DTMA92Q1600026_KDY_-_Bow_Thruster_Mod.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

00092

Norfolk VA 23505-1204

7737 Hampton Blvd

MAR-380.2

Atlantic Div. Acquisition Office U. S. DOT Maritime Administration

00092-TS KENNEDY CODE 16. ADMINISTERED BYCODE

X

X

X

336611

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OR00092

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

08/31/2016 1300 ET

07/26/2016

7573225820Monique Leake (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

DTMA92Q1600026

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 61 MAPR615161016OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

Building 19 Suite 300

TELEPHONE NO.

17a. CONTRACTOR/

Buzzards Bay MA 02532 101 Academy Drive Massachusetts Maritime Academy

TS KENNEDY

15. DELIVER TO

NORFOLK VA 23505-1204

Building 19 Suite 300 7737 Hampton Blvd

MAR-380-2

Atlantic Div. Acquisition Office

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

1,250

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

U.S.DOT/ Maritime Administration

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

The purpose of this Request for Quotation (RFQ) is for Potential Offerors to identify the company, system and equipment that can upgrade the Bow Thruster Control System onboard T.S.

Kennedy and integrate the new system into the ship's alarm and monitoring system in a cost effective and beneficial manner in accordance with the attached Statement of Work.

Period of Performance: 09/19/2016 to 12/01/2016 Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Monique Leake

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

0001 Engineering and Regulatory Approvals-required Engineering and obtain the required regulatory approvals (ABS and USCG) including including approved design verification test

(DVTP)/ Failure Mode, Effects Analysis (FMEA) and

Periodic Safety test procedures (PSTP).

0002 Modifications and Installations modifications and installations necessary to include any modifications requiring certified certified welders. All equipment and materials shall be provided by the contractor unless specified as Government Furnished Material (GFM).

0003 Certification Testing testing to the satisfaction of the COR and regulatory authorities.

authorities.

0004 Supplemental Labor expected beyond the scope of this RFP, however it is requested that a stabilized labor rate be stabilized labor rate be provided applicable to any emergent work that may evolve. For pricing purposes, the bidder shall provide a stabilized

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

61 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 61

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

DTMA92Q1600026

rate, with extended pricing, for a total of 250 man-hours of supplemental labor. This funding, if required, shall be issued by the COR via a

Delivery Order.

0005 Supplemental Material

Additional materials are not expected beyond the scope of this RFP, however it is requested that the bidder make the bidder make allowance for up to $15,000.00 in supplemental material charges. This funding, if required, shall be issued by the COR via a

Delivery Order. Invoices for these materials shall be provided for reimbursement.

In order for an invoice to be processed for payment, it must include your Federal ID Number, Purchase Order Number, and Invoice Number.

Without these numbers, your invoice will be returned and payment will be delayed.

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

The intent of this Request for Quotation (RFQ) identify the company, system and equipment that can upgrade the Bow Thruster Control System onboard T.S. Kennedy and integrate the new system into the Ships Alarm and Monitoring System.

DEPARTMENT OF TRANSPORTATION

STATEMENT OF WORK

U.S. DOT - MARITIME ADMINISTRATIONTRAINING SHIP “KENNEDY”

Upgrade the Bow Thruster Control System onboard T.S. Kennedy and integrate the new system into the Ships Alarm and Monitoring System

05/21/2016

TRAINING SHIP KENNEDY

Table of Contents Table of Contents

PURPOSE

GENERAL PROVISIONS

ABBREVIATIONS/DEFINITIONS

EXPANDED DEFINITIONS

CONFLICTS - SPECIFICATIONS/DRAWINGS

GENERAL VESSEL DESCRIPTION

DRAWING, CORRESPONDENCE, AND COMMUNICATION PROCEDURES

LAWS, CLASSIFICATION, RULES, REGULATIONS, STANDARDS, CERTIFICATES

PROGRESS MEETINGS AND PROGRESS REPORT

CONTRACT AND GUIDANCE DRAWINGS

HEADROOM

ACCESS & MAINTENANCE REQUIREMENTS

VENDORS/SUBCONTRACTORS

INSPECTIONS

PROSECUTION OF WORK

GUARANTEES

MATERIALS AND WORKMANSHIP

CONTRACTOR'S OBLIGATION

HULL PROTECTION

PURPOSE

FUNCTIONAL DESCRIPTION

PROPOSED COMPLETION DATE & SHIP’S AVAILABILITY

DELIVERABLES

PRICING FORMAT

CLIN 1 Engineering and Regulatory Approvals

CLIN 2 Modifications and Installations

CLIN 3 Certification Testing

CLIN 4 Supplemental Labor

CLIN 5 Supplemental Material

QUOTATION EVALUATION AND AWARD PROCESS ................................................. Error! Bookmark not defined.

PURPOSE

The intent of this Request for Quotation (RFQ) identify the company, system and equipment that can upgrade the Bow Thruster Control System onboard T.S. Kennedy and integrate the new system into the Ships Alarm and Monitoring System.

These services will consist of modifications to the existing system by replacing the existing motor soft start with a variable frequency drive capable of controlling the 800 HP electric drive motor, replacing the motor and pitch control systems with a PID control system capable of interpreting the power available versus power requested and proportionally deliver that power to the motor or pitch control.

The new system must provide, at all loads, power and pitch control to the Bow Thruster. Integration with the boiler combustion controls and burner management system must be included as this system will now be developed into a complete Engineering Alarm and Monitoring System. The System must provide for a control HMI in the Pilot House to replace the existing controller.

GENERAL PROVISIONS

Note: This GENERAL section applies to all ITEMS within this SOW and therefore is Not Separately Priced. To the extent that efforts to comply with the requirements stated in this GENERAL section present a cost impact, the cost is to be allocated to the priced ITEMS

ABBREVIATIONS/DEFINITIONS

As used throughout this statement of work, the following terms and abbreviations shall have the meaning stated:

ABS American Bureau of Shipping

ANSI American National Standards Institute

ASME American Society of Mechanical Engineers

CFR Code of Federal Regulations substitute for (USCG Requirements)

CONTRACTOR Contractor (same as YARD or SHIPYARD if applicable)

CONTRACT Construction Contract between the Owner and the Contractor including these Specifications and the accompanying Contract Drawings. These Specifications are "senior" to Drawings in cases of potential conflict.

CRES Stainless steel (Grade should be specified)

COR Contracting Officer's Technical Representative is responsible for monitoring the contractor's progress in fulfilling the technical requirements specified in the contract. The COR ensures that all required documentation and data are submitted in accordance with the procurement deliverable schedule. Should the contractor fail to fulfill the contractual requirements, the COR must inform the contractor of such failure. The COR informs the contracting officer of any technical or contractual problems or delays. The COR maintains administration records, approves invoices and performs final inspection and acceptance of work performed under the contract. The COR is not authorized to make any commitments or obligations on behalf of the government. The COR may not grant the contractor permission to deviate from the requirements stated in the contract, nor direct the contractor to perform any work outside that stated in the contract.

DWG or DWGS Contract Drawing or Drawings

EOS Engineer's Operating Station

GF Government Furnished

GFE Government Furnished Equipment

LT Long Ton (2240 LBS) All weights in this Specification are expressed in LT or pounds

MARAD Maritime Administration, U.S. Department of Transportation

MAY This word, or the adjective "OPTIONAL", mean that an item is truly optional.

One vendor may choose to include the item because a particular marketplace requires it or because the vendor feels that it enhances the product while another vendor may omit the same item.

MUST This word, or the terms "REQUIRED" or "SHALL", mean that the definition is an absolute requirement of the specification.

MUST NOT This phrase, or the phrase "SHALL NOT", mean that the definition is an absolute prohibition of the specification.

OWNER U.S. Department of Transportation Maritime Administration West Building 1200 New Jersey Avenue, SE Washington, DC 20590

QA Quality Assurance

SEAL WELD Structure which is double continuously welded.

SHOULD This word, or the adjective "RECOMMENDED", mean that there may exist valid reasons in particular circumstances to ignore a particular item, but the full implications must be understood and carefully weighed before choosing a different course.

SHOULD NOT This phrase, or the phrase "NOT RECOMMENDED" mean that there may exist valid reasons in particular circumstances when the particular behavior is acceptable or even useful, but the full implications should be understood and the case carefully weighed before implementing any behavior described with this label.

SPECIFICATION The specification is an explicit set of requirements to be satisfied by a material, product, or service.

STATEMENT OF WORK (SOW)

A statement of work (SOW) is a formal document that captures and defines the work activities, deliverables and timeline a Contractor will execute against in performance of specified work for the OWNER. In this document the Specification is generally synonymous with the words statement of work (SOW)

USCG (CG) United States Coast Guard

VESSEL T/S Kennedy

YARD Contracting Shipyard as applicable (same as CONTRACTOR)

EXPANDED DEFINITIONS

GOVERNMENT FURNISHED

All equipment herein specified as GOVERNMENT FURNISHED (GF) or GOVERNMENT FURNISHED EQUIPMENT (GFE) is to be installed by the CONTRACTOR in such condition that it is completely serviceable under normal conditions of vessel operations. Such installations are to adhere to all applicable specifications of Regulatory Agencies and are to be to the satisfaction of the COR. This includes, but is not limited to, the following:

1. Time and materials for assembly.

2. Time and materials for positioning and proper securing

3. Time and materials for connections of piping, wiring, etc.

4. Time and materials for operational testing

All equipment, which is not herein, specified as either GOVERMENR FURNISHED (GF) or EXISTING shall be provided and installed as detailed above by the CONTRACTOR (CONTRACTOR).

CONTRACTING OFFICER'S REPRESENTATIVE (COR)

Contracting Officer's Representative is responsible for monitoring the contractor's progress in fulfilling the technical requirements specified in the contract. The COR ensures that all required documentation and data are submitted in accordance with the procurement deliverable schedule. Should the contractor fail to fulfill the contractual requirements, the COR must inform the contractor of such failure. The COR informs the contracting officer of any technical or contractual problems or delays. The COR maintains administration records, approves invoices and performs final inspection and acceptance of work performed under the contract. The COR is not authorized to make any commitments or obligations on behalf of the government. The COR may not grant the contractor permission to deviate from the requirements stated in the contract, nor direct the contractor to perform any work outside that stated in the contract.

GOOD SHIPBUILDING PRACTICE

The term "good shipbuilding practice" means construction practices, which are in accordance with soundly engineered and approved processes. These processes are to meet the requirements contained within this document of SPECIFICATIONS. Construction and testing shall conform to regulatory agency and industry accepted standards so as to ensure that the vessel will meet the general and particular design requirements.

QUALITY ASSURANCE

Inspections by the COR are for the purpose of verifying the CONTRACTOR’s Quality Assurance Program. COR inspections are not to be used as a substitute for in-process control of quality by the CONTRACTOR.

SOLE SOURCE/BID SUBSTITUTIONS

It is not necessary to quote all vendors, material and equipment as "sole source" unless expressly stated in these Specifications. The CONTRACTOR will be permitted to submit bids containing substitutions as long as such substitutions are clearly stated and detailed. Any bid substitution must be equal to the specified model, must be sufficiently documented to prove equality, and must meet the performance requirements of the vessel.

The CONTRACTOR is responsible for all additional costs associated with proposed substitutions including, but not limited to, required engineering expenses. In this regard, the specifications herein are guidelines for minimum performance requirements. If those specifications are not offered by a particular manufacturer, product, or model, the CONTRACTOR will be expected to include a separate list of all discrepancies. Substituted manufacturers, products, or models will not be considered unless they have been demonstrated to be equal to or exceeding the quality, durability and design and the minimum performance functions of the specified equipment. Any proposed substitution must conform substantially to the specified requirements for the machinery and/or equipment.

CONFLICTS - SPECIFICATIONS/DRAWINGS

Where Specifications and Drawings are not in agreement, it is the responsibility of the CONTRACTOR to notify the COR in writing that such a disagreement does exist and request resolution of same. Generally, the Specifications are to be considered senior to the Contract Drawings; however, there may be instances where, by mutual agreement, this priority may be reversed. Written notification, therefore, is essential and required.

GENERAL VESSEL DESCRIPTION

The TS Kennedy is a U.S. Government owned “Public Nautical School Ship” provided to the Massachusetts Maritime Academy for the purpose of training young men and women for a career in the U.S. Maritime Industry.

Name/ KENNEDY Primary VIN/ 509652 Call/ KVMU Flag/ US

Alt VIN's Type

509652 Official Number (U.S.)

6621662 IMO Number

6704200 ABS Number

1069 Hull Number

338919000 MMSI Number

11270 GMDSS

a. Length overall 536 ft-11 in

b. Breadth, molded 76 ft 0 in

c. Depth, molded 42 ft-6 in

d. Full Load Draft 28 ft-6 in

e. Propulsion Plant Steam Geared Turbines

f. Propulsion Rated BHP, Normal 12,500

g. Propulsion Rated BHP, Maximum 15,500

h. Fuel Consumption, Max Power 594 Bbl/Day

i. Fuel Consumption, Normal Power 490 Bbl/Day

j. Fuel Consumption, In Port 40 Bbl/Day

k. Trial Speed, Normal HP @ 29’0” Draft 20 Kts

l. Cruising Radius @ 20 Kts 10,000 N. M.

m. Light Ship Weight: 12,891.54 LT

n. With fixed ballast 12,891.54 LT

o. Without fixed ballast 8,540.29 LT

p. U.S. Gross Tonnage 13,886 LT

q. U.S. Net Tonnage 4,165 LT

r. Displacement, Full Load 18,550.49 LT

s. Deadweight 1,431 LT

t. Classification ABS/USCG (Subchapter R) IMO &

SOLAS

u. Class notation Unrestricted service, A1 E, AMS, and applicable Passenger Vessel Rules

v. Fuel Oil Storage Capacity, 98% Full 11793.95 Bbls

w. Fuel Oil Settling Capacity, 98% Full 1472.72 Bbls

x. Diesel Oil – Emergency Generator Tank 896 Gallons

y. Fresh Water, 100% Full 31731 Gallons

z. Distilled Water, 100% Full 5730 Gallons

aa. Reserve Feed Water 38896 Gallons

bb. Lube Oil – Gravity, 100% 1234 Gallons

cc. Lube Oil – Storage, 100% 1314 Gallons

dd. SW Clean Ballast, 100% Full 998.36 Tons

ee. Permanent Fixed Ballast 3546 LT

ff. Liquid Mud Fixed Ballast, 100% Full 873.3 LT

gg. Heavy Fuel Oil (for Aux Diesel Gen) 4036 Gallons

hh. Diesel Oil (for Aux Diesel Gen) 971 Gallons

ii. Clean Lube Oil (for Aux Diesel Gen) 207 Gallons

jj. Sludge/Dirty Oil (for Aux Diesel Gen) 412 Gallons

DRAWING, CORRESPONDENCE, AND COMMUNICATION PROCEDURES

The CONTRACTOR shall provide the COR with a copy of all correspondence relating to the Fuel System Modification, which the CONTRACTOR has with Regulatory Bodies, in particular, the ABS or USCG (MSC) Washington and the Local OCMI.

The CONTRACTOR shall invite the COR to be present during all discussions relating to the Fuel System Modification, which he may have with the Representatives of Regulatory Bodies, in particular, with the Local ABS representative, OCMI or representatives of those offices.

These documents and discussions may include, but are not limited to, the design, construction of modules, ripouts, and relocations, installation of equipment and machinery, testing, sea trials, delivery, and operation of the vessel.

LAWS, CLASSIFICATION, RULES, REGULATIONS, STANDARDS, CERTIFICATES

COMPLIANCE

The vessel, as delivered, shall comply with the requirements of relevant State and Federal Regulatory Agencies.

These shall include:

• USCG: 46 CFR Subchapter “R” PART 167—PUBLIC NAUTICAL SCHOOL SHIPS.

• USPHS: Publication No.393, "Handbook on Sanitation of Vessel Construction"

• USCG: "International Rules of the Road"

• Institute of Electrical & Electronics Engineers Standards #45

• Federal Communications Commission

• Classification: ABS/USCG (Subchapter R) IMO & SOLAS

• Class notation: Unrestricted service, A1 E, AMS, and applicable Passenger Vessel

• SOALAS Passenger Ship

• Current MARPOL requirements

DOCUMENTATION

All necessary certifications and/or documents covering the approval of and indicating compliance with subject regulations shall be obtained by the CONTRACTOR and supplied to the OWNER.

SUBSEQUENT REGULATORY CHANGES

IF: CONTRACT changes are required by modifications or additions to the Laws or Regulations of the Commonwealth of Massachusetts, the United States, the Regulatory Agencies listed above, or any governmental body or board thereafter organized or created;

AND: Such changes require an increase or decrease in the cost of the project, and occur within a period of 30 days following the Bid Opening;

THEN: It is agreed by the CONTRACTOR and OWNER to re-negotiate the CONTRACT PRICE and/or DELIVERY DATE in light of such changes.

PROGRESS MEETINGS AND PROGRESS REPORT

A weekly progress meeting shall be attended by the Contractor, COR and the ship’s Captain/Chief Engineer/Chief Mate to discuss individual ITEM and Delivery Order progress. A Progress Report shall be delivered to the COR one day prior to the progress meeting. This report shall list each contract ITEM and Delivery Order, their awarded dollar value, the Contractor’s estimate of their percent completion, and the resulting earned value (which will be the awarded amount x the percent completion). This Progress Report shall be examined by the COR along with the Contractor’s Production Chart. A percent completion shall be negotiated and the report signed for by both parties. This document shall be the ONLY document requiring signature of the COR. In order to avoid conflicting and/or erroneous information, NO OTHER document delivered to the COR (such as a condition report) which makes a statement regarding ITEM and/or Delivery Order progress and/or percent completion shall be signed as being agreed to by the COR.

CONTRACT AND GUIDANCE DRAWINGS

GENERAL

The Contractor shall submit DWGS, permits or other correspondence required by regulation for review and approval. Submittals will commence upon signing a Contract with the successful bidder. The Contractor is tasked to keep the Owner and the operator apprised of the status of such submittals.

EXISTING VESSEL INFORMATIONAL DRAWINGS

Existing vessel informational drawings are available from the Chief Engineer, and should be requested in writing if required; it should be understood that the vessel has been in service for a number of years and had a number of conversions bidders should be cautioned as the accuracy of the existing vessel drawings cannot be verified, bidders should be specific about what information they are seeking from the existing drawings. Requested drawings will be forward to all interested bidders. Drawings will be provided in electronic format when available. The OWNER does not warrant the accuracy of these plans and requires the CONTRACTOR to verify by physical ship check any and all of the existing plans prior to submitting their bid.

INTERFERENCES/ACCESS

The elimination of all equipment interferences; and the location or relocation of machinery, pumps, piping, wiring, ductwork and misc. equipment so that proper access for operation and maintenance can be readily achieved is the CONTRACTOR responsibility. It is essential that the CONTRACTOR is aware of his obligation in this regard. The CONTRACTOR is responsible to see that ALL INSTALLATIONS are arranged, constructed, and/or relocated in "good shipbuilding practice" and that they adhere to the requirements of the CFR. The CONTRACTOR and the COR are mutually responsible for the maintenance of ongoing communications, inspections, and approvals as construction progresses.

HEADROOM

Clear headroom in accommodations, working, public spaces, passageways, and toilet and shower spaces shall be as high as possible but shall not be less than 7 feet 3 inches. Clear headroom under local points such as ducts, piping, lights, girders, etc. shall not be less than 6 feet 8 inches in the above spaces and will be the subject of individual, case by case, written approval from the COR. In way of double berths, clear headroom (ceiling height) shall be not less than 7 feet 3 inches above the finished deck.

ACCESS & MAINTENANCE REQUIREMENTS

GENERAL

The structure and layout of any added machinery and equipment shall be designed and constructed to permit ready access to all parts for operation, inspection, maintenance and repair without removal or disturbance of other structure or equipment. Ladders, doors, manholes, scuttles, bolted plates, etc. shall be provided as required for access. If conversion structure or installations affect access to existing machinery and equipment, satisfactory steps shall be taken to re-route reasonable access.

VENDORS/SUBCONTRACTORS

ASBESTOS SUBCONTRACTOR

The CONTRACTOR shall, as part of this Contract, engage the services of a certified asbestos subcontractor (unless the CONTRACTOR has in-house capability) to remove and dispose of properly all asbestos removed or disturbed for the performance of this contract.

Note: The OWNER hereby informs the CONTRACTOR that the existing vessel does contain asbestos and that the CONTRACTOR is specifically required to provide certification that the CONTRACTOR is a certified asbestos abatement contractor or that the CONTRACTOR has engaged a certified asbestos abatement subcontractor.

VENDOR LISTING

The CONTRACTOR shall provide the COR with a listing of major Vendors and Subcontractors being employed on the contract. The list shall include name; address; telephone and fax numbers; e-mail address; purchase order or contract number; and an equipment or service description. This list will be for the purpose of enabling the OWNER to effectively communicate with vendors and subcontractors working on the job and to give a baseline for the entry of the vessel as converted into the OWNER electronic contact system.

An initial Vendor/Contractor List shall be provided not more than 10 days after contract signing and shall be updated, as required, every 10 days thereafter over the course of the contract. At the OWNER request, the CONTRACTOR will make arrangements for the OWNER (at the OWNER expense) to visit the Vendor’s or Subcontractor’s facility for the purpose of quality assurance and/or testing.

INSPECTIONS

GENERAL

All materials and workmanship shall be subject to inspection by the COR, ABS, the USCG and other regulatory bodies having jurisdiction. All inspection and observation of tests by the COR will be performed in such a manner as not to unnecessarily delay the contract work.

The COR shall promptly approve all work and material conforming to the requirements of this Specification and shall promptly reject all work and materials, which do not conform. Such rejected work or material shall be satisfactorily corrected.

SCHEDULING & ATTENDANCE

The CONTRACTOR is responsible for scheduling and presenting all completed work for Acceptance Inspections and for giving written ADEQUATE NOTICE of 24 HOURS to the COR and other required inspection agencies that such work is complete, has been passed by the CONTRACTOR QA, and is ready for such inspection. Inspections shall, when possible, be scheduled and accomplished during normal workdays on the CONTRACTOR day shift.

The COR will make every effort to maintain communications with the parties involved and to report to the inspection site per agreed schedule. If the COR is unable to keep the schedule, he shall notify the CONTRACTOR as soon as possible and reschedule for a mutually agreeable time. Failure of the COR to attend an inspection does not constitute an acceptance of the work. Inspections by ABS, the Coast Guard or other agency do not eliminate these requirements for inspection and acceptance by the COR.

PREPARATIONS

Work presented for inspection shall be complete in all respects, clean, free of debris, scrap, lines, welding wire ends and all temporary gear. Reasonable accommodations shall have been made for access, lighting, and fresh air supply in advance of the inspection party.

COVERINGS

Prior to the application/installation of paint, deck covering, insulation, sheathing, joiner work, ceilings, etc., all structure and weld that is to be covered will be given final inspection and will be signed off on by the COR. It must be clearly understood by the CONTRACTOR that the COR has the right and option to require removal of any or all coverings for inspection in areas that have not been previously inspected and passed. This requirement makes it essential that weekend and night shift foremen, for both CONTRACTOR and Subcontractors, be in close communication with the QA Department and Project Manager.

RE-INSPECTIONS

Any welding, burning, heat shrinking, etc. which is performed as rework, repair, or on change orders after an inspection has been completed, may require (at the COR's option) the removal of any or all coverings for re-inspection of plate, welds, etc. This requirement will further emphasize the necessity of a formal QA Inspection process and the necessity for close communications between CONTRACTOR and COR. An initial inspection in no way negates the requirement for re-inspection if an area is reworked in any manner.

COMPARTMENT COMPLETIONS

Living spaces, workspaces and control/machinery spaces shall be inspected and certified complete by the COR and the CONTRACTOR representative. A compartment shall not be considered accepted until the inspection is complete, deficiencies are corrected, and the COR and CONTRACTOR have signed off on the space. At this time, so far as is possible, the compartment shall be secured and no further work shall be conducted within the space unless approved by the mutual consent of the COR and CONTRACTOR.

The intent of the foregoing paragraph is to guarantee that the OWNER will receive, at delivery, a fully operational vessel which is immediately capable of entering service. Any pre-existing deficiencies not covered in these Specifications or Drawings will be subject to correction at the OWNER expense.

PROSECUTION OF WORK

STARTING DATE FOR PROJECTS

The Notification of Award will stipulate the date on which it is expected the Contractor will begin contract work and from which date contract time will be charged. No work shall begin on the project until the contract has been fully executed.

SCHEDULE REQUIREMENTS

The COR will independently review the initial schedule, and then meet with the Contractor for a joint review and make necessary corrections and adjustments. These specifications require this meeting take place within 10 calendar days of the contract award. After this meeting, but within 10 calendar days, the Contractor shall make the necessary changes, and then resubmit the schedule to the COR. If necessary, this process shall be repeated.

However, the schedule must be finalized within 7 calendar days of the scheduled vessel delivery.

The schedule shall show contract milestones, intermediate contract completion dates, and the contract completion date. The schedule shall show the Contractor’s scheduled completion date and the substantial completion date when applicable.

Should the prosecution of the work be discontinued or changed for any reason, these specifications require the Contractor to notify the COR at least two days in advance of changing or resuming operations. Through the life of the project, the COR should verify that activities, durations, start and finish dates, etc. shown on the schedule represent the actual status of work.

The COR may request in writing a supplemental schedule if the actual prosecution of work differs significantly from that represented on the schedule. The Contractor must provide the requested supplemental schedule within 3 calendar days of the request and at no cost to the Government.

Jobsite progress meetings shall be held weekly or as specified for the purpose of updating the schedule.

Progress will be reviewed to verify actual start and finish dates of completed activities, remaining duration and percent complete of uncompleted activities, and any proposed revisions to the schedule. It is the Contractor's responsibility to provide the COR with the status of activities at the progress meetings and prepare schedule updates based on this information once it has been verified and agreed upon. A written narrative describing the schedule status, the critical path and any revisions to the schedule shall be included with the updated schedule.

The updated schedule will be resubmitted should it not contain the agreed upon information.

The COR must have a schedule that accurately represents the prosecution of work and activities at all times. A current schedule is essential for evaluating requests for adjustments and determining how delays, extra work, interruptions, suspensions, etc. will impact the contract completion date or the Contractor’s scheduled completion date. These specifications allow the COR to withhold progress payments if the Contractor fails to provide the schedules and updates as required.

GUARANTEES

All guarantees or warrantees shall begin at the completion of final acceptance the completed work detailed in the specification by the COR.

MATERIALS AND WORKMANSHIP

MATERIAL GENERAL

All material unless otherwise specified herein, shall be of commercial quality; suitable for marine environment;

and shall conform to ASTM, Federal, Military, SAE, ABS, and USCG (CFR) requirements. This material shall be so designated on Bills of Material and on Construction Drawings. All materials shall be free from imperfections of manufacture and from defects, which adversely affect appearance or serviceability.

WORKMANSHIP GENERAL

All workmanship shall be first-class in all respects. All material, machinery, equipment, pieces and/or parts specified herein and installed in the converted vessel shall be suitable for the marine service intended.

MATERIAL MILITARY SPECS

Where Military or Federal Specifications are referred to herein, they are referenced solely to indicate the degree of quality of material required. The furnishing of material or items in strict compliance with the detailed requirements of these Military/Federal Specs is not intended.

STORAGE/PROTECTION

All material and equipment intended for the vessel in any form, whether CONTRACTOR or GF, shall be adequately stored and protected from the elements and shall be given appropriate security by the CONTRACTOR. Due consideration shall be given to the nature of particular equipment or material with storage and security mutually agreed upon by COR and CONTRACTOR. Inside storage shall be required for all equipment and material that will be located on the interior of the vessel.

The CONTRACTOR shall be responsible during construction and prior to vessel delivery for the protection of all items installed with finished surfaces such as joiner panels, door frames, deck coverings, joiner ceilings, countertops, furniture, etc.

CONTRACTOR'S OBLIGATION

The CONTRACTOR is to provide all plant infrastructure, labor, and transportation for employees, supplies as required, fuel for vehicles and machinery, water, power, lighting, air, steam, crane and forklift services, CONTRACTOR communications, line handling, wharfage, towing and shifting services.

HULL PROTECTION

WELDING

Rigid control of welding and grounding shall be maintained for the protection of hull and hull appendages. Care shall be taken that the welding polarity and ground connections of welding machines used on this vessel, other vessels in the immediate vicinity, or on the dock to which the vessel is moored shall be such as not to damage any parts of the vessel. The CONTRACTOR shall adequately protect, in all respects, the underwater part of the hull prior to delivery.

PURPOSE

The intent of this Request for Quotation (RFQ) identify the company, system and equipment that can upgrade the Bow Thruster Control System onboard T.S. Kennedy and integrate the new system into the Ships Alarm and Monitoring System.

These services will consist of modifications to the existing system by replacing the existing motor soft start with a variable frequency drive capable of controlling the 800 HP electric drive motor, replacing the motor and pitch control systems with a PID control system capable of interpreting the power available versus power requested and proportionally deliver that power to the motor or pitch control.

The new system must provide, at all loads, power and pitch control to the Bow Thruster. Integration with the boiler combustion controls and burner management system must be included as this system will now be developed into a complete Engineering Alarm and Monitoring System. The System must provide for a control HMI in the Pilot House to replace the existing controller.

It is the purpose of this RFQ to identify the company, system and equipment that can best accomplish this work in a cost effective and beneficial manner.

FUNCTIONAL DESCRIPTION

These services will consist of modifications to the existing system by replacing the existing motor soft start with a variable frequency drive capable of controlling the 800 HP electric drive motor, replacing the motor and pitch control systems with a PID control system capable of interpreting the power available versus power requested and proportionally deliver that power to the motor or pitch control.

The new system must provide, at all loads, power and pitch control to the Bow Thruster. Integration with the boiler combustion controls and burner management system must be included as this system will now be developed into a complete Engineering Alarm and Monitoring System. The System must provide for a control HMI in the Pilot House to replace the existing controller.

All offerors quotations shall include a detailed description on how they will manage/control the below functions, these items will be evaluated as individual items and as part of a complete upgrade the Bow Thruster Control System.

• SYSTEM ENGINEERING, INCLUDING:

o Engineering and Drafting to design and document the layout and internal interconnection of the Control System.

o Engineering and Drafting to design and document the System Electrical drawings.

o Engineering to calibrate and configure System for application requirements.

o Engineering and Drafting to document the PLC/Logic Interface to new/old control components including properly applying the control system to the boat.

• TECHNICAL SURVEYS, CONDUCTED ON THE VESSEL BY A SYSTEMS ENGINEER(S) TO REVIEW AND

ANALYZE CUSTOMER DRAWINGS, INSPECT VESSEL ELECTRICAL SYSTEM, CLARIFY OPERATOR CONTROL

INTERFACING, SAFETY INTERFACING, ETC.

• RIPOUTS AND INSTALLATIONS TO BE ACCOMPLISHED WITH NEW DRAWINGS.

• IDENTIFIACTION OF THE MAKE AND MODEL # OF THE VARIABLE FREQUENCY DRIVE AND THE ASSOCIATED

INSTALATION PLAN.

• DRAWINGS FOR RIPOUT AND INSTALLATIONs.

• SUBMIT DRAWINGS AND CALCULATIONS TO ABS AND USCG MARINE SAFETY CENTER FOR APPROVAL.

• INTEGRATION WITH THE BOILER COMBUSTION CONTROLS AND BURNER MANAGEMENT SYSTEM INCLUDING HOW

THIS SYSTEM WILL NOW BE DEVELOPED INTO A COMPLETE ENGINEERING ALARM AND MONITORING SYSTEM

USING THE EXISTING HMI TOUCH SCREEN PANELS IN THE ENGINE ROOM.

It is estimated that there will need to be various additional equipment installed to interface with the new system in order to maximize its benefits. That equipment shall be identified by the offeror with a manufactures name, part number and a description of the function:

The design of the new system and all additional equipment proposed for that system shall conform to and be approved by all pertinent regulations of the USCG and Rules of the American Bureau of Shipping (ABS).

PROPOSED COMPLETION DATE & SHIP’S AVAILABILITY

It is our intent to complete the installation and to perform preliminary testing of the new system by 1 December, 2016. The ship is currently pier side in Buzzards Bay, MA and is expected to remain there until departure in January 2017 (with the exception of 10 day activation the last week in August 2016) when she is scheduled to make her Winter Training Cruise. It is intended that all installations and testing required to satisfy the Contractor, ship’s owners and regulatory bodies (ABS and USCG) be performed prior to the January 2017 cruise.

DELIVERABLES

The Contractor’s quotation shall provide all information necessary to indicate that they fully comprehend the scope of work necessary and are capable of satisfying the functional description defined above within the completion date specified.

That information shall, at a minimum, include the following:

1. Functional description of the new system to include flow diagrams.

2. Develop the required Engineering and obtain the required regulatory approvals (ABS and USCG)

3. Quantities and description of all equipment to be provided to include manufacturer and model.

4. Description of all modifications necessary to existing equipment to include any modifications requiring certified welders and/or hydrostatic testing.

5. Description of the personnel (their numbers and trades) required and a description of the management chain.

6. Time line defining all important milestones from date of award through final testing.

7. Statement that the Contractor can perform this work “turnkey” or where unable, to state so.

8. Complete the installation in accordance within the required period of performance

9. Provide approved design verification test (DVTP)/ Failure Mode and Effects Analysis (FMEA)

10. Provide approved Periodic Safety test procedures (PSTP).

This information shall be presented clearly and concisely in both printed and electronic format. The electronic format must be capable of being viewed in the Microsoft Office programs.

PRICING FORMAT

The pricing shall be in the format described below.

CLIN 1 Engineering and Regulatory Approvals

Develop the required Engineering and obtain the required regulatory approvals (ABS and USCG) including approved design verification test (DVTP)/ Failure Mode, Effects Analysis (FMEA) and Periodic Safety test procedures (PSTP).

CLIN 2 Modifications and Installations

Make all approved modifications and installations necessary to include any modifications requiring certified welders. All equipment and materials shall be provided by the contractor unless specified as Government Furnished Material (GFM).

CLIN 3 Certification Testing

Conduct All certification testing to the satisfaction of the COR and regulatory authorities.

CLIN 4 Supplemental Labor

Additional work is not expected beyond the scope of this RFQ, however it is requested that a stabilized labor rate be provided applicable to any emergent work that may evolve. For pricing purposes, the bidder shall provide a stabilized rate, with extended pricing, for a total of 100 man-hours of supplemental labor. This funding, if required, shall be issued by the COR via a Delivery Order.

CLIN 5 Supplemental Material

Additional materials are not expected beyond the scope of this RFQ, however it is requested that the bidder make allowance for up to $15,000.00 in supplemental material charges. This funding, if required, shall be issued by the COR via a Delivery Order. Invoices for these materials shall be provided for reimbursement.

DTMA92Q1600026

T.S. KENNEDY – Bow Thruster Control System Upgrades Applicable Provisions and Clauses

52.212-4 Contract Terms and Conditions - Commercial Items. (MAY 2015)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its postacceptance rights (1) within a reasonable time after the defect was discovered or should have been discovered; and (2) before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C.

3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice. (1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include-

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, contract line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer-System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer-Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment- (1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall-

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the-

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected contract line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest. (i) All amounts that become payable by the…