Attachment_J.4_Responses_to_Offeror_Questions.pdf

DTNH22-14-R-00782 Amendment 02 Title: Building Community Support for Impaired Driving Enforcement

Attachment J.4 Responses to Offeror Questions

1. Question: Is this solicitation a follow-up to another project conducted by NHTSA, the Department of Justice, or another Federal Agency? If so, what is the contract number or is the final report available for the Contractor to review?

NHTSA Response: No.

2. Question: Is there an incumbent? If so, who is the incumbent?

NHTSA Response: There is not an incumbent for this action.

3. Question: Reference Section C.2 Objectives: Has NHTSA already selected the community to be involved in this proposal? If so, can that location be shared with potential contractors?

NHTSA Response: No community has been identified for this action.

4. Question: Reference Section C.2 Objectives: If the location has not yet been selected, what role, if any, would the Contractor play in selecting the community?

NHTSA Response: The Contractor should propose and justify a community (or several communiites) for the project. Final approval of the community selection will be by

NHTSA,

5. Question: Reference Section C.5.5 Provide data to Independent Evaluation Contractor:

This section specifies that impaired driving arrests, impaired driving collisions and community population and demographic data be supplied by the contractor to the independent evaluation contractor for a three year period prior to the enforcement implementation period as baseline data. Other sections of the RFP imply, but don't specifically state, that this data will also be collected by the contractor over the course of the implementation period for the evaluation contractor. Is that correct?

NHTSA Response: Yes.

6. Question: Reference Section C.5.5 Provide data to Independent Evaluation Contractor:

Many states do not provide certified crash data until the following year for each year certified. This enforcement period for this project is slated to extend to 15 months (i.e.

over two consecutive calendar year periods). If necessary, will NHTSA accept non-certified (i.e. not from the relevant state agency) crash data provided to the contractor by the agency involved in this project for transmission to the evaluation contractor?

NHTSA Response: Yes, if it the most accurate data available.

7. Question: Reference Section C.5.7 Conduct Training: Does this training intend to include command ranks up to and including the Chief/Director/Sheriff of the agency selected?

8. Question: Reference Section C.5.8 Identify Community Partners: Will NHTSA be providing an incentive to the communities for participation and/or the community partners? If so, what will that incentive be and should it be included as part of the Contractor's budget?

NHTSA Response: NHTSA expects community participation to be based on local parties’ commitment to the mission of saving lives by reducing the indicence of impaired driving, so no incentives as such will be provided. However, as noted in Section C.5.10, funds may be expended to obtain necessary items to effectively conduct the project, including signage, safety equipment and educational materials.”

9. Question: Reference Section C.5.9 Conduct Community Meetings and Develop Intervention Strategies: Is there a maximum number of community meetings or partners that NHTSA would like to meet with?

10. Question: Reference Section C.5.10. Identify and Acquire Equipment: Is there a not to exceed dollar amount on the equipment used for this task?

NHTSA Response: The Contractor shall propose what they anticipate will be necessary to complete the proposed effort.

11. Question: Reference Section C.5.13. Provide Training to Sworn Line Officers: For larger agencies approaching the 200,000 population mentioned in C.2 Objectives, most law enforcement agencies will have a dedicated traffic enforcement unit. If so, is this training intended to include general patrol officers not part of a designated traffic enforcement unit?

NHTSA Response: No, unless those non traffic unit officers are incidentally involved in traffic enforcement. If other officers have ancillary traffic enforcement duties, they should attend the training

12. Question: Reference Section C.5.13. Provide Training to Sworn Line Officers: The final paragraph in C.5.13 stipulates that there be an initial 8 hour enforcement model training effort followed by two additional 4 hour training blocks at four month incremental periods following the initial 8 hour training block. What is the intended purpose/curricula for these two additional training blocks?

NHTSA Response: The intended purpose of the two 4-hour training blocks is to sustain the involvement and enthusiasm of the line officers in the project.

13. Question: Reference Section C.5.14 Implement Enforcement Objectives: Would NHTSA consider allocating a monthly stipend to the participating agency to cover the administration of this long term enforcement effort (data management and retrieval, supervision of the scheduling of enforcement, correspondence/meetings with the Contractor, etc.)? If yes, would this stipend be included in the Contractor's budget?

NHTSA Response: Administrative costs are appropriate expenditures of Federal funds and as such, may be included in the Contractor’s proposed budget.

14. Question: Reference Section C.5.17 Present at National Conferences: Should the Contractor plan on presenting at the national conferences in the last year of the contract or will the presentation be at the midpoint and final portion of the contract?

NHTSA Response: The Contractor should plan for a presentation at the midpoint and final portion of the contract.

15. Question: Reference Section C.5.17 Present at National Conferences: For presentations by the Contractor at National Conferences that occur after this contract has ended, how will the Contractor be compensated for preparing for and attending said conferences?

NHTSA Response: The Contractor will not be required to present or be compensated for presentations after the contract period has ended.

16. Question: Reference Section L.9. Technical Proposal Instructions-Part II- Organization/Agency Experience: Should the Contractor include blank copies (Contractor and reference information completed) of the past performance questionnaires distributed to clients in an appendix, and/or does NHTSA want just the completed questionnaires sent directly from the client to NHTSA?

NHTSA Response: The completed questionnaires should be sent directly to NHTSA by the reference.

17. Question: Reference Section L.9. Technical Proposal Instructions-Part II- Organization/Agency Experience: Will a contractor that has project team members located in different states be considered a higher risk than a contractor that has all of its team members based in the same state?

18. Question: Reference Part II: CORPORATE EXPERIENCE/PAST PERFORMANCE (See M.3.2) The 10th bullet on page 58 describes: "Accessibility for arrest citations and collision information" What does NHTSA mean by this term?

NHTSA Response: The Contractor shall describe their experience in accessing law enforcement agency arrest citations and collision information.

19. Question: Reference M.3.1 Technical Approach (See L.9.1) The 3rd and 4th bullets on page 64 describe the following: "Data presented, including the arrest and alcohol involved collisions for the previous three years;", and "Agency’s description and demographics of the community they propose;" Is NHTSA expecting the offeror to both identify the community to be involved as well as generate citation and crash data for a prior three year period in the proposal?

20. Question: Is the definition of community within the solicitation limited to a neighborhood within a city, a city or can it be categorized as a county? The solicitation states that the demonstration program shall be based in a community with a population between 75,000 and 200,000 people.

NHTSA Response: The definition of the community is not limited to a specific definition, but it must meet the population requirements and have operational boundaries allowing for significant behavioral and operational influence by a primary local law enforcement agency.

21. Question: Reference Section B – B.2 Obligation Summary-page 3: What is the amount of funding available for this RFP?

NHTSA Response: NHTSA does not release the amount of funding available for contracts.

22. Question: Reference Section C – C.2 Objectives – page 6: Does impaired driving enforcement just refer to alcohol or are other drugs included?

NHTSA Response: Impaired driving includes alcohol and other drugs. However, it is expected that alcohol will be the central focus based on crash and citation data.

23. Question: Reference Section D – Packaging and Marking – D.2.1 Text – page 18: Can text files be delivered in Microsoft WORD 2007 rather than 2010? Same with Excel.

NHTSA Response: Yes. Those formats would be acceptable.

24. Question: Reference Section L – L.3 Proposal Delivery-page 52: It is state (sic) that we can email our proposal to the identified email address of nhtsaoam@dot.gov, but then also refers to paper submission. Can you please clarify what the preferred manner of delivery is? On page 53, Section L.7 it again refers to 1 copy unbound with original signatures.

NHTSA Response: Electronic submission to NHTSAOAM@dot.gov is the preferred method. Should an Offeror not be able to submit in this format, a paper submission is acceptable provided it follows the instructions in the solicitation.

25. Question: Reference Section B.1: Is this fixed price or define Cost Plus Fixed Fee Contract: Cost plus fixed-fee (CPFF) contracts pay a pre-determined fee that was agreed upon at the time of contract formation (sic).

NHTSA Response: Per the solicitation in Section B.1, this is a Cost Plus Fixed Fee contract. Please refer to Federal Acquisition Regulations (FAR) 16.306 for a definition of a Cost Plus Fixed Fee (CPFF) contract.

26. Question: Reference Section C.5.5: Please explain “The above data shall be provided for

(3) years prior to the initiation of this project.”

NHTSA Response: The “above data” to be gathered by the Contractor is the 3 most recent years of data available in the areas listed in Section C.5.5.

27. Question: Reference Section C.5.6: During this three months after the initial 6 months of Data Collection, is the Contractor working with the Independent Evaluator to conclude suggested models of addressing identified problems?

NHTSA Response: No. The Contractor will determine the most appropriate criminal justice model, based on the identified problem, absent input from the Independent Evaluator.

28. Question: Reference Section C.5.6: Is there an expected LOE as part of the data gathering or project implementation phase?

NHTSA Response: Offerors should propose what they believe to be necessary for their proposed approach.

29. Question: Reference Section C.5.13: The three required classes to sworn line officers;

do they require a classroom setting with SME's or qualified trainers? Or can this be taught through an online module with a certification of completion?

NHTSA Response: The required classes shall be conducted in a classroom setting with SME's or qualified trainers.

30. Question: Reference Section C.5.7: They are also asking for training of techniques relevant to impaired driving enforcement. Will they provide that curriculum or does the contractor need to have that very capability?

NHTSA Response: The Contractor shall arrange for the training in the identified criminal justice model they identified to address the impaired driving issues experienced by the community. NHTSA will not provide the curriculum or the training.

mailto:NHTSAOAM@dot.gov

31. Question: Reference Section C.5.3: Does applying the DDACTS and SARA methods take place after Law Enforcement collects data using their methods of COP and POP?

Thus providing the data to proceed with DDACTS and SARA?

NHTSA Response: The Contractor shall use the DDACTS or SARA problem identification model for problem identification, before selecting the proven criminal justice model it deems appropriate to apply to the identified problem.

32. Question: Reference Section C.2: What are the potential target areas? Or Exact Place of Performance?

NHTSA Response: The potential target areas or exact place of performance is to be proposed by the Contractor, consistent with the objectives identified in Section C.2.