DTNH2217R00024.pdf

DTNH2217R00024

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 51

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

H

G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

DTNH2217RQ0002804/28/2017

X

DOT/NHTSA

DOT/NHTSA

1200 New Jersey Ave SE Washington DC 20590

1400 ES 05/30/2017

SETH MOODY

seth.moody@dot.gov

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X

X

X

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PAGE(S)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

1-2

4-7 8-9 11-13 14-18 19-24

25-28

30-37

38-48

49-51

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 51

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

DTNH2217R00024

(A) (B) (C) (D) (E) (F)

Request for Proposal (RFP) DTNH2217R00024 is posted for is to support the development of a National 911 Database Strategic Plan and its initial implementation as detailed below.

Delivery: 1 Days After Award Delivery Location Code: DOT/NHTSA

DOT/NHTSA

1200 New Jersey Ave SE Washington DC 20590 USA

FOB: Destination

00001 National 911 Data System

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

Title: Strategic Plan for National 911 Database and Implementation Plan

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1. SUPPLIES/SERVICES

The Contractor shall furnish the necessary qualified personnel, facilities, materials, supplies, equipment, and services to execute a Cost Plus Fixed-Fee Contract in accordance with the Statement of Work, Section C, and other terms and conditions of this Contract.

B.2. ESTIMATED TOTAL COST

The maximum potential dollar amount for the resultant Contract shall not exceed $TBD consisting of an estimated potential cost of $TBD and a Fixed Fee amount of $TBD.

Note: The Contracting Officer (CO) is the only individual who can legally commit or obligate the Government to the expenditure of public funds. No cost chargeable to the proposed Contract can be incurred before receipt of a fully-executed Contract or specific written authorization from the Contracting Officer.

(End of Section B)

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1. BACKGROUND

The National Highway Traffic Safety Administration (NHTSA) is an operating administration within the U.S. Department of Transportation. NHTSA’s mission is to save lives, prevent injuries, and reduce traffic-related deaths and economic losses resulting from motor vehicle crashes. Pursuant to its authority under 23 U.S.C. 401, et. seq the agency develops, promotes and implements effective educational, engineering and enforcement programs with the goal of ending preventable tragedies and reducing economic costs associated with vehicle use and highway travel.

NHTSA’s Office of Emergency Medical Services’ (OEMS) mission is to reduce death and disability by providing leadership and coordination to the Emergency Medical Services (EMS) community in assessing, planning, developing, and promoting comprehensive, evidence-based emergency medical services and 911 systems. The National 911 Program (www.911.gov) is housed within OEMS. A key component of this program is the implementation and operation of a comprehensive 911 system.

One of the three primary tasks of the National 911 Program is to coordinate the efforts of organizations at all levels of government, to create consistent 911 policy. The Public Safety and Homeland Security Bureau of the Federal Communications Commission (FCC) is one of the Program’s key federal partners. In its final January 2016 report, the Federal Communication Commission’s (FCC’s) Task Force on Optimal PSAP Architecture (TFOPA) identified the need to create a nationally uniform 911 data system. The 911 data system will contain uniform data elements for all Computer Aided Dispatch (CAD) data; data associated with the operation of local and state 911 systems; and, Extensible Markup Language (XML) schema that enables the collection, analysis and sharing of standardized administrative, operational, financial and CAD data from 911 calls. This project will bring national 911 experts together to create a strategic plan for a nationally uniform 911 data system and initiate its implementation.

C.2. OBJECTIVE

The objective of this Contract is to support the development of a National 911 Database Strategic Plan and its initial implementation. Under this Contract, NHTSA will host a series of 911 stakeholder meetings to begin determining the necessary actions and process to establish uniform data elements for all Computer Aided Dispatch (CAD) data; data associated with the operation of local and state 911 systems; and, Extensible Markup Language (XML) schema that enables the collection, analysis and sharing of standardized administrative, operational, financial and CAD data from 911 calls.

C.3. GENERAL REQUIREMENTS

The Contractor shall assist NHTSA in engaging other federal agencies, representatives from private industry, States, professional organizations, and 911 national experts in order to support the development of a National 911 Database Strategic Plan and its initial implementation. The Contractor shall identify and bring together a planning committee who will work with NHTSA and the Contractor to prepare for the series of stakeholder meetings; draft and finalize meeting http://www.911.gov/ proceedings; draft and publish the Strategic Plan; draft and publish the initial Implementation Strategy; and, disseminate all of the documents and information.

C.4. SPECIFIC REQUIREMENTS

Specifically, the Contractor shall perform the work outlined below to accomplish objectives of this project:

C.4.1 Kick-Off Meeting

The Contractor shall coordinate with the COR and begin preparatory activities for the Kickoff Meeting immediately after Contract Award. Within thirty (30) days of contract award, the Contractor shall participate in a kick-off meeting at NHTSA headquarters with the COR, Contracting Officer, and other appropriate NHTSA staff to review the project objectives and the approach to reach these objectives. The purpose of this meeting is to discuss the project’s objectives, planned course of action, milestones and deliverables, and resolve any differences between the Government’s technical approach and the Contractor’s approach.

C.4.2 Work Plan

Within two (2) weeks from the Kick-Off Meeting, the Contractor shall revise and submit the revised work plan to the COR based upon the results of the Kick-Off Meeting (C.4.1 Project Meeting). The Contractor shall further revise and submit the revised work plan to the COR as needed thereafter. Within one (1) week from the time NHTSA receives the Contractor’s Revised Work Plan, the COR will either approve the plan or contact the Contractor for further revisions. If the COR requests further revisions, the Contractor shall revise the Work Plan and resubmit upon receipt of the comments.

C.4.3 Identify and finalize Planning Committee members

Within ninety (90) days of contract award, the Contractor shall work in coordination with the COR to identify and recruit the planning committee members necessary to complete the level of effort identified in this contract from key EMS stakeholders. The Contractor shall send invitations to recruited planning committee members for all 911 stakeholder meetings.

C.4.4 Planning Meeting

Within one hundred and eighty (180) days after award, the Contractor shall participate in planning committee meeting with the COR and planning committee members (see C.4.3) at NHTSA headquarters, or via telephone or web-based conference call at the COR’s discretion. At the planning committee meetings, the Contractor shall draft goals, agendas, dates, and invitations for stakeholder meetings.

C.4.5 Stakeholder Meeting

The Contractor shall plan and execute a meeting of 911 stakeholders to discuss the draft Implementation Plan for the purposes of 1) seeking input in the document, and 2) conducting a discussion of the potential roles of the various organizations in carrying out the tasks within the Implementation Plan (see C.4.6). This meeting shall be planned in conjunction with drafting the Implementation Plan. The Contractor shall facilitate and record the stakeholder meeting at two hundred and seventy (270) days after award.

C.4.6 Stakeholder Meeting Report

Within thirty (30) days of the Stakeholder Meeting, the Contractor shall submit a report to the COR summarizing the proceedings of the Stakeholder Meetings. Within two (2) weeks from the time NHTSA receives the Contractor’s meeting report, the COR will either approve the plan or contact the Contractor for further revisions. If the COR requests further revisions, the Contractor shall revise the Stakeholder Meeting reports and resubmit upon receipt of the comments.

The Contractor shall also plan for the publication and dissemination of the proceedings upon approval of the meeting report. The Contractor shall determine the methods for publication and dissemination in conjunction with the COR.

C.4.7 Completion of Strategic Plan

The Contractor shall submit a draft strategic plan to the COR within four hundred and twenty (420) days of award. At a minimum, the strategic plan shall address initial implementation strategies, that covers uniform data elements for all Computer Aided Dispatch (CAD) data; data associated with the operation of local and state 911 systems;

and, Extensible Markup Language (XML) schema that enables the collection, analysis and sharing of standardized administrative, operational, financial and CAD data from 911 calls.

Within two (2) week from the time NHTSA receives the Contractor’s Strategic Plan, the COR will either approve the plan or contact the Contractor for further revisions. The Contractor shall submit the final strategic plan to the COR within four hundred and eighty (480) days of award.

Within five hundred and ten (510) days of award, the Contractor shall disseminate the final strategic plan per the agreed upon dissemination plan and post the final strategic plan to www.911.gov.

C.4.8 Implementation Plan

Within three hundred and ninety (390) days of award, the Contractor and the COR shall begin the process for developing the Initial Implementation Plan.

The Contractor shall submit a draft document to the COR within four hundred and eighty

(480) days of award, that outlines the tasks and timeline for the implementation of the

Strategic Plan. Roles and responsibilities for carrying out these tasks should not be included in this draft document. The purpose of this document is to establish the steps necessary for the full implementation of the Strategic Plan, that can serve as the basis for discussion with 911 Stakeholders, in deciding roles and responsibilities for the tasks included in the document. The Contractor shall, in conjunction with NHTSA staff, agree upon a plan for the publication and dissemination of this Implementation Plan.

Within two (2) weeks from the time NHTSA receives the Contractor’s draft Implementation Plan, the COR will either approve the plan or contact the Contractor for further revisions. The Contractor shall submit the Final Implementation plan to the COR within five hundred and forty (540) days of award.

C.4.9 Final Briefing Meeting

The Contractor shall participate in a final project briefing with the COR and other relevant NHTSA staff within five hundred and forty (540) days of award to present the final strategic plan for the creation and maintenance of a comprehensive 911 system and its initial implementation plan. The final project briefing will be held at the NHTSA headquarters building in Washington, DC.

(End of Section C)

SECTION D - PACKAGING AND MARKING

Preservation and packaging of all shipments or mailing of all work delivered under this contract shall be done in accordance with good commercial practices and to insure acceptance by common carrier (if applicable) and safe transportation at the most economical rate(s).

Except as specifically exempted by the Contracting Officer or Contracting Officer’s Representative (COR), all deliverables under this Contract shall be sent in electronic format, as specified in Section F. For those items that must be ready for printing, the following NHTSA guidelines shall be used:

D.1 TEXT

Text files shall be delivered in Microsoft WORD 2010 format. Font type of Times New Roman with a font size of 12 shall be used throughout the document. The Contractor shall minimize additional formatting as much as possible (e.g., avoid use of columns).

Avoid using any design/layout elements (however, see D.2, D.3, and D.4 below.)

D.2 CHARTS AND GRAPHS

The Contractor shall develop charts or graphs using Microsoft EXCEL 2010 or similar format and shall insert these in the appropriate places within the text document. The Contractor shall also provide the Microsoft EXCEL source file from which charts or graphs were developed.

D.3 ILLUSTRATIONS

NHTSA’s Office of Communication Services is responsible for developing or acquiring most illustrations found in NHTSA publications. These illustrations can take two forms:

a. Graphics – In the majority of cases, the Office of Communication Services will develop any needed graphics in collaboration with the COR. The Contractor shall provide text, graphs, and charts following the guidelines stipulated in D.1 and D.2 above. In some cases, the Contractor may be required to develop graphics. In these cases, the Contractor shall use only software approved by the U.S. Government Publishing Office (e.g. Adobe Illustrator.)

b. Photographs – When photos are used in NHTSA publications, the Office of

Communication Services typically uses existing photos or photos purchased through royalty-free sources. In the event the Contractor must supply photos for use in a publication, the photos must be high resolution images at least 300 dpi at the size used in the publication. Photos shall be supplied on a CD or DVD in either .tif format (for scanned images) or .jpg (for images downloaded to the CD or DVD directly from the digital camera.).

NOTE: If a photograph is supplied by an outside source, a release form must accompany the photo indicating that the human subjects in the photo authorize NHTSA to use the photo in its publications and on its internet site. The Contractor shall be responsible for ensuring that the necessary arrangements have been made with the photographer and the subjects in the photo to ensure that NHTSA has unlimited rights to use the images in print and on the web. The Contractor shall obtain, and provide to NHTSA, a written statement indicating that NHTSA has unlimited, unrestricted rights to the use of the photos.

D.4 WEB-BASED IMAGES

Occasionally, web-based images may be used in NHTSA publications. The Contractor is cautioned that copyright laws restrict use of many of these images even if this is not expressly indicated at the website. Additionally, the resolution of most web-based images is not high enough to provide a clear image when published. For these reasons, web-based images should not be used.

(End of Section D)

SECTION E - INSPECTION AND ACCEPTANCE

All work hereunder shall be subject to review by the Government.

E.1. FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/far/

Federal Acquisition Regulation (FAR) Clauses:

52.246-5 INSPECTION OF SERVICES—COST REIMBURSEMENT (APR 1984)

E.2. INSPECTION AND/OR ACCEPTANCE

The NHTSA Contracting Officer’s Representative (COR), as designated in this Contract, shall be responsible for performing the administration; inspecting of all services rendered under this contract; and recommending acceptance or replacement/correction of services or materials that fail to meet the requirements to the NHTSA Contracting Officer (CO).

Responsibilities of the COR are detailed in Section G.7.

(End of Section E)

SECTION F - DELIVERIES OR PERFORMANCE

F.1. FAR 52.252-2 CONTRACT CLAUSES INCORPORATED BY REFERENCE

(FEB 1998)

This Contract incorporates one or more clauses by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/far/

NOTE: These clauses are hereby incorporated by reference

52.242-15 STOP-WORK ORDER (AUG 1989) ALT I (APR 1984)

52.247-35 F.O.B. Destination, Within Consignee’s Premises (APR 1984)

F.2. PERIOD OF PERFORMANCE

The period of performance of this Contract shall be for a base period of eighteen (18) months from the effective date of Contract award.

F.3. PLACE OF PERFORMANCE

The work performed under this contract shall be accomplished at the Contractor’s facility.

F.4. DELIVERABLES/MILESTONES

The following milestones and deliverables listed below are considered critical to the successful completion of this Contract.

Item No. Task No. Deliverables (D)/Milestones (M) Due Date After Award 1 C.4.1 Kick-off Meeting (M) 30 days

2 C.4.2 Submit Revised Work Plan (D) Within two (2) weeks of receipt of Item #1

3 C.4.2 COR to provide comments or approve Project Management Work Plan (M)

Within one (1) week of receipt of Item #2

4 C.4.3 Identify and Recruit Planning Committee members (M) 90 days

5 C.4.4 Planning Committee meeting (M) 180 days 6 C.4.5 Stakeholder Meeting (M) 270 days 7 C.4.6 Submit Draft Stakeholder Meeting Report (D) Within 30 days of Item #6 8 C.4.6 Stakeholder Meeting Recording (M) 300 days of award

9 C.4.6 COR to provide comments or approve Draft Stakeholder Meeting Report (M)

Within two (2) weeks of receipt of Item #8

10 C.4.6 Publication and dissemination of Stakeholder Meeting Report (M) Upon approval of Item #9

11 C.4.8 Start to draft Implementation Plan (M) 390 days 12 C.4.7 Submit Draft Strategic Plan (D) 420 days of award

13 C.4.7 COR to provide comments and edits to Draft Strategic Plan (M)

Within two (2) weeks of receipt of Item #11

14 C.4.7 Submit Final Strategic Plan (D) 480 days of award 15 C.4.8 Submit Draft Implementation Plan (D) 480 days of award

16 C.4.8 COR to provide comments and edits to Draft Implementation Plan (M)

Within two (2) weeks of receipt of Item #15

17 C.4.7 Disseminate Final Strategic Plan (M) 510 days of award 18 C.4.8 Submit Final Implementation Plan (D) 540 days 19 C.4.9 Final briefing (M) 540 days

20 F.6.1 Submit Monthly progress reports (D) 15th of each month following the month being reported

F.5. PLACE OF DELIVERY

Unless otherwise specified, deliverables shall be furnished, electronically, to the following addresses:

Item No.

Address

2, 7, 12, 14- 15, 18, 20

COR Name and email address to be provided at time of Contract award

14, 18, 20

Contract Specialist’s name, mailing address, and email address to be provided at time of Contract award

F.6. REPORTING REQUIREMENTS

F.6.1. MONTHLY STATUS REPORT

The Contractor shall furnish the report electronically to the COR by the 15th of each month following the month being reported. At a minimum the Contractor shall submit a letter-type status report that provides the following:

a. Costs incurred during the reporting period;

b. Total costs incurred to date for this Contract;

c. Cost incurred per project;

d. Accomplishments made during the reporting period;

e. For each Monthly Status Report, include a response to the following statement:

Based upon a comparison between the Contract Budget established at time of Contract Award and the actual expenditures to date, the Contractor anticipates that the cost for completion of all Contract requirements will be [Within Budget], [Over Budget], [Under Budget].

f. If the Contractor’s response to the above statement is Over Budget, then the Contractor shall explain those conditions which resulted in the over budget status and explain what steps it plans to take in order to mitigate, or eliminate, the over budget status.

g. Planned contractual actions for the following month.

h. Any actions the Contractor requires of NHTSA.

i. Problems or delays that the Contractor has experienced and specific actions that the Contractor proposes to undertake to alleviate the problems or delays.

F.6.2. SECTION 508 COMPLIANCE

All electronic and information technology procured, developed or delivered under this Contract shall meet applicable accessibility standards, as specified in 36 CFR Part 1194.

36 CFR Part 1194 implements Section 508 of the Rehabilitation Act of 1973, as amended, and is viewable at http://www.section508.gov/.

All Contract deliverables covered by Section 508 shall be accessible to people with disabilities. Reports and other deliverables provided in electronic media, including web-based intranet and internet format shall conform to applicable accessibility standards, including at a minimum, the following provisions:

1194.21, Software Applications and Operating Systems 1194.22, Web-Based Intranet and Internet Information and Applications 1194.24, Video and Multimedia Products 1194.31, Functional Performance Criteria 1194.41, Information, Documentation, and Support

This standard is available for viewing at the Access Board web site at http://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-section-508-standards/section-508-standards and guides for specific sections are available at http://www.access-board.gov/guidelines-and-standards.

(End of Section F) http://www.access-board.gov/guidelines-and-standards

SECTION G - CONTRACT ADMINISTRATION DATA

G.1. PAYMENT/COST REIMBURSEMENT

The Contractor may request interim payments for costs incurred during the performance of the Contract. A statement of costs incurred by the Contractor in the performance of tasks under this Contract and claimed to constitute allowable costs shall support each interim payment request.

The Contractor is encouraged to submit Monthly Requests for Reimbursement. Requests for reimbursement must correspond to the Contractor’s submission of a progress report for the period of performance being invoiced.

Any request for reimbursement that does not correspond to a progress report detailing Contract activity for the period of time being invoiced is cause for rejection by the COR.

If a request for reimbursement is rejected by the COR, the Contractor must resubmit the invoice after it has submitted the corresponding progress report to the COR.

The Contractor shall include a copy of each Contract staff member’s time sheet with each invoice submitted to assist in determining the accuracy of the time submitted for payment.

G.2. BILLING RATES

The direct labor rates and the provisional indirect rates negotiated under this Contract for billing purposes shall remain in effect until revised rates have been approved in writing by the Contracting Officer. The Contractor shall request new provisional billing rates in writing. Such requests shall delineate the current and proposed rates to be used, along with the effective rate of escalation.

G.3. ESCALATION RATE

Annual escalation of direct labor rates shall not exceed TBD percent, beginning in the second year of this contract, unless otherwise authorized by the Contracting Officer.

G.4. TRAVEL AND PER DIEM RATES

Travel costs will be reimbursed in accordance with FAR Part 31.

G.5. SUBCONTRACTS - ADVANCE NOTIFICATION AND CONSENT

Under this Contract, the requirements of FAR 44.2, CONSENT TO SUBCONTRACTS, have been fulfilled for the following subcontracts:

TBD

Any future change or revision to the Statement of Work or other applicable aspects of this Contract shall include the subcontract(s) only to the extent that performance of the subcontract(s) is directly affected by the change or revision.

G.6. INDIRECT COST RATES

Pending the establishment of final indirect cost rates which shall be negotiated based on audit of actual costs as provided in FAR Subpart 42.7, Indirect Cost Rates, the Contractor shall be reimbursed for allowable indirect costs hereunder at the rates established below.

a. Fringe Benefit

The fringe benefit rate(s) applicable to this Contract is/are as follows:

RATE TYPE RATE BASE EFFECTIVE PERIOD

b. Overhead

The overhead rate(s) applicable to this Contract is/are as follows:

c. General and Administrative (G&A)

The G&A rates applicable to this Contract are as follows:

NOTE:

a. applied to:

b. applied to:

c. applied to:

To prevent substantial over or under payment, and to apply either retroactively or prospectively, provisional rates may, at the request of either party, be revised by mutual agreement on an annual basis.

This Indirect Cost provision does not operate to waive the LIMITATION OF FUNDS Clause (incorporated by reference in Section I). The Contractor's audited final indirect costs are allowable only insofar as they do not cause the Contractor to exceed the total estimated costs for performance of the Contract listed in Section B.

G.7. CONTRACTING OFFICER REPRESENTATIVE (COR)

The performance of the work required under the Contract shall be subject to the technical review of the COR.

The following individual has been designated as the COR:

Department of Transportation National Highway Traffic Safety Administration TBD 1200 New Jersey Avenue, S.E., Rm. WXX-XXX Washington, DC 20590 Telephone: (202) XXX-XXXX E-mail: TBD

a. The Contracting Officer will designate a technical representative to assist in monitoring the work under the resultant Contract. The COR serves as the technical liaison with the Contractor. The COR is not authorized to change the scope of work or specifications as stated in the Contract, to make any commitments or otherwise obligate the Government, or to authorize any changes which affect the Contract price, delivery schedule, period of performance or other terms or conditions.

b. In the event any technical direction offered by the COR is interpreted by the Contractor to be outside of this Contract, the Contractor shall not implement such direction, but shall notify the Contracting Officer in writing of such interpretation within five (5) calendar days after the Contractor’s receipt of such direction. Such notice shall include (1) the reasons upon which the Contractor bases its belief that the technical direction falls within the purview of the “Changes” clause, and (2) the Contractor’s draft revisions to the terms of the Contract that it thinks are necessary to implement the technical direction.

c. The Contracting Officer is the only individual who can legally commit or obligate the Government for the expenditure of public funds. The technical administration of the resultant Contract shall not be construed to authorize the revision of the terms and conditions of this Contract. Any such revision shall be authorized only in writing by the Contracting Officer.

G.6.1. ALTERNATE COR

In the event that the COR of record (identified in G.7 above) is unavailable for a period of time during which the Contractor requires technical guidance or during which other COR duties must be fulfilled, then the person identified below has been designated by the NHTSA Contracting Officer to perform those duties as the Alternate COR.

G.8. TAR 1252.237-73 KEY PERSONNEL (APRIL 2005)

(a) The personnel as specified below are considered essential to the work being performed under this Contract and may, with the consent of the contracting parties, be changed from time to time during the course of the Contract by adding or deleting personnel, as appropriate.

(b) Before removing, replacing, or diverting any of the specified individuals, the

Contractor shall notify the Contracting Officer, in writing, before the change becomes effective. The Contractor shall submit information to support the proposed action to enable the Contracting Officer to evaluate the potential impact of the change on the Contract. The Contractor shall not remove or replace personnel under this Contract until the Contracting Officer approves the change.

The Key Personnel under this Contract are:

Project Manager__________________________________

G.9. SUBMISSION OF INVOICES

a. Contractors shall submit one (1) original Invoice by email to:

9-AMC-AMZ-NHTSA-Invoices@faa.gov or by mail to:

DOT/NHTSA

Mike Monroney Aero Center Accounts Payable Branch, AMZ-150 P.O. Box 268911 Oklahoma City, OK 73126

The Contractor is responsible for ensuring the legibility of the PDF image. Illegible copies may be returned to the Contractor for re-scanning and may result in payment delays.

b. The following data shall be included in invoices to be considered proper for payment:

1) Name and address of the Contractor.

2) Invoice date and invoice number. The Contractor should date invoices as close as possible to the date of the mailing or transmission.

3) Timeframe covered by the invoice.

4) NHTSA Contract number.

5) NHTSA Contracting Officer’s Name.

6) NHTSA Contracting Officer’s Representative’s, name.

7) Itemization of costs to include:

Number of hours worked for each Labor Category billed;

Associated Labor Rate for each Labor Category billed;

Other Direct Costs incurred for that invoice period and associated indirect costs (if applicable.);

Total reimbursement requested for that specific invoice;

Cumulative Total of reimbursements to date; and

Labor charges are to be substantiated by individual daily job time cards or a record of time worked showing personnel used, hours worked, and amounts charged, with such records to be retained by the Contractor and made available for the Government’s inspection on an “as-required” basis.

8) Name and address of Contractor official to whom questions regarding payment should be referred.

9) The Contractor shall certify that the hours worked and individuals being charged to the Government are correct, and that the dollar amounts invoiced were incurred for the work billed.

10) To be acceptable for payment, each invoice must contain the following certification:

“I hereby certify that the information submitted in this invoice, and accompanying documentation, is accurate and conforms to the billing requirements set forth in this Contract.”

G.10 CONTRACTOR PERSONNEL

G.10.1 Project Manager

(a) The Contractor shall appoint a Project Manager who will be the Contractor’s authorized supervisor for technical and administrative work performed under the resultant Contract. The Project Manager shall act as the single Point of Contact between the Contractor and the NHTSA COR or other duly authorized of the Government representative under the Contract. The Project Manager shall be considered key personnel under the terms of this contract.

(End of Section G)

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1. SPECIAL DATA RIGHTS PROVISIONS

H.1.1. CONFIDENTIALITY OF REPORTS AND OTHER DATA

Neither the Contractor, nor any affiliate, subsidiary, consultant, Subcontractor, nor personnel thereof, shall divulge to any third party any information concerning deliverables produced, work performed, results obtained, or any information provided by the Government in connection with this Contract without the prior written approval of the Contracting Officer. The provisions of this clause shall survive the expiration of the Contract.

H.1.2. NHTSA REVIEW OF ANNOUNCEMENTS OR PUBLISHING

Neither the Contractor, nor any affiliate, subsidiary, consultant, Subcontractor, nor personnel thereof, shall make public releases of information or any matter pertaining to this Contract, including, but not limited to, advertising in any medium, or presentation before technical, scientific, or industry groups, without the prior written approval of the Contracting Officer. The provisions of this clause shall survive the expiration of the Contract.

H.1.3. PROPRIETARY RIGHTS IN REPORTS

All proprietary rights, including publication rights, in any report produced by the Contractor in connection with the work provided for in this Contract shall vest in the Government. The Contractor shall not publish any of the results of the work provided for in the Contract without the prior written approval of the Contracting Officer.

H.1.4. COMPUTER PROGRAMS/DATABASES/PRINTER LAYOUTS AND

LOGIC TABLES

a. General

All computer programs, data files, tables, and associated documentation developed under the Contract are the property of the Federal Government and shall be delivered by the Contractor, as mutually agreed upon with the COR before the due date, in accordance with the following paragraphs. All computer programs and data bases developed without Federal funds, and used in performance of the Contract remain the property of the Contractor. If any programs or data bases are modified, however, and used in performance of the Contract, title to the modified portion shall vest in the Government.

b. Computer Programs

For each computer program developed or modified under the Contract, the following items and/or information shall be provided:

1. A general or "overview" flowchart which references the main program and each called subprogram and operation of the system.

2. Detailed flowcharts for each section or subroutine of the system. These shall include reference to labels or addresses actually used in the program.

3. A brief narrative description of each flowchart.

4. A listing of all program source code. Sufficient comments to identify important procedures shall be included in the listing.

5. The source code itself on tape or disk, as appropriate.

6. Running instructions for the computer operator, including an explanation of all possible messages other than those provided by the computer manufacturer.

7. Running instructions for the user, including a full description of user "prompting" by the replies to the executive or command module in the case of a user-friendly program.

c. Databases

For data developed or modified under this Contract, the following items and/or information shall be provided:

1. A copy of the database.

2. Each data element (field) shall be defined as to format content, length, type of characters or numbers, and what must be present in the full case.

3. Each record and its format shall be defined completely, including all control symbols and fields.

4. Blocking shall be specified unambiguously.

5. Labels, sentinels, headers, tape marks and similar structures shall be specified.

6. Density, number of tracks, character codes and any special symbols shall be defined.

d. Printer Layouts and Logic Tables

Copies of the forms actually used shall be provided. These forms may be reproduced, if necessary, for clarity.

H.2. INFORMATION TECHNOLOGY

H.2.1. SECURITY AND PRIVACY PROTECTION

All deliverables and services rendered under this Contract/agreement must comply with Federal and DOT security and privacy protection policies and requirements. The policies will be made available upon request to the Contract Specialist detailed in Section F.5.

NHTSA reserves the right to monitor network activity apart from and independent of the services under the SOW and may require access and rights to install and operate

Government-furnished monitoring equipment at any Contractor location operating NHTSA equipment or with access to NHTSA systems.

H.2.2. ACQUISITION OF INFORMATION TECHNOLOGY

Any acquisition of information technology in support of this Contract/agreement, including but not limited to hardware, software, and telecommunications, must be reviewed and approved by the Office of the Chief Information Officer prior to the acquisition. NHTSA reserves the right to require that existing Federal or Federally-acquired resources be utilized in lieu of a proposed IT acquisition.

H.2.3. IPv6 COMPLIANCE

Any IT solution, including but not limited to hardware, software, firmware, and telecommunications, proposed to meet the requirements must support both IPv4 and IPv6, in accordance with the October 2005 DOT memorandum, “DOT’s Transition Planning for Internet Protocol Version 6” and OMB Memorandum M-05-22, “Transition Planning for Internet Protocol Version 6 (IPv6),” dated August 2, 2005.

H.2.4. PROTECTION OF INFORMATION

Any IT solution, including but not limited to hardware, software, firmware, and telecommunications, and all IT services proposed to meet the requirements must comply with the requirements of OMB Memorandum M-06-16, “Protection of Sensitive Agency Information” and “DOT Information Technology and Information Assurance Policy Number 2006-22: Implementation of DOT’s Protection of Personally Identifiable Information (PII).”

H.2.5. FDCC COMPLIANCE

telecommunications, proposed to meet the requirements must be accessible and usable from desktops compliant with OMB Memorandum M-07-11, “Implementation of Commonly Accepted Security Configurations for Windows Operating Systems” (Federal Desktop Core Configuration – FDCC).

H.2.6. HSPD-12 COMPLIANCE

telecommunications, proposed to meet the requirements must be compliant with Homeland Security Presidential Directive/HSPD-12, “Policy for a Common Identification Standard for Federal Employees and Contractors,” OMB Memorandum M- 05-24, “Implementation of Homeland Security Presidential Directive 12,” OMB Memorandum M-06-18, “Acquisition of Products and Services for Implementation of HSPD-12,” and the HSPD-12 implementation at the Department of Transportation.

H.3. ETHICS AND STANDARDS OF CONDUCT

H.3.1. DISCLOSURE OF CONFLICTS OF INTEREST

a. It is the National Highway Traffic Safety Administration’s (NHTSA) policy not to allow companies to continue Contract performance whose objectivity may be impaired because of any related past, present, or currently planned interest, financial or otherwise, in organizations regulated by NHTSA or in organizations whose interests may be substantially affected by NHTSA activities. Based on this policy:

b. The Contractor shall disclose as soon as reasonably possible any conflict of interest with respect to this Contract; making an immediate and full disclosure in writing to the Contracting Officer. The disclosure shall include a description of the action which the Contractor has taken or proposes to take, to avoid or mitigate such conflict.

c. The Contracting Officer will review the disclosure and may require additional relevant information from the Contractor. If a conflict of interest is found to exist, the Contracting Officer may (a) terminate the award, or (b) determine that it is otherwise in the best interest of the Government to continue the Contract performance and include appropriate provisions in the Contract to mitigate or avoid such conflict.

d. Conflicts of interest that require disclosure include all past, present or currently planned organizational, financial, contractual, or other interest(s) with an organization regulated by NHTSA or with an organization whose interests may be substantially affected by NHTSA activities, and which is related to the Contract. The interest(s) that require disclosure include those of any Offeror, affiliate, proposed consultant, proposed subcontractor, and key personnel of any of the above. Past interest shall be limited to within one year of the date of Contract award. Affected organizations shall include, but are not limited to, the insurance industry. Key personnel shall include any person owning more than a 20 percent interest in the Contractor, and the Contractor's corporate officers, its senior managers and any employee who is responsible for making a decision or taking an action on this Contract where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

H.3.2. ACCESS TO SENSITIVE INFORMATION

Work under this Contract may involve access to sensitive information* which shall not be disclosed by the Contractor unless authorized by the Contracting Officer. To protect sensitive information, the Contractor shall provide training to any Contractor employee authorized access to sensitive information and, upon request of the Government, provide information as to an individual’s suitability to have such authorization. Contractor employees found by the Government to be un-suitable or whose employment is deemed contrary to the public interest or inconsistent with the best interest of national security, may be prevented from performing work under the particular Contract when requested by the Contracting Officer.

The Contractor shall ensure that Contractor employees are citizens of the United States of America or an alien who has been lawfully admitted for permanent residence or employment (indicated by immigration status) as evidenced by investigations in accordance with DOT Order 1632.20, Personnel Security Management. The Contractor shall include the above requirements in any subcontract awarded involving access to Government facilities, sensitive information, and/or resources.

*Sensitive Information is proprietary data or other information that, if subject to unauthorized access, modification, loss or misuse could adversely affect national interest, conduct of Federal programs, or privacy of individuals specified in the Privacy Act, but has not been specifically authorized to be kept secret in the interest of national defense or foreign policy under an Executive Order or Act of Congress.

H.3.3. CONTRACTOR IDENTIFICATION REQUIREMENTS

All Contractor personnel using DOT information technology and communications systems (including the DOT email system), attending internal or external meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of Government employees, other Contractor personnel or members of the public that they are Government officials, unless, in the judgment of the agency, no harm can come from failing to identify themselves.

Among other things, Contractor personnel must include the following signature block in all email communications, internal or external, and in all internal written documents.

Contractor Employee Name Contractor Employee Title Name of Contractor Include the following statement “On assignment to NHTSA.”

Contractor employees also must ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

Under no circumstances shall Contractor personnel sign letters or make other external communications on NHTSA letterhead, nor shall Contractor personnel use the NHTSA or DOT logos or seals in letterhead, business cards, correspondence, emails, reports, documents or other communications.

H.4. NON-PERSONAL SERVICES CONTRACT

This Contract is a non-personal services Contract as defined in the FAR at subpart

37.101. It is understood and agreed that the Contractor and/or Contractor’s employees and subcontractors:

(1) Shall perform the services specified herein as independent Contractors, not as employees of the government;

(2) Shall be responsible for their own management and administration of the work required and bear sole responsibility for complying with any and all technical, schedule, or financial requirements or constraints attendant to the performance of this Contract;

(3) Shall be free from supervision or control by any government employee with respect to the manner or method of performance of the services specified; but

(4) Shall, pursuant to the government’s right and obligation to inspect, accept or reject the work, comply with such general direction of the Contracting Officer, or the duly authorized representative of the Contracting Officer, as is necessary to ensure accomplishment of the Contract objectives.

H.5 QUALITY ASSURANCE STATEMENT

The National Highway Traffic Safety Administration provides high-quality information to serve Government, industry, and the public in a manner that promotes public understanding. Standards and policies are used to ensure and maximize the quality, objectivity, utility, and integrity of its information. NHTSA periodically reviews quality issues and adjusts its programs and processes to ensure continuous quality improvement.

H.6 REQUIREMENTS FOR IMPLEMENTING SECTION 508 STANDARDS

All electronic and information technology, as defined in 36 CFR Part 1194, procured, developed or delivered under this contract shall meet applicable accessibility standards, as specified in 36 CFR Part 1194. 36 CFR Part 1194 implements Section 508 of the Rehabilitation Act of 1973, as amended, and is viewable at http://www.section508.gov.

The Rehabilitation Act requires that all electronic products prepared for the Federal Government be accessible to persons with disabilities, including those with vision, hearing, cognitive, and mobility impairments. These products must meet the minimum level of accessibility established by Section 508 of the Rehabilitation Act. The standards provide criteria specific to various types of technologies, including:

1194.21 Software applications and operating systems.

1194.22 Web-based intranet and internet information and applications.

1194.23 Telecommunications products.

1194.24 Video and multimedia products.

1194.25 Self contained, closed products.

1194.26 Desktop and portable computers.

1194.31 Functional Performance Criteria

1194.41 Information, Documentation, and Support

The Contractor should review Section 508 of the Rehabilitation Act (http://www.access-board.gov/508.htm) and the Federal IT Accessibility Initiative (Home Page) (http://www.section508.gov) for further information on these requirements.

(End of Section H) http://www.section508.gov/ http://www.access-board.gov/508.htm http://www.access-board.gov/508.htm http://www.section508.gov/

PART II – CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1. FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This Contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at the following Internet address: https://www.acquisition.gov/far

52.202-1 DEFINITIONS (NOV 2013)

52.203-3 GRATUITIES (APR 1984)

52.203-5 COVENANT AGAINST CONTINGENT FEES (MAY 2014)

52.203-6 RESTRICTIONS ON SUBCONTRACTOR SALES TO THE

GOVERNMENT (SEP 2006)

52.203-7 ANTI-KICKBACK PROCEDURES (MAY 2014)

52.203-8 CANCELLATION, RESCISSION, AND RECOVERY OF FUNDS FOR

ILLEGAL OR IMPROPER ACTIVITY (MAY 2014)

52.203-10 PRICE OR FEE ADJUSTMENT FOR ILLEGAL OR IMPROPER

ACTIVITY (MAY 2014)

52.203-12 LIMITATION ON PAYMENTS TO INFLUENCE CERTAIN FEDERAL

TRANSACTIONS (OCT 2010)

52.203-13 CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT

(OCT 2015)

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND

REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER

RIGHTS (APR 2014)

52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON POST CONSUMER

FIBER CONTENT (MAY 2011)

52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST TIER

SUBCONTRACT AWARDS (OCT 2016)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT

2016)

52.204-14 SERVICE CONTRACT…