14R00024_SATOC_Request_for_Proposal_Final__7.21.14.pdf

SINGLE AWARD TASK ORDER CONTRACT (SATOC)

REQUEST FOR PROPOSAL

Solicitation No.: DTFH6814R00024

This solicitation cites Standard Specifications for Construction of Roads and Bridges

On Federal Highway Projects, FP-03 U.S. Customary Units

U.S. Department of Transportation Federal Highway Administration

Central Federal Lands Highway Division 12300 West Dakota Avenue, Suite 360

Lakewood, CO 80228 Website: http://www.cflhd.gov/ Email: CFLContracts@dot.gov

CO ER 43(1)

LARIMER COUNTY ROAD 43

Indefinite Delivery, Indefinite Quantity

Construction Services SATOC http://www.cflhd.gov/ mailto:CFLContracts@dot.gov

TABLE OF CONTENTS

Page

Notice to Bidders and Offerors ........................................................................................ A-i

SF-1442 Solicitation, Offer, and Award ........................................................................ A-1

Schedule of Items ............................................................................................................. B-1

Description/Specifications/Statement of Work ................................................................C-1

Instructions to Offerors ................................................................................................... D-1

Evaluation Factors ......................................................................................................... D-3

Offeror’s Business Information ....................................................................................... E-1

Solicitation Provisions ..................................................................................................... F-1

Representations and Certifications ................................................................................. F-2

Contract Clauses ............................................................................................................. G-1

APPENDICIES

Project Specifications .......................................................................................... Appendix 1 Task Order #001, Seed Project ........................................................................... Appendix 2 Sample Subcontracting Plan (For Large Business) ............................................. Appendix 3 Permits ................................................................................................................ Appendix 4

ATTACHMENTS

Plans .................................................................................................................... Attachment

NOTICE TO BIDDERS AND OFFERORS

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PRE-BID CONFERENCE WILL BE HELD ON JULY 31, 2014 FROM 9:00 A.M. – 12:00

P.M. consisting of the on-site project tour from 9:00 - 11:00 A.M. and the onsite project Q&A session from 11:00 A.M. to 12:00 P.M. The project tour metting location is as follows:

Drake, CO Intersection of US 34 and Larimer County Road 43

I. PRE-BID INFORMATION

It is the responsibility of the bidder to verify that this solicitation document, including the plans, are complete as listed in the table of contents and the index to sheets. Plan sheets can be found at https://www.fbo.gov/ and viewed by individual sections, downloaded by individual sections, or the entire plan set downloaded in a zip file. Physical data relevant to this solicitation may also be viewed or downloaded at the above site.

This solicitation and subsequent contract are governed by the Federal Acquisition Regulations (FAR), agency supplemental regulations, and the Standard Specifications for Construction of Roads and Bridges on Federal Highway Projects, FP-03 English Units (FP-03).

The FP-03 is available electronically at http://flh.fhwa.dot.gov/resources/pse/standard/.

Applicable FAR provisions and clauses in this Request for Proposal are incorporated by reference or full text. FAR provisions and clauses incorporated by reference can be accessed on the Internet at https://www.acquisition.gov/far/ .

Notice of SAM Registration – you must register in the System for Award Management prior to award of a contract resulting from this solicitation. Failure to register prior to contract award may require award to the next successful registered offeror. See FAR Subpart 4.1103(c).

Register online at www.sam.gov.

Representations and Certifications – This solicitation is issued under NAICS 237310 – Highway, Street & Bridge Construction with a small business size standard of $33.5 million.

If your average annual gross receipts for the past 3 years are above $33.5 million, you are a large business for this solicitation. If they are below $33.5 million you are a small business. Please complete the certification listed in paragraph (b) of FAR Provision 52.204-8 Annual

Representation and Certifications on Page B-1. Your small business information is pulled into the Online Representations and Certifications Application (ORCA) website from the System for Award Management (SAM). Please include NAICS 237310 in your SAM.. Before submitting bids, please ensure you have completed your annual representations and certifications electronically at the ORCA website at http://orca.bpn.gov.

This Solicitation Contains a Price Evaluation Factor - The Government will apply a factor of 10% to an apparent low bid submitted by a large business when we also receive a bid from a certified HUBZone small business concern. The 10% factor does not apply to apparent low bids https://www.fbo.gov/ http://flh.fhwa.dot.gov/resources/pse/standard/ https://www.acquisition.gov/far/ http://orca.bpn.gov/

A-ii submitted by small businesses. See FAR Clause 52.219-4 Notice of price evaluation preference for HUBZone small business concerns.

In the event this full and open competition results in a contract award to a qualified HUBZone SBC after a price evaluation preference, FAR Clause 52.236-1, Performance of Work by the

Contractor does not apply.

§126.700 of the Code of Federal Regulations (Title 13, Part 126, Subpart G), stated below, will replace the performance of work requirements stated in the above mentioned FAR clause.

A qualified HUBZone SBC receiving a contract under this solicitation for general construction must spend at least 50% of the cost of the contract incurred for personnel on its own employees or employees of other qualified HUBZone SBCs. This requirement may be met by expending at least 50% of the cost of the contract incurred for personnel on its employees or it may subcontract at least 35% of the cost of the contract performance incurred for personnel to one or more qualified HUBZone SBCs. A qualified HUBZone SBC prime contractor may not, however, subcontract more than 50% of the cost of the contract incurred for personnel to non-qualified HUBZone SBCs.

Bid Guarantee – Follow the requirements of FAR Clause 52.228-1 Bid Guarantee and Subpart

102.03 of the FP-03.

ATTENTION: Minority, Women-owned, and Disadvantaged Business Enterprises (DBEs).

The Department of Transportation (DOT), offers working capital financing and bonding assistance for transportation related contracts. DOT's Bonding Assistance Program (BAP) offers bid, performance and payment bonds on contracts up to $1,000,000. DOT's Short-Term Lending Program (STLP) offers lines of credit to finance accounts receivable. Maximum line of credit is $500,000 with interest at the prime rate. For further information, call (800) 532-1169. Internet address: http://osdbuweb.dot.gov.

The Contractor is fully responsible to verify that all data is correct when an offer is submitted.

Failure to properly update your data may cause the offer to be rejected.

Request for Technical Information – Questions relative to the plans and SCRs for this solicitation will only be accepted in writing (see Block 9 on page A-3).

TECHNICAL QUESTIONS REGARDING THIS SOLICITATION WILL NOT BE

ACCEPTED AFTER 4 P.M. ON AUGUST 12, 2014.

Questions can be submitted to CFLContracts@fhwa.dot.gov. Questions and answers will be posted at http://www.fbo.gov.

Modifications to Bids - Bids may be modified or withdrawn by facsimile or telegraphic notice, if such notice is received prior to the time specified for receipt of bids. The Government will http://osdbuweb.dot.gov/ mailto:CFLContracts@fhwa.dot.gov

A-ii not be responsible for ANY failure attributable to the transmission or receipt of telegraphic or facsimile data. See FAR Provision 52.214-5, Submission of Bids.

FAX Number to submit modifications to bids for this project is (720) 963-3360

PARTNERING

A Partnership recognizes the Government and the Contractor are both responsible and can affect the successful completion of this project. Partnering is a vehicle to ensure the partnership has structure and quality. It recognizes the strengths of each party and uses those strengths to identify and achieve shared goals. One of the primary objectives of Partnering is to facilitate the resolution of disputes in a timely, professional, and non-adversarial manner with the outcome focused on achieving those shared goals.

CFLHD supports the concepts and tenets of Partnering and as such is encouraging the Contractors and it’s subcontractors to establish a Partnering relationship on this project.

A formal Partnering meeting can help facilitate this relationship by helping do document the parties’ common purpose and goals, and ensuring alignment. The goals are mutually agreed upon and address effective and efficient performance within the scope of the contract.

Participation in a formal Partnering meeting is voluntary. Costs of implementing and maintaining the partnership would be agreed to by both parties as described in Subsection 103.05

Partnering of the FP-03. Costs of partnering would be in addition to the contract award amount.

Please indicate your desire to participate in a formal partnering meeting on this project.

(___) We would like to participate in a formal partnering meeting.

(___) We do not want to participate in a formal partnering meeting.

jason.longshore Typewritten Text jason.longshore Typewritten Text jason.longshore Typewritten Text jason.longshore Typewritten Text jason.longshore Typewritten Text

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NSN 7540-01-155-3212 1442-102 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA FAR (48 CFR) 53-236-1(d)

SOLICITATION, OFFER

AND AWARD

(Construction, Alteration or Repair)

1. SOLICITATION NO.

DTFH6814R00024

2. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

3. DATE ISSUED

7/22/14

PAGE OF

PAGES

IMPORTANT - THE "OFFER SECTION ON THE REVERSE MUST BE FULLY COMPLETED BY OFFEROR.

4. CONTRACT NO.

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

CO ER 43(1), Larimer County Road 43

CODE: 69050001 7. ISSUED BY:

FEDERAL HIGHWAY ADMINISTRATION

CENTRAL FEDERAL LANDS DIVISION

12300 WEST DAKOTA AVENUE, SUITE 167

LAKEWOOD, COLORADO 80228

8. ADDRESS OFFER TO:

Federal Highway Administration Central Federal Lands Attn: Jason Longshore 12300 W Dakota Ave, Ste 360 Lakewood, CO 80228

9. FOR INFORMATION CALL

SEE PAGE A-3

A. NAME:

SEE PAGE A-3

B. TELEPHONE NO. (Include area code)

SEE PAGE A-3

SOLICITATION

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder."

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (TITLE, IDENTIFYING NO.):

Indefinite Delivery/Indefinite Quantity Single-Award Task Order Contract (SATOC) to provide construction services on Larimer County Road 43, as described in Section C, Description of Work.

One contractor will be awarded a Single Award Task Order Contract. Two task orders will be awarded for the Seed Project (Schedule A) and Construction Management Services (Option X) immediately after award of the SATOC. Additional Task Orders, including Option Y, may be awarded thereafter.

11. The Contractor shall begin performance within 10 calendar days and complete it within * calendar days after receiving award notice to proceed. The performance period is mandatory negotiable. * TO BE SPECIFIED IN EACH TASK ORDER

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.) YES NO

12B. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and 3 copies to perform the work required are due at the place specified in Item 8. by 2:00pm (hour) local time on 8/20/2014 (date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee is is not required. (Required on a Task Order basis)

C. All offers are subject to the (1) work requirements and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than 60 calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

X

X X

Required on a TO basis

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GPO: 1985 0 - 469-796 STANDARD FORM 1442 BACK (REV. 4-85)

OFFEROR (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14)

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing with calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS

SEE INDIVIDUAL BID SCHEDULE(S)

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation - give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED

TO SIGN OFFER (Type or print)

20B. SIGNATURE

20C. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified) See Task Order

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

15 U.S.C. 637( a ) 41 U.S.C. 253(c)( 5 )

26. ADMINISTERED BY CODE:

27. PAYMENT WILL BE MADE BY

CENTRAL FEDERAL LANDS HIGHWAY DIVISION

12300 W. DAKOTA AVENUE, SUITE 167

LAKEWOO, COLORADO 80228

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return copies to issuing office.)

Contractor agrees to furnish and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by

(a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award.

No further contractual document is necessary.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON

AUTHORIZED TO SIGN (Type or print)

31A. NAME OF CONTRACTING OFFICER (Type or print)

30B. SIGNATURE

30C. DATE 31B. UNITED STATES OF AMERICA

BY

31C. AWARD

DATE

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CONTINUATION OF SF l442

Block 9: All technical and contracting questions regarding this requirement must be submitting in writing to one of the following:

Email: CFLContracts@dot.gov Fax Number: 720-963-3360 Mailing Address: Federal Highway Administration Central Federal Lands Highway Divisions Attention: Jason Longshore 12300 W. Dakota Ave Suite 360 Lakewood, CO 80228 mailto:CFLContracts@dot.gov

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USE OF RECOVERED MATERIALS ON FEDERAL LANDS HIGHWAY PROJECTS

Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act (RCRA) of 1976, as amended (42 U.S.C. 6901 et seq.), requires Federal, State, and local procuring agencies using appropriated Federal funds to purchase items composed of the highest percentage of recovered materials practical. Use of recovered materials is strongly encouraged on Federal Lands Highway Projects. Highway construction items covered by the Environmental Protection Agency's Comprehensive Guidelines for Procurement of Products

Containing Recovered Materials include fly ash, ground granulated blast furnace slag, traffic barricades, traffic cones, hydraulic mulch and compost for mulch.

Use of fly ash and ground granulated blast furnace slag and construction materials containing fly ash and ground granulated blast furnace slag on Federal Lands Highway Projects:

It is the policy of the United States Government that fly ash and ground granulated blast furnace slag and materials containing fly ash and ground granulated blast furnace slag shall have maximum practicable opportunity for incorporation into its construction projects.

The Contractor agrees to investigate the use of fly ash and ground granulated blast furnace slag and materials containing fly ash and ground granulated blast furnace slag to the fullest extent consistent with the efficient performance of this contract. Both the contractor and the subcontractors are urged to seek out suppliers of fly ash and ground granulated blast furnace slag, cement and concrete containing fly ash and ground granulated blast furnace slag and to solicit bids for these materials.

Names of firms that supply fly ash and ground granulated blast furnace slag and materials containing fly ash and ground granulated blast furnace slag are available from the American Coal Ash Association and the National Slag Association.

B-1

SCHEDULE OF ITEMS

Task Order 1

The “Seed Project” or Schedule A will be awarded as Task Order 001 (TO#001) immediately following the award of the IDIQ-SATOC. Initiation of construction operations is expected to commence within 10 days of the TO award. Schedule A will take place on two (2) segments of roadway that are primarily within the National Forest Service boundary. These segments of work require the most extensive reconstruction and realignment work and are considered to be the critical path for overall reconstruction. The Seed Project will create excess earth materials, which are anticipated to generate embankment, riprap, rockery, aggregate base, and other required native materials for portions of the route outside the limits of the seed project.

Option X

Pricing Option X, Construction Manager Services, is also expected to be awarded immediately after the award of the IDIQ-SATOC as TO#002.

The Construction Manager Services require the Contractor to act as a construction advisor during the preliminary design phase of the anticipated project. Participate in preliminary design reviews and provide constructability recommendations (construction methods and schedule) to maximize the cost efficiency and construction feasibility of the project. It is anticipated this work will include one 4-hour meeting per month attended by two Contractor staff members through March 2015.

Construction Manager Services scope will also include design review meetings, performing calculations, plotting cross-sections and other data, and processing computer data.

Option Y

Pricing Option Y may be awarded as subsequent task as originally bid within the allowable period of 120 days from initial IDIQ-SATOC award. The scope of work within Option Y may also be modified and issued as a TO-RFP.

Option Y encompasses the drainage crossings or structures scope of work, utilizing the geosynthetic reinforced soil- integrated bridge system (GRS-IBS). The type, size and layout of each crossing location is under design.

C-1

DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SECTION C--DESCRIPTION/SPECIFICATIONS/STATEMENT OF

WORK

1. SUMMARY OF NEED

During the week of September 9, 2013, heavy rains resulted in catastrophic flooding along Colorado’s Front Range. The area surrounding Estes Park, Colorado, including Drake and Glen Haven, received significant amounts of rainfall during this event. This rain caused rivers and streams to swell beyond their banks and damaged Larimer County Road 43 (Glen Haven Road).

A Presidential Major Disaster Declaration was signed on September 14, 2013 and several amendments to this declaration have occurred for additional counties to receive funding.

The project will be funded by the Emergency Relief Program and administered by CFLHD, on behalf of Larimer County. The project will include accelerated permanent reconstruction of approximately 10 miles of roadway between Drake and Glen Haven including horizontal and vertical curve realignment, major earthwork, riprap armorment, retaining walls, rock fall, roadway obliteratoin, mitigation, aggregate base, pulverizing, asphalt paving, drainage improvements, drainage structures, river restoration, and other incidental road reconstruction work. The eastern and western limits of the project will require spot repairs, minor reconstruction, and resurfacing. The middle 5 miles of the route will require moderate to major reconstruction.

The current roadway has been repaired in a temporary manner throughout the majority of the project, consisting of an unprotected narrow bench with a gravel surface. The intent of this project is to accelerate permanent repairs for the route, ensuring public safety and health, as well as protection of the facility. Given the urgent nature of the reconstruction work a collaborative approach is sought for the reconstruction, in which the CFLHD intends to utilize a Single Award Task Order Contract (SATOC) for contractor services. The SATOC approach appropriately lends itself to the needed innovation and flexibility required to accelerate the work and complete the entire route reconstruction in a 12-15 month timeframe.

Extensive coordination and collaboration effort will be required of the contractor regarding concurrent roadway design, right-of-way acquisition, utility reconstruction and relocation, and environmental impacts and permitting efforts by CFLHD and Larimer County.

Umbrella Contract - We intend to award one Indefinite Delivery/Indefinite Quantity (IDIQ) Single-Award Task Order Contract (SATOC) to the successful contractor. It is our intent to select one contractor as the successful contractor who will provide the coordination, oversight, and construction of projects on a task order basis.

Task Orders - All work will be awarded on a Task Order (TO) basis. As requirements developed, roadway segments are designed, and right-of-way is acquired, Task Order Requests for Proposals (TO-RFP) will be issued. Task Orders will vary in size with a maximum of $15,000,000 and an aggregate amount of up to $40,000,000.

C-2

The “Seed Project” or Schedule A will be awarded as Task Order 001 (TO#001) immediately following the award of the IDIQ-SATOC. Initiation of construction operations is expected to commence within 10 days of the TO award. Schedule A will take place on two (2) segments of roadway that are primarily within the National Forest Service boundary. These segments of work require the most extensive reconstruction and realignment work and are considered to be the critical path for overall reconstruction. The Schedule A will generate excess earth materials, which are anticipated to be available for embankment, riprap, rockery, aggregate base, and other required native materials for portions of the route outside the limits of Schedule A.

TO#001 work must be completed within the time stated in the Special Contract Requirements.

Option X, Construction Manager Services, is also anticipated to be awarded immediately after the award of the IDIQ-SATOC as TO#002 with no extension of the contract completion date.

After TO#003, extension of the contract completion date may be negotiated as part of the Task Order Request for Proposal (TO-RFP) process. (See description of services in Section B.)

Option Y may be awarded as bid within the allowable period of 120 days from initial IDIQ- SATOC award. The scope of work within Option Y may also be modified and issued as a TO-

RFP.

Additional task orders may be issued to perform the remainder of the work described in the plans and specifications described as anticipated project/work.

Contract Minimum and Maximum - The minimum amount guaranteed for the life of the contract is the award amount for the initial task order. The total maximum quantity to be ordered is $40,000,000 for the length of the contract. The maximum for this contract is calculated as the sum of all Task Order awards, including all modifications within the scope of the contract.

2. SPECIFICATIONS

The specifications are included with the RFP. Task Orders will be derived from the plans and specifications that are included with the RFP. As the Government continues to obtain rights to parcels, additional plans and specifications will be developed and task orders may continually be awarded.

3. WAGE RATES

Davis-Bacon Wage Rates are applicable to construction task orders awarded under this contract.

By submitting an offer, the contractor agrees to comply with the Davis-Bacon Wage Determination in effect at the time we issue the Task Order Request for Proposal (TO-RFP) is issued.

4. ORDERING PROCEDURES FOR TASK ORDERS AFTER ISSUANCE OF TASK

ORDER # 001 AND TASK ORDER #002.

The contractor shall be responsible for providing the expertise, materials, equipment, and labor required to accomplish all construction tasks.

C-3

A. Task Order Summary of Work. When the Government requires work and time allows, a Task Summary of Work will be issued. The Summary of Work will provide a brief description of the work and the anticipated issue date. Project magnitude will be expressed in terms of a price range or a not to exceed dollar amount. This document may be issued via e-mail, fax, or mail.

B. Task Order Requests for Proposals (TO-RFP). When the Government requires work a TO-RFP will be issued. The TO-RFP will include information concerning the project such as, contract requirements, geotechnical reports, plan sheets, task order clauses, wage rates, fixed completion date and so forth. The contractor may be required to submit Cost or Pricing Data in accordance with FAR4.403-4 on all task order proposals when applicable.

1. Pre-award Task Order Expenses. The Contractor will not be reimbursed for proposal preparation, attendance during negotiations, site visits, or other pre-award task order costs.

2. Site Visits. The Government may or may not schedule a joint site visit for individual task orders. Failure to visit the site cannot be used as an excuse for omission or miscalculation in offers.

3. Response Time. The contractor shall respond by the date stated in the TO- RFP by submitting a proposal to the Contracting Officer. TO-RFP response time will vary from several days to 21 maximum calendar days, depending on the complexity and the urgency of the work. The Government will have 7 calendar days to review proposal and request more information or enter into negotiations.

4. Task Order Contract Type. Task orders will be firm fixed-price or firm fixed-price with an economic price adjustment.

5. Proposal Contents. Depending upon the requirements of each TO-RFP, the Contractor may be required to provide a price proposal only, or a technical proposal and a price proposal. The price proposal must contain a copy of all subcontractor and supplier quotes as required by paragraph b. Quotes from

Subcontractors and Suppliers of this section (see below).

6. Negotiations. Negotiations will be limited to 7 calendar days unless agreed upon by both parties. If a negotiated Task Order can not be agreed upon within 7 calendar days, the Government reserves the right to compete the work in the Task Order Request for Proposal through other contracting methods.

a. Contract Price. The Government's payment for the items listed in the Task Order Bid Schedule shall constitute full compensation to the Contractor for:

• Furnishing all labor, equipment, services, and materials; and

• Performing all operations required to complete the work in conformity with the task order plans and specifications.

C-4

All prices must be fair and reasonable. If required, audits may be performed. The Government may negotiate the proposal as deemed necessary.

b. Quotes from Subcontractors and Suppliers. Subcontractor and Supplier costs on a proposal must show adequate competition. Adequate competition may normally be assumed when there are at least two independent subcontractor and supplier quotes. On a case-by-case basis, the Contracting Officer may accept fewer than two quotes. The contractor shall provide copies of subcontractor and supplier quotes with profit and overhead separately identified. The subcontractor and supplier quotes shall be in enough detail for the government to be able to discern the scope of the services and materials included in the quote.

c. Alternate Proposals. Upon receiving approval from the Contractor Officer, the Contractor may submit an Alternate Proposal that deviates from the TO-RFP requirements. This Alternate Proposal is in addition to the proposal for the minimum Task Order requirements. The Contractor shall clearly explain in the proposal cover letter how the Alternate Proposal deviates from the minimum Task Order requirements. The Government may award either proposal. This does not apply to Schedule A, Seed Project.

d. Task Order Award Notification. Notification of Task Order award will be via mail, e-mail or facsimile. The Task Order becomes binding when the Contracting Officer signs the order.

e. Notice to Proceed. The Notice to Proceed will be issued separately, after receipt of acceptable performance and payment bonds.

C. Task Order Format. Task Order documents will follow the format set forth below:

Section Content A Notice to Offeror A SF 1442, Solicitation, Offer and Award A Bid Schedule B Solicitation Provisions C Contract Clauses D Davis-Bacon Wage Rates

D. Insurance. Proof of insurance must be received prior to issuance of the notice to proceed.

E. Bid/Performance/Payment Bonds. Submit Bid, Performance and Payment Bond documents for Task Order #001. On subsequent Task Orders other than Task Order # 002, the contractor will be required to submit performance and payment bonds. Insert the IDIQ SATOC contract number AND the Task Order number on each document. Bonds must be approved by Government prior to issuance of the notice to proceed.

C-5

F. Contract Copies. The Government reserves the right to issue copies of the contract in either paper or electronic format. For electronic format, all reproduction shall be at the Contractor's expense.

D-1

INSTRUCTIONS TO OFFERORS

GENERAL:

By submission of its offer in accordance with the instructions provided in this Section, the offeror unconditionally assents to the terms and conditions in this solicitation document and in any attachments hereto.

DISCREPANCIES:

If an offeror believes the requirements in this solicitation contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the Contracting Officer (CO) in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions.

TYPE OF CONTRACT:

The Government contemplates award of one IDIQ Single Award Task Order Contract, and two firm fixed-price contracts, for Task Order 001 and Task Order 002, resulting from this solicitation.

SUBMISSION OF OFFERS:

Each offeror shall submit an offer that fully addresses the evaluation criteria contained in this solicitation and complies with the preparation and submission instructions contained in this Section. Offerors should carefully review this section and its relationship to the evaluation criteria prior to commencing proposal preparation. This solicitation does not commit the Government to pay any costs incurred for preparation of proposals.

The offer shall consist of two separately bound volumes: Volume I, IDIQ Proposal, and Volume II, Task Order Proposal. Contents of each proposal are set forth below. The packaging used in submitting the proposal must clearly identify the solicitation number and the date and local time specified in the solicitation for receipt of proposals. Offerors using commercial carriers should ensure that this information is marked on the outermost wrapper. Proposals should be submitted to the following address:

Federal Highway Administration Central Federal Lands Highway Division Attn: Jason Longshore Suite 360 12300 West Dakota Avenue Lakewood, CO 80228

VOLUME I, IDIQ (TECHNICAL) PROPOSAL : Submit an original and 3 copies of Volume I, IDIQ Proposal. This portion of the solicitation will consist of the basic IDIQ contract requirements and the technical information offerors are required to submit as identified in the Evaluation Factors section of this solicitation. Volume I proposals are limited to 30 single sided 8-1/2” x 11” pages using Times New Roman 12 point font. All pages must be numbered.

Only pages numbered 1 through 30 will be considered during the evaluation process. The 30

D-2 page limit includes resumes and ALL other submittals except as noted below. Please do not send pre-printed material such as company brochures, capability statements, etc.

You must submit the following with your Volume I proposal (these pages DO NOT count against the 30 page limit):

SF 1442;

Offeror’s Business Information;

Annual Reps and Certs and Certification Regarding Responsibility

Matters;

G-12 option to waive price evaluation (if applicable) Subcontractor Plan, Attachment 3, if a Large Business

VOLUME II, TASK ORDER PRICE PROPOSAL: This portion of the solicitation will consist of the initial project identified in Attachment 2: Schedule A, Reconstruction and Realignment. Offerors must submit this section of the proposal simultaneously with the IDIQ proposal. This volume will be used to evaluate the price component of the proposal as well as price reasonableness. Volume II proposal documents shall be submitted in original only and include:

(These forms can be found in APPENDIX 2, RFP-Task Order #001)

SF 1442 (A-1 & A-2)

Bid schedule Bid Guarantee for Task Order #001

(Note: These forms and documents are in addition to those submitted for Volume I)

EVALUATION AND AWARD PROCESS:

The Tradeoff Source Selection procedures identified in FAR Part 15.101-1 will be utilized to select the successful contractor. Award of the IDIQ contract and Task Order 001 will be made to the offeror whose proposal provides the greatest overall value to the Government.

Per FAR clause 52.217-5, Evaluation of Options (JULY 1990), the Government will evaluate offers for award purposes by adding the total price for all options to the total price for Schedule A. Evaluation of options will not obligate the Government to exercise the option(s).

Evaluation factors for the technical proposal are approximately equal to price. The Government reserves the right to award an IDIQ contract to other than the lowest priced offer.

The Government intends to award without discussions; however, the Government reserves the right to enter into discussions if determined necessary. If discussions are determined to be necessary, technical and price proposals will be evaluated to determine a competitive range.

Firms within the competitive range will not be required to travel to CFLHD offices and may be contacted through other means, such as conference call or webinar. Due to time constraints for award and performance of Task Order 001, discussions would be conducted approximately one week after proposals are due. Firms will be given approximately three days notice (following evaluation of proposals) to prepare for discussion.

A price evaluation will be performed to determine the reasonableness of the proposed price.

D-3 Reasonableness will be determined considering other competitive prices received, a comparison to the independent Government estimate, as well as contractor supplied documents supporting the price reasonableness of their offer.

Proposals will be evaluated based only on the evaluation factors described herein. The Government will evaluate each offeror’s understanding of the government’s requirements on the basis of its written proposal and discussions. In making this evaluation, the Government will consider an offeror’s knowledge of the government’s requirements in terms of purpose, function, importance, schedule and milestones, and innovative ideas to meet the Governments requirements. The evaluation will also include an appraisal of the offeror’s management approach, quality control and quality assurance, and other information considered necessary to present an understanding of the offeror’s ability to accomplish these requirements.

Technical Proposals will receive a preliminary review to determine whether the proposal contains sufficient information, as required by instructions for the Submission of Offers and Other Information, to allow the Government to perform a meaningful evaluation. If the results of this preliminary review indicate that the proposal lacks sufficient information to allow a meaningful evaluation to be conducted, the Source Selection Authority (SSA) may eliminate the proposal from further evaluation and consideration for an award. Any offeror's proposal eliminated at this stage from further evaluation or consideration for an award will be notified with the reasons why its proposal was eliminated from further evaluation or consideration for award in accordance with FAR 15.503.

The Technical Evaluation Panel (TEP) will evaluate price based on the bid schedule in Attachment 2 independent of the technical evaluation. The TEP will not have access to price information until the technical evaluation process is complete. A price evaluation will be performed to determine the reasonableness of the proposed price(s). Reasonableness will be determined considering other competitive prices received, compared to the independent Government estimate and comparison to industry standards. The Government will not select an offeror for award on the basis of a superior evaluation of their technical proposal without consideration of price.

Technical Evaluation Factors

The following evaluation criteria, in descending order of importance, shall be used in the evaluation of prospective contractors:

1. Describe your management approach, acting as a client advocate for the project, demonstrating your team’s approach to accelerated and streamlined construction practices.

a. Describe your management approach addressing the following as a minimum:

i. What major issues/risks do you envision on the project and how do you plan to proactively mitigate?

ii. Ability to expedite mobilization of equipment and resources to accelerate construction duration.

iii. Proactive schedule management, focusing on a collaborative delivery.

iv. Proactive coordination with multiple agencies/entities.

D-4

b. Provide an organizational chart of the contract team including prime contractor and major subcontractors and suppliers. Include resumes for the core team and plan for continuity of the core team from one task order to the next.

2. Given the uniqueness of the project, contractor engagement will be frequent and heavily dependent on right of way acquisition. Discuss your approach to maintaining consistent quality of all work performed by your team.

a. Describe the techniques, methodology, and approaches that will present the flexibility to order and deliver a product with consideration for irregular quantity and irregular schedule requests.

b. Describe how quality control will be maintained throughout the life of the project.

Specifically discuss the contractors plan to manage Earthwork and Traffic Control operations, considering the changing quantities and schedule over the life of the

SATOC.

c. What innovative techniques could be used to ensure quality and continuity of materials with consideration for the scalable need?

3. Team Past Performance: Describe construction projects (not to exceed 5), that demonstrate your contract team’s ability to comply with the changing requirements of a multi-agency approach to construction, any experience working with emergency response and large scale rock excavation projects, and projects where success has resulted from proactive communication and partner.

collaboration. Each description should provide the Federal Highway Administration with a thorough understanding of the complexity, approach and major responsibilities of each project and should focus on work that is similar to this project (i.e., rock excavation, earthwork, rockery work, traffic signage, and traffic control, etc.) Also provide the following for each project listed:

Project name, location, year of award and contract value;

Name and address of prime contractor under which the work was performed;

Owner and owner’s contract or project number;

Owner’s project manager and phone number;

Technical description of work performed and description of responsibility of prime and subcontractors. Indicate which work was self-performed and which work was subcontracted;

Cost Performance – Initial bid, final cost, reasons for change;

Schedule Performance – Contract completion date and actual completion date, reasons for change;

Photographs (if applicable) that support prior experience requirements;

D-5

4. Financial capability and capacity: Demonstrate the Contractor’s ability and capacity to deliver a flexible program (multiple projects concurrently). Include a list of current active projects including the contract value. Provide a brief summary of the contract team’s financial capacity, including bonding capacity, working lines of credit, limits of insurance, credit rating (Dunn- Bradstreet) and other relevant information.

Minimum Bonding Capacity:

o $13.0 million per Task Order (project) o $40.0 million aggregate amount

E-1

CENTRAL FEDERAL LANDS HIGHWAY DIVISION

OFFEROR’S BUSINESS INFORMATION

INSTRUCTIONS: Answer all questions on this form inserting "none" or "not applicable" where appropriate. If more space is required attach additional sheets. Return the signed, dated and completed form with the offer to the address shown in the invitation for offers on or before the time set for proposal submission. The prospective offeror shall provide any additional information requested by the Government during evaluation of the offers.

If the prospective offeror is a joint venture or general partnership, a separate Offeror’s Business Information form shall be provided individually for each joint venture participant or partner.

1. Name and address of business:

Name DUNS Number (See FAR Provision 52.204-6)

Street Home Office Congressional District (Insert District #)

City State Zip Code

County

Telephone Number (Include Area Code)

Fax Number (Include Area Code)

2. a. Type of organization (check appropriate box):

If a Foreign entity:

Individual

Non-profit organization

Corporation

Partnership

Joint Venture

Registered in:

b. Size and type of Business Concern (check appropriate boxes):

Large Business Concern

Small Disadvantaged Business Concern

Emerging Small Business

Small Business Concern

Women-Owned Small Business

SBA 8(a) Certified

HUB Zone Business Concern

Veteran Owned Business Concern

Service-Disabled Veteran-Owned Business Concern

Individual

Non-profit organization

Corporation

Partnership

Joint Venture

Incorporated in:

E-2

3. If a joint venture or general partnership:

a. Provide the name under which the project will be bid, the home office address, and name of the principal who will represent the company with regard to this project if different from "1." above.

Principal

Business Name

Street

City State Zip Code

b. Provide the name and home office addresses of each of the joint venture partners; indicate which partner is the sponsoring partner. Attach a separate sheet for additional partners.

Sponsoring Partner Other Partner

Street Street

City State Zip Code City State Zip Code

4. Date organization established: _______________________

5. Name of succeeded business, if any: _________________________________________________________

6. How many years have you been in business as:

a. General contractor years.

b. Subcontractor years.

7. a. Furnish the following information concerning the owner, partners, officers and directors:

Percent of Business Owned

Years of Business Experience

Name

Title

Contracting

Other

F-1

Solicitation Provisions

52.204-8 Annual Representations and Certifications. (MAY 2014)

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 237310.

(2) The small business size standard is 33.5 million of fewer.

(3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

(b)(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204-7 is not included in this solicitation, and the offeror is currently registered in the System for Award Management (SAM), and has completed the Representations and Certifications section of SAM electronically, the offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The offeror shall indicate which option applies by checking one of the following boxes:

[ ] (i) Paragraph (d) applies.

[ ] (ii) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c)(1) The following representations or certifications in SAM are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless— https://acquisition.gov/far/current/html/52_200_206.html#wp1137850 https://acquisition.gov/far/current/html/52_200_206.html#wp1137850 https://acquisition.gov/far/current/html/52_200_206.html#wp1137583

F-2

(A) The acquisition is to be made under the simplified acquisition procedures in Part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. This provision applies to solicitations expected to exceed $150,000.

(iii) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the provision at 52.204-7, System for Award Management.

(iv) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that—

(A) Are not set aside for small business concerns;

(B) Exceed the simplified acquisition threshold; and

(C) Are for contracts that will be performed in the United States or its outlying areas.

(v) 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations—Representation. This provision applies to solicitations using funds appropriated in fiscal years 2008, 2009, 2010, or 2012.

(vi) 52.209-5, Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold.

(vii) 52.214-14, Place of Performance—Sealed Bidding. This provision applies to invitations for bids except those in which the place of performance is specified by the Government.

https://acquisition.gov/far/current/html/FARTOCP13.html#wp271421 https://acquisition.gov/far/current/html/52_200_206.html#wp1137684 https://acquisition.gov/far/current/html/52_200_206.html#wp1137777 https://acquisition.gov/far/current/html/52_200_206.html#wp1137850 https://acquisition.gov/far/current/html/52_200_206.html#wp1149919 https://acquisition.gov/far/current/html/52_207_211.html#wp1144766 https://acquisition.gov/far/current/html/52_207_211.html#wp1144909 https://acquisition.gov/far/current/html/52_214.html#wp1129381

F-3

(viii) 52.215-6, Place of Performance. This provision applies to solicitations unless the place of performance is specified by the Government.

(ix) 52.219-1, Small Business Program Representations (Basic & Alternate I). This provision applies to solicitations when the contract will be performed in the United States or its outlying areas.

(A) The basic provision applies when the solicitations are issued by other than DoD, NASA, and the Coast Guard.

(B) The provision with its Alternate I applies to solicitations issued by DoD, NASA, or the Coast Guard.

(x) 52.219-2, Equal Low Bids. This provision applies to solicitations when contracting by sealed bidding and the contract will be performed in the United States or its outlying areas.

(xi) 52.222-22, Previous Contracts and Compliance Reports. This provision applies to solicitations that include the clause at 52.222-26, Equal Opportunity.

(xii) 52.222-25, Affirmative Action Compliance. This provision applies to solicitations, other than those for construction, when the solicitation includes the clause at 52.222-26, Equal Opportunity.

(xiii) 52.222-38, Compliance with Veterans’ Employment Reporting Requirements. This provision applies to solicitations when it is anticipated the contract award will exceed the simplified acquisition threshold and the contract is not for acquisition of commercial items.

(xiv) 52.223-1, Biobased Product Certification. This provision applies to solicitations that require the delivery or specify the use of USDA–designated items;

or include the clause at 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts.

(xv) 52.223-4, Recovered Material Certification. This provision applies to solicitations that are for, or specify the use of, EPA–designated items.

(…