VI_A30(001)_-_Turpentine_Run_RFQ.docx

FEDERAL HIGHWAY ADMINISTRATION

TURPENTINE RUN BRIDGE APPROACHES, U.S. VIRGIN ISLANDS, ST. THOMAS

PROJECT NO. VI A30(001)

DTFH71-15-R-00006

DESIGN-BUILD (D-B) SOLICITATION

REQUEST FOR QUALIFICATIONS (RFQ)

Project Description: The Turpentine Run Bridge on St. Thomas, US Virgin Islands, was constructed in 1996 as part of an Army Corps of Engineers (USACE) flood control project. However, the bridge approaches and associated roadway work on Bolongo Bay Road and Turpentine Run Road were delayed due to acquisition of right of way and were never constructed. Project VI A30(001) consists of construction of bridge approaches to the Turpentine Run Bridge, including realignment of approximately 600’ of Bolongo Bay Road (Route 30) and realignment of approximately 1200’ of Turpentine Run Road (Route 32). Proposed improvements include, but are not limited to, utility relocations, signal installation, drainage improvements, minor bridge rehabilitation, and roadside safety improvements. The base contract for the project includes, but is not limited to:

(a) Design and construction of through traffic lanes, turn lanes, shoulders, sidewalk connection on Route 30 Bolongo Bay Road, one intersection, signage, and drainage improvements;

(b) Traffic modeling and operational analysis for signalized intersection design;

(c) Design and construction of signalized intersections using FDOT design standards;

(d) Connection to adjacent properties, including coordination with proposed site developments;

(e) Grading and re-establishment of turf and landscaping within the Project limits;

(f) Design and construction of culverts and storm sewer systems meeting federal and local criteria to manage storm drainage and storm water runoff for the project;

(g) Utility relocations and close coordination, design and construction with the Department of Public Works (DPW) and local Utility Owners;

(h) Temporary traffic control and permanent traffic control;

(i) Phased erosion and sediment control;

(j) Potential Acquisition of Right-of-Way (ROW) for Permanent and Temporary Easements coordinated with DPW ROW program manager;

(k) Obtain all approvals required for the design and construction, including waivers and exceptions, and obtain all permits and approvals required for construction including coordination with all necessary federal, state and local entities with authority.

The right of way along Bolongo Bay Road and Turpentine Run Road required by the 1996 flood control project has been acquired. Any additional right of way needed for sidewalk extensions, utility easements, or other changes to the original plans may be required.

The design and construction cost for this base project is estimated to fall within the price range of $5,000,000 to $8,000,000.

Design-Build Scope of Work (SOW): The work is anticipated to include, among other things:

(a) Design

(b) Survey and mapping for design, including cadastral survey

(c) Geotechnical studies and reports, determination of pavement sections, and other geotechnical requirements of the project

(d) Identification and protection of wetlands, and development of mitigation strategies for unavoidable impacts

(e) Utility designation, location, and mapping, and other utility investigations as necessary

(f) Utility relocations, adjustments, and coordination with local utility owners for their timely relocations

(g) Storm hydrology and hydraulics investigation, including design and construction of culverts and storm sewer systems to manage storm drainage and storm water runoff

(h) Coordination of review and approval of all studies and reports by federal, state, and local entities and agencies as required to secure approvals for the project

(i) Permit acquisitions coordinated through VI DPW

(j) Potential Acquisition of additional Right-of-Way (ROW) and Permanent and Temporary Easements coordinated with VI DPW ROW program manager;

(k) Roadway construction, including intersections, and sidewalks

(l) Repair or modifications to the existing bridge structure.

(m) Demolition/removal of existing structures or obstructions

(n) Phased erosion and sediment control measures, and temporary water quality and quantity control structures and measures

(o) Temporary maintenance of traffic, including traffic control devices, signing and traffic markings

(p) Permanent traffic control signing and markings, including signalization at intersections

(q) Landscaping and re-establishment of vegetation impacted by construction.

(r) Quality assurance and quality control for design and construction

(s) Temporary roadway pavements

(t) Contamination identification, survey, reports, and remediation for site work identified or not identified with the preliminary plans

(u) Overall project management including coordination with VI and the Government of the United States of America – Federal Highway Administration/Eastern Federal Lands Highway Division (EFLHD or the Government)

Brief descriptions of the anticipated work are set forth below. The detailed scope of work to be undertaken by the successful Offeror under the design-build contract for this Project will be identified in the Request for Proposal. The SOW will also include, but is not limited to, the following:

Design Work:

(a) Supplemental field survey and mapping, deed research and property boundary location

(b) Utility as-built investigation and verification, and including utility supplemental mapping and location for design

(c) Utility relocation coordination with all utility companies

(d) Utility test pits for horizontal and vertical location

(e) A supplemental geotechnical investigation and evaluation for design of roadway embankments, cut and fill slopes, slope stability, design of temporary and permanent pavements, major culverts, minor culverts, inlets, storm drain pipes, and water permeability determination and other supporting information to manage storm drainage and storm water runoff per DPW requirements.

(f) Development of a geotechnical report and other reports required by DPW

(g) Pavement design

(h) Design for pedestrian movements and accommodation at intersections

(i) Maintenance of traffic design for all phases of construction

(j) Potential permanent and temporary pavement marking and signing design for the public traffic

(k) Traffic signal modeling and design, including determining all signal timing and activation

(l) Traffic operational analysis and modeling for signalized intersections

(m) Traffic analysis, including crash data for speed study report, barrier design, clear zone determination, and any other VI design requirements

(n) Landscaping design and re-establishment of vegetation impacted by construction.

(o) Hydrologic and Hydraulic analysis and design for culverts, inlets, storm sewer pipes, underdrains, outlets and energy dissipation protection at outfalls, ditches, etc.

(p) Soil erosion and sediment control design for all phases of construction, including preparation of a Storm Water Pollution Prevention Plan (SWPPP), acquisition of a SWPPP permit.

(q) Acquisition of a Coastal Zone Management permit. This includes, but is not limited to, the preparation of the application and attending the public hearing, and all supplemental documents as required by the CZM Commission.

(r) Acquisition of other permits, as required.

(s) Development of a Transportation Management Plan and Traffic Control Plan

(t) Design of any repair or changes required for the existing bridge structure.

(u) Development of right of way plans and plats and acquisition of any additional right-of-way, permanent or temporary easements. All right of way activities, such as title search, appraisal, negotiation, recordation and monumentation will be coordinated with the DPW ROW Program Manager.

(v) All construction documents and ROW plans designed in accordance with, but not limited to, AASHTO, Standard Specifications for Construction of Roads and Bridges on Federal Highway Projects (FP-14), Federal Lands Highway Project Development and Design Manual (PDDM), and Florida Department of Transportation (FDOT) standard specifications.

(w) Quality management program and implementation

(x) Design documentation (record drawings and as-built plans)

(y) Preparation of shop drawings during construction

(z) Plans and specifications preparation, preparation and coordination of submittals for review, and resolution of comments

(aa) Preparation of permit applications, submissions, resolution of comments, and obtaining all required permits for construction of the project

(ab) Community and Stakeholder involvement and coordination, including documentation of meetings

(ac) Environmental compliance

(ad) Preparation of any required design waivers and/or exceptions, submission, resolution of comments, and obtaining all required design waivers and exceptions for approval of the project documents.

Construction Work:

(a) Clearing and grubbing

(b) Grading

(c) Management of soil stockpiles and soil banking within the project limits

(d) Demolition/removal of structures or obstructions within the construction limits

(e) Roadway subgrade preparation and treatment, including constructing subbase and base aggregate for placement of pavements

(f) Constructing bituminous pavements including milling and rehabilitating or reconstructing existing roadways

(g) Maintenance of traffic through work zones

(h) Installation and maintenance of temporary traffic control devices, including barriers

(i) Construction of roadway pavement markings, signing, and signalization at intersections

(j) Construction of guardrail and permanent barriers

(k) Potential construction of pedestrian access and street crossings in accordance with ADA regulations

(l) Construction of drainage systems including culverts, storm piping, inlets, outlets, underdrains, outlet discharge protection measures, and other appurtenances

(m) Installation and operation of temporary lighting during construction where necessary

(n) Turf establishment and installation of landscaping

(o) Installation and maintenance of temporary erosion and sediment control measures,

(p) Installation of permanent erosion and sediment control measures,

(q) Construction of temporary pavements, markings, signage, barriers, and other devices for maintaining public traffic through the work zone

(r) Construction staging as necessary

(s) Obtaining all permits for construction, obtaining compensatory mitigation, and implementing permit requirements including erosion and sediment control measures

(t) Utility relocation coordination with local utility companies

(u) Coordination with adjacent projects, including private developments, with the DPW

(v) Coordination with affected property owners, EFLHD, DPW, and Utilities

(w) Development of as-built plans for DPW and EFLHD; including survey, following construction

(x) Coordination and acquisition of VI permits and approvals necessary for project construction through DPW.

(y) Coordination with federal and state agencies for environmental inspection and compliance including but not limited to the Environmental Protection Agency and VI Department of Planning and Natural Resources-Division of Environmental Protection.

(z) Product warranties

(aa) Material testing

(ab) Quality management and independent construction inspection

(ac) Public relations program

(ad) Project administration, management, and scheduling

(ae) Environmental Compliance

(af) Comply with the environmental commitments as identified in the Categorical Exclusion and CZM permit

(ag) All incidentals needed to complete the project

(ah) Construction plan revision submittals

(ai) Construction survey stakeout and placement of right-of-way monuments

Supplemental Work: Design-Build (D-B) firms/teams are expected to provide qualified and experienced staff to:

(a) Develop appropriate pre-construction or construction protocols as designated by state, federal and local regulations/guidelines, including but not limited to: a Work Plan, Accident Prevention Plan, Health and Safety Plan, and Crane Safety Plan

Procurement Overview of the Project: In accordance with Public Law 104-106 (41 U.S.C. 253m, the EFLHD is conducting a "two phased" D-B selection process for the VI. Under this Notice, the EFLHD is soliciting D-B firms/teams to participate in Phase One – Qualifications Based Selection – of this "two phased" D-B selection process.

A selection committee will review and evaluate the Statement of Qualifications (SOQ) submitted by all responsive D-B firms/teams (Offerors). The selection committee will select up to a maximum of five of the most highly qualified Offerors to participate in Phase Two of this D-B selection process based on the established RFQ evaluation criteria. During Phase Two, those Offerors short-listed will be sent a Request for Proposal (RFP), which will outline the remainder of the selection process requirements. The RFP will contain the requirements necessary for the short-listed Offerors to submit both a Technical Proposal and a Price Proposal during Phase Two. Those Offerors will be required to provide the necessary information to the EFLHD within 45 calendar days after receiving the RFP. A site visit/pre-proposal meeting will be held within the first 14 calendar days (at the project location in St. Thomas, USVI) of this Phase Two period to provide additional information. It is anticipated that a stipend will be awarded to each Phase Two Offeror who provides a responsive, but unsuccessful proposal. A copy of the draft RFP may be available to interested Offerors during Phase One.

After receipt of the Phase Two Technical and Price Proposals, an Evaluation Board will conduct a "best value" analysis, and submit their recommendations to the Selection Official for approval. Award of one Firm Fixed Price contract is anticipated by approximately November 2015, with Notice to Proceed issued approximately December 2015. Construction is to be completed by June 1, 2017.

Evaluation and Weighting Criteria: All Offerors responding during Phase One will be evaluated using the following criteria and weightings:

Part 1. Contract-Specific Qualifications

A. Contract Information

B. Point of Contact - Identify the official representative and point of contact for the Offeror relative to this RFQ and the SOQ. Identify such representative’s title, address, phone and fax numbers, and e-mail addresses, and be signed by an authorized representative of Offeror’s organization. If the Offeror is not yet a legal entity or is a joint venture, all major participants or joint venture members shall sign the letter.

C. Proposed Team (Maximum Score = 30) - The Government will review and evaluate the information about each Offerors' past performance and experience in the design and construction of roadway projects based on the Offeror's record and reputation for satisfactorily completing projects similar in size, scope, and complexity. As a minimum, include the following:

1. If the Offeror is a limited liability company, joint venture or any form of partnership, provide complete copies of the organizational documents that allow, or would allow by the time of contract award, the Offeror to do business. In addition, the Offeror shall provide a letter from a surety or insurance company (with a Best’s Financial Strength Rating of A minus and Financial Size Category VIII or better by A.M. Best Co, or approved equal) stating that the Offeror is capable of obtaining a performance and payment bond based on the current estimated contract

2. Organization Chart of Proposed Team. Provide an organizational chart showing the flow of “chain of command” with lines identifying the participants who are responsible for major functions to be performed and their reporting relationships in submitting the SOQ, managing, designing and constructing the Project. If the Offeror intends to use a specific subconsultant or major subcontractor, then it shall identify such entity by name in the organizational chart provided, however, that the obligation to keep Team intact, shall apply for such identified parties. This chart should provide the following:

(a) The functional structure of Offeror’s project team down to the design discipline leader and construction superintendent level identified by name. Ensure positions/personnel are color coded in accordance with the organization with which they are associated. Key Personnel as identified in RFQ shall be identified through the use of symbol identified in a legend within the organizational chart. Identify the percentage of time the Key Personnel will dedicate to the project.

(b) If a corporate officer is listed among the Key Personnel, provide a brief description of how and where he/she plans to perform project duties, including number of hours per week dedicated to this project in their role as Key Personnel, while also fulfilling corporate obligations.

(c) Identification of design subconsultants, specialty subconsultants and major subcontractors.

(d) Identification of anticipated Disadvantaged Business Enterprise (DBE) subcontractors and/or roles.

3. Example Projects. Submit documentation that shows the past performance and experience of the Offeror’s proposed team, including but not limited to, the lead engineering/design firm, subconsultants, and subcontractors that the Offeror proposes to utilize in the execution of this D-B project. In particular, Offerors must demonstrate past performance and experience in each of the following areas:

(a) Construction of projects of similar size, scope, and complexity;

(b) Design of projects of similar size, scope, and complexity;

(c) Design and construction activity interaction or integration;

(d) Experience of team members working together as an integrated team;

(e) Construction/reconstruction using innovative designs, methods, and materials;

(f) Quality Control and Quality Assurance (QA/QC) plans and programs;

(g) Environmental Compliance;

(h) Completing contracts on time and within the fixed price;

(i) Constructing major highways in sensitive environmental areas and community areas, managing the maintenance of traffic, roadway design and construction, environmental permitting, and implementing community relations and outreach programs of projects of the size and complexity of this project;

(j) Managing contracts to minimize delays, claims, dispute proceedings, litigation, and arbitration; and,

(k) Technical and management experience and expertise to plan, organize, and execute the design and construction of, and assure the quality and safety of the Project.

The lead design firm and lead construction contractor shall each list at least three (3), but no more than five (5), relevant roadway and bridge projects, including any D-B projects, performed in the past ten (10) years. The lead construction contractor's projects shall be those with a contract value of greater than $3,000,000. Offerors must identify any projects where the lead contractor and the lead designer have worked together, on the same project, in a Design-Build relationship. If any D-B project is provided as a reference that was not performed together by the lead design firm and lead construction contractor, then the Offeror shall identify the design professional or construction entity with whom it contracted for each such project.

Submit documentation that shows evidence of performance with past and present customers; past and present subcontractors; Federal, State, and local government agencies; utilities owners; and/or consumer protection organizations will be considered. Include names, titles, email addresses, and phone numbers for all references submitted. Highlight any experience of having performed design and/or construction work involving, EFLHD and the VI.

D. Resumes of Key Personnel Proposed for this Contract (Maximum Score = 25) - The Government will review and evaluate each Offeror's proposed key personnel and the highway design experience, including technical and geographical similarities between the Offeror's design experience and the work described in this solicitation, of the Offeror’s proposed key personnel.

Submit documentation for each key design personnel to be involved in the design and construction of the project, indicating their specific experience within the past ten (10) years performing technically the same or similar highway and bridge, geotechnical work, hydrology/hydraulics and erosion control, permitting, utility coordination and design/construction, project management, construction and QA/QC work for EFLHD, VI and/or similar DOT, and the percentage of time the members will dedicate to the project. Personnel should not hold multiple key roles, as identified below, in the Team structure. As a minimum, include documentation for the following key personnel each having the required experience performing technically the same or similar work in the Virgin Islands, Caribbean and/or nearest states:

1. Design-Build Project Manager - The Contractor’s principal point of contact and primary coordinator with all applicable agencies for all activities throughout the entire design-build process. This individual shall have a minimum of two (2) years experience within the past five (5) years performing technically the same or similar work, and on at least one project with a contract value greater than $3,000,000.

2. Designer of Record - The Contractor’s single point of responsibility for all design procedures and decisions. This individual shall be a registered, licensed, Professional Engineer in the Territory at the Notice to Proceed, and have a minimum of two (2) years experience within the past five (5) years performing technically the same or similar work, and on at least one project with a contract value greater than $3,000,000.

3. Quality Assurance Manager (QAM) - The Contractor’s designee responsible for providing Quality Assurance and Quality Control of the work, and ensuring conformance with the Contract documents. The QAM is responsible for 100% review and oversight of all QC activities. This individual shall be a registered, licensed, Professional Engineer having a minimum of ten (10) years supervisory experience in roadway and bridge design or ten (10) years supervisory experience in inspection or materials testing on highway and bridge transportation construction projects or a combination thereof.

4. Quality Control Manager (QCM) - The Contractor’s designee responsible for providing Quality Control of the construction work, and ensuring conformance with the Contract documents. The QCM is responsible for the oversight of all construction activities. This individual shall be a registered, licensed, Professional Engineer having a minimum of ten (10) years supervisory experience in roadway and bridge design or ten (10) years supervisory experience in inspection or materials testing on highway and bridge transportation construction projects or a combination thereof.

5. Permitting and Utility Coordinator – The Contractor’s single point of contact for coordinating with permitting agencies and utilities. The Contractor may separate the permitting and utility coordinator responsibilities by assigning a permit coordinator separate from the utilities coordinator. This individual shall have a minimum of two (2) years experience within the past five (5) years performing technically the same or similar work.

6. Construction Manager – The Contractor’s authorized representative in charge of the construction work having a minimum of ten (10) years experience as construction manager. This individual shall have a minimum of two (2) years experience within the past five (5) years performing technically the same or similar work, and on at least one project with a contract value greater than $3,000,000.

Obligation to keep team intact:

In connection with the services covered by this procurement process, any in-house personnel, subcontractors, and outside associates or consultants will be limited to the individuals or firms that are specifically identified during the RFQ submittal process. The contractor shall obtain the Contracting Officer’s written consent before making any substitution for these designated in-house personnel, subcontractors, associates, or consultants.

E. Quality Control Plan (Maximum Score =15) - The Government will review and evaluate each Offerors' quality control plan to assess if it meets the requirements of the Design Build Quality Program for EFLHD Design-Build Projects.

Submit a description of the system to be used to manage the design and construction schedule, and the management system to control cost and quality of materials. Describe how the systems will be updated and monitored. Explain how the Offeror will provide quality assurance (“QA”) and quality control (“QC”) for both the design and construction elements of the project, including the names of QC managers, the names of independent testing laboratories, and the number of personnel at various certification levels planned for the Project. Describe how the QA/QC organization will operate, including how it will interface with the Offeror's organization, EFLHD, and VI. The Offeror should demonstrate how QA and QC functions will be performed independently to maintain the integrity of the QA/QC process during design and construction phases of the project.

Submit evidence of construction performance within the past seven (7) years, indicating that quality work was completed on-schedule and within budget. Include any statements as to the Offeror's integrity, reasonable and cooperative conduct, and commitment to QA/QC and customer satisfaction. Submit a minimum of two (2) references.

F. Legal and Financial Condition (Total Maximum Score = 5). The Government will review and evaluate each Offerors' financial condition to perform the design and construction of the project.

Submit the most recent audit report performed by the Defense Contract Audit Agency, or similar audit, reflecting the Offeror's rates and detailing the makeup of cost pools from which the rates are derived. Include audits for all joint venture partners and architect-engineering firm subcontractors. Include a Dun and Bradstreet Comprehensive Report, or a similar report, prepared by an independent business reporting agency that provides a company profile to include the number of employees; a debt to asset ratio; payment history; a credit evaluation/rating and a comparison of this rating to other firms in the same industry; and a history of the Offeror's ownership.

Describe any project that the lead contractor or lead designer were involved in within the past seven (7) years that resulted in: (a) the assessment of liquidated damages against one of such parties; (b) claims being submitted by or against one of such parties that involve the project owner; (c) one such parties having received a notice to cure a default due to the party’s non-performance or poor performance of the underlying contract; or (d) one of such parties being terminated for cause. For any such situation, explain the circumstances and identify the project owner’s representative and his/her current telephone number.

Disclose any outstanding litigation that could materially and adversely affect the financial condition of the lead contractor and/or the lead designer.

G. Project Understanding and Approach (Maximum Score = 25). The Government will review and evaluate each Offerors' understanding of tasks involved and approach to managing, designing, and constructing the project.

Submit a general description of the tasks involved in the project and the approach the Offeror will take for design and construction administration, including the involvement of the design members of the Offeror's team during construction. Identify potential risk factors, special issues or problems that are likely to be encountered and explain the approach to mitigate those risks, issues or problems. Identify a general description of the planned public involvement and coordination. Include discussion on how the Offeror intends to maximize the benefits of the D-B process.

Describe the means and methods by which Offeror will plan and control the scheduling of work to meet the contractual completion date(s), including any plans which address the possibility of early completion.

Phase One Submittals: Interested Offerors may use the Standard Form (SF) 330 U.S. Government Architect-Engineer Qualifications, as the basis for their SOQ. SF 330’s are available on the U.S. General Services Administration website at: http://www.gsa.gov/forms/. Although SF 330s are formatted for Architect-Engineer and Related Services, the construction elements of the Offeror's SOQ may also be included on the SF 330. Alternate forms and formats may be submitted, provided that the applicable information from the SF 330 is included.

Each Offeror must provide a clearly marked original and eight (8) copies of the completed SOQ, one audit report, and an electronic version via CD/DVD. The SOQ should contain no more than forty (40) pages typed on one side only. The Phase One SOQ shall be bound and tabbed with the major headings. If tabs contain project-specific information they will be counted as pages. Provide one audit report which should be packaged separately and will not count against the forty (40) page total. The SOQ shall be written on 8.5" x 11" paper. All SOQs shall be written using Times New Roman with a font of 12-point. The SOQ should address each of the rating categories in the same order as listed above.

It is not the intent of EFLHD to receive project specific design or engineering recommendations as part of this Phase One selection process. Offerors should limit their SOQs to the information required by this Notice, and other information that may be relevant to the qualifications and experience of the Offeror. No reimbursement will be made for any expenses associated with the preparation of Phase One SOQs.

Send one (1) original, eight (8) copies, and an electronic version of the completed SOQ to the following address:

Copies of the Draft RFP will be available around May 19, 2015. All interested Offerors are strongly encouraged to review the Draft RFP. Questions concerning this solicitation may be directed to Shirley Anderson at 703-948-1407, e-mail to: EFLHD.contracts@dot.gov, or in her absence, to Kimberly McCool at 571-434-1569. All Phase One SOQs must be received no later than 2:00 p.m. local time on June 4, 2015 in order to be considered for further evaluation.