATEMENT

Copies of this report are available from the following:

U.S. Department of Transportation NHTSA Technical Information Services (TIS) Mail Code: NIO-120, Room W51-217

Telephone No. (202) 366-2245

Block 19 — SECURITY CLASSIFICATION OF REPORT Unclassified

Block 20 — SECURITY CLASSIFICATION OF PAGE Unclassified

Block 21 — NUMBER OF PAGES Add appropriate number

Block 22 — PRICE Leave blank

THIRD PAGE AFTER FRONT COVER

TABLE OF CONTENTS

Sample Test Report Table of Contents:

Section 1 — Purpose of Compliance Test Section 2 — Compliance Test Data Summary Section 3 — Test Data (including acceleration and velocity plots) Section 4 — Test Failure Details (if applicable) Appendix A — Photographs Appendix B — Test Equipment List and Calibration Information

Within seven (7) days of receiving the COR’s comments on the draft test report, the Contractor shall implement changes and resubmit the report to the COR. If the report and supporting documentation are too large to be e-mailed, the Contractor shall submit two (2) copies of the final report by flash drive, CD-ROM or DVD to the COR.

Note: Prior to submission of the flash drive, CD-ROM or DVD of the final report, the draft and final reports shall be electronically transmitted to the COR to facilitate review and acceptance. The COR shall provide a signature page to the Contractor for inclusion in the electronic file for the final report, which shall be e-mailed or placed on a flash drive, CD-ROM or DVD, depending on file size. The final report shall be in PDF format that can be printed by NHTSA personnel.

F.8.2 Specifications for Electronic Files Electronic file copies of the Final Test Report shall be provided in accordance with the following:

a. Electronic Master File:

An electronic version of the final report shall be used as the “Master” report copy. The hard-copy and electronic reports shall be generated from this electronic master file. A copy of the electronic master file shall be provided to the NHTSA COR.

b. System Compatibility:

1. All electronically submitted report copies shall be stored on a flash drive, CD-

ROM or DVD in PDF format. Further the files should be formatted for e-mail transmission when requested.

2. The software application used to store the electronic file version (Master copy) of the final report shall be compatible with Microsoft Word, i.e., the file must be able to be opened, viewed and edited using Microsoft Word.

3. All test report images (photographs, charts, graphs, etc.) shall be imbedded as part of a Microsoft Word file and shall be JPEG or TIFF file format.

c. For the duration of the contract, NHTSA reserves the right to change the media and software requirements stated above, such that submitted electronic files continue to be compatible with computer systems utilized by the Office of Vehicle Safety Compliance.

If a Final Test Report is returned to the laboratory for correction, the report date shall be changed to the date of re-submission. Delivery of an unacceptable Final Test Report will not be construed as meeting the due date specified in Sections F.4 and F.8. In no event shall the return of a report for correction be deemed to waive the Government’s right to specific performance of the contract, with respect to any other deliverables required under this contract. NHTSA will withhold payment of a Contractor’s invoice until the Final Test Report is approved by the COR.

F.9 COMPLIANCE WITH REHABILITATION ACT

The Contractor may be required to ensure that electronic documents it prepares will meet the requirements of Section 508 of the Rehabilitation Act. The Rehabilitation Act requires that all electronic products prepared for the Federal Government be accessible to persons with disabilities, including those with vision, hearing, cognitive, and mobility impairments. When an electronic document developed under this effort has been identified by NHTSA as necessary and required to meet the requirements of Section 508, it is understood that all reasonable costs incurred by the Contractor that are associated with meeting the requirements for Section 508 compliance will be fully reimbursed by the Government.

The Contractor should review Section 508 of the Rehabilitation Act and Federal IT Accessibility Initiative (Home Page) website at http://www.section508.gov for further information on these requirements.

(End of Section F) http://www.section508.gov/

G.1 SUBMISSION OF INVOICES

G.1.1 Designated Billing Office

The Contractor shall transmit one (1) PDF legible invoice, electronically via e-mail, to the following address:

9-AMC-AMZ-NHTSA-Invoices@faa.gov

Alternatively, the Contractor may submit one (1) original invoice to the following address:

DOT/National Highway Traffic Safety Administration Mike Monroney Aero Center Accounts Payable Branch, AMZ-150 P.O. Box 268911 Oklahoma City, OK 73126

The Contractor is responsible for ensuring the legibility of the PDF images that are e-mailed.

Illegible copies may be returned to the contractor for re-scanning and may result in payment delays.

G.1.2 Required Invoice Information

The following data shall be included in invoices to be considered proper for payment:

1. Name and address of the Contractor.

2. Contract Number: TBD

3. Delivery Order Number.

4. Contract Line Item Number and Unit Price.

5. Quantity Ordered.

6. Extended Price.

7. Total Amount claimed on the invoice.

8. Invoice Date.

9. NHTSA Contracting Officer’s Name. TBD

10. NHTSA Contracting Officer’s Representative’s Name. TBD

11. Name and address of Contractor official to whom questions regarding payment should be referred.

To be acceptable for payment, each invoice must contain the following certifications:

“I hereby certify that the information submitted in this invoice, and accompanying documentation, is accurate and conforms to the billing requirements set forth in this Contract.”

SECTION G - CONTRACT ADMINISTRATION DATA

mailto:9-AMC-AMZ-NHTSA-Invoices@faa.gov

G.1.3 Payment Schedule

All payments shall be subject to the submission and acceptance of a proper invoice in accordance with Section G.1. Invoices shall be submitted, upon delivery and acceptance of the final test report and other final test deliverables (e.g. film, data tape).

NOTE: The final invoice is not subject to interest payment under the Prompt Payment Act. The Contracting Officer will process the final invoice as a routine part of the closeout process. When directed by the CO, the Contractor shall submit the final invoice to the designated billing office with a copy to the CO along with the final closeout documents.

G.2 GOVERNMENT PERSONNEL

G.2.1 Contracting Officer’s Representative (COR)

The performance of the work required under this contract shall be subject to the technical review of the NHTSA COR.

The Contracting Officer will designate a technical representative to assist in monitoring the work under the contract. The Contracting Officer’s Representative (COR) serves as the technical liaison between the Government and the Contractor. The COR is not authorized to change the scope of work or specifications as stated in the contract, to make any commitments or otherwise obligate the Government, or to authorize any changes which affect the contract price, delivery schedule, period of performance or other terms or conditions.

In the event any technical direction offered by the COR is interpreted by the Contractor to be outside the scope of this contract, or if the direction may result in a change to the cost or price of this contract, the Contractor shall not implement such direction, but shall notify the Contracting Officer in writing of such interpretation within five (5) calendar days after the Contractor’s receipt of such direction. Such notice shall include (1) the reasons upon which the Contractor bases its belief that the technical direction falls within the purview of the “Changes” clause, and (2) the Contractor’s draft revisions to the terms of the contract that it thinks are necessary to implement the technical direction.

The Contracting Officer is the only individual who can legally commit or obligate the Government for the expenditure of public funds. The technical administration of the contract shall not be construed to authorize the revision of the terms and conditions of this contract. Any such revision shall be authorized only in writing by the Contracting Officer.

The following individual has been designated as the NHTSA COR:

[To be Provided at Time of Contract Award]

G.2.2 Alternate COR (ACOR)

In the event…