DTMA94Q1600015.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

00094

201 Mission Street Suite 1800

MAR 380.4

Pacific Div. Acquisition Office U. S. DOT Maritime Administration

CODE 16. ADMINISTERED BYCODE

X

X

X

811310

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR00094

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

01/15/2016 1700 ET

12/18/2015

510-457-2586Jon Meagher (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

DTMA94Q1600015

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 83 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

San Francisco CA 94105

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

San Francisco CA 94105 201 Mission Street Suite 1800

MAR 380-4

Pacific Div. Acquisition Office

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$7.5

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

U.S. DOT/ Maritime Administration

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

The purpose if this solicitation is to obtain quotes from vendors qualified to perform the required electrical repairs IAW the attached Statement of Work.

Period of Performance: 01/18/2016 to 04/21/2016

GLD - ELECTRICAL

THIS IS A ZERO DOLLAR SUBJECT TO AVAILABILITY OF

FUNDS FOR ELECTRICAL JOBS ON THE GOLDEN BEAR.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Jon T. Meagher

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

0001 SR No 301498 - #1 Reduction Gear Motor IAW

Statement of Work

0002 SR No 5186806 - MSW and ASW VFD's IAW Statement of Work

0003 SR No 5187603 - 2 each Supply Fans IAW Statement of Work

0004 SR No 5187604 - 2 each Exhaust Fans IAW Statement of Work

0005 SR No 5199902 - Port & Stbd ME LO Pumps IAW

Statement of Work

0006 SR No 5189970 - 4 each HVAC Space Fans IAW

Statement of Work

0007 SR No 5189879 - Sound Powered Telephones IAW

Statement of Work

0008 SR No 5187619 - EPC30 change to EPC60 IAW

Statement of Work

0009 SR No 5189797 - FW Cooling Pumps IAW Statement of

Work

0010 Supplementary Labor 190 hrs IAW Statement of Work

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

83 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 83

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

DTMA94Q1600015

0011 Supplementary Materials IAW Statement of Work

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

DTMA94Q1600015: Statement of Work

ELECTRICAL – 2015 SPRING VOYAGE REPAIRS

GENERAL REQUIREMEMTS – TS Golden Bear (TSGB)

Intent:

The following general requirements apply to all work performed in the execution of this SOW including all Supplemental Labor and Supplemental Material ITEMS. Additional requirements are stated with each CLIN ITEM. The costs associated with implementation and accomplishment of these requirements during the planning and performance of each specification item and subsequent delivery orders shall be included in the pricing of each line item of the specification.

Work Description:

Definitions

The following terms shall be understood to have these meanings:

“As approved”, “for approval” - When used without further qualification, the decision of the Regulatory Body representative is intended. For items which are not covered by regulations, the decision of the COR is intended.

“Brand Name or Equal” - As used in this provision, the term "brand name" includes identification of products by make and model. Equal to Brand Name must be established prior to time of award

“Contract” - The agreement entered into between the Owner or Owner’s representative and the Contractor for the accomplishment of the work specified in the Specifications.

“Contractor” - The shipyard or ship repair firm acting as the prime contractor responsible for accomplishing the provisions of the subject Contract.

“COTR/COR” - Contracting officer’s technical representative overseeing the repair availability.

“Critical Path Items” – means any CLIN item that has specific time restrictions that might affect the completion date of April 1, 2015. The contractor must alert the COR and Contracting Officer as soon as they are aware of any condition that might affect the scheduled completion and identify the CLIN as a Critical Path item.

"Detach" - means that the Contractor shall unbolt, unpipe, and disconnect all attachments to the unit to enable the unit to be moved, and/or to unbolt, unpipe, and disconnect a fixed unit. All attachment points shall be tagged, identified, and protected to facilitate reinstallation. This definition also covers reinstallation of detached units.

“Deliverables” – means specific information or materials or services that are part of the contract and are a required part of the job that must be delivered to the Ship and/or COR before the job for CLIN number is considered to be completed.

“Gant Chart” – means a formalize chart (Gant Chart) which shows the exact start and completion for each CLIN item of the contract and pertinent steps for each CLIN with their start and finish dates. This is a deliverable and must be updated weekly.

“Government” - Means the United States Government, including the Maritime Administration

(MARAD).

"Install", "extend", and "modify" mean that the Contractor shall provide the piece of equipment to be installed, and, in addition, shall provide the materials and labor to install, connect, test, remove and reinstall interferences, and effect a finished, fully operational installation. When "install" is used with reference to GFE, all conditions of the previous definition except the requirement to provide the piece of equipment are applicable.

“Owner” - The U.S. Department of Transportation, Maritime Administration (MARAD), and authorized representatives.

“Provide” - Means to furnish and install all services, materials, equipment and systems to accomplish stated requirements.

“Regulatory Body” - Means the American Bureau of Shipping (ABS) or a Federal Government or international regulatory agency or an organization which is authorized by the agency to perform delegated regulatory functions on its behalf.

“Regulatory Body Requirements” - means the regulations, rules, requirements, and interpretations issued by Regulatory Bodies.

“Remove” - Means to take the existing off the ship without replacement.

“Repair” - Means to fix the existing thereby restoring it to its original capabilities.

”Renew” - Means to remove the existing then replace with new of similar or specified capability

“Specifications” - The document containing the Work Items that specifies the work requirements to be performed by the Contractor

“Substitution”- Means agreed upon change of OEM or specified Manufacturer’s parts by Chief Engineer and COR. The reason that this is necessary is to insure proper replacement parts for specific equipment manufacture to maintain warranty and reliability

“Unforeseen Growth Work and Supplementary” If additional work within the scope of the work is required the vendor must submit a condition found report with recommended change and obtain COR advance approval to the agreed change at a specific price before starting any work. The vendor works at company risk without COR or Contracting Officer’s advance authorization in accordance with FAR CLAUSE “MCL.H-2 Supplementary Work Requests”.

TSGB HR00- Contractor Familiarization

Each contractor who has been awarded a contract to work aboard TSGB must complete the TSGB HR00- Contractor Familiarization form prior to that time that they begin their work aboard the vessel. This must be completed with the Chief Mate or his designee and any stipulations that apply must be relayed to all contractor employees prior to the time the contracted work is begun.

Some of the following statements are a part of the TSGB HR00 but must be followed both in the Familiarization Form and any additional details cited below.

Accomplish the Requirements of the Contract

The Contractor shall satisfactorily perform all work and details therewith, to the required standards and shall provide all the necessary resources in that performance. Details that are not mentioned in these specifications, but which are usual and necessary for shipboard work shall be furnished by the contractor.

Noncompliance/nonconformance with the requirements of the Contract or Work Items, discovered by the Government will be reported to the contractor in writing.

Contractor shall respond in writing to the COR, indicating the corrective action taken and, where applicable, the action to be taken to correct the cause of the deficiency.

Written responses shall be within two (2) working days from notification. Payment as stated in FAR 52.212-4 is subject to requirement completion and acceptance.

Provide Labor, Material, and Equipment and Travel Provide all labor, material and equipment and travel required for the completion of the specifications, unless specifically identified as Government Furnished Material (GFM) in the individual work items.

Report Production Delays and Difficulties

In the event difficulty is encountered or anticipated in complying with the contract requirements or schedule dates, notify the COR immediately by verbal means, followed on the next work day, by written correspondence stating the pertinent details. Receipt of this notification by the COR is not to be construed as a waiver of the contract requirements or delivery schedule by the government; nor is it a waiver of rights or remedies provided by law or under this contract relating to jeopardy of the contract schedule. The contractor is responsible for identifying this type of problem as a “Critical Path” item that might extend the completion date.

Verify Dimensions

Any and all dimensions, measurements, size, shape, quantities, etc., in the specifications including drawings, sketches, etc., contained therein, are not guaranteed to be correct. The contractor shall be responsible for the tasking, determination, and ascertaining of any and all dimensions, measurements. The contractor should take full advantage of any ship check/inspection periods offered for this purpose.

Accomplish Joint Vessel Inspection.

Once issuance of the Notice to Proceed Modification is received, the Contractor and MARAD COR and/or Chief Engineer and Chief Mate shall meet aboard the TS Golden Bear for a vessel inspection.

A videotape with commentary shall be prepared by the Contractor concurrent with the inspection. The videotape and one copy shall be submitted to the COR with a serialized Condition Report within five working days. This requirement will be applied on a case by case basis depending upon the scope of the work for the individual contractor.

Provide Closures Against Weather and Service lines, hoses and cables

The contractor shall use existing closures and provide temporary closures as necessary to prevent intrusion of weather related elements (rain, snow, sleet, etc.), into the vessel. Temporary closures materials may include the use of plywood, canvas, herculite or other materials at the contractor’s option and expense to cover temporary access openings or the opening of doors, scuttles and cargo hatches for periods in excess of 24 hours. Additional protection from sandblast grit intrusion shall be provided per contract or a separate item.

Cargo hatches shall be closed at the completion of daily work unless work is scheduled in specific cargo holds around the clock.

Service lines, hoses and cables shall be run through a single door as mutually agreed upon by the contractor and COR. The service line access shall be separate from the primary personnel access.

Electrical Cables shall be protected from being damaged by blocking the door or using special access if fitted.

Workmanship and Nondestructive Testing

Workmanship shall be of the highest quality commercial marine standard and shall be subject to the approval of the COR upon completion. Welding shall meet ABS and USCG requirements and conform to American Welding Society (AWS) standards. All welds shall be cleaned prior to painting. All surfaces which have been cut, drilled, welded, or otherwise modified shall be cleaned free of grease, slag, and foreign matter

All welding shall be in accordance with ABS requirements and Welders must be certified by the local ABS Representative. All Non-destructive testing of welds shall be in accordance with ABS requirements and certified by the local ABS representative

Welded connections of major items installed and modified by the Contractor shall be subjected to nondestructive testing as delineated for the particular items in this specification. All such testing shall be performed by qualified personnel and shall be in accordance with ABS “Rules for Non-Destructive Testing of Hull Welds

Contractor Use of Vessel Equipment and Materials and Toilet Facilities

The Contractor shall NOT use, without explicit permission on a case by case basis, any vessel spare parts, equipage, equipment, special tools or materials.

Vessel’s machinery and equipment are NOT to be operated by the contractor’s personnel or subcontractors except as explicitly authorized on a case by case basis by the COR (or designated crew such as Chief Mate or Chief Engineer), or as explicitly required elsewhere in the specifications. The Contractor shall sign for all drawings and tech manuals deemed necessary for examination off site.

MARAD will supply Port-A-Potty and Wash Basins on the pier. Contractors should not use the Ship’s Toilets.

Cleanliness, Tests and Job Completion

Upon item and job completion, all interior and exterior spaces, equipment, machinery, tanks, cargo holds and accommodations affected by repairs shall be left in a clean and orderly condition and ready to serve their intended purposes. A joint redelivery inspection will be held by the COR (or his appointed Crew Member such as Chief Mater or Chief Engineer) and Contractor at least 2 days prior to scheduled delivery date and vessel acceptance by the Government. During this joint inspection, any further cleaning and outstanding deficiencies will be noted, which shall be completed prior to the delivery of the ship. No work may be deferred for accomplishment after the ship’s redelivery, unless it is shown to be advantageous to the Owner.

All new, disturbed and/or soiled materials, surfaces, equipment, etc., affected by the accomplishment of these Specifications and any Delivery Orders shall be cleaned, prepared, coated, recoated, re-lagged, reinsulated as directed in other applicable items in this contract.

Work that requires testing shall be completed in time to allow correction of deficiencies prior to any dock trials, sea trials, and other applicable milestones established in the contract.

The Contractor is responsible for disposal of all waste and debris generated as a result of any work performed. Use of shipboard or California Maritime Academy waste bins is prohibited.

Coordinate with the Chief Mate for an acceptable place to place a contractor furnished disposal bin on the pier or the ship, if deemed necessary. All hazmat waste streams generated as a result of this contract are the responsibility of the contractor for lawful disposal, manifesting and transportation. No hazmat, including blasting debris, may be disposed of on ship or CMA premises.

Daily and Weekly Communications

The contractor, or his foreman representative, shall meet with the Chief Engineer/First Assistant Engineer and/or Chief Mate at the beginning of each day they will be onboard to discuss the day’s work plan, number of workers aboard, hot work anticipated, ship’s systems affected, and other ship coordination issues. This shall be a formal meeting and must take place before work begins, at the same time daily. The representative for the Contractor shall be the same individual for the duration of the voyage repair package.

Once a week or as dictated by the COR, the ship superintendent shall walk each onboard job with the COR.

Contractor is responsible for all of their required loading operations and activities including opening/closing of hatch and operating ship’s crane (when available) under the authority and permission of the Chief Officer. CMA may be able to assist contractor with forklift and crane services. Contractor must arrange for crane and forklift services 24 hours in advance.

Contractor will at all times (each day) coordinate with Chief Officer on pier and ship access and availability, including vehicle parking. In the absence of the Chief Officer, coordination shall be conducted with PIC of the boathouse.

Hotwork and Co-ordination with Ship for same Hot work will only be allowed during normal work hours on weekdays. The Chief Mate or Chief Engineer shall be notified before any hotwork is commenced so that fire detection systems can be temporarily disabled. All hotwork will be done with proper fire watch and fire extinguishers on hand. Fire watch to stay on site for a minimum of 30 minutes after any hotwork is performed. Contractor must get permission for doing hotwork outside of normal work hours after 1700hrs and on weekends or holidays and it must be approved by the Chief Engineer and/or Chief Mate.

Designated work hours and Weekends, Holidays including School Breaks Regular working hours are weekdays from 0700/0800 until 1700.

All work, tests, and inspections shall be performed in this time frame.

COR may authorize work outside these hours on a case by case basis.

No work will be allowed to take place during campus breaks, unless approved in advance by the

COR.

Bidders should request an academy calendar from the COR one week before bid submissions.

Contractor Log and Contractor’s ID

The contractor shall maintain a log of all persons on board the ship, who are employees, agents, or subcontractors for work being performed. Daily, all personnel are to sign the logbook upon arrival onboard, and to sign out upon departure. The logbook is a deliverable, separate from the ship’s log book, and shall be provided and maintained by the contractor. The contractor is responsible for its accuracy and content. Each week during the contract performance period, provide the COR with a copy of the previous week’s log or more frequently if requested. At the end of the contract, provide the COR with a complete copy of the logbook (or the original).

These deliverables are to be attached to a serialized condition report.

All onboard workers, including subcontractors, must wear a badge identifying themselves as contractor employees. Those persons without badges may be escorted off the ship

Painting and Paint Inspection All painting shall be approved by the First Engineer and/or Chief Mate to insure proper procedures and products are used for each location.

ABS Surveyors Payment and Scheduling and USCG Inspectors The Contractor is responsible for scheduling all ABS and USCG inspections, surveys and checkpoints cited in the CLIN’s. The contractor shall pre-inspect and pretest prior to making these arrangements to assure successful completion of checkpoints. The Contractor must alert the COR and/or Chief Engineer and Chief Mate regarding USCG or ABS inspections at least two

(2) days in advance of their arrival.

MARAD pays for the local ABS Surveyor under a separate purchase order.

The Contractor is responsible for any review or approval by ABS outside the Oakland ABS office.

Parking Permits and Pier Access Contractor is responsible for all employees and sub-contracting employees to purchase valid parking permits when on campus and to be briefed on waterfront and pier parking regulations.

Pier access for work trucks is by permission of Chief Mate only. All contractor personal vehicles shall be parked in either Lots E or F and ferried down by others or parked outside the gates and similarly ferried. Any parking citations received are the contractor’s responsibility.

Any ferrying for employees is the contractor’s responsibilities. The Waterfront parking lot has limited parking and a monthly pass is required from the Cashier’s office in the Administration Building to use this parking lot. Waterfront parking lot is on a first come first serve basis for Ship Superintendents only. Contractors are requested to use other parking if available.

MARAD Warehouse and Transfer of Articles to/from same When a CLIN tasks the contractor to transfer articles to the MARAD warehouse, the Contractor shall perform the following steps:

• Assist the ship storekeeper in entering a property transfer into NS-5.

Notify warehouse in advance of delivery. POC is Mike Streblow at (510) 337-5084.

• Transfer article with the form.

Provide COR with a copy of the form with both signatures (warehouse and storekeeper).

The address for the warehouse is:

MARAD SBS Warehouse

1651 Viking St.

Alameda, CA 94501

Substitutions and General Criteria Costs and Technical Representatives Substitutions for specific materials and equipment cited in CLIN’s must be pre-approved by the COR prior to Notice to Proceed (NTP).

When cited in a CLIN, The contractor and applicable tech reps shall attend the ship’s one-day sea trial, date to be determined.

The requirements within this General Criteria are not to be separately priced. Cost for this item shall be spread out and incorporated against the appropriate awarded work CLIN(s).

INTERFERENCES

Intent: The Contractor shall detach and reinstall all interference in way of accomplishing specified work.

An interference is any part of a ship, whether installed or portable, that must be moved or disturbed in the accomplishment of work specified in the Work Item. Contractor is responsible for identifying all interferences to all items during the ship-check period.

Statement of Work:

Identify all the interferences at formal bidders’ ship-check of the vessel.

When work on the vessel is started:

• Visually examine each interference before removal. Note any damage or deterioration to it that was already there, and protect it from damage before it is removed.

• When removing the interference, take caution not to damage it.

After interference removal, inspect it again. If it is damaged, make a note and notify the COR in writing. Tag it for reinstallation, or disposal if approved by COR.

Before reinstalling an interference:

• Check it again.

• If it is acceptable, go ahead and reinstall it.

• Do not reinstall anything that was damaged before, deteriorated, or damaged later. Notify COR if this takes place.

Protect interferences from damage or loss, and prevent contamination of detached or removed components and remaining parts of the system.

Visually examine interferences prior to and during detachment for previous damage and deterioration. Report any damage or deterioration to the COR.

Material containing asbestos which requires removal as an interference shall not be reinstalled.

The Golden Bear is an asbestos free ship.

Install stamped or engraved solid metal tags on interference’s to indicate the ship’s name, location and Work Item number prior to detachment or removal from system or shipboard location.

Reinstall interferences which were neither reported as previously damaged or deteriorated nor rendered unsuitable for reinstallation during removal.

Install new material in place of material rendered unsuitable for reinstallation during detachment, removal, or storage.

New material shall be equal in composition, strength, design, type, and size as existed prior to removal of the interferences.

Install new insulation and lagging in place of that removed as interference.

Install new reusable covers except when reinstallation of existing reusable covers is identified by the invoking Work Item.

Install new fasteners and gaskets when reinstalling interferences.

Restore compartment, equipment, and systems labeling.

Install new deck covering in place of that removed or damaged as interference.

New material shall be equal to existing in color and composition.

Align and accomplish appropriate strength, tightness, system cleanliness, and operational tests and ensure that the reinstalled interferences perform their normal functions within the system.

These requirements are not to be separately priced. Cost for this item shall be spread out and incorporated against the appropriate awarded work CLIN(s).

SCHEDULING AND PROGRESS REPORTS

Intent: The contractor shall prepare and submit for review and acceptance by the COR, accurate contract scheduling data, which is relevant to the scheduling and progress of the repair availability for the entire project. A Gant chart shall be presented at the time of the Post Award Conference detailing the exact start and completion dates and milestones for each CLIN to the COR and Contracting Officer and Ship’s Senior Officers. Contractor must identify any Critical Path items at the time of award.

The reports should be indicative of the planning and scheduling required to ensure an integrated and timely completion of all CLINS, and to ensure the contract delivery date is achieved. CLIN items must reach completion before April 1, 2015 if at all possible. If completion cannot be accomplished by this date, alert COR in writing of that fact and supply a schedule of when the job will be completed.

Scope of Work: Each Thursday, provide the COR with a weekly report denoting the percentage completed on each CLIN item and show them on an updated Gant Chart. Incorporate all task orders and contract modifications to this report.

At minimum, the weekly report and Gant Chart shall depict:

• CLIN items with controlling work items clearly indicated

• Scheduled start and completion date of the production work for each CLIN

• Actual start date for each CLIN

• Actual finish date for each CLIN

• Provide the COR with a separate weekly PERCENTAGE COMPLETE REPORT

• Percent completion to date of each CLIN and each TASK ORDER in the work package

• Overall percentage completion of the work package

Both reports shall be delivered to the COR within (3) three days of award of contract, and shall be updated and submitted weekly to reflect the addition, deletion, or modification of CLINS, and changes made by the Contractor or Contracting Officer.

Manage and schedule subcontractors’ production work/progress, material procurement, and interface control to support the overall production schedule.

Provide a list of subcontractors by CLIN Number to the COR within (3) three days of award of contract. A revised list is to be provided whenever changes occur to the list.

The subcontractor list shall include:

• CLIN number

• Specific work to be accomplished

• Subcontractor’s business address and telephone number

On the first week of the availability, provide the COR with a list of all the deliverables cited in the contract, and the intended delivery date for each of these deliverables.

These requirements are not to be separately priced. Cost for this item shall be spread out and incorporated against the appropriate awarded work CLIN(s).

Upon completion of a CLIN, conduct a walk-through of the work cited in the CLIN accompanied by the COR, First Engineer, and Chief Mate. Develop and submit a sign–off sheet for each CLIN, to be signed by ship superintendent and COR. Provide the COR with a copy of all sign-off sheets as they occur.

DELIVERABLES:

• Weekly report denoting the progress on each critical path CLIN

• Weekly PERCENTAGE REPORT

• Subcontractor list

• List of deliverables Sign–off sheet for each CLIN

Security

Security requirements as outlined in the following “Security Instruction” titled “Security Instruction number 1” shall be strictly adhered to.

Security Instruction number one

DATE: November 10, 2014

TO: All Contracting and Vendor Personnel

FROM: Captain Harry Bolton Company Security Officer, California Maritime Academy

This is to inform all persons that may visit, conduct work, provide technical or sales services or have other official business aboard or in any way need access to be alongside or aboard the training ship GOLDEN BEAR , that International and Coast Guard regulations requires stringent access control to all U.S. vessels by all persons in accordance with those regulations.

This includes the training ship, whether she is in a foreign or in any domestic port. Additionally, the California Maritime Academy may invoke additional requirements to gain access to the campus if it is determined by the U.S. Coast Guard that the CMA is a “port facility” under the new regulations.

These security requirements will require that all visitors, contracting personnel, vendors, sales-persons and any technical consultants comply with the requirements outlined herein before being allowed to board or approach the training ship. Failure to comply in whole or in part of these regulations may lead to the expulsion of personnel from the vessel until full compliance is achieved. Any and all additional costs resulting from this eventuality, including delays in work, denial of access for subcontractors or any other interruption of contracted services, is to be completely borne by the contracting or vendor companies. Only pre-authorized persons will be allowed onboard. This includes visitors.

All contracting, vendor, or visiting personnel, must at all times, comply with any and all requirements and rules promulgated by the ship’s Security Officer, which in the case of the GOLDEN BEAR, is the vessel’s Chief Officer. These requirements are those made by the training ship and the California Maritime Academy. Any additional security procedures, rules or requirements promulgated by MARAD will be in addition to these requirements.

Any or all of the following rules and procedures must be complied with depending on the official national maritime threat level:

1. Campus access and parking may be controlled by the school’s Police Service department.

2. All personnel wanting unescorted access on the TSGB must possess and produce a valid TWIC card. All personnel wanting entry into a “Restricted Area” must be authorized by the Captain, Chief Mate, Chief Engineer or COTR. The primary contractor shall be responsible for issuing all of their direct employees and as well as their designated sub-contractor’s employee’s identity verification and authorized company photo ID cards.

Non-photo company identification cards will not be accepted. These identification cards are required to be worn in a visible location. Subcontractors and employees without company ID shall be required to obtain from the CMA/GOLDEN BEAR a daily visitor pass in the form of a generic ID card that authorizes the holder to be onboard. The daily visitor cards will be required to be worn in a conspicuous manner so that each person is readily identifiable by ship’s officers and security personnel. The cards will be used to log workers and vendors on and off of the vessel using the ship’s logging system. These Golden Bear Visitor cards must be issued and surrendered at the beginning and end of each day for logging in and out. Failure to surrender the visitor card at the end of the day shall be treated as a security violation.

3. Outside company employees newer than six months and all temporary visitors not known to the Academy are subject to security background inquires by the CMA consistent with current laws before they will be permitted to board the vessel.

4. Materials or parts delivered directly to the campus/ship are subject to search and screening by the ship’s Security Officer. Deliveries of equipment, parts and materials must be declared to the ship Security Officer at least 24-hours in advance of the delivery and must be scheduled for screening before being loaded aboard.

5. Materials and supplies shipped in advance or drop shipped to CMA’s facility must pass through the campus warehouse for screening. This screening process shall be conducted by the ship’s security officer (Chief Mate) and an authorized person designated by the contractor. This inspection and shipping documentation screening must be accomplished before any materials can be loaded onto the vessel.

1. Contractor vehicles will not be allowed onto the pier without first being screened by the vessel’s security officer. This may be done daily. The same applies for contractor tool boxes or other equipment when first loaded aboard. Ship security personnel shall work closely with contractor’s management personnel to achieve workable but effective security concerns.

7. Depending on the national security threat level, all persons needing access to the vessel may be subject to random personal and bag checks. If the vessel is at a heightened security level, ALL persons may be subject to these searches or screenings.

8. The contractor and shipboard management supervisors must attend a one-hour security orientation on or before the first day of a contract performance period. This orientation will be conducted onboard the vessel by the Ship’s Security Officer. It must be emphasized that contracting personnel or their sub-contractors who have not been authorized to be onboard the vessel will be denied access to the vessel.

9. In conjunction with the orientation, a short security briefing will be conducted before the contract begins. This briefing shall be attended by:

• MARAD COR

• Company Security Officer

• Ship Security Officer

• Director of Campus Public Safety

• Warehouse Supervisor

It must be emphasized to contractors and visitors that these requirements are mandatory, and that any disruption or recalcitrance demonstrated by visiting or contracting persons onboard concerning these requirements will be denied access to the vessel until full cooperation is achieved. If necessary, persons who are being uncooperative or belligerent will be removed from the vessel permanently and reported to national authorities. It is the desire of the CMA and the training ship that all work is accomplished in the spirit of security awareness and cooperation and every accommodation that can be given while maintaining compliance with the regulations is encouraged.

Regards, Captain Harry Bolton CMA Security Officer

CLIN No 0001 - SR No 301498 - #1 Reduction Gear Motor

ABSTRACT

Contractor to remove motor from service and rig and transport to shop for repairs. Shop work to be done per specifications and with visit by COTR and Ship’s Engineer.

Repaired motor to be rigged and transported back to ship and aligned

REFERENCES

OEM instruction manual and ship’s blueprints

ITEM LOCATION / DESCRIPTION

Location:

Lower engine room port side after of engine

Description:

Contractor to rig motor from engine room to dock and transport to shop for repairs and transport repaired motor back to ship and rig into place and align to approval of First Engineer

GOVERNMENT FURNISHED EQUIPMENT / MATERIAL / SERVICES

Crew operated after crane to rig to/from the 04 deck after house to the dock

STATEMENT OF WORK

1) Isolate and tag out motor

2) Disconnect and rig motor from ship to shop for repairs

3) Open and inspect and report findings as to work required beyond general scope of bake, dip and new sealed bearings. Plug all grease points

4) Call for COTR and Chief Engineer inspection of opened motor

5) Perform agreed upon and specified repairs to the motor

6) Call for COTR and Chief Engineer to witness bench test

7) Rig repaired motor to ship from shop and into place

8) Align and connect motor and test in presence of Chief Engineer or his designee

DELIVERABLES:

Shop notes with all findings and repairs – 2 copies for Ship COTR copy to be in electronic form

CLIN No 0002 – SR No 5186806 – MSW & ASW VFDs

Contractor to supply all labor, material and transportation necessary to complete the needed repairs or upgrades to the Main Saltwater Service (MSW) Pump and Central Freshwater Cooling (CFW) Pumps.

REFERENCES

Ship’s library – prints and instruction books

LOCATION & DESCRIPTION

Location:

MSW = Lower level port side of Engine Room

CFW = Forward 23ft flat

Description:

1) #1 CFW Pump - New VFD with NEMA 12 Enclosure

2) MSW and CFW VFDs - fit Danfoss Bolt-on DPDT switch to bypass VFD while ship is at sea

3) 2 each - Spare part "Push Button Control Panel" universal to all VFDs

Typical type of VFD installed:

MSW

Danfoss

Model # VLT6052GT4CN1STRODLF00A00C1

C/N 178B7093

S/N 003129H405

Size 37KW / 50HP

380 - 460V

Contractor to supply all labor, material and transportation necessary to complete the following:

1) #1 CFW Pump - New VFD with NEMA 12 Enclosure

• Contractor to supply one (1) new Variable Frequency Drive (VFD) with NEMA 12 Enclosure to fit the existing motor controller

• Contractor is responsible for removal of the old VFD and delivery to ship’s Electrician

• Contractor to make all necessary changes to the motor controller to fit the new VFD to make it operate as per design. This includes all mechanical and electrical changes necessary to complete the installation.

• Contractor is responsible for ship check to get actual motor and controller specifications and layout. Statement of work is only an estimate of what needs to be accomplished

• Contractor is responsible for proving the operation of the new VFD to the Chief Engineer and COTR.

2) MSW and CFW VFDs - fit Danfoss Bolt-on DPDT switch to bypass VFD while ship is at sea

• Contractor to supply six (6) each Danfoss bolt-on DPDT switches to bypass VFD while ship is at sea and install same on the individual VFD-Motor Controllers for all the MSW and CFW motors. Switches to be NEMA 12 type enclosures to protect the device and personnel.

• VFD drives for the MSW will have to be co-ordinated with the contract that applies to the same period of time for renewing all three (3) MSW pump-motor assemblies.

• Contractor is responsible for all needed mechanical mounting and electrical connections to the six (6) switches and making them up using ABS approved methods for power supplies to high voltage motors and equipment. This applies to all connections and insulation and taping and safety applications.

• Contractor is responsible for proof of operation to Chief Engineer and COTR once the installation is completed.

3) 2 each - Spare part "Push Button Control Panel" universal to all VFDs

• Contractor to supply two (2) each spare Push Button Control Panels as used on the Danfoss VFD controls

• Contractor to deliver same to Chief Engineer or his designee

Contractor to work with the Chief Engineer and/or Ship’s Electrician to insure that all power is disconnected and tagged out properly prior to the time the work is begun on each of the motor controllers being upgraded or modified.

DELIVERABLES

Contractor to supply two (2) each instruction books with bill of materials and information necessary to order spare parts or replacement parts for each of the devices supplied by the Contractor.

CLIN No 0003 – SR No 5187603 – 2 each ER Supply Fans

ABSTRACT

Supply all labor, equipment and materials and transportation to remove two (2) engine room supply fan assemblies from ship to shop for overhaul and return same to ship at completion of repairs and test run in place.

Supply Fans to be selected by Chief Engineer Remove, open and inspect, clean dip and back motors, paint motors and Fan housings.

REFERENCES

Ship’s technical manuals and blueprints

ITEM LOCATION / DESCRIPTION

Location:

04 Deck on After House – Supply Fan Room plenum

Description:

Contractor to supply all labor and material necessary to remove interferences and rig two supply fan assemblies from Supply Fan Plenum to shop for repairs. When repairs are completed return Supply Fan Assemblies to ship and reinstall and close up all interferences affected and test for COTR and Chief Engineer and Electrician

Ships After Crane can be used to rig fan to/from 04 Deck using ship’s crew to operate same.

Contractor to provide the following services and repairs:

1) Tag out electrical controls and breakers

2) Tag and identify the electrical leads to be removed from the motor(s)

3) Disconnect the electrical leads and rig motor to shop

4) Take megger readings prior to motor overhaul

5) Tear down motor and identify any deficiencies other than bearings and cleaning issues.

6) Clean stator and rotor and remove bearings

7) Call for COTR and Ship's Engineer to make inspection of cleaned motor(s)

8) Perform needed repairs as identified and approved

9) Take megger readings of cleaned stator and rotor

10) Insulate and bake motor

11) Reassemble using new bearings and shop test with Ship's Engineer as witness

12) Rig motor and install same with final inspection by Ship's Engineer

13) Bearings to be identified as to type and quality by Chief Engineer at time of job walk

15) Contractor to provide hard copy and electronic copy of shop work and results

16) Clean and coat the fan and fan housing

17) Check Vibration and correct any unbalance once the fan is reassembled

18) Job includes all rigging and tranportation and interference removal and replacement necessary to get to/from shop

19) Renew the rubber expansion joints and blast and paint the metal holding bands

20) Shop to blast and paint the fan and fan motor and fan housing and install two (2) each in place balancing inspection plates

21) Shop to fabricate and install two (2) new access plates to allow in-place balancing and inspection

DELIVERABLES

Shop notes for all work accomplished

CLIN No 0004 – SR No 5187604 – 2 each ER Exhaust Fans

Supply all labor, equipment and materials and transportation to remove two (2) engine room exhaust fan assemblies from ship to shop for overhaul and return same to ship at completion of repairs and test run in place.

Exhaust Fans to be selected by Chief Engineer Remove, open and inspect, clean dip and back motors, paint motors and Fan housings.

REFERENCES

Ship’s technical manuals and blueprints

ITEM LOCATION / DESCRIPTION

Location:

04 Deck on After House – Exhaust Fan Room plenum

Description:

Contractor to supply all labor and material necessary to remove interferences and rig two supply fan assemblies from Exhaust Fan Plenum to shop for repairs. When repairs are completed return Exhaust Fan Assemblies to ship and reinstall and close up all interferences affected and test for COTR and First Engineer and Electrician

Ships After Crane can be used to rig fan to/from 04 Deck using ship’s crew to operate same.

Contractor to provide the following services and repairs:

1) Tag out electrical controls and breakers

2) Tag and identify the electrical leads to be removed from the motor(s)

3) Disconnect the electrical leads and rig motor to shop

4) Take megger readings prior to motor overhaul

5) Tear down motor and identify any deficiencies other than bearings and cleaning issues.

6) Clean stator and rotor and remove bearings

7) Call for COTR and Ship's Engineer to make inspection of cleaned motor(s)

8) Perform needed repairs as identified and approved

9) Take megger readings of cleaned stator and rotor

10) Insulate and bake motor

11) Reassemble using new bearings and shop test with Ship's Engineer as witness

12) Rig motor and install same with final inspection by Ship's Engineer

13) Bearings to be identified as to type and quality by Chief Engineer at time of job walk

15) Contractor to provide hard copy and electronic copy of shop work and results

16) Clean and coat the fan and fan housing

17) Check Vibration and correct any unbalance once the fan is reassembled

18) Job includes all rigging and transportation and interference removal and replacement necessary to get to/from shop

19) Renew the rubber expansion joints and blast and paint the metal holding bands

20) Shop to blast and paint the fan and fan motor and fan housing and install two (2) each in place balancing inspection plates

Shop notes for all work accomplished

CLIN No 0005 – SR No 5189902 – Port & Stbd ME LO Pumps

Contractor to disconnect and transport to shop two (2) motors for the Main Engine Lube Oil pumps. Starboard pump cartridge to be opened and inspected and repaired as agreed upon. After repairs, reassemble pumps and proved to the satisfaction of the Chief Engineer and COR

LOCATION AND DESCRIPTION

Location:

Lower level engine room – port and starboard sides

Description:

Item 1: Contractor to provide all labor, materials and transportation and rigging necessary to remove two (2) Main Engine LO Pump Motors from the ship and transport to shop and open and inspect each motor and supply a report for any repairs needed.

COR to inspect motors when they are opened in the shop

Contractor to Clean and bake and install new sealed bearings and test run with COR as a witness to same

Upon completion of the repairs transport to ship and prove alignment of the coupling to the Chief Engineer

Item 2: Contractor to pull pump cartridges after detachment of motors and change out o-rings on both pumps. Port was recently overhauled so no need to additional repairs other than O-rings. On starboard, open and inspect pump and replace seals, bearings, and soft parts

STATEMENT OF WORK

Contractor is responsible for all labor, material, transportation and rigging to complete the statement of work on both sets of motors and pumps.

Contractor to isolate the pumps electrically and mechanically to prevent any hazard or leakage into the bilge

Contractor to open and inspect the Starboard pump and supply all parts necessary to overhaul including the seals, bearings and gaskets and other soft parts. O-rings to be supplied for both pumps when cartridges are reinstalled.

Contractor to notify Chief Engineer when both pumps are opened so that ABS can inspect same and ship can receive credit for pump survey

Contractor to provide the following services and repairs to both motors and pumps:

1) Tag out electrical controls and breakers

2) Tag and identify the electrical leads to be removed from the motor(s)

3) Disconnect the electrical leads and rig motor to shop

4) Take megger readings prior to motor overhaul

5) Tear down motor and identify any deficiencies other than bearings and cleaning issues.

6) Clean stator and rotor and remove bearings

7) Call for COTR and Ship's Engineer to make inspection of cleaned motor(s)

8) Perform needed repairs as identified and approved

9) Take megger readings of cleaned stator and rotor

10) Insulate and bake motor

11) Reassemble using new sealed bearings and shop test with COTR/Ship's Engineer as witness

12) Rig motor and install same with final inspection by Ship's Engineer

13) Bearings to be identified as to type and quality by Chief Engineer at time of job walk

15) Contractor to provide hard copy and electronic copy of shop work and results

16) Job includes all rigging and transportation and interference removal and replacement necessary to get to/from shop

17) Final hook up to include coupling alignment using laser and to meet the approval of the Chief Engineer

18) Once the pump/motors are reassembled they will be test run by the Chief Engineer under load. Amp readings to be taken by Contractor while pump is running under load and recorded in shop notes to be included as a deliverable

DELIVERABLES

Contractor to supply all shop notes from the electrical shop including as found condition and work accomplished and the results of the shop test

Contractor to supply the results of the coupling alignment as approved by the Chief Engineer

If any ship’s spares are used, Contractor is to replace with same quality and type and number

CLIN No 0006 – SR No 5189970 – 4 each HVAC Space Fans

Contractor to remove from service four (4) each Heating Ventilation and Air Conditioning Fan-Motor assemblies, transport them to the shop, open and inspection and perform repairs as agreed upon then reassemble and install and test to the satisfaction of the Chief Engineer or his designee.

LOCATION AND DESCRIPTION

Location:

To be determined

Description:

Contractor to supply labor and material and transportation and rigging to remove motor and fan assemblies from their locations to the shop for the repairs and return to ship and reinstall

Fan Assemblies-

• Non-destructive blast of each…