Revised_RFP_DNTH2216R00001.pdf

DTNH2216R00001

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

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C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) depository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

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K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

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SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

03/31/2016DTNH2216RQ-00014

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NHTSA NPO-320

Office of Acquisition Management 1200 New Jersey Ave SE Washington DC 20590 until 1400 ES local time 05/03/2016

Yvonne Green yvonne.green@dot.gov

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PAGE(S)

Sherese Gray

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

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ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

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CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

DTNH2216R00001

(A) (B) (C) (D) (E) (F)

Title: Older Driver Rearview Video Systems

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

REQUEST FOR PROPOSAL

Older Driver Rearview Video Systems

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SECTION B SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SERVICES

a. The Contractor shall furnish all the necessary facilities, materials, personnel and services to perform the effort entitled: “Older Driver Rearview Video Systems” in support for the National Highway Traffic Safety Administration’s (NHTSA), Office of Behavioral Safety Research in accordance with Section C, “Statement of Work” and as itemized in Section F, “Deliveries or Performance.” All support services provided to the Government shall be performed by the Contractor’s employees or personnel otherwise retained by the Contractor to fulfill specific work requirements of the resultant Contract.

b. The Government anticipates award of a Cost Plus Fixed Fee (CPFF) contract as described in FAR 16.306.

B.2 TOTAL ESTIMATED AMOUNT

B.2.1 ESTIMATED COST AND FEE AMOUNTS

The total estimated amount for this contract is $__________ which comprises a total estimated cost of $__________ and a fixed fee of $_________.

Note: The Contracting Officer (CO) is the only individual who can legally commit or obligate the Government to the expenditure of public funds. No cost chargeable to the proposed contract can be incurred before receipt of a fully executed contract or specific written authorization from the Contracting Officer.

(End of Section B)

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SECTION C DESCRIPTION/SPECS./WORK STATEMENT

C.1 INTRODUCTION

The National Highway Traffic Safety Administration (NHTSA) is an agency of the U.S. Department of Transportation (DOT). NHTSA’s mission is to save lives, prevent injuries and reduce traffic-related health care and other economic costs.

Pursuant to its authority under 23 U.S.C. 401, et. seq., the agency develops, researches, promotes and implements effective educational, engineering and enforcement programs with the goal of ending preventable tragedies and reducing economic costs associated with vehicle use and highway travel.

The Office of Behavioral Safety Research focuses on improving the safety of drivers, occupants, pedestrians, and other road users through laboratory research, field studies, national surveys, and analyses of observational and archival data.

C.2 BACKGROUND

In March of 2014, NHTSA issued a rule requiring rear visibility technology in all new vehicles under 10,000 pounds by May 2018 in order to enhance safety by significantly reducing the risk of fatalities and serious injuries caused by backover crashes. While research has shown that rearview video systems (RVSs), when used appropriately, can reduce crash risk,1 a number of drivers with RVSs in their vehicles report that they ignore them and instead rely on mirrors to avoid obstacles when backing. Research supports that RVSs can alert drivers to objects in the vehicle path, but also documents considerable variability in the extent to which drivers attended to the video display.2 If RVSs are to succeed in reducing backover crashes and other types of crashes while backing, drivers must use them effectively. Based on observations of drivers’ use of RVSs, Mazzae et.al, provided evidence that training could improve drivers’ ability to use the systems effectively. Llaneras et.al, provide evidence that even a few trials using an RVS can markedly improve a driver’s ability to detect a target.3 In a more recent study, researchers at IIHS found that RVSs were effective in increasing rates of driver detection of stationary objects, and that video alone was more effective than parking sensors, or a combination of RVSs and parking sensors in alerting drivers to objects behind the vehicle.4

Older adults are likely to be less comfortable with technology, and therefore have more difficulty learning to use these systems than younger adults; however, older

1 Hurwitz, Pradhan, Fisher, Knodler, Muttart, Menon, and Meissner (2010). Backing collisions: A study of drivers’ eye and backing behavior using combined rear-view camera and sensor systems. Injury Prevention, 16 (79-84).

2 Mazzae, Barickman, Baldwin and Ranney (2008). On-Road Study of Drivers’ Use of Rearview Video Systems. (Report No. DOT HS 811 024). Washington, DC: National Highway Traffic Safety Administration.

3 Llaneras, Neurauter & Green (2011). Factors Moderating the Effectiveness of Rear Vision Systems: What Performance-Shaping Factors Contribute to Drivers’ Detection and Response to Unexpected In-Path Obstacles When Backing? SAE Technical Paper 2011-01-0549.

4 IIHS (2014). Preventing driveway tragedies: Rear cameras help drivers see behind them. Status Report, 49, 2.

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drivers might gain an additional benefit if they learn to use the systems effectively.

When an older driver, particularly one with age-related stiffness in the spine, turns to the right to check behind the vehicle before backing, he or she may move out of position and pivot to the right. This could result in their right foot being over the accelerator when they think it is over the brake, potentially triggering a pedal misapplication. In such cases, using an RVS and mirror to check behind the vehicle could help the driver retain his or her position and thereby reduce the risk of pedal errors.

C.3 OBJECTIVE

The objective is to assess driving performance of older adults using inside and outside rearview mirrors compared to using an RVS while operating a motor vehicle in reverse to develop training protocol and successful implementation of training.

Performance shall be measured in terms of time to complete backing tasks, eye movements to mirrors and RVS display, and number of objects successfully avoided.

Participants shall include 80 currently licensed drivers: 40 from each of two age groups, 60-69 and 70 and older. Each age group shall include 20 drivers accustomed to using an RVS and 20 who are not. After documenting participants’ performance, the Contractor shall develop and evaluate an RVS training protocol that addresses the errors identified during the performance period.

C.4 GENERAL REQUIREMENTS

The Contractor shall furnish the necessary personnel, equipment (including study vehicle with RVS) and facilities, and otherwise perform all things necessary for, or incidental to, the performance of work (the accomplishment of specific tasks) as set forth below.

Administrative

• Collaborate with the COR during the Kick-Off meeting at NHTSA to discuss details of the proposed study; and

• Incorporate any recommendations from the Kick-Off meeting into the study design submitted in the proposal.

Collection of performance data

• Conduct a review of recent literature to identify studies exploring drivers’ use of

RVSs, particularly among older adults;

• Finalize the study design to address the research questions listed in C.5.4 to incorporate findings from the literature review;

• Obtain objective measures of backing performance for each of the study groups as described in the final study design;

• Analyze performance data; and

• Provide a brief (15-20 page) interim report of the findings, including the rationale for including the selected backing measures, data collection methodology, results

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of data analyses, and observations regarding common errors participants made while using RVSs;

Training design

• Design an RVS training protocol focused on correcting errors of the type observed in the performance data. For example, if drivers tended to begin backing before looking at the RVS display, include a training element on checking the display before releasing the brake; and

• Design a study to evaluate the effects of RVS training on avoiding hazards while backing.

Training implementation and evaluation

• Conduct the training study designed for this project;

• Analyze the data to document differences in performance between drivers who received RVS training and those who did not; and

• Provide a brief (40-50 pages) report that incorporates findings from the training tasks into the interim report, including the rationale for including the selected driving measures, data collection methodology, and the results of data analyses.

C.5 SPECIFIC REQUIREMENTS

Below is a more detailed description of each of the tasks necessary to complete the project objectives.

C.5.1 “Kick-off” Meeting

Within thirty (30) days of Contract award, the Contractor shall meet with the CO, COR and other interested National Highway Traffic Safety Administration (NHTSA) personnel. The purpose of this meeting is to 1) discuss the administration of this Contract, and 2) to discuss the project’s objectives, planned course of action, milestones and deliverables, and any other issues the contractor or government identifies. This will be a meeting to discuss specific details of the project. The meeting may be accomplished via conference call, as determined by the COR. It is anticipated that this meeting will not last more than four (4) hours.

C.5.2 OMB 60-Day Federal Register Notice

The Contractor shall comply with the requirements of the Paperwork Reduction Act, 44 U.S.C. chapter 35 (PRA), and the Office of Management and Budget’s (OMB’s) implementing regulations, 5 C.F.R. Part 1320, for all collections of information required under this agreement. In general, to obtain PRA clearance, the Contractor must publish a notice in the Federal Register and submit a clearance that complies with OMB’s regulation. The initial step in the approval process is to publish a Notice in the Federal Register that notifies the public about the planned information collection, and that provides a period of 60 days for the public to offer comments.

Any comments received will be included in a Package of information about the data collection that is submitted to OMB. This Package is divided into a series of sections

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that provides specific types of information about the data collection required by OMB. The Contractor shall submit a second Federal Register Notice (30-Day Notice) along with the rest of the OMB materials in Task C.5.4.

The 60-Day Federal Register Notice shall be submitted to the NHTSA COR within six (6) weeks of contract award. Within two (2) weeks from the time NHTSA receives the Contractor’s draft 60-Day Notice, the NHTSA COR will either approve or contact the Contractor for revisions.

C.5.3 Literature Review

Within three (3) months of Contract award, the Contractor shall provide the COR with an annotated bibliography that includes a brief description of each study, including its strengths and weaknesses, for each report to be included in the review.

This will also be included as an appendix in the Final Report required under C.5.14.

Within four (4) months of Contract award, the Contractor shall submit a letter report to the COR summarizing the findings from the literature review relevant to the research questions in C.5.4. The Literature Review letter report shall first describe findings regarding older adults’ use of RVSs and the vehicles/RVS types older drivers are most likely to use. The letter report shall conclude with a description of and rationale for any changes to the study design submitted in the proposal based on recommendations from the Kick-Off meeting and findings from the literature.

The purpose of this task is to critically review studies published in the peer reviewed literature that focus on older (age 60+) drivers’ use of RVSs. This is to be a limited review focused on similar or relevant studies conducted within the past 10 years. The Contractor is to consider findings from these studies when developing data collection designs for the current study. Published research may appear in journals, technical research reports or government reports and shall include research conducted in foreign countries. The findings are to be incorporated into the introduction section of the Final Report, see C.5.14.

The Contractor shall forward to the COR a copy of each document cited in the review as it becomes available. While electronic copies of documents are preferred, hard copies are acceptable. Each hard copy shall be enclosed in its own file or jacket with the title, author(s), and publication year clearly visible.

In conjunction with this review, the Contractor shall identify vehicle models that drivers 70 and older are most likely to purchase, and then document characteristics of RVSs (in terms of field of view and display type) available on those vehicles.

C.5.4 Finalize Backing Performance Data Collection and Analysis Design

Within five (5) months of Contract award, the Contractor shall submit: (1) a research design that addresses the research questions listed below and meets the general requirements listed under C.4 as described above, as well as (2) a draft IRB submission and (3) the

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remainder of the OMB package (30-Day Notice, Sections A and B, and supporting documents).

Within two (2) weeks of receiving the contractor’s finalized research design, the COR will either approve the study design, the IRB submission and the OMB package or will contact the contractor for revisions to one or more of these documents.

The Contractor shall submit documents to the IRB for approval once the COR has approved them.

The purpose of this task is to adapt the data collection design from the proposal to incorporate recommendations from the Kick-Off and any relevant findings from the literature review, and to develop IRB and OMB documents.

The Contractor shall document differences in older adults’ performance while they perform a number of backing maneuvers using standard equipment inside and outside rearview mirrors, and using an RVS. The Contractor shall also explore the effects of familiarity using an RVS on backing performance. This study segment shall address the following research questions:

• How does older drivers’ backing performance when using (standard equipment) inside and outside rearview mirrors compare to that using an RVS during different types of backing tasks in terms of their ability to detect and avoid obstacles?

• Are the effects similar among drivers in their 60s and those 70 and older, or are they exaggerated among the oldest drivers?

• Which elements of RVS use are particularly difficult for the participants?

NHTSA anticipates this study segment will require a total of 80 participants:

Participants for Performance Segment Driver age

Driver Experience 60-69 70+ Familiar with RVSs 20 20 Unfamiliar with RVSs 20 20

The design shall indicate the IRB that the Contractor plans to use for this study, the environment (e.g., closed roadway, parking lot) under which participants shall complete the backing tasks, shall describe the RVS field of view and display type (e.g., in-dash, mirror inset) and shall include plans to safeguard participants’ personally identifiable information (PII). The design shall also describe and provide rationale for the obstacle(s) selected based on findings from the literature review. The focus of this study is older drivers’ use of RVCs to detect and avoid all types of obstacles, so obstacles may differ somewhat from those used in studies that focused on detecting children behind the vehicle.

The selected display and field of view should represent those provided in vehicles that older adults are most likely to purchase. Final inclusion criteria shall contain a

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description of participants’ driving exposure, type of vehicle that they typically drive, and other factors as determined by the literature review.

The design shall include a detailed plan to recruit a total of 80 participants: 40 participants ages 60 to 69, and 40 who are 70 or older. Each group shall include approximately 20 drivers who are familiar with using an RVS and 20 who are not.

The plan shall include sources for participants (e.g., senior activity centers, driver licensing agencies), as well as means to inform potential participants about the study and inviting them to participate.

Inclusion and exclusion criteria for participants shall include, but are not limited to:

Inclusion

• Age and RVS familiarity appropriate to the designated group;

• Currently licensed drivers;

• Drive a minimum of three trips per week.

• RVS-experienced group members should report that they use their rearview video system least once a week;

• RVS-unfamiliar group members should report that they either do not have access to an RVS or they avoid using one.

Exclusion

• Participants with a medical condition (e.g., sleep apnea) of a level of severity that the Contractor, in consultation with the COR, consider may interfere with driving performance;

• Participants required to use any adaptive vehicle controls (e.g., pedal extenders).

Researchers should document any driver characteristics that might lead to poor performance in backing (e.g., difficulty turning to look behind the vehicle due to age-related stiffness or not seeing a target when looking over the shoulder because the driver’s gaze is beyond the extent of his/her glasses, so vision is uncorrected).

Decisions on inclusion of these drivers will be made after consultation between the Contractor and the COR.

Backing Performance Data. Each participant’s backing performance shall be evaluated by a driving rehabilitation specialist (DRS) who shall accompany participants during driving sessions that include multiple backing tasks. Each participant shall complete a trial under each backing task under specific conditions. Conditions are to be counterbalanced across participants. Each participant must complete at a minimum of three backing tasks that may include, but are not limited to the following:

1. leaving a parking space,

2. making a 3-point turn, and

3. backing several yards along a straight section of roadway.

Participants shall complete each task under four conditions (for a subtotal of 12 trials):

1. using mirrors with no obstacle, SOLICITATION # DTNH2216R00001

2. using mirrors with an obstacle,

3. using an RVS with no obstacle, and

4. using an RVS with an obstacle.

For a final, 13th, trial the DRS shall instruct the participant to return the vehicle to the starting point (which will require backing), without alerting the driver to the presence of an obstacle behind the vehicle.

Dependent measures may include, but are not limited to:

• time to complete each trial;

• number of glances/glance durations to mirrors, RVS display, and behind the vehicle for each trial;

o Number of glances toward the most likely source of hazards for each backing scenario. For example, when backing out of a parking space, obstacles are likely to come from either side of the vehicle, therefore, document glances to the left and right.

• number of obstacles successfully avoided across trials.

Pilot test. The contractor shall enlist a minimum of 3 older drivers (age 60+) to pilot test the study protocol in order to identify potential problems with procedures and/or equipment.

Data analysis. The design shall include plans to code and analyze data to address the research questions related to participants’ performance listed above.

C.5.5 Report Outline

Within six (6) months of Contract award, the Contractor shall submit a Report Outline to the COR.

The objective of this task is to provide the COR with the planned report format so that changes can be made before the majority of the writing has been completed.

The Report Outline shall include complete Introduction and Methods sections, and placeholders for the Results, Discussion and Conclusion sections. The document shall include an approximate page count for each section and list of planned appendices. The Contractor shall update the document as necessary for the Draft Final report.

• The Methods section shall include:

o Method for conducting the literature review including the databases accessed and a summary of the findings;

o Information about participant recruiting as well as inclusion and exclusion criteria;

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o Description of data collection methods that includes justification for the selected driving measures.

• The Results section shall be outlined to include:

o Participant demographics;

o Planned analyses.

The Contractor shall not proceed to Requirement C.5.6 until authorized by the COR to do so. NHTSA will review the data collection plan and decide whether to continue.

Once OMB and IRB approval are in place the COR will direct the Contractor to proceed to C.5.6.

C.5.6 Recruit Participants, Collect Data

Within seventeen (17) months of Contract award (or upon obtaining IRB and OMB approval), the Contractor shall begin recruiting participants and collecting data as described in C.5.4. During the recruiting period, the Contractor shall include information detailing recruitment and data collection (e.g., number of participants who have been recruited and who have completed study activities, any issues related to data collection and coding, any preliminary results) in Monthly Progress Reports.

The Contractor shall provide monthly data runs to the COR.

The objective of this task is to recruit participants and collect driving performance data as determined under C.5.4.

C.5.7 Code and Analyze Data

Within twenty-four (24) months of Contract award the Contractor shall submit a letter report to the COR summarizing the analysis results. The Contractor shall code and analyze the driving evaluation data as collected under C.5.6 (to compare performance of participant groups.)

C.5.8 Interim Report

Within twenty-five (25) months of Contract award, the Contractor shall submit a Draft Interim Report that includes a brief 2 page executive summary of the project’s key findings. The body of the report shall be no more than forty (40) pages long (excluding appendices) and shall include the following sections:

• Introduction

• Methods

• Results

• Discussion

• Conclusions

• References

• Appendices

All print materials shall be provided to the NHTSA COR pursuant to Section D.2.

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The COR will provide the contractor with comments within two (2) weeks.

Within twenty-seven (27) months of Contact award, the Contractor shall submit the Final Interim Report after making the necessary edits.

C.5.9 Design Rearview Video System Training Protocol and Evaluation

The focus of this task is to explore the feasibility of providing training to expand older drivers’ ability to use an RVS safely and effectively.

RVS Training

The Contractor shall submit to the NHTSA COR a plan to train older adults to use an RVS. Training should be completed in a single session lasting no more than one (1) hour and should focus on correcting errors of the type observed in the performance data collected in C.5.5.

Unless the literature and/or data collected and analyzed in C.5.6 and C.5.7 indicate otherwise, the training shall target drivers 60 and older with little to no experience using an RVS, or to those who occasionally use a system but are not comfortable doing so.

Within twenty-eight (28) months of Contract award the Contractor shall submit an RVS training protocol based on findings from the literature and driver errors observed in the performance data collection. The protocol shall include:

• A detailed description of each element of the training session;

• Justification for each training element based on the literature and/or performance data

Within two (2) weeks of receipt, the COR either will approve the training protocol, or will contact the contractor for revisions.

Evaluate RVS training

The Contractor shall design an evaluation of the RVS training. The design shall include random assignment of participants to each of 2 study groups: (1) a training group and (2) a control group whose members will receive training not related to RVS use (NHTSA anticipates 40 participants in each group for a total of 80 participants). Participants shall either have no RVS experience, or report being uncomfortable using an RVS. The Contractor shall measure participants’ performance while backing using an RVS before and after RVS (or alternate control group) training. The study design shall address the following research questions:

• Does RVS training based on the protocol developed for this project improve older drivers’ ability to use the system to detect and avoid obstacles?

• Is there an effect of age in training outcomes?

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Inclusion and exclusion criteria for participants may be the same as those used in the performance data collection segment. They may include, but are not limited to:

Inclusion

• Age 60 and older;

• Currently licensed drivers;

• Drive at least three trips per week.

Exclusion

• A medical condition (e.g., sleep apnea) of a level of severity that the Contractor considers may potentially interfere with driving performance or exposure;

• Familiarity with/confidence using an RVS.

The backing trials shall include instances of situations shown to be particularly difficult for participants in C.5.6. Inclusion/exclusion criteria and backing performance measures may include some or all of those used in C.5.6.

Within twenty-nine (29) months of Contract award, the Contractor shall submit a study design to evaluate the effects of RVS training on driver performance to the COR. The plan shall include a second draft IRB submission and a second draft OMB package to include a 60-Day Notice, 30-Day Notice, Sections A and B, and supporting documents. The design shall include details regarding training protocol, participant recruitment, group assignment, pre- and post-testing measures and protocol, and data coding and analysis plans.

The COR will either approve the training evaluation design, or will contact the contractor for revisions within two (2) weeks.

The Contractor shall not submit documents to the IRB or proceed to C.5.10 until authorized by the COR. NHTSA will review the data collection plan and decide whether to continue. Once OMB and IRB approval are in place the COR will direct the Contractor to proceed to C.5.10.

RVS Training

C.5.10 Conduct RVS Training/Collect Training Evaluation Data

Within thirty-four (34) months of Contract award (or upon receiving IRB and OMB approval) the Contractor shall begin to recruit participants and carry out the training and evaluation processes developed in C.5.9.

C.5.11 Analyze RVS Training Data

Within thirty-eight (38) months of Contract award, the Contractor shall submit a letter report summarizing the findings to the COR. The Contractor shall code and analyze the driving evaluation data as collected under TASK C.5.10 to compare performance of participants in the training and control groups.

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C.5.12 Draft Final Report

Within thirty-nine (39) months of Contract award, the Contractor shall submit a Draft Final Report that includes a brief 2 page executive summary of the project’s key findings. The body of the report shall be no more than 50 pages long (excluding appendices) and shall include the following sections:

• Introduction

• Methods

• Results

• Discussion

• Conclusions

• References

• Appendices

All print materials shall be provided to the NHTSA COR in the proper format as per section D.2. The COR will provide the contractor with comments within two (2) weeks.

C.5.13 Final Briefing

Within forty (40) months of Contract award, the Contractor shall conduct collaboratively with the NHTSA COR a final briefing on this Contract at NHTSA Headquarters in Washington, D.C. This briefing shall consist of a 20-30 minute presentation of the project that includes the background on the project, a description of the specific tasks conducted, the results of data analyses, and a discussion on the results and implications for future research, followed by a question and answer period.

C.5.14 Final Report

Within forty-one (41) months of Contract award, the Contractor shall submit a Final Report incorporating comments from the agency review and from the final briefing.

C.5.15 Journal Article

Within forty-four (44) months of Contract award, the Contractor shall submit at least one (1) draft journal article. The COR and Contractor may collaborate on the manuscript. The COR will be listed as an author if the COR contributes significantly to the writing. After agency review, needed revisions, and discussions with the COR, the Contractor shall submit the manuscript for publication in an agreed upon journal.

C.5.16 Data Collection and Analysis – Optional Task

The Government may decide to collect data from an additional participant group of 40 participants, for example, middle aged drivers, in order to further explore the effects of age on drivers’ use of an RVS. If this option is exercised, the Contractor

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shall begin recruiting these participants within seventeen (17) months of Contract award (or upon obtaining IRB and OMB approval), along with the other participants for this study segment. This additional group would complete the same data collection protocol as the drivers aged 60-69 and 70 and older, during the same data collection interval. Data from these participants would be included in the data analyses as an additional age group, and the findings would be included in the final report.

The NHTSA CO will notify the contractor within ten (10) months after Contract award of NHTSA’s intent regarding exercising this optional task After concluding negotiations of the optional task (i.e. costs), the NHTSA CO will issue a modification to exercise the optional task, and add time and funding as necessary.

C.6 Acronyms

The following is a list of acronyms used throughout the Statement of Work (SOW).

This list may not be exhaustive.

CO Contracting Officer COR Contract Officer’s Representative DOT U.S. Department of Transportation DRS Driving Rehabilitation Specialist NHTSA National Highway Traffic Safety Administration IRB Institutional Review Board OMB Office of Management and Budget RVS Rearview Video System

(End of Section C)

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SECTION D PACKAGING AND MARKING

D.1 PACKAGING AND MARKING

Preservation and packaging of all shipments or mailing of all work delivered under this contract shall be done in accordance with good commercial practices and to insure acceptance by common carrier (if applicable) and safe transportation at the most economical rate(s).

Any deliverables required by this contract shall be submitted to the applicable personnel identified in Section F of this contract. Due to security concerns, deliverables transmitted via regular U.S. Mail experience significant delay in reaching an intended destination and, as part of the screening process, may be damaged. For these reasons, the U.S. Mail should not be used to transmit deliverables. Rather, the Contractor is encouraged to use electronic mail to the maximum extent possible.

D.2 FORMATTING TEXT AND IMAGE DELIVERABLES

For those deliverables submitted electronically as text or image files, the following specifications apply.

D.2.1 TEXT

Text files shall be delivered in Microsoft WORD 2010 format. Font type of Times New Roman with a font size of 12 shall be used throughout the document. The Contractor shall minimize additional formatting as much as possible e.g., avoid use of columns) Avoid using any design/layout elements (however, see D.2.2, D.2.3, and D.2.4 below.)

D.2.2 CHARTS AND GRAPHS

The Contractor shall develop charts or graphs using Microsoft EXCEL 2010 or similar format and shall insert these in the appropriate places within the text document. The Contractor shall also provide the Microsoft EXCEL source file from which charts or graphs were developed.

D.2.3 ILLUSTRATIONS

NHTSA’s Office of Communication Services is responsible for developing or acquiring most illustrations found in NHTSA publications. These illustrations can take two forms:

a. Graphics – In the majority of cases, the Office of Communication Services will develop any needed graphics in collaboration with the COR. The Contractor shall provide text, graphs, and charts following the guidelines stipulated in D.2.1 and D.2.2 above. In some cases, the Contractor may be required to develop graphics.

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b. In these cases, the Contractor shall use only software approved by the U.S.

Government Printing Office (e.g. Adobe Illustrator.)

c. Photographs – When photos are used in Agency publications, the Office of Communication Services typically uses existing photos or photos purchased through royalty-free sources. In the event the Contractor must supply photos for use in a publication, the photos must be high resolution images at least 300 dpi at the size used in the publication. Photos shall be supplied on a CD or DVD in either .tif format (for scanned images) or .jpg (for images downloaded to the CD or DVD directly from the digital camera.).

NOTE: If a photograph is supplied by an outside source (Contractor, grantee, national organization, etc.), a release form must accompany the photo indicating that the human subjects in the photo authorize NHTSA to use the photo in its publications and on its Internet site. The Contractor is responsible for ensuring that the necessary arrangements have been made with the photographer and the subjects in the photo to ensure that NHTSA has unlimited rights to use the images in print and on the web.

The Contractor shall obtain, and provide to NHTSA, a written statement indicating that NHTSA has unlimited, unrestricted rights to the use of the photos.

D.2.4 WEB-BASED IMAGES

Occasionally, web-based images may be used in NHTSA publications. The Contractor is cautioned that copyright laws restrict use of many of these images even if this is not expressly indicated at the website. Additionally, the resolution of most web-based images is not high enough to provide a clear image when published. For these reasons, web-based images should not be used.

(End of Section D)

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SECTION E INSPECTION AND ACCEPTANCE

All work hereunder shall be subject to review by the Government.

E.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/?q=browsefar

Federal Acquisition Regulation (FAR) Clauses:

52.246-5 INSPECTION OF SERVICES - COST-REIMBURSEMENT (APR

1984)

E.2 INSPECTION AND/OR ACCEPTANCE

The NHTSA Contracting Officer’s Representative (COR), as designated in the resultant contract shall be responsible for performing the inspection of all services rendered under this contract and for recommending acceptance of replacement/correction of services or materials that fail to meet the contract requirements to the NHTSA Contracting Officer (CO).

(End of Section E) https://www.acquisition.gov/?q=browsefar

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SECTION F DELIVERIES OR PERFORMANCE

F.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

https://www.acquisition.gov/?q=browsefar

NOTE: These clauses are hereby incorporated by reference.

52.242-15 Stop Work Order (AUG 1989) ALT I (Apr 1984)

52.247-35 F.O.B. Destination, Within Consignee’s Premises (APR 1984)

F.2 PERIOD OF PERFORMANCE

The period of performance of this contract shall be for a period of forty-eight (48) months from the date of Contract award.

F.3 DELIVERABLES / MILESTONES

F.3.1 Deliverables/Milestones Schedule:

The following milestones and deliverables listed below are considered critical to the successful completion of this Contract.

Item No.

Task No. Deliverables (D) Milestones (M) Due Date

1 C.5.1 Kick-off Meeting (M) Within 30 days after award

2 C.5.2 Contractor submit OMB 60-day notice (D)

Within 6 weeks following contract award

3 C.5.2 COR reviews and provides comments to Contractor (M)

Within 2 weeks from receipt of OMB 60-day notice

4 C.5.3 Contractor submits annotated bibliography (D)

Within 3 months following contract award

5 C.5.3 Contractor submit Literature review (D) Within 4 months following contract award

6 C.5.4 Contractor submits: research design, draft IRB submission, 30- Day Notice, remainder of OMB package (D)(M)

Within 5 months following contract award

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Item No.

Task No. Deliverables (D) Milestones (M) Due Date

7 C.5.4

COR reviews and provides comments on Item 6. to Contractor. Advises Contractor of decision to proceed with C.5.6 upon receipt of documentation of OMB, IRB approval. (M)

Within 2 weeks from receipt of Draft IRB submission

8 C.5.5 Contractor submits Report Outline (D) Within 6 months following contract award

9 C.5.6 Contractor begins Recruiting and Data Collection (M)

Within 17 months following contract award or upon receipt of OMB and IRB approval

10 C.5.7 Contractor submits report summarizing the analysis results (D)

Within 24 months following contract award

11 C.5.8 Contractor submits Draft interim report (D)(M)

Within 25 months following contract award

12 C.5.8 COR reviews and provides comments to Contractor (M)

Within 2 weeks from receipt of Draft interim report

13 C.5.8 Contractor submit Final Interim report (D)(M)

Within 27 months after contract award

14 C.5.9 Contractor submits RVS training protocol (D)

Within 28 months following contract award

15 C.5.9 COR reviews and provides comments to Contractor (M)

Within 2 weeks from receipt of RVS training protocol

16 C.5.9 Contractor submits research design to address training effectiveness, OMB and IRB packages (D)

Within 29 months following contract award

17 C.5.9 COR reviews and provide comments to Contractor (M)

Within 2 weeks from receipt of Item No. 16.

18 C.5.10 Contractor begin recruiting participants (M)

Within 34 months following contract award

19 C.5.11 Contractor submits letter report summarizing RVS training data (D)

Within 38 months following contract award

20 C.5.12 Contractor submits Draft final report (D)

Within 39 months following contract award

21 C.5.12 COR reviews and provides comments Within 2 weeks from

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Item No.

Task No. Deliverables (D) Milestones (M) Due Date to Contractor (M) receipt of Draft final report

22 C.5.13 Final Briefing (M) Within 40 months following contract award

23 C.5.14 Contractor submits Final Report (D) Within 41 months following contract award

24 C.5.15 Contractor submit Draft journal article (D)

Within 44 months following contract award

Optional Task C.5.16

Contractor completes data collection and analysis (M)

Within 4 months of execution

26 F.4.1 Monthly Progress Reports (D) 15th day of the month following the month being reported

F.3.2 Place of Delivery:

Unless otherwise specified, deliverables shall be furnished, electronically, to the following addresses:

Item No. Address

2, 4-6 8-9, 11, 13-14, 16, 19-20, 23-24

Department of Transportation National Highway Traffic Safety Administration (NTI-XXX) Attention: TBD at Contract Award 1200 New Jersey Avenue, S.E., Rm. W53-XXX Washington, DC 20590 Telephone: (202) 366-XXX E-mail: TBD@dot.gov

23-26

Department of Transportation National Highway Traffic Safety Administration Office of Acquisition Management Attn: Yvonne Green, Contract Specialist 1200 New Jersey Avenue, S.E., Rm. W53-405 Washington, DC 20590 Telephone: (202) 366-7204 E-mail: Yvonne.Green@dot.gov mailto:TBD@dot.gov mailto:Yvonne.Green@dot.gov

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F.4 REPORTING REQUIREMENTS

F.4.1 Monthly Progress Reports

The contractor shall furnish the report electronically to the COR by the 15th of each month following the month being reported. At a minimum, the progress report shall include a narrative description of the following items:

1. Accomplishments made during the reporting period.

2. Funds status by Specific Requirement, month’s obligations, cumulative obligations, estimated cost to complete, and percent of cost expended versus percent of completion.

3. Plans for accomplishments in next reporting period.

4. Preliminary or interim results, conclusions, trends, recruiting progress and data runs or other items of information that the contractor believes are of interest to NHTSA.

5. Problems or delays that the contractor has experienced in the conduct of his/her services and suggestions to remedy the problems.

6. Specific action that the contractor would like NHTSA to undertake to alleviate a problem.

7. Due dates for remaining deliverables.

F.4.3 Section 508 Compliance

All electronic and information technology procured, developed or delivered under this contract shall meet applicable accessibility standards, as specified in 36 CFR Part 1194. 36 CFR Part 1194 implements Section 508 of the Rehabilitation Act of 1973, as amended, and is viewable at http://www.section508.gov.

All contract deliverables covered by Section 508 shall be accessible to people with disabilities. Reports and other deliverables provided in electronic media, including web-based intranet and internet format shall conform to applicable accessibility standards, including at a minimum, the following provisions:

1194.21, Software Applications and Operating Systems 1194.22, Web-Based Intranet and Internet Information and Applications 1194.24, Video and Multimedia Products 1194.31, Functional Performance Criteria 1194.41, Information, Documentation, and Support

This standard is available for viewing at the Access Board web site at http://www.accessboard.gov/sec508/standards.htm and guides for specific sections are available at http://www.accessboard.gov/sec508/guide/.

(End of Section F) http://www.section508.gov/

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SECTION G CONTRACT ADMINISTRATION DATA

G.1 PAYMENT/COST REIMBURSEMENT

The Contractor may request interim payments for costs incurred during the performance of the contract. A statement of costs incurred by the Contractor in the performance of tasks under this contract and claimed to constitute allowable costs shall support each interim payment request.

The Contractor shall submit Monthly Requests for Reimbursement. Requests for reimbursement must correspond to the Contractor’s submission of a progress report for the period of performance being invoiced.

Any request for reimbursement that does not correspond to a progress report detailing contract activity for the period of time being invoiced is cause for rejection by the NHTSA COR. If a request for reimbursement is rejected by the NHTSA COR, the Contractor must resubmit the invoice after it has submitted the corresponding progress report to the NHTSA COR.

G.2 INDIRECT COST RATES

Pending the establishment of final indirect cost rates which shall be negotiated based on audit of actual costs as provided in FAR Subpart 42.7, Indirect Cost Rates, the Contractor shall be reimbursed for allowable indirect costs hereunder at the rates established below.

a. Fringe Benefit

The fringe benefit rate(s) applicable to this contract is/are as follows:

RATE TYPE RATE BASE EFFECTIVE PERIOD

b. Overhead

The overhead rate(s) applicable to this contract is/are as follows:

RATE TYPE RATE BASE EFFECTIVE PERIOD

c. General and Administrative (G&A)

The G&A rates applicable to this contract are as follows:

RATE TYPE RATE BASE EFFECTIVE PERIOD

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NOTE:

a. applied to:

b. applied to:

c. applied to:

To prevent substantial over or under payment, and to apply either retroactively or prospectively, provisional rates may, at the request of either party, be revised by mutual agreement on an annual basis.

This Indirect Cost provision does not operate to waive the LIMITATION OF COST Clause (incorporated by reference in Section I). The Contractor's audited final indirect costs are allowable only insofar as they do not cause the Contractor to exceed the total estimated costs for performance of the contract listed in Section B.

G.3 BILLING RATES

The provisional indirect rates negotiated under this contract for billing purposes shall remain in effect until revised rates have been approved in writing by the Contracting Officer. The Contractor shall request new provisional billing rates in writing. Such requests shall delineate the current and proposed rates to be used, along with the effective rate of escalation.

G.4 TRAVEL AND PER DIEM RATES

Travel costs will be reimbursed in accordance with Far Part 31.

The Contractor shall obtain COR approval before scheduling any travel unless specifically stated otherwise in the contract. Travel and Per Diem authorized under this contract shall be reimbursed in accordance with the Government Travel Regulations currently in effect.

Travel requirements under this contract shall be met using the most economical form of transportation available. If economy class transportation is not available, the request for payment voucher must be submitted with justification for use of higher class travel indicating dates, times, and flight numbers. All travel shall be scheduled sufficiently in advance to take advantage of offered discount rates, unless authorized by the COR.

G.5 SUBCONTRACTS - ADVANCE NOTIFICATION AND CONSENT

Under this contract, the requirements of FAR 44.2, CONSENT TO SUBCONTRACTS, have been fulfilled for the following subcontracts:

TBD

Any future change or revision to the Statement of Work or other applicable aspects of

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this contract shall include the subcontract(s) only to the extent that performance of the subcontract(s) is directly affected by the change or revision.

G.6 CONTRACTING OFFICER TECHNICAL REPRESENTATIVE (COR)

The performance of the work required under the contract shall be subject to the technical review of the NHTSA COR.

The following individual has been designated as the NHTSA COR:

TBD

Department of Transportation

National Highway Traffic Safety Administration (NTI-XXX) 1200 New Jersey Avenue, S.E., Rm. Wxx-xxx

Washington, DC 20590 Telephone: (202) xxx-xxxx

E-mail: TDB

a. The Contracting Officer will designate a representative to assist in monitoring the work under the resultant contract.