Bridge_Full_Service_Contract.pdf

TS GOLDEN BEAR – 5 YEAR CONTRACT – ANNUAL BRIDGE INSPECTION AND REPAIRS

TS GOLDEN BEAR – FULL SERVICE CONTRACT

ONE YEAR BASE WITH FOUR YEAR OPTION

SR NO 0301957

ABSTRACT

Contractor to supply all labor, material, transportation and manufacturer support to inspect, repair and maintain the Golden Bear Bridge Equipment during activation (normally 120 days- international cruises) and at the California Maritime Academy (CMA) pier (normally 240 days) in Vallejo, California.

Full service contract to include, but is not limited to the following:

• Annual inspection and repairs prior to time ship leaves on cruise normally 3rd week of April of each year. Suggested time period February to April to include the COI as noted below.

• Support in all manner necessary Regulatory inspections associated with the USCG COI and ABS Survey due each year March 31st

• Make a mid-cruise inspection and any needed repairs or corrections as noted by crew in a US port. Normally this will be the 3rd week of June

• Make a post cruise inspection and any needed repairs or corrections as noted by crew in Vallejo, California at the California Maritime Academy pier. Normally the last week in August.

• Attend at least twice after the post cruise inspection in August and the Annual inspection and repair period starting in February to operate and repair as necessary all bridge equipment.

• Supply all necessary parts associated with the routine inspections as described by the various OEM equipment suppliers for all the Bridge Equipment. This includes batteries as needed for the various UPS for Bridge Equipment.

• Unforeseen failures and damages will be covered by Supplementary Labor and Materials which will be part of the contract and are beyond the Full Service Contract basic agreed upon costs noted below. All unforeseen charges to be handled via Condition Found Report (CFR) process with approval by COR and/or Contract Officer (depending upon total costs)

• Domestic and International service during cruise to attend vessel for problems and conditions beyond the capability of the crew to repair to be covered by the full service contract with a base cost for time and transportation and materials

1. First 8 hours of labor

2. First 8 hours of travel

3. First $500 of materials

• Base contract to be the base first year with a four (4) year option. Option years to be agreed upon by both MARAD and awarded contractor. Contractor to supply 90 day notice before cancelling their option to the contract after the base year.

• To provide an ABS Certified and trained Technician with a minimum of five (5) years of experience performing annual OEM recommended maintenance and repairs and supporting USCG COI inspections and ABS Annual Surveys by equipment operation with crew and by reports of completed tests and inspections and repairs, if any.

• Technicians must be factory trained to work on the equipment aboard and have at least two (2) years of experience with the equipment aboard

GOVERNMENT FURNISHED EQUIPMENT

• All communications equipment as noted in the listed equipment below

• All navigation equipment as noted in the listed equipment below

• All security equipment as noted in the listed equipment below

LOCATION AND DESCRIPTION

Refer to the listed equipment below

REFERENCES

1) Applicable ship's drawings and OEM manuals

• Bridge Master E Service tech manual.

• JRC NAVIECDIS Voyage Management System manual

• Applicable ship’s drawings & Misc. manuals.

• Sperry SRD-500 Dual Axis Doppler Speed Log manual

• Various GPS, Anemometer, Radio, and Nav. Equipment manuals

• Navigation & Communications Electronic Condition Report by NavCom.

• Sailor 6000 GMDSS Suite manual

• Sperry SRD-500 Dual Axis Doppler Speed Log Manual

2) Radars:

• (X Band) JRC JMR 9225-9X (Non-Coherent-Magnetron Radar)

• (S Band) JRC JMR 9272-S (Coherent Radar)

3) ECDIS:

• JRC JAN-9201

3-a) Navigation Office – Planning Station

4) Steering Console:

• Raytheon (20-SK-E-075147-C)

5) VHF Radios:

• (3) Furuno FM-3000, (1) Furuno FM-8900S

6) GMDSS Station:

• A3 Furuno RC18xx which includes FM 8900S, Felcom 18, and FS 2575C

• GPS input from chart room GPS (Furuno GP90)

• Furuno FS 2575 MF/HF GMDSS Radio System – s/n 3590-1473

• Installed by MacKay April 2016 – Warranty runs thru March 31, 2017

Satcom C – Furuno Fecom18 – s/n 3598-6921

• Installed by MacKay April 2016

• Warranty ends March 31, 2017

6-a) Communications Lab:

• Sailor 6000

7) SIMRAD MX 500 Navigation System (Sensor: SIMRAD MX 521A DGPS)

• Furuno GP-170

8) Course Recorder:

• Yokogawa MDR 290 Paperless

9) VDR:

• JRC JLY 950

JRC SVDR

• Installed by Radio Holland December 2015

• Warranty ends November 30, 2016

10) Echo Depth Sounder:

• Sperry ES 5000, Display: ELAC Nautik, DAZ 25

11) Navtex:

• JRC NCR-333

12) Wind Tracker:

• Young 05106 Wind Monitor-MA

13) AIS:

• Furuno UAIS Transponder FA-150

14) Doppler Speed Log:

• Sperry Marine SRD 500 Dual Axis

15) Gyrocompass:

• Yokogawa CMZ 900 D

• Installed by Imtech Radio Holland in 2015 – warranty runs thru 3/31/16

16) Standard Compass:

• Baker Lyman & Co. Inc.

17) Rudder Angle indicator:

• Raytheon 136-065 NG001

18) Rate of Turn Indicator:

• Furuno RD-50

19) EPIRB:

• Jotron / Tron 40S MKII

20) SART:

• Jotron / Tron X-96960

21) GPS

• Furuno GP-32 GPS

22) GPS

• Furuno GP170 GPS

• Installed by Radio Holland December 2015

23) DGPS

• Furuno GPS Navigator GP-90 (GPS/ECDIS Feed)

24) Rudder Angle Indicator

• Raytheon 136-065 NG001

25) Weather Facsimile: Not Located on Bridge

26) Closed Circuit Television (CCTV)

27) Ship’s Security Alarm System (SSAS)

Item No 1 --NAVIGATIONAL

• This item describes the annual maintenance service order for the ship's Bridge Navigation equipment and Regulatory (USCG and ABS) inspections.

• This item describes the annual inspection, maintenance and repair procedures which follow the specified manufacturer's recommended maintenance and repairs.

• To provide a licensed and trained Technician with a minimum of five (5) years of experience performing annual OEM recommended maintenance and repairs and supporting USCG COI inspections and ABS Annual Surveys by equipment operation with crew and by reports of completed tests and inspections and repairs, if any.

• This item describes the annual maintenance service order for the ship's Bridge Navigation equipment and Regulatory (USCG and ABS) inspections.

• This item describes the annual inspection, maintenance and repair procedures which follow the specified manufacturer's recommended maintenance and repairs.

• Contractor shall provide all equipment, labor, parts, materials, cables, licenses, lifting/moving/testing equipment and transportation necessary to complete work items.

• All services, installations and workmanship shall meet IMO specifications and USCG requirements for Navigation.

• All dimensions and conditions are estimated and contractor shall ship check prior to bid submission and notice to proceed.

• Perform operational, installation, and function tests of all required bridge Navigation equipment to meet the ABS requirements for annual bridge equipment survey.

• Meet with vessel’s ABS surveyor to provide report for survey.

• This regulatory check and survey shall be timed to follow the completion of other work in this item and to be completed prior to ABS annual surveys occurring the last 2 weeks of March.

ITEM LOCATION / DESCRIPTION

• Location: Bridge and Chart Room and Planning Room

• Description: To provide a licensed and trained Technician with a minimum of five

(5) years of experience performing annual OEM recommended maintenance and repairs and supporting USCG COI inspections and ABS Annual Surveys by equipment operation with crew and by reports of completed tests and inspections and repairs, if any.

New Equipment installation within the last 5 years

Radars - JRC Radars installed and commissioned by Radio Holland 2016

• Warranty lasts until December 2016

• ECDIS charts are annually upgraded

Gyros – Yokogawa Gyros installed and commissioned by Radio Holland 2015

• Warranty has expired

Course Recorder - Yokogawa MRD290 Paperless Course Recorder 2016

• Supplied and installed by MacKay April 2016

SIMPLIFIED VOYAGE DATA RECORDER (SVDR) AND AUTOMATIC

IDENTIFICATION SYSTEM (AIS)

• As part of the annual Regulatory survey and function tests, survey SVDR and AIS systems and provide report to COTR, Vessel Captain, Chief Mate and attending ABS Surveyor

• SVDR was renewed by Radio Holland in December 2015 and will be out of warranty November 30, 2016

DOPPLER SPEED LOG

• As part of the annual regulatory survey and function tests, survey Doppler Speed Log systems and provide report to COTR, Vessel Captain, Chief Mate and attending ABS Surveyor.

GPS AND NAVIGATION CONTROL DISPLAY

• As part of the annual regulatory survey and function tests, survey GPS and Navigation Control Display systems and provide report to COTR, Vessel Captain, Chief Mate and attending ABS Surveyor.

WIND MONITOR

• As part of the annual regulatory survey and function tests, survey Wind Monitor system and provide report to COTR, Vessel Captain, Chief Mate and attending ABS Surveyor.

DEPTH SOUNDER

• As part of the annual regulatory survey and function tests, survey Depth Sounder system and provide report to COTR, Vessel Captain, Chief Mate and attending ABS Surveyor

RUDDER ANGLE INDICATOR

• As part of the annual regulatory survey and function tests, survey Rudder Angle Indicator system and provide report to COTR, Vessel Captain, Chief Mate and attending ABS Surveyor

RATE OF TURN INDICATOR

• As part of the annual regulatory survey and function tests, survey Rate of Turn Indicator system and provide report to COTR, Vessel Captain, Chief Mate and attending ABS Surveyor

YOKOGAWA GYRO & RAYTHEON STEERING SYSTEMS

• Perform operational check and annual maintenance to both master gyro compass’ and repeater system as recommended by manufacturer.

• Additionally, inspect and test the Gyro UPS System and verify satisfactory operating condition.

• Coordinate with Master and/or Chief Mate to run a functional test of the Steering system and Gyro interface.

EMERGENCY BATTERIES AND CHARGING SYSTEM

• Perform all necessary checks on the batteries and charging systems associated with the Navigation and Communications systems. This includes the various UPS units and batteries for same as needed

• Submit a Condition Found (CFR) report for same with any recommended repairs or upgrades needed

• Repairs and upgrades to be accomplished via CFR process and will be done under an approved Delivery Order

STATEMENT OF WORK

This item describes the annual maintenance service order for the ship's Bridge Navigation equipment and Regulatory (USCG and ABS) inspections.

This item describes the annual inspection, maintenance and repair procedures which follow the specified manufacturer's recommended maintenance and repairs.

Contractor shall provide all equipment, labor, parts, materials, cables, licenses, lifting/moving/testing equipment and transportation necessary to complete work items.

All services, installations and workmanship shall meet IMO specifications and USCG requirements for Navigation.

All dimensions and conditions are estimated and contractor shall ship check prior to bid submission and notice to proceed.

REGULATORY CHECK

Perform operational, installation, and function tests of all required bridge Navigation equipment to meet the ABS requirements for annual bridge equipment survey.

Meet with vessel’s ABS surveyor to provide report for survey.

This regulatory check and survey shall be timed to follow the completion of other work in this item and to be completed prior to ABS annual surveys occurring the last 2 weeks of March.

DELIVERABLES

1. A final report after service on all tests, corrections and repairs to above equipment

2. Operation and maintenance manuals for new equipment and all required updated Publications to be supplied at completion of the contract

3. Updated charts for ECDIS and Planning Stations to be supplied to ship before each cruise within at least 3 weeks before cruise

Item No 2 --COMMUNICATIONS

Contractor to provide an ABS-certified Technician to attend ship to perform annual inspections and tests and certification of the following equipment:

Fleet Broadband Communications

Bridge VHF Radios

GMDSS - Communications Lab

GMDSS – FURUNO/JRC

REFERENCES

Manufacturer’s manuals in the ship’s library

Last Year’s inspection and certification documents

A3 Furuno RC18xx GMDSS equipment manuals.

Sailor 6000 GMDSS Suite manual

LOCATION / DESCRIPTION

Location:

Bridge area and Communication’s Lab on the same deck and area

04 deck Bridge; 03 deck Communications Lab; 03 Deck Navigation office; 05 deck Flying Bridge

Description:

Perform operational, installation, and function tests of all required Bridge Communications equipment to meet the ABS requirements for Annual Bridge Communication equipment survey. Meet with vessel’s ABS surveyor to provide report for survey. This regulatory check and survey shall be timed to be completed prior to ABS annual surveys occurring the last two weeks of March.

New equipment to be supplied and installed include the following:

1) Chart Room GMDSS

2) Communications Lab GMDSS

3) Fleet Broadband Communications

4) VHF Radios

GOVERNMENT FURNISHED EQUIPMENT / MATERIAL / SERVICES

None

STATEMENT OF WORK

Contractor shall provide all equipment, labor, parts, materials, cables, licenses, lifting/moving/testing equipment necessary to complete work items.

Contractor services, installations and workmanship shall meet IMO specifications and USCG requirements for GMDSS and other communication concerns

Contractor must recognize that all dimensions and conditions are estimated and contractor shall ship check prior to bid submission and notice to proceed.

GMDSS SUITE (FURUNO)

In 2016, Contractor supplied and installed a new Furuno A3 GMDSS suite (Ref Furuno A3 – RC1825). Also included in the upgrade is the following:

• New Cable to new Antenna

• Batteries – Check for proper operation – deficiencies report via CFR

• Printers

• GPS connections to ship’s GPS

• Commissioning and testing and approval by Ship’s Communication Officer and also ABS and USCG

As part of the annual Inspection, Contractor to also perform the following checks & inspections:

• Check batteries on four SARTs for expiration. Renew EPIRB battery, test and re-certify.

• Contractor is to schedule an inspection by ABS who will issue the vessel with valid Statement of Voluntary Compliance for Cargo Radio Certificate. Contractor and ship’s Communications Officer shall be present and liaison with ABS inspection.

• Contractor to provide ship a one-year FCC approved shore-based maintenance contract to cover all GMDSS related equipment.

Note:

This contract must be for any US Port and ports that Ship will visit during the cruise period from April 2017 to August 2017

• Ship check all required GMDSS publications onboard and provide all required updated versions. This requirement is not the subject of any additional costing and should be included in the original bid.

GMDSS SUITE COMMUNICATIONS LAB (SAILOR 6000)

Conduct an operational survey and test of training suite and provide COTR, Master and Chief Mate with a preliminary report on condition and any recommendations for additional service.

BRIDGE VHF RADIOS

Perform operational and function tests on all VHF radios.

Install new radios and other components as needed to make them all operational

FLEET BROADBAND COMMUNICATION SYSTEM

Survey and perform functional test on the Fleet Broadband system and provide report to COTR, Captain, C/E, C/M and ABS surveyor.

NOTES

1) All work is to be accomplished according to IMO, USCG & NEMA standards and shall follow manufacturer’s repair & service procedures/recommendations.

2) All installations shall be left after survey and service in a condition to satisfy IMO specifications for grounding, routing, cable type, etc. It should be noted that several discrepancies have been discovered in regards to grounding and cabling after bridge electronics deliveries in the past.

DELIVERABLES

A final report after service on all tests, corrections & repairs to above equipment.

Service shall include delivery of a One Year Shore-Based Maintenance Contract for A3 GMDSS equipment as part of the new GMDSS Warranty

Operation and maintenance manuals for new equipment and all required updated Pubs.

A GMDSS regulatory report for ABS survey of station and technician attendance & availability for scheduled ABS survey.

Item No 3—SECURITY RELATED EQUIPMENT

This work is necessary to survey the ship's Security System and to insure its proper operation in keeping with SSAS and ISM and Regulatory requirements

REFERENCES

Manufacturer’s manuals in the Ship’s Library

ITEM LOCATION / DESCRIPTION

Throughout the Vessel

STATEMENT OF WORK

Survey and Repair as necessary Ship’s Security System to conform to the Regulatory requirements and ISM Standards

Ship’s Security Alarm System (SSAS)

• SSAS system was renewed in 2015- module is in Gyro Room behind Gyros

• Confirm that the Message Data is correct and/or capable of being changed using the proper passwords and procedures

• Provide report showing the SSAS is operating as per design

• Provide a Condition Found Report (CFR) for any deficiency found and the

Corrective Action required and submit to the COTR

• All CFR items to be dealt with on separate work items as approved by the COTR

Closed Circuit Television (CCTV)

• All five (5) cameras were renewed in 2015

• Test each of the (5) locations where cameras are presently installed for the following:

1. Effectiveness of View – Do cameras display the locations sighted or are any obstructed or not visible. Test each location with a similar shape or object such as a Rotakin image

2. Camera Adjustment – If any one camera is not showing clearly on the monitor attempt adjustment of the camera to provide effective view

3. Monitor – Does it adequately show each of the camera locations

4. Monitor – Adjust as needed to reduce the amount of “overscanning” and/or use brightness or contrast to give best picture to observe each location

• Provide a Condition Found Report (CFR) for any deficiency found and the Corrective Action required and submit to the COTR

• All CFR items to be dealt with on separate work items as approved by the COTR

Note: Annual Security Audit is conducted by Patriot including all necessary documents to submit to the USCG and ABS. Contractor to coordinate all efforts with that contractor via Chief Mate

DELIVERABLES:

Provide a report for the USCG COI and ABS Survey and hard copy to Chief Mate Electronic copy to COR, Captain and Chief Mate

Item No 4 – QUARTERLY INSPECTION, MAINTENANCE AND REPAIRS

Contractor is responsible for the inspection and maintenance and repairs of all the Bridge related Navigation, Communication and Security related items as a “Full Service” contract including Quarterly visits to the ship as agreed upon between the COR, Ship and the Contractor

Quarter visits to be conducted during the following times:

1) February to April period to prepare for Cruise and ABS Survey and USCG COI at the dock at the California Maritime Academy that includes all parts of the Navigation, Communication and Security systems

2) Mid – Cruise period between First and Second Cruise usually 3rd week in June at a US Port (Location depends upon cruise itinerary)

Note: Contractor responsible for obtaining the itinerary of the cruise so that they have all the ports where the ship will visit and therefore the local technician contact information to supply the ship before it leaves for cruise

3) End of cruise period when the ship returns from cruise and docks at California Maritime Academy the third week of August

4) Period of time between August and January when the Ship is docked at California Maritime Academy. This should be done just before the ship goes on the Day on the Bay cruise usually the 2nd Sunday of October

EQUIPMENT TO BE INSPECTED AND REPAIRED

All Navigation and Communication and Security equipment listed above and any deficiencies that are reported by the Captain or Chief Mate.

STATEMENT OF WORK

Contractor to furnish a factory trained technician with a minimum of five (5) years of experience on all listed Bridge Equipment. Same type experienced Technician to attend ship whether it is during the cruise period or when docked at CMA.

Contractor to furnish the following costs for each of the quarterly visits outside of the February to April period (which are identified as Items 1, 2 & 3)

• First 8 hours of travel

• First 8 hours of labor

• First $500 material

Contractor to review the ship’s spare parts aboard on an annual basis at the end of cruise to make sure that the parts on hand are adequate for making the next cruise.

The list of missing or suggested additional spares to be submitted to COR using a CFR so that they can be purchased using the proper manufacturer’s ID and Part Number and suggested supplier

Contractor is responsible for making all necessary travel arrangements and communicating with the ship and COR for any visits to be made aboard the ship.

Contractor to supply Captain and Chief Mate with a point of contact phone number and email address to be used whenever there is a need regarding bridge listed items and their operation and/or problems. Contractor is responsible for arranging for the proper Technician to attend in all cases whether the ship is on cruise or otherwise. This applies to both Domestic US locations and International locations in the Pacfic and/or Atlantic regions.

DELIVERABLES

Contractor to submit a report for each ship’s visit and to send same to the COR and Chief Mate with copy to the Captain.

For the February to April work, the necessary Certificates and reports for the ABS and USCG must be made available so that the ship can pass the COI and ABS surveys.

Hard copies of these must be submitted to Chief Mate and electronic copies sent to the COR and Chief Mate and Captain

ADDITIONAL WORK AND SUPPLEMENTARY

Contractor to submit a written Condition Found report (CFR) to the COTR for any additional work outside the contract. Approval for additional work must be approved by either the COTR ($5000 or less) or the Contracting Officer (over $5000)

Contractor to provide cost breakdowns as they relate to labor, material, subcontractors and travel costs, if applicable. Supplementary costs must be approved by COTR by written CFR, RFQ, Quotation and Delivery Order process.

Item No 5 – Supplementary Labor

40hrs @ $_____/Hr = $_________

Item No 6 – Supplementary Materials

$10,000

YOKOGAWA GYRO & RAYTHEON STEERING SYSTEMS