RFP 00098 Cost and Weight 6-25.pdf

DTNH22-08-R-00098

Req 08-04249

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SUPPLIES/SERVICES

The offeror shall propose all the necessary qualified personnel, facilities, materials and services to perform an Indefinite Quantity Contract (IQC), on a Time and Materials basis in accordance with the Statement of Work, Section C, and other terms and conditions of the solicitation, and any resultant Contract, for the effort entitled, “Cost and Weight Analysis of Motor Vehicle Equipment.” All support services provided to the Government shall be performed by the offeror’s employees or personnel otherwise retained by the offeror to fulfill specific work requirements of this solicitation and the resultant Contract. Under the resultant IQC, the Government will issue individual Task Orders to obtain professional and technical services.

B.2 OBLIGATION SUMMARY

Minimum Obligation of the Government – The Government shall guarantee a minimum to be $1,000.00 for services and support under the resultant Contract.

Maximum Obligation of the Contractor – Under the resultant Contract, the Contractor shall be obligated to provide services and support up to the Ceiling Amount as shown in Section B. Price Schedule for the twenty-four (24) month base period, and if exercised, the Ceiling Amount of The one (1) Option Year of Three Years. The Maximum Obligation may be increased at anytime by mutual agreement of both parties.

Each Task Order will include a Task Order Ceiling Cost which the Contractor shall not exceed.

B.3 PRICES

The price for the various labor categories, and the cost for materials and supplies in support of the performance are shown in the Price Schedule as contained in Section B.

NHTSA requires the offeror to provide the following:

1. Fixed Price Loaded Hourly Rates.

The offeror shall propose loaded hourly rates for each labor category listed in Section B.

of this Solicitation. The loaded hourly rates shall include the individual’s actual hourly salary plus indirect costs (as permitted by the Federal Acquisition Regulation (FAR)).

Indirect costs may include: Fringe Benefits, Overhead Rates, Facilities Capital Cost of Money (FCCM), General and Administrative (G&A) expenses. Fee or Profit may be included in the loaded labor-hour rate also. The loaded hourly rates shall be fixed at the time of Contract award and shall remain fixed for the entire term of the Contract (to include the Option Periods, if exercised).

2. Other Direct Costs – Material, Subcontracts, and all other Non-Prime Contractor -

Labor Costs. For all materials, supplies, and subcontracts used in the performance of resultant Contract to include telephone, faxes, shipping, postage, and the like, the offeror shall be reimbursed at cost and, when appropriate, indirect costs. Indirect costs include only those costs clearly excluded from the loaded hourly rate and allocated in accordance with the offeror’s usual accounting practices consistent with FAR Part 31. No fee or profit shall be applied to materials, supplies, subcontracts, or other Non- Prime Contractor non-labor items under the resultant Contract.

If the offeror elects to apply indirect costs to Other Direct Cost (ODC), then it must identify the indirect cost rate (or multiplier) applicable to the ODC for the Base Period and Option Periods in Section B., Price Schedules. These rates will also remain fixed for the life of the Contract.

3. Travel . When travel is required, and approved by the NHTSA Contracting Officer’s

Technical Representative (COTR), for the offeror personnel under the resultant contract, it shall be done in accordance with FAR Part 31, as applicable to the resultant Contract, including all appropriate indirect costs allocated in accordance with the offeror’s usual accounting practices consistent with the FAR.

The offeror (in accordance with its established accounting practices) may apply an indirect cost to such travel costs only to the extent that those indirect costs are not recovered also in the loaded labor rate for each direct labor category.

If the offeror elects to apply indirect costs to Travel, then it must identify the indirect cost rate (or multiplier) applicable to the Travel Costs for the Base Period and Option Periods in Section B., Price Schedules.

B.4 PRICE SCHEDULE DEFINITIONS AND SPECIAL PROVISIONS

B.4.1 “Loaded Hourly Rates”

As used in the resultant Contract, “Loaded Hourly Rates” are composed of the hourly rates paid to an individual within a specific Labor Category (plus merit and or cost of living increases, if applicable) plus indirect costs such as Fringe Benefits, Overhead, Facilities Capital Cost of Money (FCCM), General and Administrative (G&A). Fee or Profit may be included in the loaded hourly rate also. However, see Paragraph 2 of Section B.3 for the treatment of Subcontractor’s labor rates. Indirect Cost Rates as well as the percentage of fee shall be negotiated and fixed at time of Contract award and shall remain fixed for the entire term of the Contract (to include Option Periods, if applicable).

B.4.2 “Regular” Loaded Hourly Rates

Regular Loaded Hourly Rates reflect rates paid to a Contractor or Subcontractor’s employee for work performed during the employee’s normal workweek (generally 40 hours per workweek).

B.4.3 “Overtime”

a. “Normal Workweek” means, generally, a workweek of 40 hours. However, a workweek in excess of 40 hours can also be considered “normal” if: 1). The workweek does not exceed the norm for the area or industry, as determine by the customary practice, or law; and 2). The hours worked in excess of 40 in the workweek are not compensated at a premium rate of pay.

b. “Overtime” means time worked by a Contractor’s employee in excess of the employee’s normal workweek.

c. “Overtime Premium” means the difference between the Contractor’s regular rate of pay to an employee for the shift involved and the higher rate paid for overtime.

d. “General Policy” Overtime shall be used only when approved in advance by the

Contracting Officer. Exceptions to this for qualified individuals may be approved if both the Contractor and the NHTSA Contracting Officer agree that an alternate work schedule is in the best interest to support Government requirements.

Overtime shall be used only upon prior approval of the Contracting Officer.

B.4.4 “Task Order”

A document that specifies work to be accomplished by the Contractor to satisfy a Government requirement (See Section G.1). Task Orders shall include the scope of work, period of performance, completion schedules, technical requirements, performance standards and acceptance criteria for deliverable products and agreed upon ceiling amount. Task Orders shall be considered “awarded” upon signing and dating of the Task Order by the NHTSA Contracting Officer. Task Orders become financial obligations of the Government at the time of award. Indefinite Quantity, Time and Materials

Contracting procedures will be used in procuring services under Task Orders.

B.4.5 “Task Order Period of Performance”

As it appears on each Task Order, the Task Order Period of Performance specifies the date on which the work shall commence and the date on which the work shall be completed. The commencement date may or may not coincide with the date of award defined in B.4.4 above. In any event, the Period of Performance shall dictate the time frame in which work under the Task Order is to be performed.

B.4.6 “Management Work Plan”

A document prepared by the Contractor which describes the work the Contractor will perform to satisfy the requirements of the Government for a particular Task Order. The plan shall include a project summary, description of activities that will be performed to deliver the required products and/or services, completion schedule and milestone chart, staffing schedule, and itemized costs.

B.4.7 “Deliverable Products”

Any tangible deliverable product produced as the result of requirements specified in the Contract. A Deliverable Product may include: Progress reports; Data reports; Events reports; and Final reports. All deliverable products developed under the auspices of this Contract become the property of the U.S. Government.

B.4.8 Travel Costs

Travel costs shall be reimbursed in accordance with FAR Part 31, as applicable to the Contract, including all appropriate indirect costs allocated in accordance with the Contractor’ usual accounting practices consistent with the FAR.

Costs incurred for lodging, meals and incidental expenses shall be reimbursed only to the extent that they do not exceed on a daily basis the maximum per diem rates in effect at the time of travel as set forth in the Federal Travel Regulations (for travel in the conterminous United States) and the Joint Travel Regulations (for travel in Alaska, Hawaii, Puerto Rico and territories and possessions of the United States). Specific written approval from the Contracting Officer must be obtained in advance of any travel to foreign areas.

Non-reimbursed Travel: Travel expenses of any kind incurred for personal convenience between home and Contractor’s business location (or, in the case of subcontractor personnel, home and the subcontractor) will not be reimbursed hereunder. Costs for travel to and from NHTSA Headquarters involving the Contractor or Subcontractor personnel assigned to NHTSA will not be reimbursable under the resultant Contract. Any questions concerning NHTSA travel policy shall be directed to the Contracting Officer before costs are incurred.

NHTSA shall reimburse travel costs in accordance with the cost principles and procedures of FAR Part 31.205-46, Travel Costs as follows:

(a) Travel for such personnel shall be governed by the Federal Travel Regulations, prescribed by the General Services Administration, for travel in the conterminous 48 United States; or

(b) Travel for such personnel shall be governed by the Joint Travel Regulation, Volume 2, DoD Civilian Personnel, Appendix A, prescribe by the Department of Defense (DoD), for travel in Alaska, Hawaii, The Commonwealth of Puerto Rico, and territories and possessions of the United States; or

(c) Travel for such personnel shall be governed by the Standardized Regulations

(Government Civilians, Foreign Areas), Section 925, “Maximum Travel Per Diem Allowances For Foreign Areas, prescribe by the Department of State, for travel in areas not covered above.

The Federal Travel Regulations are available, on a subscription basis, from the

Superintendent of Documents, U.S. Government Printing Office, Washington D.C. 20402. When ordering, the stock numbers for (a), (b), and (c) above are 922- 002-00000-2, 908-010-00000-1, and 744-008-00000-0, respectively.

B.4.9 Labor Categories and Descriptions: The following defines the duties each labor category may be responsible for performing. This list, however, is not to be considered all inclusive.

a. The Program Manager shall have a general background in most of the technical areas specified in the RFP. Knowledge of NHTSA cost estimating methodology is desirable. Extensive experience in managing automotive engineering programs using multi-disciplinary personnel is required. Demonstrated competence in managing complex programs which involve extensive coordination between contractor, sub-contractor, and client to achieve contract objectives is desired.

b. The Task Manager shall have specific experience in manufacturing, automotive, and/or safety engineering. Relevant experience may include the following areas:

plastics technology; occupant restraint design and development; computer assisted design and modeling; time and motion analysis; biomechanics;

mechanical engineering; tires; brakes; fuel systems; engine and power train development; chassis and suspension design; body design; lighting and visibility;

test procedures; accident investigation; or other related disciplines. Specific experience in directing cost, weight, and lead time projects is required. The Task Manager(s) must have the ability to communicate task objectives and project details with the Program Manager and other parties involved with the task order.

c. The Automotive Design/Structural Engineer shall have extensive experience in automotive design/development within the auto industry. This individual will serve as the primary source expertise in such disciplines as: biodynamics, vehicle crashworthiness, body engineering, vehicle seat structure and strength, tires, brakes, handling and stability, child restraint design, and any other specialties that are required.

d. The Senior Process Engineer shall have direct experience working with or for automotive manufacturer(s) or their suppliers in developing from performance and/or engineering specifications, the detailed manufacturing processes needed and the related cost, weight, and lead time impacts. Must have knowledge of engineering/design aspects of safety systems, vehicle dynamics, and crashworthiness. Must be able to develop and identify research, test, and manufacturing processing changes necessary to meet improved performance requirements desired. Must have capability to develop detailed high-volume process operation cost and weight estimates needed for the improved performance requirements. Relevant experience may include the following areas: tires, brakes, fuel systems, engines, chassis and suspensions, body design, lighting and visibility, accident investigation and analysis, compliance testing, or other related disciplines.

e. The Junior Process Engineer shall have direct experience working with or for automotive manufacturers. Should have knowledge of mass production processes; lead time, tooling, and manufacturing technologies; materials and facilities needed for vehicles and vehicle components. Relevant experience should include at least the following disciplines: industrial process cost estimating, activity based cost accounting, time and motion analysis, developing variable burden application rates, capital expenditure analysis, and lead time analysis. Must have the ability to develop the necessary motor vehicle or motor equipment design change upgrades that would be required on baseline vehicles and equipment for candidate safety standard and compliance test proposal specifications.

f. The Senior Manufacturing Engineer shall have expert knowledge of specific production processes required to fabricate safety equipment (e.g., air bags, antilock brake systems, integrated seat belts, etc.). Relevant experience should cover specific areas of production technology to include chemical coatings, weaving (air bag fabric, upholstery), sewing (air bag fabric, belt webbing, upholstery), stamping, forging, welding, etc.

g. The Junior Manufacturing Engineer shall have qualifications similar to the

Senior Manufacturing Engineer except experience will be less extensive.

h. The Senior Cost Specialist shall have extensive experience in cost estimating and analysis within the auto industry. Should be highly experienced in developing labor rates, material conversion costs, and appropriate variable and fixed burden rates for even the most elemental operations of a given process. The Senior Cost Specialist must be able to provide cost estimates to within five decimal places. This individual should have demonstrated expertise in the field of cost accounting. In particular, he/she must demonstrate mastery of variable costing and activity based costing as practiced by the auto industry and NHTSA.

i. The Junior Cost Specialist shall have qualifications similar to those of the Senior

Cost Specialist except experience will be less extensive.

j. The Technical Writer/Editor shall write/rewrite and edit technical material in close cooperation with the engineers. In additional, this individual coordinates the efforts of technical artists and illustrators; may prepare original text based on input from technical, scientific, and other professional staff; and approves layout of camera-ready copy and graphic design.

k. The Clerical/Secretary shall provide standard typing/word processing support to the Contractor along with other appropriate administrative services.

B.5. PRICE SCHEDULE

BASE PERIOD (Twenty-four (24) Months) ( 1 month through twelve month afterward )

LOADED HOURLY RATES

CLIN Labor Categories Regular Overtime

1000 Program Manager $_____ $_____ 1001 Task Manager $_____ $_____ 1002 Automotive Design/Structural Engineer $_____ $_____ 1003 Senior Process Engineer $_____ $_____ 1004 Junior Process Engineer $_____ $_____ 1005 Senior Manufacturing Engineer $_____ $_____ 1006 Junior Manufacturing Engineer $_____ $_____ 1007 Senior Cost Specialist $_____ $_____ 1008 Junior Cost Specialist $_____ $_____ 1009 Technical Writer/Editor $_____ $_____ 1010 Clerical/Secretary $_____ $_____

The offeror may propose additional labor categories it considers necessary to perform the proposed effort.

Other Labor Categories (If Applicable)

1011 ________________ $________ $__________ 1012 ________________ $________ $__________ 1013 ________________ $________ $__________

Subcontract Labor (If Applicable)

1014 ________________ $________ $__________ 1015 ________________ $________ $__________ 1016 ________________ $________ $__________

1017 Offeror’s applied Indirect Rate to “Other Direct Costs” (ODCs) if any _______%

1018 Offeror’s applied Indirect Rate to “Travel”, if any _______%

NOTE: No overtime shall be used in the performance of the work without prior written approval of the Contracting Officer. If the offeror pays overtime for any of the labor categories as indicated above, then submit evidence (time sheet) with offer and refer to Section B of the solicitation regarding overtime payment.

BASE PERIOD (Twenty-four (24) Months)

( 13 months through twelve-four months afterward )

2000 Program Manager $_____ $_____ 2001 Task Manager $_____ $_____ 2002 Automotive Design/Structural Engineer $_____ $_____ 2003 Senior Process Engineer $_____ $_____ 2004 Junior Process Engineer $_____ $_____ 2005 Senior Manufacturing Engineer $_____ $_____ 2006 Junior Manufacturing Engineer $_____ $_____ 2007 Senior Cost Specialist $_____ $_____ 2008 Junior Cost Specialist $_____ $_____ 2009 Technical Writer/Editor $_____ $_____ 2010 Clerical/Secretary $_____ $_____

The offeror may propose additional labor categories it considers necessary to perform the proposed effort.

2011 ________________ $________ $__________ 2012 ________________ $________ $__________ 2013 ________________ $________ $__________

2014 ________________ $________ $__________ 2015 ________________ $________ $__________ 2016 ________________ $________ $__________

2017 Offeror’s applied Indirect Rate to “Other Direct Costs” (ODCs) if any _______%

2018 Offeror’s applied Indirect Rate to “Travel”, if any _______%

NOTE: No overtime shall be used in the performance of the work without prior written approval of the Contracting Officer. If the offeror pays overtime for any of the labor categories as indicated above, then submit evidence (time sheet) with offer and refer to Section B of the solicitation

OPTION PERIOD (Thirty-six (36) Months) ( 25 months through 36 months afterward )

3000 Program Manager $_____ $_____ 3001 Task Manager $_____ $_____ 3002 Automotive Design/Structural Engineer $_____ $_____ 3003 Senior Process Engineer $_____ $_____ 3004 Junior Process Engineer $_____ $_____ 3005 Senior Manufacturing Engineer $_____ $_____ 3006 Junior Manufacturing Engineer $_____ $_____ 3007 Senior Cost Specialist $_____ $_____ 3008 Junior Cost Specialist $_____ $_____ 3009 Technical Writer/Editor $_____ $_____ 3010 Clerical/Secretary $_____ $_____

The offeror may propose additional labor categories it considers necessary to perform the proposed effort.

3011 ________________ $________ $__________ 3012 ________________ $________ $__________ 3013 ________________ $________ $__________

3014 ________________ $________ $__________ 3015 ________________ $________ $__________ 3016 ________________ $________ $__________

3017 Offeror’s applied Indirect Rate to “Other Direct Costs” (ODCs) if any _______%

3018 Offeror’s applied Indirect Rate to “Travel”, if any _______%

NOTE: No overtime shall be used in the performance of the work without prior written approval of the Contracting Officer. If the offeror pays overtime for any of the labor categories as indicated above, then submit evidence (time sheet) with offer and refer to Section B.4.3 of the solicitation

B.5.B PRICE SCHEDULE –

( 37 months through 48 months afterward )

4000 Program Manager $_____ $_____ 4001 Task Manager $_____ $_____ 4002 Automotive Design/Structural Engineer $_____ $_____ 4003 Senior Process Engineer $_____ $_____ 4004 Junior Process Engineer $_____ $_____ 4005 Senior Manufacturing Engineer $_____ $_____ 4006 Junior Manufacturing Engineer $_____ $_____ 4007 Senior Cost Specialist $_____ $_____ 4008 Junior Cost Specialist $_____ $_____ 4009 Technical Writer/Editor $_____ $_____ 4010 Clerical/Secretary $_____ $_____

The offeror may propose additional labor categories it considers necessary to perform the proposed effort.

4011 ________________ $________ $__________ 4012 ________________ $________ $__________ 4013 ________________ $________ $__________

4014 ________________ $________ $__________ 4015 ________________ $________ $__________ 4016 ________________ $________ $__________

4017 Offeror’s applied Indirect Rate to “Other Direct Costs” (ODCs) if any _______%

4018 Offeror’s applied Indirect Rate to “Travel”, if any _______%

NOTE: No overtime shall be used in the performance of the work without prior written approval of the Contracting Officer. If the offeror pays overtime for any of the labor categories as indicated above, then submit evidence (time sheet) with offer and refer to Section B.4.3 of the solicitation

B.5.B PRICE SCHEDULE

( 47 months through 60 months afterward )

5000 Program Manager $_____ $_____ 5001 Task Manager $_____ $_____ 5002 Automotive Design/Structural Engineer $_____ $_____ 5003 Senior Process Engineer $_____ $_____ 5004 Junior Process Engineer $_____ $_____ 5005 Senior Manufacturing Engineer $_____ $_____ 5006 Junior Manufacturing Engineer $_____ $_____ 5007 Senior Cost Specialist $_____ $_____ 5008 Junior Cost Specialist $_____ $_____ 5009 Technical Writer/Editor $_____ $_____ 5010 Clerical/Secretary $_____ $_____

The offeror may propose additional labor categories it considers necessary to perform the proposed effort.

5011 ________________ $________ $__________ 5012 ________________ $________ $__________ 5013 ________________ $________ $__________

5014 ________________ $________ $__________ 5015 ________________ $________ $__________ 5016 ________________ $________ $__________

5017 Offeror’s applied Indirect Rate to “Other Direct Costs” (ODCs) if any _______%

5018 Offeror’s applied Indirect Rate to “Travel”, if any _______%

NOTE: No overtime shall be used in the performance of the work without prior written approval of the Contracting Officer. If the offeror pays overtime for any of the labor categories as indicated above, then submit evidence (time sheet) with offer and refer to Section B.4.3 of the solicitation regarding overtime payment.

SECTION C - DESCRIPTION, SPECIFICATION,

WORK STATEMENT

C.1 BACKGROUND

The National Highway Traffic Safety Administration’s (NHTSA) has comprehensive programs to evaluate proposed and existing motor vehicle safety regulations to determine their effectiveness, benefits, and costs. These programs include (1) estimation of the incremental weights and initial costs of safety features that have been proposed in Agency initiatives to enhance motor vehicle safety in accordance with the National Traffic and Motor Vehicle Safety Act of 1966 as amended and (2) evaluation of the weight and initial consumer cost of components that have been modified or added to motor vehicles in order to comply with the performance requirements of existing regulations.

C.2 PURPOSE

The purpose of this project is to award several Indefinite Quantity Contracts on a Time and Materials basis to different contractors with a range of research skills in field data collection, human factors and technological research. Many potential research opportunities will require a quick response or turn-around. Under the resultant IQCs, the Government will issue sole-source and competitive Task Orders to obtain professional and technical services.

C.3 GENERAL REQUIREMENTS

The Contractor shall be required to conduct cost studies of motor vehicle equipment and perform detailed engineering “teardown” analyses to provide definitive cost and weight estimates of this equipment. The Contractor shall be required to dismantle the systems and subsystems of the motor vehicle equipment under study for cost and weight analysis. The results will serve as the basis for NHTSA’S evaluation of the costs, weights, and lead time impacts of proposed initiatives, and compliance with the performance requirements of existing regulations.

C.4 GENERAL REQUIREMENTS

The following are examples of tasks which the contractor may be required to complete while performing under this contract. The exact requirements will be identified in each individual Task Order.

C.4.1 Conduct Initial Project Briefing. The Contractor shall be required to meet with the

Contracting Officer’s Technical Representative (COTR) and/or Task Order Manager (TOM), and other interested NHTSA personnel in Washington, DC at the Headquarters of the Department of Transportation/NHTSA within fourteen (14) days. This meeting will ensure the Contractor and the COTR and/or TOM have a common understanding of the project. In addition, they will discuss the project’s objectives, planned course of action, milestones/deliverables and resolve any differences between the Government’s technical approach and the Contractor’s approach.

C.4.2 Conduct Vehicle Systems Analysis. The Contractor shall be required to research and select the make-model passenger cars and light truck vehicles (pickup trucks, sports utility vehicles, and minivans) that represent high volume models within each market class.

C.4.3 Determine Sampling Plan for Teardown Cost Analysis. The Contractor shall be required to develop a sampling plan of motor vehicles that have equipment related to the motor vehicle regulation being studied in order to determine the cost and weight attributed to that regulation. The sample shall be developed based on task order specifications but will generally provide a variety of designs, manufacturers (both foreign and domestic), vehicle market classes, and vehicle sizes. In addition, instances may occur where a regulation affects more than one vehicle type; therefore, a separate sampling plan shall be developed for each vehicle type.

Furthermore, where motor vehicle models have equipment in place before the establishment of a regulatory requirement and are then modified in subsequent model years to meet the requirements, the sampling plan shall be made up of matched pre- and post-regulation models.

The sampling plan shall include also motor vehicle models that may be used as substitutes.

The COTR and/or TOM shall review the recommended sample of motor vehicles and proposed substitutes and shall notify the Contractor in writing as to the sample selected for study. The sample must be approved by the COTR and/or TOM before the Contractor can proceed.

The Contractor shall acquire the motor vehicle equipment from a variety of sources: vehicles being tested by NHTSA or one of its Contractors, motor vehicle dealers, testing labs, salvage yards, or other sources. In all instances, the equipment must be in the same condition as the original equipment at the time the motor vehicles were manufactured. The Contractors shall not acquire motor vehicles or motor vehicle equipment for manufacturers or other entitles regulated by NHTSA

C.4.4 Conduct Motor Vehicle Equipment Teardown Cost and Weight Analysis. The Contractor shall be required to acquire and perform a physical teardown of the motor vehicle equipment under study in the sampling plan into its most elemental parts. This is necessary so that the Contractor can identify the process operation by which each elemental part is made in terms of:

• Labor minutes

• Direct materials and scrap

• Machine occupancy hours or stations times

• Machinery, equipment, and tooling utilized.

Using prevailing labor and material costs, the Contractor shall be required to determine the variable manufacturing costs and total manufacturing costs for each elemental part, component, subassembly, and complete assemblies that constitute each system under study. The Activity Based Costing methodology shall be used to assign variable and fixed burden costs to each unit of an end product. Specific cost elements that the Contractor shall be required to isolate and identify include the following:

• Direct labor dollars per unit (Michigan rates, union shops)

• Direct material costs and scrap allowance per unit

• Variable burden cost per unit, including indirect labor and other costs that vary with production volume

• Fixed burden per unit

• Capital investments required at prevailing annual sales volumes – property, plant, equipment, and tooling

• Depreciation schedules for property, plant, and equipment

• Amortization schedules for special tooling

The Contractor shall be required to accumulate and reconcile variable manufacturing costs, fixed burden, capital investment, and weight data on the motor vehicle equipment under study. For those components provided by outside suppliers, the Contractor shall be required to determine the price paid by the manufacturer where possible. In the absence of supplier pricing data, the Contractor shall be required to determine the variable manufacturing cost for each purchased part by manufacturing process analysis and assume internal sourcing in the establishment of the manufacturer’s variable manufacturing costs. The Contractor shall be required to determine the markup on variable manufacturing costs to supplier selling price.

The Contractor shall be required to provide detailed manufacturing process operation worksheets and/or computer printouts which clearly show how variable manufacturing costs, fixed burden, and weights are accumulated and reconciled from each part to its parts group and from parts group to the total system.

The Contractor shall be required to weigh and tag each component after teardown. After determining material content and the manufacturing process and costs, the Contractor shall be required to appropriately identify and lay out the components and photograph them in such a manner that the component size in inches and/or centimeters can be determined from the photograph.

C.4.5 Conduct Midterm Review. The Contractor shall be required to conduct a briefing for NHTSA personnel describing the progress of the project. The systems and subsystems dismantled for cost and weight analysis will be reviewed, along with the manufacturing processes developed for these units. In support of the briefing, the Contractor shall be required to provide visual aids such as photographs, transparencies, display boards, and videos.

Therefore, the Contractor should have access to these capabilities, either in house or through a subcontractor/consultant.

C.4.6 Prepare Monthly Progress Report. The Contractor shall be required to furnish monthly progress reports electronically to the NHTSA COTR and/or TOM. In addition, the Contractor shall be required to provide one original (hard copy) to the NHTSA Contract Specialist. The monthly progress report shall be in Microsoft word format and may be delivered by regular mail.

At a minimum, the progress report shall include a narrative description of the following items:

• Accomplishments made during the reporting period.

• Funds status by major cost element, month’s obligations, cumulative obligations, estimated cost to complete, and percent of cost expended versus percent of completion.

• Plans for accomplishments in next reporting period.

• Preliminary or interim results, conclusions, trends or other items of information that the

Contractor believes are of interest to NHTSA.

• Problems or delays that the Contractor has experienced in the conduct of his/her services.

• Specific action that the Contractor would like NHTSA to undertake to alleviate a problem.

C.4.7 Submit Draft Final Report. The Contractor shall be required to submit a Draft Final Report to the NHTSA COTR and/or TOM for review and comment. The report shall be developed to document the findings, including appropriate photographs, drawings, tables, and other exhibits. The Contractor shall be required to provide definitive cost and weight data for the identified systems in the report in accordance with the following format:

• The Abstract shall consist of a brief one-page description of the project and results.

• The Summary of Findings shall present narrative and tables in summary form for each system. This means that costs and weight data shall be aggregated at the parts grouping level, e.g., hydraulic modulator, pump motor, sensors, etc.

• The Engineering Analysis shall provide a detailed description of each system and how each subsystem (parts group) works. The objective here is to educate the decision maker as to the operating principles of each subsystem and the system as a whole.

• The Cost and Weight Analysis shall provide a highly detailed analysis of the costs and weights required to manufacture and install each system in a high volume passenger vehicle (250,000 units per year). All tables shall be developed by the Contractor and approved by the COTR and/or TOM.

• Appendices shall be provided as required.

• Illustrations and photographs of the different components of each parts group to support the cost and weight analysis shall be included in the report. All costs and weights of each part must be traceable to an illustration of the applicable subsystem (parts group). Parts, components, subassemblies, and completed assemblies must be labeled by placing the variable manufacturing costs and weights, above, below, or alongside the specific item being illustrated.

The NHTSA COTR and/or TOM and other NHTSA staff shall review the Draft Final Report, provide comments, and return it to the Contractor for correction.

C.4.8 Submit Final Report. The Contractor shall be required to provide a Final Report which will discuss all significant outcomes under this contract and incorporate the NHTSA COTR and/or TOM’s comments under the Draft Final Report. The Contractor shall be required to provide the Final Report electronically to the NHTSA COTR and/or TOM, in addition to one original (hard copy) to the NHTSA Contract Specialist and one original (hard copy), two bound reproductions, and one CD-ROM to the NHTSA COTR and/or TOM via regular mail.

SECTION D - PACKAGING AND MARKING

Preservation, packaging, and packing of all shipments or mailing of all work delivered under the resultant Contract shall be done in accordance with good commercial practices and to ensure acceptance by common carrier (if applicable) and safe transportation at the most economical rate(s).

All deliverables under the resultant Contract shall be sent to the “Place of Delivery”, as specified in Section F, Deliveries or Performances, Subsection F.3, Deliverables and Milestones, and under each individual Task Order (See Note).

NOTE Due to the increased security concerns in the Washington DC area, deliverables sent via

U.S. Postal Service can be delayed or damaged as a result of an intensified screening process. Because of this, the contractor should avoid sending any deliverables or other correspondence via USPS. To the maximum extent possible, all deliverables should be sent via e-mail. In the event e-mail cannot be used, then deliverables should be sent via commercial carrier (e.g. FEDEX, UPS, etc.) It is preferred that any deliverables sent commercial carrier be saved on electronic medium (i.e. CD ROM) and formatted in Microsoft Word, Excel, or PowerPoint. PDF files are also allowable but not preferred.

SECTION E - INSPECTION AND ACCEPTANCE

E.1 52.246-6 INSPECTION-TIME-AND-MATERIAL AND LABOR-HOUR (MAY 2001)

(a) Definitions. “Contractor's managerial personnel,” as used in this clause, means any of the Contractor's directors, officers, managers, superintendents, or equivalent representatives who have supervision or direction of–

(1) All or substantially all of the Contractor's business;

(2) All or substantially all of the Contractor's operation at any one plant or separate location at which the contract is being performed; or

(3) A separate and complete major industrial operation connected with the performance of this contract.

“Materials,” as used in this clause, includes data when the contract does not include the Warranty Data clause.

(b) The Contractor shall provide and maintain an inspection system acceptable to the

Government covering the material, fabricating methods, and services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all materials furnished and services performed under this contract, to the extent practicable at all places and times, including the period of performance, and in any event before acceptance.

The Government may also inspect the plant or plants of the Contractor or any subcontractor engaged in contract performance. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish and shall require subcontractors to furnish all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) Unless otherwise specified in the contract, the Government shall accept or reject services and materials at the place of delivery as prompt as practicable after delivery, and they shall be presumed accepted sixty (60) days after the date of delivery, unless accepted earlier.

(f) At any time during contract performance, but not later than 6 months (or such other time as may be specified in the contract) after acceptance of the services or materials last delivered under this contract, the Government may require the Contractor to replace or correct services or materials that at time of delivery failed to meet contract requirements.

Except as otherwise specified in paragraph (h) below, the cost of replacement or correction shall be determined under the Allowable Cost and Payment clause, but the “hourly rate” for labor hours incurred in the replacement or correction shall be reduced to exclude that portion of the rate attributable to profit. The Contractor shall not tender for acceptance materials and services required to be replaced or corrected without disclosing the former requirement for replacement or correction, and, when required, shall disclose the corrective action taken.

(g) (1) If the Contractor fails to proceed with reasonable promptness to perform required replacement or correction, and if the replacement or correction can be performed within the ceiling price (or the ceiling price as increased by the Government), the Government may:

(i) By contract or otherwise, perform the replacement or correction, charge to the Contractor any increased cost, or deduct such increased cost from any amounts paid or due under this contract; or

(ii) Terminate this contract for default.

(2) Failure to agree to the amount of increased cost to be charged to the

Contractor shall be a dispute.

(h) Notwithstanding paragraphs (f) and (g) of this clause, the Government may at any time require the Contractor to remedy by correction or replacement, without cost to the Government, any failure by the Contractor to comply with the requirements of this contract, if the failure is due to (1) Fraud, lack of good faith, or willful misconduct on the part of the Contractor's managerial personnel or (2) The conduct of one or more of the Contractor's employees selected or retained by the Contractor after any of the Contractor's managerial personnel has reasonable grounds to believe that the employee is habitually careless or unqualified.

(i) This clause applies in the same manner and to the same extent to corrected or replacement materials or services as to materials and services originally delivered under this contract.

(j) The Contractor has no obligation or liability under this contract to correct or replace materials and services that at time of delivery do not meet contract requirements, except as provided in this clause or as may be otherwise specified in the contract.

(k) Unless otherwise specified in the contract, the Contractor's obligation to correct or replace Government-furnished property shall be governed by the clause pertaining to Government property.

E.2 INSPECTION AND/OR ACCEPTANCE

The NHTSA COTR and/or TOM as designated in this contract shall be responsible for inspecting all services and deliverables rendered under this contract and for recommending acceptance or replacement/correction of services or deliverables that fail to meet the contract requirements to the NHTSA Contracting Officer.

SECTION F - DELIVERIES OR PERFORMANCES

F.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

The Contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es): http://www.arnet.gov/far

NOTE: Those clauses marked with an “X “are hereby incorporated by reference.

X 52.242-15 Stop Work Order (AUG 1989) Alternate I (APR 1984)

X 52.247-35 F.O.B. Destination, Within Consignee’s Premises

(APR 1984)

F.2 PERIOD OF PERFORMANCE

F.2.1 Base Period

All work required hereunder, including preparation, submission, review of any and all reports, shall be completed within the Base Period of Twenty-four (24) months after the effective date of the resultant Contract.

F.2.2 Option Period

The Government reserves the right to extend the term of the contract by exercising one (1) thirty-six month option period, subject to the terms of Section H.2, OPTION TO EXTEND THE TERMS OF THE CONTRACT. The total possible period of performance (to include the option period) is sixty (60) months.

F.2.3 Period of Performance: Task Orders

a. Task Orders may be placed under the resultant Contract from the effective date of the Contract through the Contract’s scheduled expiration date.

However, the performance period of such individual Task Orders may extend beyond the Contract’s expiration date and shall have precedence, except that the performance of the individual Task Order shall not exceed the Contract’s expiration date (expiration date of the Base period or http://www.arnet.gov/far expiration date of the exercised option period) by more than three (3) months. All terms and conditions of the Contract shall be in effect until such time as all Task Orders have been completed.

b. If the Government does not exercise the option to extend the term of the resultant Contract, and the performance period of an executed Task Order extends past the expiration date of the Contract’s Base Period, the Government shall reimburse the Contractor at the rates specified in the executed Task Order.

c. If the Government does exercise the option to extend the term of the resultant Contract, during which work will be performed under a Task Order executed during the previous term, the Contractor may submit a proposal/request to modify such a Task Order to accommodate the labor rates in effect during the extended Contract term. The Contractor will be required to submit such a proposal/request so that it is received by the Contracting Officer no more than thirty (30) calendar days after the option to extend the term has been exercised; any such proposal/request must identify the hours expended during the previous term, and the projected hours to complete the Task Order during the extended term. The Contracting Officer will assess the proposal/request and, as appropriate, modify the Task Order to allow for billing at the applicable rates and provide for any necessary funding adjustments.

F.3 DELIVERABLES and MILESTONES

a. Delivery/Milestone schedule

The following Deliverable/Milestone schedule applies to the resultant Contract:

Item Due Date After No. Deliverables (D)/Milestones (M) Contract Award

1. Contract Kick-off Meeting (M) 14 calendar days

2. Task Order Progress Report To be determined

(M) (D) (TBD) when each new Task Order is initiated.

3. Additional Items as Specified To be determined on Delivery Schedule of Each when each new Task

Task Order, as required Order is initiated.

(M) (D)

b. Place of Delivery/Number of Copies All deliverable items shall be furnished to the following addressees as indicated below:

Item Address

Department of Transportation 2,3 National Highway Traffic Safety Administration

Office of Regulatory Analysis and Evaluation, 1200 New Jersey Avenue S.E.

Attn: TBD

Washington, D.C. 20590 Telephone # (202) E-mail address:

Department of Transportation 2,3 National Highway Traffic Safety Administration Office of Acquisition Management, NPO-320 1200 New Jersey Avenue S.E. 5th Floor Washington, D.C. 20590 Attn: TBD, Contracting Officer

E-mail address:

F.4 BRIEFING/MEETINGS AND REPORTING REQUIREMENTS

a. It is envisioned that meetings, conferences, and conference calls between NHTSA and the Contractor will be required during term of the resultant Contract.

b. Task Order Progress Reports – The information to be contained in the Task Order

Progress Reports shall include:

• Work performed during the period being reported.

• Any problems encountered and how those problems were resolved.

• Any action required of NHTSA.

• A statement comparing the anticipated progress to date vs. actual progress to date.

• A statement comparing the anticipated funds expended to date vs. actual funds expended to date.

• Work anticipated for the next reporting period.

• Any other information the Contractor feels is important to report.

• Any other information which may be required of the specific Task Order.

c. Task Order Final Report/End Product – The Task Order Final Report and/or End

Product will be specified by each Task Order issued under the resultant Contract.

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 TASK ORDERS

Task Orders will be used to obtain the required services and other support involving activities stated in Section C as identified by the Government. Task Orders performed under the resultant Contract shall be negotiated and ordered on an as-required basis by the NHTSA Contracting Officer (CO).

The following procedures will be used in issuing Task Orders under the resultant Contract:

a. NHTSA personnel will prepare a statement of the work requirements, including projected milestones and deliverables, and a description of the necessary support required. The NHTSA CO shall submit the proposed Task Order to the Contractor for evaluation.

b. The Contractor shall prepare and submit to the NHTSA CO an estimate of the resources necessary to fulfill the work requirements and the proposed cost. The cost proposal shall be submitted on a time-and-materials basis.

The prices proposed by the Contractor for that Task Order requirement shall incorporate the prices listed in Section B at the rates in effect on the date the proposal is submitted. The Contractor shall also include, as a negotiable item, any other direct cost not otherwise provided for in Section B, but deemed necessary for the performance of work. The Contractor may, on occasion, be required to submit a Technical proposal as well.

c. The NHTSA CO and the NHTSA program personnel will evaluate the

Contractor’s proposal, clarify or discuss any concerns, agree upon a ceiling amount for the work being ordered and the delivery schedule.

After discussions (as necessary), both parties will agree upon a Task Order ceiling amount. The Contractor shall sign the Task Order form and provide to the Contracting Officer who will then fully execute the Task Order. A copy of the Fully Executed Task Order shall be forwarded to the Contractor. On occasion, Personnel assignments proposed by the Contractor may be approved by the NHTSA CO prior to appointments being made. The NHTSA CO reserves the option to refuse a personnel appointment

d. Task Orders shall be bilateral agreements between NHTSA and the

Contractor.

e. The executed Task Order shall include a name of the Task Order Manager

(TOM) who will be responsible for monitoring the progress of the Task Order.

f. At any time during the performance of the Task Order, either party may request that a supplemental agreement be effected. If both parties agree of the need for a supplemental agreement, the agreement shall be effected through a bi-lateral modification to the Task Order.

G.2 TASK ORDER FORMAT AND CONTENT

Each Task Order issued under the resultant Contract shall be executed by authorized representatives of both parties and shall consist of the following:

a. A face page which identifies the Contract Number and the assigned Task Order Number. The Task Order shall identify the Fiscal Year and be numbered.

b. A project title and statement of work, identifying milestones and deliverables, including any reporting requirements.

c. A period of performance.

d. A financial administration section which indicates the Task Order Ceiling

Price based upon the labor-hours and other direct costs. This section shall specify the amount obligated and the accounting data charged with the obligation. In addition, the frequency of invoicing and the designated billing office shall be stated.

e. A list of any Contractor employees identified as Key Personnel. In addition, if applicable, the designation of the NHTSA Task Order Manager (TOM) for each individual Task Order.

f. A Property section if the Contractor is authorized to acquire, or if the

Govern…