RFP__DTFH61-13-R-00038.pdf

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER UNDER

DPAS (15 CFR 700)

RATING

PAGE OF PAGES

1 | 53

2. CONTRACT NUMBER

3. SOLICITATION NUMBER

DTFH61-13-R-00038

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

5. DATE ISSUED

October 11,

6. REQUISITION/PURCHASE NO.

41-50-13017

7. ISSUED BY CODE HAAM-20 8. ADDRESS OFFER TO (If other than Item 7) Federal Highway Administration Office of Acquisition Management 1200 New Jersey Ave. S.E. RM E66-105 Washington, DC 20590

Federal Highway Administration Office of Acquisition Management 1200 New Jersey Ave. S.E. RM E66-105, Washington, DC 20590

ATTN: Dana W. Ivey

NOTE: In sealed bid solicitations “Offer” and “Offeror” mean “Bid” and “Bidder”

SOLICITATION

Sealed offers in one original copy and 4 copies for furnishing the supplies or services in the Schedule will be received at the place specified in 7 until 03:00PM EST November 13, 2013. THIS PROCUREMENT IS BEING ISSUED AS A FULL AND OPEN COMPETITION.

9. CAUTION - LATE Submission, Modifications, and Withdrawals: See Section L, Provision No. 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR A. NAME B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

INFORMATION

CALL:

Dana W. Ivey Robin Hobbs

AREA CODE

NUMBER

366-1001 366-4004

EXT.

Dana.W.Ivey@dot.gov Robin.Hobbs@dot.gov

11. TABLE OF CONTENTS

() SEC. DESCRIPTION PAGE(S) () SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 1 X I CONTRACT CLAUSES 26

X B SUPPLIES OR SERVICES AND PRICE/COST 2 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

X C DESCRIPTION/SPECS./WORK STATEMENT 4 X J LIST OF ATTACHMENTS 31

X D PACKAGING AND MARKING 12 PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 12 X K REPRESENTATIONS, CERTIFICATIONS 32

X F DELIVERIES OR PERFORMANCE 13 AND OTHER STATEMENTS OF OFFERORS

X G CONTRACT ADMINISTRATION DATA 16 X L INSTRS., CONDS., AND NOTICES TO OFFERORS 42

X H SPECIAL CONTRACT REQUIREMENTS 22 X M EVALUATION FACTORS FOR AWARD 50

OFFER (Must be fully completed by Offeror) NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within _____ calendar days (60 calendar days unless a different period is inserted by the Offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

10 CALENDAR DAYS

20 CALENDAR DAYS

30 CALENDAR DAYS

CALENDAR DAYS

14. ACKNOWLEDGMENT OF AMENDMENTS AMENDMENT NO. DATE AMENDMENT NO. DATE

(The Offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents Numbered and dated):

15A. NAME CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

AND OFFER (Type or print)

ADDRESS

OF

OFFEROR

15B. TELEPHONE NUMBER 15C. CHECK IF REMITTANCE 17. SIGNATURE 18. OFFER DATE

AREA CODE

NUMBER

EXT.

ADDRESS IS DIFFERENT FROM ABOVE -

ENTER SUCH ADDRESS IN SCHEDULE.

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED

20. AMOUNT

21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c) ( ) 41 U.S.C. 253(c)( )

23. SUBMIT INVOICES TO ADDRESS SHOWN

IN (4 copies unless otherwise specified)

ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

26. NAME OF CONTRACTING OFFICER (Type or print)

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT -- Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 33 (Rev. 9-97) Previous edition is unusable Prescribed by GSA – FAR (48 CFR) 53.214 mailto:Dana.W.Ivey@dot.gov mailto:Robin.Hobbs@dot.gov

PART I

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 CONTRACT SUMMARY

The Contractor shall furnish all necessary facilities, materials and personnel necessary to design fabricate and install a “Multifunctional Flume System (MFS)” for the Federal Highway Administration (FHWA). The Contractor shall deliver and install the flume at the Turner Fairbank Highway Research Center (TFHRC) in accordance with the Statement of Work (SOW) as described in Section C below.

The Government anticipates award of a Firm-Fixed-Price (FFP) contract.

CONTRACT

LINE ITEM

NUMBER

(CLIN)

DESCRIPTION OF

SERVICES

QTY/

SAMPLES

UNIT TOTAL PRICE

0001 – Task 1 Kick-off Meeting

LT

$ ____________ (Firm- Fixed Price)

0002 – Task 2 Structural Components of the MFS

LT $ ____________ (Firm-

Fixed Price)

0003 – Task 3 Hydraulic Components of the MFS

Fixed Price)

0004 – Task 4 Mechanical Components for the

MFS

Fixed Price)

0005 – Task 5 Sediment Recirculation System for the MFS

Fixed Price)

0006 –Task 6 Instrumentation for the

MFS

0007 – Task 7 Testing of the MFS at Contractor’s Site

0008 – Task 8 Assembly of the MFS at the TFHRC Hydraulics Laboratory

0009 – Task 9

Final Test and Demonstration of the MFS at the TFHRC Hydraulics Laboratory

TOTAL Total maximum price for work under this Contract

(End of Section B)

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 BACKGROUND

The existing 70 feet long by 6 feet wide tilting flume in the FHWA Hydraulics Laboratory was constructed and installed in the Laboratory in 1984. The purpose of the tilting flume was primarily to test inlet grate capacities used by State Department of Transportations (DOT’s). The flume was modified in the late ‘80s with the addition of a sediment recess to study bridge scour hydraulics as a direct result of a scour failure of the Schoharie Creek I-90 Bridge in New York in 1987. Scour research conducted in the current tilting flume is limited to clear water scour. Clear water scour occurs when there is no movement of the bed material in the flow upstream of a river crossing, a very rare situation in the field. During most storm events, flow velocities and stream power are extremely high that there is transport of bed material from the upstream reach into the bridge crossing. This phenomenon is called live bed scour. This deficiency of the tilting flume was also identified by an expert panel during the 2004 FHWA Hydraulics Laboratory assessment. The expert panel highly recommended upgrading the FHWA tilting flume to a sediment recirculation flume.

The existing tilting flume has aged significantly and suffers significant degradation caused by years of usage in very challenging environment. While laboratory researchers have managed to continue producing high quality data, it is clear that a replacement of the Tilting flume in order to ensure the continuation of same or better research performance facing the challenges is lying ahead. In order to develop a concept for a new flume that meets the needs for current and future hydraulic research challenges several existing large scale hydraulic testing flumes worldwide, recent projects and qualified manufacturers were investigated. Considering information gathered in the investigation, potential requirements for future experimental research tasks, and constraints from the lab environment, an optimal solution was identified. This new design concept targets ultimate flexibility in accommodating future experimental needs of highway hydraulics in the U.S.

C.2 OBJECTIVE

The primary objective of this Contract is to:

1. Design, fabricate and install a Multifunctional Flume System (MFS) as shown in Figure 1 to deliver considerably greater performance and ease of maintenance in a long term and provide ultimate flexibility in accommodating future experimental needs of highway hydraulics in the U.S.

C.3 SCOPE

The Contractor shall design, fabricate and install a Multifunctional Flume System (MFS) (Attachment 1) Drawing No. 0.0, in the THFRC Hydraulics Laboratory. The specific work to be performed shall include but not be limited to the following:

1. An inlet trumpet that is specially designed to create required flow conditions for a large range of velocities for current and future experimental work in the FHWA Hydraulics Lab. Extensive analytical study and Computational Fluid Dynamics (CFD) simulations were conducted to size and shape the trumpet for delivering high volume of well-conditioned flow.

2. The oversized platform serves as a versatile workbench for an unprecedentedly large variety of bridge scour, bridge hydraulics, and culvert experiments. Figure 2 shows the MFS fitted with a wide testing channel (6ft) to test the hydraulic performance and scour vulnerability of bridge substructure components. A somewhat narrower flume cross-section (3ft) is shown in Figure 3 that can be used to increase the flow velocity to several times the critical velocity for sediments to simulate various live bed conditions. Figure 4 shows the MFS fitted with a large pipe for potential culvert hydraulic testing.

3. The platform does not only offer a convenient environment for hydraulic modeling, but also makes the setup and execution of experimental work much easier and safer. The extended panels on the sides of the flume can serve as catwalks (with detachable railings) so that there is no need for an additional structure. Forkjack and other mid-size power equipment can be positioned and locked down on the platform to assist the test preparation.

4. The MFS has a very open framework that allows easy access to all parts for servicing. It is built in modules that can be detached without prohibitive effort so that even major maintenance or repair work can be done quickly and without the risk of damaging the rest of the system.

5. The Hydraulic elements are physically separated from structural elements, so that even with minor leakage, the structural element can stay dry most of the time. While the hydraulic elements are sealed against leakage, the structural elements are coated to prevent corrosion in the FHWA Hydraulics Lab. This independent dual protection is consistent with current practice in bridge engineering against severe environmental conditions.

6. NOTE: Demolition of existing flume in the THFRC Hydraulics Laboratory is not a requirement under this contract.

Figure 1: Multifunctional Flume System (MFS) concept

Figure 2: MFS with wide testing channel

Figure 3: MFS with narrow cross-section for high speeds

Figure 4: MFS for culvert/pipe hydraulic testing

C.3 TASKS

TASK 1 – Kick-off Meeting

Within 14 days after award the Contractor shall meet with the COR and representatives from the FHWA Office of Infrastructure R&D at the Turner Fairbank Highway Research Center in McLean, VA to discuss the design and construction of the multifunctional flume project. Within 45 days after the award the Contractor shall meet with the COR and representatives from the FHWA Office of Infrastructure R&D at the Turner Fairbank Highway Research Center in McLean, VA to present a detailed design, work plan and schedule for the project. The Contractor shall prepare an agenda for this meeting. The COR and TFHRC representative will review the design and provide comments within 15 days of receipt. The Contractor shall incorporate all comments and submit a revised design, as needed, within 15 days from the receipt of the FHWA comments.

TASK 2 – Structural Components of the MFS

The Contractor shall fabricate the structural components of the MFS in accordance with the government’s approved design. The structural components and requirements are:

• Main supporting structure to ensure sufficient strength, stability and stiffness (e.g.

Attachment 2) o The load combinations shall include all configurations that the flume is intended for as listed below. This includes but is not limited to self-weight of the structure, the weight of the deck, all fasteners and fixtures, weight of government supplied payload during experiments (see further sample breakdown below), (weight of testing apparatus/tools/material storage/human during preparation of experiments), and dynamic effect from the flow/equipment.

Weight of the deck: The weight of the deck shall be determined by the

Contractor from the design that satisfies all functional requirements for the deck set forth in this document.

Weight of fasteners: The weight of fasteners shall be determined by the Contractor from the design that satisfies all functional requirements for the structure set forth in this document.

Weight of government supplied payload during experiments: The load consists of a concentrated load of 4.5 kips that can be at any location over the entire length (worst case), a 14-kip load uniformly distributed on a 26 ft length at the upstream end of the deck, and an 88 kip load uniformly distributed through the remaining length of the deck.

Weight of testing apparatus/tools/material storage/human during preparation of experiments: The load consists of a concentrated load of 8 kips that can be at any location over the entire length (worst case), a concentrated load of 3.5 kips that can be at any location over the entire length except within 6 ft of the 8-kip concentrated load(worst case), a 14-kip load uniformly distributed on a 26 ft length at the upstream end of the deck, and a 60 kip load uniformly distributed through the length of the deck.

Dynamic effect from the flow/equipment: The Contractor shall determine the dynamic effect from the flow/equipment load based on the structure system designed by the Contractor and the payload properties during experiments or during the preparation of experiments.

o Strength and stability requirements include combined performance of strength of material, buckling, and P-∆ effect considerations in compliance with current code/specifications relevant to the structure (e.g. AISC LRFD, IBC or AASHTO LRFD) or in absence of appropriate code provisions, common practice with documented precedents.

o Stiffness requirements shall be selected by the Contractor to limit the maximum deflection from the payload and dynamic effect within 0.03937” (1mm) from the straight line formed between the pivot point and the farthest tilting mechanism.

Acceleration from the dynamic effect shall not inflict changing of material property of the material used for sediment transport testing.

• Lateral support frame or similar (e.g. Attachment 3)

• Pivot or similar (e.g. Attachment 4)

• A deck structure that is secured above the main supporting structure and that ensures mounting of the base members (ITEM Profiles 47 x Profile 8 160x40 and 2x Profile 8 80x40) for the flume channel at locations specified in Attachment 5 with bolts shown in Attachment 6 allowing +/- 0.1” movement in longitudinal direction (http://www.itemnorthamerica.com/) o ITEM Profiles 47 x Profile 8 160x40 and 2x Profile 8 80x40 (for flume channel support) furnished by the government shall be mounted on the deck structure o The Contractor shall ensure the strength, stability and stiffness of the deck structure is sufficient to support all conceivable loads from functions of the MFS described in the background section. These requirements are the same as those specified for the main supporting structure less the weight of the deck.

The Contractor shall mount the inlet trumpet on the deck structure and allow +/- 2” longitudinal movement.

The Contractor shall ensure the deck structure is corrosion resistant and provide sufficient drainage for experiments conducted on the platform is provided.

The Contractor shall ensure that adequate access for potential pipelines that go through the platform.

• Within 60 days after the award the Contractor shall specify detailed requirements needed for the foundation of the MFS.

The Contractor shall consider the foundation structure not to be placed over the sump but to the side of it (Attachment 7)

TASK 3 – Hydraulic Components of the MFS

The Contractor shall fabricate the hydraulic components of the MFS in accordance with the FHWA approved design. The MFS will be built above the existing sump of the TFHRC Hydraulics Laboratory (Attachment 7). The pipeline system and pump will take water from the sump at a discharge at 29 cubic feet per second. The hydraulic components and requirements are:

• Headworks/Fiberglass inlet trumpet or similar (e.g. Attachment 8)

• The Government will provide the contour for the trumpet (for both channel width).

http://www.itemnorthamerica.com/

• Headworks inflow or similar (e.g. Attachment 9 and e.g. Attachment 10)

• Trumpet transition from 126” x 52.795” rectangular section to 36” x 25.236” rectangular section (3 ft channel) or similar (e.g. Attachment 11) The Contractor shall assure that the fiberglass inlet trumpet, headworks inflow and trumpet transition will generate repeatable, uniform flow (vertical and lateral) for flow depth in the channel between 4 inch and 20 inch and flow velocity between zero and 9 feet per second before entering the modular flume channel.

• Outlet transition or similar (e.g. Attachment 12)

• Downstream rubber coupling or similar (e.g. Attachment 12)

• Sediment collector or similar (e.g. Attachment 12)

• Louver gate or similar (e.g. Attachment 12)

• Discharge chute or similar (e.g. Attachment 12)

• Variable speed vertical axis turbine pump, 125HP or similar

• Triple arch coupling or similar (e.g. Attachment 13)

• 24" PVC pipe line and or similar (e.g. Attachment 13)

• Flow meter that is integrated into the 24" PVC pipe line or similar (e.g. Attachment 13)

• The flow will enter the head works/inlet trumpet from below via a perforated PVC pipe

(e.g. Attachment 13) The Contractor shall coordinate with the COR on the interfaces/transitions (sealing, etc.) of the downstream and upstream end of modular flume channel (3 ft and 6 ft wide). (The fabrication of the modular flume channel is not included in this contract.) While the details of the channel modules that the manufactured parts in this contract need to interface with is not elaborated, the interfacial dimensions shown in Attachments 8, 9, 11, 12, and 17 can be used as references of the sizing requirements.

TASK 4 – Mechanical Components for the MFS

The Contractor shall fabricate the mechanical components of the MFS in accordance with the FHWA approved design. The mechanical components and requirements are:

• Jack screws or similar (e.g. Attachment 14)

• Slope motor or similar

• Propeller shaft or similar

• Maximum tilt required 5%

TASK 5 – Sediment Recirculation System for the MFS

The Contractor shall fabricate the sediment recirculation system of the MFS in accordance with the FHWA approved design. The components and requirements of the sediment recirculation system are:

• Downstream pipe auger (elevator) or similar (e.g. Attachment 15)

• Modular horizontal conveyor (increments TBD) or similar (e.g. Attachment 16) The Contractor shall mount the support structure for the horizontal conveyor to the base members of the flume channel (ITEM Profile 8 160x40)

• Sediment return/distribution auger or similar (e.g. Attachment 17)

• Sediment supplied is in a wet solid state, that is, it is saturated or near saturated but not in a slurry state.

• The sediment to be transported are uniform or near-uniform sand with D50 ranging from

0.011 inch to 0.079 inch.

• Sediment return/distribution auger requires a maximum rate of 8 lb/s (by Ws).

• Sediment will enter the flume from below via sediment return/distribution auger or similar

• Sediment entering the flume bottom has to be evenly distributed in lateral direction

• Sediment return/distribution auger or similar concept has to be designed and fabricated only for a 3ft wide flume cross-section.

TASK 6 – Instrumentation for the MFS

The Contractor shall provide instrumentation components and controlling software. This will include:

• Pump that shall provide a discharge rate from zero to 29 cubic feet per second controlled by LabVIEW software

• Flow meter output measuring with maximum accuracy of 0.5% or better, incorporated into the LabVIEW pump control software

• Louver gate control and LabVIEW gate control software

• Jack screw/Flume platform tilting control and LabVIEW control software

• Flume platform tilting feedback (tilt meter or similar) output incorporated into the

LabVIEW tilt control software

• Sediment return control and associated LabVIEW control software

• Sediment rate measurement at the sediment return incorporated into the LabVIEW sediment return control software

TASK 7 – Testing of the MFS at Contractor’s site

The Contractor shall prepare a testing plan to include test parameters and acceptance measures for testing at the Contractor’s site.

The Contractor shall assemble the entire MFS at the Contractor’s fabrication site and test all components listed in Task 2 through Task 6 in accordance with the FHWA approved testing plan. The Contractor shall inform the COR after all tests are finalized successfully. The COR then will schedule a visit at the Contractor’s fabrication site to inspect and review the MFS. The COR will inform the Contractor within 14 days after the visit if the MFS is acceptable and can be transported for final assembly to the TFHRC Hydraulics Laboratory

TASK 8 – Assembly of the MFS at the TFHRC Hydraulics Laboratory

Upon initial acceptance of the MFS tested at the Contractor’s site, the Contractor shall transport all components of the initially accepted MFS to the TFHRC Hydraulics Laboratory. At the TFHRC site, the Contractor shall:

• Assemble and install all components of the MFS in the TFHRC Hydraulics Laboratory

• Prepare a testing plan to include test parameters and acceptance measures for acceptance testing at the TFHRC Hydraulics Laboratory.

• Testing of all components of the MFS listed in Task 2 to Task 6 in accordance with the

FHWA approved testing plan.

TASK 9 – Final Test and Demonstration of the MFS at the TFHRC Hydraulics Laboratory

60 days after the completion of Task 8 the Contractor shall test and demonstrate the MFS with a 3ft wide open channel flume (GFE) following the Test and Acceptance Plan developed under Task 8. The final test and demonstration shall include:

• Test all components of the MFS with the3ft wide open channel flume in accordance with the government approved testing plan.

• Demonstrate all functions of the MFS to federal and Contractor personal in the TFHRC Hydraulics Laboratory.

• Instruct federal and Contractor personal in the TFHRC Hydraulics Laboratory how to operate the MFS

• Provide documentation of the MFS. This has to include final fabrication, assembly drawings, operation manuals of all items listed in Task 6

• Provide a listing including part/model number of consumables, replacement parts, sub-assemblies and electrical schematics likely to be needed during FHWA maintenance of the flume. The listing must include sources of supply and estimated prices.

Within 30 days from the completion date of the MFS, the COR shall inspect the final assembly and all functions of the MFS.

(End of Section C)

SECTION D - PACKAGING AND MARKING

D.1 PACKAGING AND MARKING

Deliverables under this contract shall be prepared and packaged for shipment using best commercial practices so as to ensure safe and timely delivery.

D.2 SHIPMENT AND MARKING

Shipment of deliverable items, other than reports, shall be as follows, FOB Destination:

Federal Highway Administration Turner-Fairbank Highway Research Center 6300 Georgetown Pike McLean, VA 22101 Attention: (to be filled in at contract award)

The Contractor shall mark each shipment with the company name, this contract number, the item identification, quantity of items, and notice of partial or final delivery under a transmittal letter with a copy of the transmittal letter to the Contracting Officer (CO).

(End of Section D)

SECTION E - INSPECTION AND ACCEPTANCE

All work hereunder shall be subject to review by the Government. The COR specified in the COR appointment letter(s) is responsible for inspection and acceptance of all documents and services.

ACCEPTANCE CRITERIA

Certification by the Government of satisfactory services provided is contingent upon the Contractor performing in accordance with the terms and conditions of the contract, any task orders issued, and all amendments.

Federal Acquisition Regulation (FAR) Clauses:

52.246-2 INSPECTION OF SUPPLIES – FIXED PRICE (AUG 1996)

52.246-4 INSPECTION OF SERVICES – FIXED PRICE (AUG 1996)

52.246-16 RESPONSIBILITY FOR SUPPLIES (APR 1984)

(End of Section E)

SECTION F - DELIVERIES OR PERFORMANCE

F.1 PERIOD OF PERFORMANCE

All work and services required under this Contract shall be completed on or before 11 months from the effective date of the Contract.

CLAUSES INSERTED BY REFERENCE Federal Acquisition Regulation (FAR)(18 cfr

CHAPTER 1):

52.242-15 STOP-WORK ORDER (AUG 1989)

52.247-34 F.O.B. DESTINATION (NOV 1991).

F.2 PLACE OF PERFORMANCE

The work performed under this contract shall be accomplished at the Contractor’s Site and below unless otherwise provided:

Turner-Fairbank Highway Research Center 6300 Georgetown Pike McLean, VA 22101

F.3 DELIVERABLES

The delivery schedule below outlines the due date for deliverables. All draft deliverables shall assume a two week FHWA review and comment period unless otherwise noted.

Deliverables Schedule

Task Deliverable Due Date after Award (except as noted)

Monthly Teleconference

Calls

Monthly Teleconference Calls

Documentation 5 days prior to call

Monthly Progress Reports

Monthly Progress Reports

By the 5th of the month following the month period being reported

Task Deliverable Due Date after Award

(except as noted)

Task 1 - Kick-off Meeting

Meeting to Discuss Design

Within 14 Days

Task 1 Meet to Present Detailed Design, Work Plan and Schedule

Within 45 Days

Task 1 Revised Design 75 Days

Task 2 - Structural

Components of the MFS

Draft Detailed Requirements for Foundation of MFS

60 Days

Task 2 Structural Components of the MFS

7 Months

Task 3 Hydraulic Components of the MFS

7 Months

Task 4 Mechanical Components for the MFS 7 Months

Task 5 Sediment Recirculation

System for the MFS 7 Months

Task 6 Instrumentation for the

MFS

7 Months

Task 7 - Testing of the MFS at

Contractor’s Site Draft Testing Plan 6.5 Months

Task 7 Testing of the MFS at Contractor’s Site

8 Months

Task Deliverable Due Date after Award

(except as noted)

Task 8 Assembly of the MFS at the TFHRC Hydraulics

Laboratory 9 Months

Task 9

• Final Test and Demonstration of the MFS at the TFHRC Hydraulics Laboratory.

Documentation of the MFS and a listing of consumables, replacement parts, sub-assemblies and electrical schematics.

11 Months

F.5 PLACE OF DELIVERY

All deliverables shall be delivered, under transmittal letter, to the assigned COR at the following address:

Turner-Fairbank Highway Research Center 6300 Georgetown Pike McLean, VA 22101 Attn: (To be filled in after Award)

A copy of the transmittal letters for all deliverables shall be delivered to the Contract Specialist at the following address:

Federal Highway Administration 1200 New Jersey Avenue, Southeast Mail Stop: E65-117 Washington, DC 20590 Attention: Dana W. Ivey Dana.W.Ivey@dot.gov

(End of Section F)

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 PAYMENT UNDER FIRM FIXED PRICE

The Contractor may request payment for the Firm-Fixed-Price specified in the CLIN upon the Government’s acceptance of all work under that CLIN. Satisfactory completion and acceptance of the CLIN will be made in writing by the Contracting Officer’s Representative. After receipt of the COR’s acceptance of work under a specific CLIN, the Contractor may submit an invoice for payment.

G.2 INVOICES

To be considered proper for payment, the first page of the invoice shall contain the following information:

1. Name and address of the Contractor.

2. Invoice number and invoice date.

3. Contract number and title.

4. Amount billed by CLIN, current and cumulative.

5. Total amount of billing.

6. Cumulative total billed for all Contract work to date.

7. Name, title, phone number, and mailing address of person to be contacted in the event of a defective invoice.

Submit all invoices to one of the following invoice addresses:

All invoices and required supporting documents shall be sent via e-mail to the following e-mail address: 9-AMC-AMZ-FHWA-Invoices@faa.gov.

(a) Include the invoice as an attached PDF document

(b) Include in the e-mail subject line the following:

(i) “Invoice No. #

(ii) Contract/Agreement Number

(iii) Name of your Company/Organization.”

(iv) Attention: To be filled in at time of award

Example: Invoice No. 35 – DTFH61-08-C-00001 – ABC Company – Attention:

John Doe

If the invoice and supporting documents exceed 8 MB as an e-mail attachment, the Contractor must select one of the other submission options presented below:

Invoices submitted via an overnight service must use the following physical address:

mailto:9-AMC-AMZ-FHWA-Invoices@faa.gov

MMAC

FHWA/AMZ-150

6500 S. MacArthur Blvd Oklahoma City, OK 73169 Attention: To be filled in at time of award Express Delivery Point of Contact: April Grisham, 405 954-8269

Invoices may be submitted via regular U.S. Postal Service to the following address:

Markview Processing

P.O. Box 268865 Oklahoma City OK 73126-8865

Attention: To be filled in at time of award

All invoices, regardless of submission method, must identify the Contract Specialist as the invoicing point of contact.

An invoice submitted to an address other than those identified above will be returned to the vendor as non-conforming.

NOTE: The Contracting Officer will process the final invoice as a routine part of the closeout process. When requested, the Contractor shall submit the final invoice directly to the Contracting Officer along with the final closeout documents. When the final invoice is ready for payment, the CO will submit the final invoice to OKC for Markview processing, along with any other required closeout documents.

G.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work delivered under this contract.

(b) The Contracting Officer will designate a Contracting Officer’s Representative (COR) at time of contract award. The COR’s responsibilities will include technical monitoring of the Contractor’s performance and inspecting and accepting deliveries under the contract. The COR will be appointed in writing, at which time ALL of the responsibilities of the COR will be detailed, and a copy of the appointment memorandum will be furnished to the Contractor. Any changes to the COR delegation will be made in writing, either by changes to the existing memorandum, or by issuance of a new appointment memorandum. Copies of any changes will be provided to the Contractor.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to any modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor’s right to proceed, or issue any order causing the Contractor to stop work;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR’s appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer’s response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the

COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor’s risk.

G.4 KEY PERSONNEL

(a) The personnel as specified below are considered essential to the work being performed under this contract and may, with the consent of the contracting parties, be changed from time to time during the course of the contract by adding or deleting personnel, as appropriate.

(b) Before removing, replacing, or diverting any of the specified individuals, the Contractor shall notify the contracting officer, in writing, before the change becomes effective. The Contractor shall submit information to support the proposed action to enable the contracting officer to evaluate the potential impact of the change on the contract. The Contractor shall not remove or replace personnel under this contract until the Contracting Officer approves the change.

The Key Personnel under this Contract are:

Position Personnel To be filled in To be filled in At time of award At time of award Program Manager Senior Project Engineer

In the event that the key personnel become unavailable to continue in the performance of this Contract, the appointment of a replacement shall be subject to prior written approval of the Contracting Officer.

G.5 CONTRACTOR SUPERVISION

The Contractor shall provide total supervision of its staff. Government personnel are not authorized or permitted to supervise any Contractor personnel. The Contractor's Project Manager for this Contract is ______________, who shall communicate with the COR to determine the Government's work requirements as set forth in the Statement of Work and shall assure that these requirements are fulfilled. In the event the designated Project Manager is incapacitated due to illness or injury or otherwise is to be removed by the Contractor during the Contract performance, replacement of the incumbent Project Manager shall be subject to prior written approval of the Contracting Officer.

G.6 NON-PERSONAL SERVICES CONTRACT

This contract is a “non-personal services contract” as defined in the FAR Subpart 37.101. It is understood and agreed that the Contractor and/or Contractor’s employees, consultants and Subcontractors:

(a) Shall perform the services specified herein as independent Contractors, not as employees of the Government.

(b) Shall be responsible for their own management and administration of the work required, and bear sole responsibility for complying with any and all technical, schedule, or financial requirements or constraints attendant to the performance of this contract.

(c) Shall be free from any direct or indirect supervision or control by any Government employee with respect to the manner or method of performance of the services specified.

(d) Shall, pursuant to the government rights under contract clauses such as “Inspection,” and “Key Personnel” comply with such general direction of authorized Government employees as is necessary and appropriate to ensure accomplishment of the contract requirements and objectives.

G.7 MONTHLY PROGRESS REPORTS

The Contractor shall submit monthly progress reports to the COR and the Contract Specialist.

These reports shall be prepared on a monthly basis and submitted by the 5th of the month following the month being reported. Each progress report shall contain concise statements covering the activities relevant to the contract, including:

(a) A clear account of the work performed under each task order during the report period.

(b) An outline of the work to be accomplished during the next report period.

(c) A description of any problem encountered or anticipated that will affect the completion of any work within the time and fiscal constraints set, together with recommended solutions to such problems; or, a statement that no problems were encountered.

(d) A tabulation of the planned, actual and cumulative percent of effort expended by the personnel.

(e) A chart showing current and cumulative expenditures versus planned expenditures

The progress reports shall be delivered via email to the Contract Specialist (CS) and the Contracting Officer’s Representative (COR) at the following email addresses:

COR: TBD

CS: Dana.W.Ivey@dot.gov

G.8 HOLIDAYS AND ADMINISTRATIVE LEAVE

Any Contractor personnel working on Government premises shall observe only the holidays listed below:

New Year's Day Columbus Day Martin Luther King Jr.'s Birthday Veteran's Day President’s Day Thanksgiving Day Memorial Day Christmas Day Independence Day Labor Day

Any other day designated by Federal statute.

Any other day designated by Executive Order.

Any other day designated by Presidential proclamation.

When any such day falls on a Saturday, the preceding Friday is observed; when any such day falls on Sunday, the following Mondays is observed. The cost of salaries and wages to the Contractor for the above days shall be a direct cost for employees whose regular time is normally direct charged, and a reimbursable item of indirect cost for employees whose regular time is normally charged indirect (in accordance with the Contractor’s accounting policy.) It is mailto:Dana.W.Ivey@dot.gov understood and agreed between the Government and the Contractor that observance of these days by the Contractor personnel shall not "on-its-face" cause an additional period of performance, or entitlement of compensation except as set forth above. In the event the Contractor's personnel work during a holiday, no form of holiday or other premium compensation will be reimbursed either as direct or indirect costs. When administrative leave is granted to FHWA Federal employees in the Washington, D.C. metropolitan area, on-site Contractor personnel will also be dismissed. When administrative leave is granted to Contractor personnel as a result of inclement weather, as a result of potentially hazardous conditions, or as a result of other special circumstances, it will be without loss to the Contractor. The cost of salaries and wages for on-site personnel for the period of any such excused absence will be a reimbursable item as explained in the preceding paragraph.

G.9 RESTRICTIONS AND STANDARDS OF CONDUCT

The Contractor and his/her employees shall conduct only business covered by this contract during periods paid for by the FHWA and shall not conduct any other business on Government premises. Contractor personnel shall abide by the normal rules and regulations applicable to the FHWA premises, including any applicable safety and security regulations.

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 CONTRACT START UP

The Contractor shall be prepared to perform all work set forth in Section C upon the effective date of the Contract.

H.2 PROCUREMENT AUTHORITY

The Federal Highway Administration, Office of Acquisition Management, is the only agency that is authorized to modify, suspend, or terminate performance under this Contract.

H.3 POST-AWARD EVALUATION OF CONTRACTOR PERFORMANCE –

CONTRACTOR PERFORMANCE EVALUATIONS

(a) Interim and final evaluations of Contractor performance will be prepared on this contract in accordance with FAR 42.1502 and TAM 1242.1502. The final performance evaluations will be prepared at the time of completion of work.

(b) The Contractor can elect to review the evaluation and submit additional information or a rebuttal statement. The Contractor will be permitted 30 calendar days to respond.

Contractor response is voluntary. If the Contractor does not respond within 30 days, the Government will presume that the Contractor has no comment. Any disagreement between the parties regarding an evaluation will be referred to an individual at a level above the Contracting Officer, whose decision is final.

(c) Copies of the evaluations, Contractor responses, and review comments, if any, will be retained as part of the contract file, and may be used to support future award decisions.

Federal Highway Administration utilizes the Contractor Performance Assessment Reporting System (CPARS) to record and maintain past performance information. CPARS hosts a suite of web-enabled applications that are used to document Contractor performance information that is required by Federal Regulations.

The CPARS module assesses performance on contracts for Systems, Services, Information Technology, and Operations Support. The Architect-Engineer Contract Administration Support System (ACASS) module assesses performance on Architect-Engineer contracts. The Construction Contractor Appraisal Support System (CCASS) module assesses performance on Construction contracts. CPARS reference material can be accessed at http://www.cpars.csd.disa.mil/cparsfiles/cpars/refmatl.htm.

The registration process requires the Contractor to identify an individual that will serve as a primary contact. This individual will be authorized access to the evaluation for review and comment. In addition, the Contractor is encouraged to identify a secondary contact in the event the primary contact is unavailable to process the evaluation within the required 30-day time period. After the FHWA Contract Specialist registers the contract in CPARS, the Contractor will receive a system generated e-mail notifying him/her that the contract is registered. A system generated e-mail will also provide the Contractor with a User ID if the person does not already have a CPARS User ID.

Once a performance evaluation has been prepared and is ready for comment, the Contractor representative will receive a system generated e-mail notification that the performance evaluation is electronically available for review and comment. The Contractor representative will receive an automated e-mail whenever an assessment is completed and can subsequently retrieve the completed assessment from CPARS.

Contractors may access evaluations at www.cpars.csd.disa.mil for review and comment in

CPARS.

H.4 UNAUTHORIZED USE AND DISCLOSURE OF PROPRIETARY

INFORMATION

To the extent that the work under this Contract requires access to proprietary data, the Contractor shall protect such data from unauthorized use. This refers to either Government or other confidential financial or business information.

H.5 DISSEMINATION OF CONTRACT INFORMATION

The Contractor shall not publish, permit to be published, or distribute information, oral or written, concerning the results or conclusions made pursuant to the performance of this Contract, without the prior written consent of the Contracting Officer. Two copies of any material proposed to be published or distributed shall be submitted to the Contracting Officer, and one copy to the COR.

H.6 SPECIFICATIONS FOR ELECTRONIC DELIVERABLES

All electronic deliverables shall be supplied in both Microsoft Office file format (e.g. Excel, PowerPoint, Word, Access, and Visio) and/or PDF Format as required by the Government. All text should be in Times New Roman or Arial 12 pt. Font. The FHWA style guide should be used for reference citations and style. Graphs and charts should be clearly labeled using APA style and, while color may be used, they should be friendly for black and white printing. All deliverables are the property of the United States Government, and may be posted on a public website or submitted to a conference or meeting for distribution. As such, all media shall be fully accessible and in compliance with FAR 39.2 and TAM NOTE 01-03/Section 508 of the Rehabilitation Act.

H.7 DISCLOSURE OF CONFLICTS OF INTEREST

It is the Department of Transportation's (DOT) policy to award contracts to only those Offerors whose objectivity is not impaired because of any related past, present, or planned interest, financial http://www.cpars.csd.disa.mil/ or otherwise, in organizations regulated by DOT or in organizations whose interests may be substantially affected by Departmental activities. Based on this policy:

The Offerors shall provide a statement in its proposal that describes in a concise manner all past, present or planned organizational, financial, contractual or other interest(s) with an organization regulated by DOT, or with an organization whose interests may be substantially affected by Departmental activities, and which is related to the work under this solicitation. The interest(s) described shall include those of the proposer, its affiliates, proposed consultants, proposed subcontractors and key personnel of any of the above. Past interest shall be limited to within one year of the date of the Offerors technical proposal. Key personnel shall include any person owning more than 20% interest in the Offerors, and the Offerors corporate officers, its senior managers and any employee who is responsible for making a decision or taking an action on this contract where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

The Offerors shall describe in detail why it believes, in light of the interest(s) identified in (a) above, that performance of the proposed contract can be accomplished in an impartial and objective manner.

In the absence of any relevant interest identified in (a) above, the Offerors shall submit in its proposal a statement certifying that to its best knowledge and belief no affiliation exists relevant to possible conflicts of interest. The Offerors must obtain the same information from potential Subcontractors prior to award of a subcontract.

The CO will review the statement submitted and may require additional relevant information from the Offerors. All such information, and any other relevant information known to DOT, will be used to determine whether an award to the Offerors may create a conflict of interest. If any such conflict of interest is found to exist, the CO may (1) disqualify the Offerors, or (2) determine that it is otherwise in the best interest of the United States to contract with the Offerors and include appropriate provisions to mitigate or avoid such conflict in the contract awarded.

The refusal to provide the disclosure or representation, or any additional information required, may result in disqualification of the Offerors for award. If nondisclosure or misrepresentation is discovered after award, the resulting contract may be terminated. If after award the Contractor discovers a conflict of interest with respect to the contract awarded as a result of this solicitation, which could not reasonably have been known prior to award, an immediate and full disclosure shall be made in writing to the CO. The disclosure shall include a full description of the conflict, a description of the action the Contractor has taken, or proposes to take, to avoid or mitigate such conflict. The CO may, however, terminate the contract for convenience if he or she deems that termination is in the best interest of the Government.

H.8 LIMITATION ON FUTURE CONTRACTING

It is agreed by the parties of this contract that the Contractor will be restricted in its future contracting with FHWA to the manner described below. Except as specifically provided in this clause, the Contractor shall be free to compete for FHWA business on an equal basis with other companies.

If the Contractor, under the terms of this contract, is required to develop specifications or statements of work, or materials leading directly, predictably or without delay to a statement of work to be used in the competitive procurement of a system or services, the Contractor shall be ineligible to perform the work described within that solicitation as a prime Contractor, subcontractor, Consultant, or in any capacity to any supplier under an ensuing FHWA contract. Such restrictions shall remain in effect for one year following the date of the initial solicitation.

H.9 CONTROL AND DISPOSAL OF HAZARDOUS CHEMICALS

The Contractor shall comply with the Occupational Safety and Health Administration (OSHA) regulations 29 CFR Parts 1910 and 1926. Attention is directed to the control of hazardous material, Section 1910.1200 of the OSHA regulations and the Environmental Protection Agency regulations concerning the disposal of hazardous waste [Solid Waste Disposal Act, as amended by the Resources Conservation Act of 1976, as amended (42 U.S.C. 6901 et seq.)].

H.10 GOVERNMENT FURNISHED OR DESIGN BUILDER ACQUIRED PROPERTY

Equipment provided by the Government or acquired by the Contractor for the performance of work under this contract shall be maintained and accounted for in accordance with the provisions of FAR Part 45. At the conclusion of the contract, all equipment provided by the Government to the Contractor shall be returned to the Government in the same condition as when provided to the Contractor, less normal wear and tear. The Contractor is responsible for transporting all equipment to TFHRC, F.O.B Destination, at the conclusion of the contract.

(End of Section H)

SECTION I - CONTRACT CLAUSES

I.1 Printing Restrictions

All printing funded by this agreement must be done in conformance with Joint Committee on Printing regulations as prescribed in Title 44, United States Code, and Section 308 of Public Law 101-163, and all applicable Government Printing Office and Department of Transportation regulations.

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This Contract incorporates one or more clauses by reference, with the same force and effect as if they were given in the full text. Upon request, the Contracting Officer will make their full text available.