DTFH61-13-R-00032_-_RFP.pdf

SOLICITATION, OFFER AND AWARD 1.THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING PAGE of PAGES

1 87

2. CONTRACT NO. 3. SOLICITATION NO. 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NO.

DTFH61-13-R-00032 SEALED BID (IFB) 07/19/2013 50-52-13142

x NEGOTIATED (RFP)

7. ISSUED BY CODE: HAAM-20 8. ADDRESS OFFER TO (If other than Item 7)

Federal Highway Administration

Office of Acquisition Management

1200 New Jersey Avenue, SE, E65-101

Washington, DC 20590

NOTE: In sealed bid solicitation “offer” and “offeror” mean “bid” and “bidder”.

SOLICITATION

9. Sealed offers in original and 4 copies and an electronic copy in CD format for furnishing the supplies or services in the Schedule will be received at the place specified in

Item 8, or if hand carried, in the depository located in 1200 New Jersey Ave., S.E., Mail Stop E65-101, until 3:00 p.m. local time by 08/19/2013 . THIS

REQUIREMENT is Full and Open COMPETITIVE. CAUTION - LATE Submission, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

Arlan Finfrock

AREA CODE NUMBER EXT.

Arlan.Finfrock@FHWA.DOT.GOV Guang Zeng, Contract Specialist

Robin K. Hobbs, Contracting Officer

366-5503

366-4004

Guang.Zeng@dot.gov

Robin.Hobbs@dot.gov

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

A SOLICITATION/CONTRACT FORM 1 I CONTRACT CLAUSES 45

B SUPPLIES OR SERVICES AND PRICES/COSTS 2 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

C DESCRIPTION/SPECS./WORK STATEMENT 2 J LIST OF ATTACHMENTS 54

D PACKAGING AND MARKING 11 PART IV - REPRESENTATIONS AND INSTRUCTIONS

E INSPECTION AND ACCEPTANCE 11 K REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

F DELIVERIES OR PERFORMANCE 13

G CONTRACT ADMINISTRATION DATA 14 L INSTRUCTIONS, CONDITIONS, AND NOTICES TO

OFFERORS

H SPECIAL CONTRACT REQUIREMENTS 26 M EVALUATION FACTORS FOR AWARD 84

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT

PAYMENT (See Section I, Clause No. 52.232-8)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) Calendar Days (%)

14. ACKNOWLEDGMENT OF

AMENDMENTS (The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A.

NAM

E AND

ADDRESS OF

OFFEROR

CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NO. 15C.CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE

17. SIGNATURE 18. OFFER DATE

AREA CODE NUMBER EXT.

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS SHOWN IN > (4 copies unless otherwise specified)

ITEM

10 U.S.C. 2304(c) ( ) x 41 U.S.C. 253(c) (5)

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD

DATE (Signature of Contracting Officer)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA - FAR {48 CFR} 53.214(c)

DTFH61-13-R-00032

PART I

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

The Contractors shall furnish all facilities, materials, and personnel and shall perform all services necessary to perform the required non-personal services under this contract entitled, Implementation of Best Practices for Concrete Pavements.

This is an indefinite-delivery-indefinite-quantity (IDIQ) contract. All work under this contract will be performed through the issuance of Task Orders signed by the Contracting Officer. Task Orders issued under this contract may be Firm Fixed Price (FFP) and/or Cost Plus Fixed Fee (CPFF).

IDIQ MINIMUM AND MAXIMUM AMOUNTS

Item Period of

Performance

Supplies/Services Minimum

Amount

Maximum

Amount

CLIN

60 months Engineering and Technical

Support Services in accordance with Section C

$25,000 $_______

The Maximum Potential Value for all work issued under this contract will be $___________ and determined through the issuance of Task Orders.

During the Period of Performance of this contract, the minimum value of work that the Government will order is $25,000 for the period of performance of this contract.

TRAVEL

All travel shall be authorized in advance by the Contracting Officer’s Representative (COR) and shall be reimbursed at cost in accordance with the Travel and Per Diem clause (reference Section G). For proposal purposes only, offerors should use an estimated annual amount for travel of $80,000 per year, for a total of $400,000 for all years of contract performance.

OTHER DIRECT COSTS

For proposal purposes only, offerors should use an estimated annual amount of $33,000 per year, for a total of $165,000 for all years of contract performance.

SECTION C – DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

Background and Scope

The Federal Highway Administration (FHWA) seeks to advance knowledge of best practices for materials, design, construction, repair and rehabilitation available for concrete pavements and to implement these practices. The FHWA Office of Pavement Technology (HIPT) has an ongoing concrete pavement technology program to develop and deploy technologies for improved concrete pavement performance. Advances in design, construction, and concrete materials will also give us the knowledge and technology needed to achieve consistently what we already know to be attainable: long-life and well-performing concrete pavements.

Highway agencies throughout the United States, in conjunction with industry, desire to implement innovative features in concrete pavements related to structural design, concrete mixtures, paving equipment, construction process management, and testing procedures to achieve long-life concrete pavements (LLCPs) that are economical, constructible, and sustainable. To achieve long life, pavements must not develop premature failures and must have a reduced potential for cracking, faulting, spalling, and materials-related distress. The key factors for achieving LLCP include durable concrete, adequate structural design, the use of favorable design features that minimize the risk of poor performance, and good construction quality. To be sustainable, pavement design and construction practices must reduce the carbon footprint due to construction, maintenance, repair, and rehabilitation. Finally, the life cycle impact of concrete pavements, considering not only life cycle costs but also environmental and societal impacts, must be competitive with alternative pavement systems, consistent with the

FHWA’s Sustainable Pavements Program.

The objectives of this contract are to advance the state of the practice for concrete and concrete pavements and implement best practices. The activities for accomplishing these goals fall under the following broad categories:

Expert Task Group (ETG) – an ETG will be organized to involve stake holders in guiding the work conducted under this contract.

Best practice guidelines – tasks in this area are aimed at establishing and documenting the state-of-the-practice. The documentation may be in the form of guidelines, technical briefs, technical advisories, and guide specifications. Development, maintenance, and enhancements of web-accessible versions of the documents is also within the scope of this work.

Technology delivery – tasks in this area include conducting workshops and making presentations of the best practices and innovative concrete technologies. The delivery mechanism includes face-to-face workshops, web-based training, technical presentations, and open-house events.

Demonstration projects – demonstration projects will be conducted in collaboration with the State highway agencies to showcase and promote the implementation of selected technologies.

Technical assistance – this work involves providing technical assistance to the State highway agencies and FHWA Divisions to promote and facilitate implementation of promising concrete technologies.

Sponsorship of conferences – the contractor shall provide administrative support to the

FHWA in organizing or cosponsoring national and international conferences on concrete-pavement topics of interest to the highway community.

Tasks

Task A: Expert Task Group (ETG):

The Contractor shall organize, in cooperation with the COR, an expert task group (ETG) with participation from highway agencies, paving contractors, equipment manufacturers, materials suppliers, and academia. The function of the ETG is to review work progress, discuss technical issues, and make comments and recommendations on all tasks conducted under this contract;

however, the ETG will not direct any of the work to be performed under this Contract. The

Contractor shall prepare ETG meeting agendas, handout materials, and follow-up minutes, all subject to review and approval by the COR prior to distribution. All ETG meetings shall be scheduled and arranged by the Contractor with written approval from the COR. The Contractor shall arrange in-person meetings of the ETG when needed over the course of the contract. Travel costs for ETG participants from highway agencies and academia shall be reimbursed by the

Contractor in accordance with federal travel regulations. Industry participants must provide for their own travel arrangements and related costs.

Task B: Best practice guidelines:

Task B.1: Documentation of best practices:

The Contractor shall develop guidelines, guide specifications, Technical Briefs, or Technical

Advisory, as required, to document best practices for concrete pavements. The subjects of these documents include, but are not limited to, the following:

Concrete materials and mixtures

Design of concrete pavements

Concrete pavement design features

Construction of concrete pavements

Quality control and quality assurance (QC/QA) of concrete pavements

Testing and evaluation of concrete pavements

Repair of concrete pavements

Rehabilitation and preservation of concrete pavements

Concrete overlays of existing asphalt and concrete pavements

The Contractor shall also write technical, professional-quality articles suitable for scientific publications, peer-reviewed journals, newsletters, briefing papers and brochures as requested.

Task B.2: Web-based repository of best practices information:

The Contractor shall assist FHWA in the continued development of FHWA’s web-based repository of best practices information for concrete pavements, subject to review and approval by the COR, in the form of published articles and reports, manuals, guidance documents, construction plans and specifications, technical briefs, and other items that convey unbiased technical information. The FHWA website can be accessed at the following web link:

http://www.fhwa.dot.gov/pavement/pub_listing.cfm

The scope of this task includes collection, production, and refinement of information, and preparing and maintaining a listing of the informational items for concrete pavements that are available on FHWA’s website.

Task C: Technology Delivery

Task C.1: Technical workshops and training:

The Contractor shall develop and deliver professional workshops and training based on the information developed under Task B. Workshops may range in length from 4-16 hours of contact time, emphasize hands-on application of technology and be presented at one or more times and/or places. After each workshop or training presentation the Contractor shall forward to the COR a brief written report of the activity. Each report shall include as a minimum: date, duration, purpose, location, copy of workshop or training materials (electronic format), and a brief summary of comments, recommendations and/or observations.

Task C.2: Webinars and web-based training:

The Contractor shall develop and deliver national webinars or web-based training on best-practices technology for concrete pavements, open to highway agencies, paving contractors, material suppliers, academia, and others. The webinars shall be based on the documents developed under Task B. The Contractor shall deliver each webinar on two (2) separate dates at times, subject to approval of the COR, that will facilitate participation by interested parties in all time zones within the USA. The Contractor shall make all training materials, including presentation slides as well as key documents referenced in the webinar discussion, available online for immediate download by all participants at the end of each webinar.

The Contractor shall seek the cooperation and sponsorship of key committees of the

Transportation Research Board (TRB) as appropriate, including Committee on Rigid Pavement

Design (AFD50), Portland Cement Concrete Pavement Construction (AFH50), Pavement

Rehabilitation (AFD70), and Concrete Materials and Placement Techniques (AFN40).

http://www.fhwa.dot.gov/pavement/pub_listing.cfm

Task C.3: Cooperative delivery of technology transfer:

The Contractor shall work cooperatively with the industry or professional organizations, such as

American Concrete Pavement Association (ACPA), American Concrete Institute (ACI), or

National Ready Mixed Concrete Association (NRMCA), to develop training modules for delivery by the partner organization, as directed by the COR, on topics including, but not limited, to the following:

Construction techniques for smooth concrete pavements

Stockpile management to minimize aggregate contamination

Concrete mixtures for slip-form constructability and quality

The Contractor shall utilize the knowledge and experience available from the Contractor, FHWA, and the industry participant.

Task C.4: Technical presentations:

The Contractor shall develop and make professional presentations at seminars, conferences, workshops and/or meetings relating to the areas identified in the objectives, subject to approval by the COR. After each presentation, the Contractor shall forward to the COR a brief written report of the visit. Each report shall include as a minimum: date, duration, purpose, location, copy of presentation (electronic format), and a brief summary of comments, activities, recommendations and/or observations.

Task C.5: Technical sessions at annual meetings of the TRB:

The Contractor shall organize and develop technical sessions on best practices for concrete pavements for delivery at annual meetings of the TRB in Washington, DC, as directed by the

COR. The Contractor shall coordinate the planning and delivery of these sessions, including specific topics to be presented, with key committees of TRB, including Committees AFD50, AFH50, AFD70, and AFN40. Presentations at these sessions shall be based on papers that have been reviewed and accepted by TRB. The Contractor shall reimburse travel and registration expenses for author-presenters from highway agencies in accordance with federal travel regulations.

Task C.6: Open house events:

The Contractor shall organize and deliver open house events that showcase best practices or innovative technologies, subject to approval by the COR, in conjunction with ETG meetings. The open house events will be designated by the COR based upon an assessment of project features that may be of special interest to highway agencies in other states. Workshops and training on subjects relevant to the open house event may be conducted in conjunction with the open house event. The Contractor shall reimburse the travel costs for highway agency participants in accordance with federal travel regulations.

Task D: Demonstration projects

The contractor shall conduct demonstration projects in collaboration with host States of selected technologies involving the use of innovative materials, construction techniques, or construction equipment. The scope of work for this task includes the identification and selection of the technologies to be demonstrated, subject to review and approval of the COR; identification and selection of host States for the demonstrations; coordination of demonstration-related, technology-transfer activities; and documentation of the demonstration projects. After the completion of each demonstration project, the Contractor shall submit to the COR a report documenting the project.

Task E: Technical assistance

The Contractor shall provide technical assistance to highway agencies and FHWA Divisions as directed by COR. The scope of technical assistance includes, but is not limited to, the following activities involving subjects covered within the scope of this contract as described under Task B:

Peer-to-peer guidance to highway agencies for project development involving technologies that are new to the State but are within the scope of this contract

Forensic evaluations of concrete pavement projects that have developed unusual problems, either during construction or shortly after opening to traffic, as well as those exhibiting unusual performance problems.

These assistances shall be provided as guidance only, subject to review and approval by the

COR. The Contractor shall utilize the expertise of the Contract team, FHWA, academia, and other highway agencies that have the relevant experience in the subject area of interest. The

Contractor shall reimburse travel costs for participants from highway agencies and academia in accordance with federal travel regulations.

Task F: National and international conferences

The Contractor shall organize a biennial, national or international conferences on concrete pavements over the duration of this contract, with review and approval of the COR, for delivery in the USA to attract both domestic and foreign participants. The Contractor shall handle all logistical details associated with the conferences, including the arrangements with the conference facility, registration, and travel of any of the speakers or participants that FHWA is reimbursing.

As directed by the COR, the Contractor shall solicit participation of other organizations, including the American Association of State Highway and Transportation

Officials (AASHTO), the ACPA, the Concrete Reinforcing Steel Institute (CRSI), the

International Society for Concrete Pavements (ISCP), the National Concrete Pavement

Technology Center (CP Tech Center), the NRMCA, the Portland Cement Association (PCA) and, the TRB.

B.4 PROFESSIONAL STAFFING and DESCRIPTIONS

Due to the highly specialized nature of technical work to be performed under the contract, the following staffing categories will likely be required:

Program Manager

Suggested Duties

The Program Manager may be responsible for administration and management of the contract personnel, which shall include coordinating time and travel for the contract personnel. The

Program Manager may be responsible for the submission of all task order proposals, progress reports, final reports and all other deliverables. The Program Manager may be the point of technical and administrative contact between the Government and the Contractor and shall be responsible for the successful completion of all work required under this contract.

NOTE: Offerors shall provide a plan showing how the Program Manager will maintain close and regular contact with the COR through regular, frequent face-to face meetings, email and/or video-conferencing.

Qualifications

The Program Manager shall have experience in the management of technical personnel, research, and technology studies of a complex nature. The Program Manager shall have a general understanding of pavement design, materials, structural evaluation, and performance; and demonstrated communications skills.

Senior Engineer

The Senior Engineer shall be responsible for day-to-day technical management and direction of the project team. The Senior Engineer may be responsible for development of all task order proposals; coordination and conduct of the information gathering and development work, as well as technology delivery, deployment, and technical support for task orders issued under this contract.

NOTE: Offerors shall provide a plan showing how the Senior Engineer will maintain close contact with the Program Manager through regular, frequent face-to face meetings, email and/or video-conferencing.

At a minimum, the Senior Engineer shall have a Bachelors degree in civil engineering or related field and experience in the managing or conducting research or developmental work related to concrete pavement materials, design, construction, testing, evaluation, and performance. The Senior Engineer shall have demonstrated experience in development of technology transfer materials, delivery of training, and management of technical personnel.

Project Engineer(s)

The Project Engineer shall be responsible for conducting information gathering, equipment demonstrations, data collection and analysis, developing technology-transfer materials, and assisting with the technology delivery, deployment, and technical assistance activities.

The Project Engineer shall have a Masters degree in civil engineering or related field and experience or a Bachelors degree in civil engineering or related field and experience in conducting research, development, testing, data collection, and data analysis relating to concrete pavement materials, design, construction, testing, evaluation, rehabilitation, and performance. Pavement Engineer shall have experience in development of technology transfer materials and delivery of training.

Staff Engineer

The Staff Engineer shall assist Project Engineer in conducting information gathering, equipment demonstrations, data collection and analysis, developing technology-transfer materials, and assisting with the technology delivery, deployment, and technical assistance activities.

The Staff Engineer shall have a Bachelors degree in civil engineering or related field and experience in conducting research, development, testing, data collection, or data analysis relating to concrete pavement materials, design, construction, testing, evaluation, repair, rehabilitation, and performance.

Technical Editor

The Technical Editor shall be responsible for reviewing and proof reading all documents developed under this contract, including, but not limited to, technical reports, papers, technical briefs, technical advisories, presentation slides, and information brochures.

Bachelors degree plus 3 years of relevant experience, working with technical, engineering documents.

Administrative Assistant

Administrative Assistant shall be responsible for technical report preparation, meeting planning and facilitation.

Administrative Assistant shall be experienced in providing administrative support to technically focused teams, program development, site selection and other aspects of planning a successful meeting.

Government Personnel Definitions

The following definitions for Government Resources are applicable to this procurement:

Contracting Officer (CO): A person duly appointed with the authority to enter into, administer, or terminate contracts and make related determinations and findings on behalf of the

Government. Only the CO may make binding and committing actions on behalf of the

Government. The CO is ultimately responsible for the final determination of the adequacy of the

Contractor’s performance.

Contracting Officer’s Representative (COR): The COR is an individual designated and authorized in writing by the CO to perform specific technical or administrative functions of a contract. The COR engages in Government surveillance of the Contractor’s performance. The

COR may evaluate the Contractor’s performance and document any non-compliance, but only the CO may take action against the Contractor for unacceptable performance. The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition of the contract.

GENERAL SECURITY REQUIREMENTS

The Contractor shall establish appropriate administrative, technical, and physical safeguards to protect any and all Government data, to ensure the confidentiality, integrity, and availability of government data. As a minimum, this shall include provisions for personnel security, electronic security and physical security as listed in the sections that follow:

CONTRACTOR LIABILITY

The Contractor shall protect, defend, indemnify, save, and hold harmless the United States

Government and its employees or agents, from and against any and all claims, demands, expenses, causes of action, judgments and liability arising out of, or in connection with, any negligent acts or omissions of the Contractor, its agents, Subcontractors, employees, assignees, or anyone for whom the Contractor may be responsible. The Contractor shall also be liable for any and all costs, expenses and attorney’s fees incurred as a result of any such claim, demand, cause of action, judgment or liability, including those costs, expenses, and attorneys’ fees incurred by the United States Government and its employees or agents. The Contractor’s liability shall not be limited by any provision or limits of insurance set forth in the resulting contract.

SECTION D – PACKAGING AND MARKING

PACKAGING

Preservation, packing, and packaging of items for shipment shall be in accordance with commercial practice and adequate for acceptance by common carrier for safe transportation at the most economical rates.

SHIPMENT AND MARKING

Shipment of deliverable items, other than reports, shall be as follows:

Ship to: Federal Highway Administration

Office of Infrastructure

1200 New Jersey Ave, S.E.

Washington, DC 20590-0001

Attention: [to be filled in at award]

The Contractor shall mark each shipment with the company name, this contract number, the item identification, quantity of items, and notice of partial or final delivery under a transmittal letter with a copy of the transmittal letter to the Contracting Officer (CO).

F.O.B. POINT

The f.o.b. point for all items, unless otherwise directed by the Government, is identified above.

All items shall be shipped f.o.b. destination.

SECTION E – INSPECTION AND ACCEPTANCE

INSPECTION AND ACCEPTANCE

All work hereunder shall be subject to review by the Government. The COR specified in the

COR appointment letter(s) is responsible for inspection and acceptance of all documents and services.

ACCEPTANCE CRITERIA

Certification by the Government of satisfactory services provided is contingent upon the

Contractor performing in accordance with the terms and conditions of the contract, any task orders issued, and all amendments.

CLAUSES INSERTED IN FULL TEXT

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

52.252-2 Clauses Incorporated by Reference. (FEB 1998)

This Contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: www.acquisitions.gov/far

CLAUSES INSERTED BY REFERENCE

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

52.246-2 Inspection of Supplies – Fixed Price (AUG 1996)

52.246-3 Inspection of Supplies – Cost-Reimbursement (MAY 2001)

52.246-4 Inspection of Services – Fixed Price (AUG 1996)

52.246-5 Inspection of Services - Cost Reimbursement (APR 1984) http://www.acquisitions.gov/far

SECTION F - DELIVERIES OR PERFORMANCE

PERIOD OF PERFORMANCE

All work and services required hereunder including preparation and submission of the final report shall be completed on or before 60 months after the effective date of the contract. In no event shall the total contract performance exceed 60 months.

Any task order (TO) issued prior to the expiration date of this IDIQ, and not completed within that time, shall be completed by the Contractor within the time specified under the TO. The Contractor is required to abide by the terms and conditions of this IDIQ contract until the conclusion of the TO performance period.

The period of performance of the individual TOs will be specified within the TO document.

PLACE OF PERFORMANCE

The Contractor shall perform the work at the Contractor’s premises. During the performance of the contract, it is anticipated that TOs issued under this contract issued by the COR may specify other designated locations. Such locations shall be delineated on each TO.

TASK ORDER ISSUANCE

Under this IDIQ contract, Task Orders may be issued up to the final day of this contract, and the contract will remain in force to allow for completion of all Task Orders issued. However, no new Task Orders shall be issued and no new work added to existing Task Orders after the final day of the contract.

DELIVERABLES

The following deliverables are required at the contract level. All other deliverables will be specified in individual task order.

DELIVERABLE DUE DATE

Monthly Progress Reports On or before the 15 th of the month following the month being reported except as otherwise provided in TOs

Other Reports As designated by individual TOs

All deliverables shall utilize a Microsoft Office Suite format unless otherwise approved by the

COR. Technical Reports shall be submitted in accordance with technical report specifications provided herein.

PLACE OF DELIVERY

All deliverables and a copy of the monthly reports (See Section G) under the contract shall be delivered F.O.B. Destination, under transmittal letter, to the COR at the following address:

Federal Highway Administration

Office of Infrastructure

1200 New Jersey Ave, S.E.

Washington, DC 20590-0001

Attn: (to be filled in at award)

The monthly progress report shall be delivered via email to the contract specialist (CS) at the following address: (to be filled in at time of award). Other items as specified shall be delivered to the CO at the following address:

Office of Acquisition Management

HAAM-40, Mail Drop: E65-101

1200 New Jersey Avenue, SE

Washington, DC 20590

Attn: (to be filled in at award)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the CO will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

http://www.acquisition.gov/far.

52.242-15 STOP-WORK ORDER (AUG 1989) -- ALTERNATE I (APR 1984)

52.247-34 F.O.B. DESTINATION (NOV 1991)

SECTION G – CONTRACT ADMINISTRATION DATA

TASK ORDER PROCEDURES

All funds expended under this contract shall be incurred and accounted for under individual Task

Orders.

The Contractor may incur costs under this contract in the performance of Task Orders and Task

Order modifications issued in accordance with the ordering procedure below. No other costs under this contract are authorized without the express written consent of the Contracting Officer.

Performance under the contract is subject to the following ordering procedure:

a. The Contracting Officer or Contract Specialist will issue Task Order Proposal

Requests (TOPRs) to the Contractor. Each TOPR will contain a work statement indicating the objectives to be achieved or the results desired by the Government.

These objectives shall be within the scope, period of performance, and maximum value of the contract.

b. The TOPR may be placed by written communications or electronic means. Each

TOPR will state the due date for proposal submission.

c. Each TOPR will contain, as a minimum, all of the following information:

(1) Name of the COR;

(2) Contract number, Task Order number, due date and time, and submission instructions;

(3) Description of work;

(4) If applicable, maximum number of contract labor hours and other resources authorized;

(5) Documentation requirements;

(6) Delivery/performance schedule;

(7) Quality assurance standards, as appropriate; and

(8) Travel requirements or ceiling authorized, if applicable.

(9) Planned Task-Order award type (Firm-Fixed Price or Cost Plus

Fixed Fee).

d. The proposal shall outline the Contractor’s overall approach for completing the

Task Order and shall, at a minimum, include:

(1) Signed cover letter stating the Contractor’s point of contact, the contract number, and the TOPR number;

(2) Technical approach for performing the work, including a detailed description of tasks proposed, and a table summarizing proposed deliverables and due dates;

(3) Proposed schedule and estimated date of commencement of work;

(4) Staffing approach for performing the work including staff labor categories and proposed roles, and a level of effort chart by category;

(5) Cost/price proposal for the Task Order performance including:

Labor categories, staff names, direct labor hours, hourly rates

Indirect rates and their bases

Subcontractors/Consultants and cost analyses in accordance with FAR

15.404-3

Other Direct Costs with a breakout by category

Travel and material cost estimates

Profit or Fixed Fee total and the percentage and its application.

i. (Note: Fee is not authorized on travel expenses.)

Total estimated cost or price for the completion of the Task Order.

e. The Contractor shall not commence work on a Task Order without written authorization from the Contracting Officer.

g. The Contracting Officer may modify Task Orders in the same manner as they are issued.

h. In the event that there is a conflict between the requirements of the Task Order and the Contractor’s proposal, the Task Order shall prevail.

TASK ORDER SELECTION CRITERIA

The FHWA anticipates that the following elements will be the standard criteria for awarding individual TOs: technical merit, adequacy of proposed staffing, past performance and cost/price in relation to TO requirements.

FOR CPFF Task Orders:

If the Contractor, either at the time of receipt of a Task Order or at any time during work performance, has reason to believe that the cost or number of labor hours will exceed the estimates set forth in the Task Order, the Contractor shall immediately notify the CO in writing and suggest a revised estimate for completion of the work required thereunder. The CO will make the final determination of the approved cost and number of direct productive labor hours for each work assignment.

The Contractor shall not exceed the estimated level of effort and/ or cost specified in each Task

Order without the written authorization of the CO.

The Limitation of Funds or Limitation of Costs clauses apply to each cost reimbursable task order individually. Therefore, the Contractor is required to notify the Contracting Officer by each individual task order in accordance with clauses 52.232-22, Limitation of Funds, and

52.232-21, Limitation of Costs, as applicable. Any questions please contact the Contracting

Officer.

NOTE: Task Orders issued under this contract may be Cost-Plus-Fixed-Fee or Firm-Fixed-

Price depending on the nature of the work requested and the CO’s determination.

Reporting and Documentation Requirements

Reporting requirements for work under this contract are specified within each Task Area in Section C. The frequency of the report and contents of the report are also specified within the Task Area.

In addition, the contractor shall furnish one copy of a monthly progress report to the Contracting

Officer and one copy to the COR on or before the 15 th of the month following the calendar month being reported on. The report shall concisely cover the following:

1. Current and cumulative staff-hours by labor category expended by all personnel during the reporting period and hours expended during the contract year cumulative and those remaining under the contract.

2. Summary listing of work/activities completed, those underway, any backlog, and any identified problems, especially those that would affect the completion of the contract within the time and money constraints as set forth in the contract, together with recommended solutions to such problems.

3. Status of on-going work and “next step” to ensure progress.

4. Separate line items for ODCs incurred with a running cumulative total

5. Any suggestions to improve the service.

6. Description of any travel during the month, including the purpose, cost and personnel of each trip.

FORMAT FOR DELIVERABLES

At a minimum, the Contractor shall provide all report deliverables to the COR in hard copy and an electronic copy in Microsoft Office 2007 or higher on a CD-ROM(s). In addition, electronic files containing word processing, graphic(s), and table data may be required as deliverables when requested by the COR for individual task orders.

FUNDS AVAILABLE

(a) Currently, funds in the amount of $__________ are obligated to this contract. The funds are to meet the Government’s minimum guarantee under the contract.

(b) The balance of funding under this contract will be obligated subject to Task Orders being issued and by formal modification to this contract by the CO.

(c) The Government’s minimum guarantee specified in paragraph a) above will be further deobligated from this contract and obligated to Task orders, as necessary, when task orders are issued. All funding for work under task orders will be obligated under those task orders as they are issued.

(d) The clause entitled “LIMITATION OF FUNDS,” FAR 52.232-22, applies to this contract.

Any notification required on the part of the Contract shall be made in writing to the CO. In the event that the contract is not funded beyond the estimated cost set forth in the schedule, the Contractor shall deliver to the CO the data collected and the material produced or in process or acquired in connection with the performance of the project provided herein together with a summary report in five copies of its progress and accomplishments to date.

PAYMENT – COST REIMBURSEMENT (Cost-Reimbursable Task Orders)

This payment provision applies to work completed under Task Orders on a Cost-

Reimbursable basis.

(a) The Contractor may be reimbursed for direct and indirect costs incurred in the performance hereof as are allowable under the provisions of Part 31 of the Federal Acquisition Regulation in accordance with the terms of approved Task Orders, subject to the Limitation of Funds

Clause.

(b) For Cost-Reimbursable Task Orders, the Contractor may request monthly interim payments for costs incurred during the performance of each specific task order. See the “Invoices” section for submittal instructions. A statement of costs incurred by the Contractor in the performance of Cost-Plus-Fixed-Fee task orders issued under this contract and claimed to constitute allowable costs shall support each monthly interim payment request. Each monthly interim payment request shall be submitted in accordance with "Instructions for Completing the Public Voucher SF 1034" (See Section J, Attachments) to be considered proper for payment. Any payments hereunder will be made upon determination by the Contracting

Officer that the requirements of the contract are being met.

(c) In accordance with clause 52.232-25, "Prompt Payment," monthly interim payments will be made by the 30th day following receipt of proper request for payment by the designated billing office, unless audit or other review is considered necessary to ensure compliance with the terms and conditions of the contract. All interim payments hereunder will be made upon further determination by the Contracting Officer that the

Contractor is making adequate progress toward successful contract completion.

(d) Final invoice payment shall be made upon the Contracting Officer’s determination that all contract requirements have been completed. The payment due date for final invoice shall be established in accordance with the clause 52.232-25.

(e) PAYMENT OF FIXED FEE (CPFF Type Task Orders) - The actual amount of

Fixed Fee payable under this IDIQ contract will be established through the issuance of Cost-Plus-Fixed-Fee task orders under the contract. The Contractor may request payment of Fixed Fee, by submission of a separate invoice, upon the successful completion of each Cost-Plus-Fixed-Fee task order. The Government will pay the

Fixed Fee amount for each Task Order based on the Contracting Officer’s determination that all work under the Task Order has been satisfactorily completed. Fee is not authorized on travel expenses.

PAYMENT – FIRM-FIXED-PRICE (FIRM-FIXED PRICE TASK ORDERS)

This payment provision applies to work completed under Task Orders on a Firm-Fixed-

Price basis.

For Firm-Fixed-Price task orders, unless otherwise specified in the individual task order, the

Contractor may request payment for the Firm-Fixed-Price specified in the task order upon the

Government’s acceptance of all work under that task order. Satisfactory completion and acceptance of the work under the task order will be made by the Contracting Officer.

INVOICES

A separate invoice shall be submitted for each Task Order issued under the contract.

Invoices shall contain the following:

(1) Name and address of the Contractor.

(2) Invoice number, invoice date, and Task Order Number.

(3) Contract number and title.

(4) Period of work billed.

(5) Amount billed by CLIN under the Task Order.

(6) Hours expended per individual under the Task Order (for Cost-Plus Fixed-Fee

Task Orders)

(7) Total amount of billing and cumulative total billed for all work under the Task

Order to date.

(8) Name and address of the individual to whom payment should be sent.

(9) Name, title, phone number, and mailing address of person to be contacted in the event of a defective invoice.

(10) Name of the Contracting Officer/Contract Specialist.

Instructions for Submission of Invoices

Invoices and required supporting documents, should be sent via e-mail to the following e-mail address: 9-AMC-AMZ-FHWA-Invoices@faa.gov.

(a) Include the invoice and supporting documents as an attached PDF document.

(b) Include in the e-mail subject line the following:

(i) Invoice # mailto:9-AMC-AMZ-FHWA-Invoices@faa.gov

(ii) Contract Number

(iii) Name of your Company/Organization

(iv) Attention: Guang Zeng

(v) Example: Invoice No. 1 of Contract No. DTFH61-13-D-00001 ABC

Corporation, Attention: Guang Zeng

If the invoice and supporting documents exceed 8 MB, as an e-mail attachment, the

Contractor must select one of two non-electronic submission options presented below:

1. Invoice may be submitted via regular U.S. Postal Service to the following P.O.

Box address:

Markview Processing

P.O. Box 268865

Oklahoma City, OK 73126-8865

Attention: Guang Zeng

2. Invoice submitted via an overnight service must use the following physical address because delivery services other than the U.S. Postal Service will not deliver to the P.O. Box address noted above:

MMAC

FHWA/AMZ-150

6500 MacArthur Blvd.

Oklahoma City, OK 73169

Express Delivery Point of Contact: Lead Accounting Technician, HQ Room 291, phone number: 405-954-8252

NOTE: All three invoice submission options described above (e-mail, U.S. Postal

Service or overnight service) result in the delivery of the invoice to the same finance office in Oklahoma City, OK.

NOTE: The final invoice is not subject to interest payment under the Prompt

Payment Act. The Contracting Officer will process the final invoice as a routine part of the closeout process. When requested, the Contractor shall submit the final invoice directly to the Contracting Officer along with the final closeout documents.

When the final invoice is ready for payment, the Contracting Officer will submit the final invoice to OKC for Markview processing, along with any other required closeout documents.

INDIRECT COSTS

Pending the establishment of final indirect cost rates which shall be negotiated based on audit of actual costs as provided in Subpart 42.7 of the Federal Acquisition Regulation, the Contractor shall be reimbursed for allowable indirect costs hereunder at the provisional rates of:

Type Provisional

Rate

Base

This INDIRECT COST provision does not operate to waive the LIMITATION OF FUNDS

Clause. The Contractor's audited final indirect costs are allowable only insofar as they do not cause the Contractor to exceed the total estimated costs for performance of the contract listed on page 2 (SECTION B) and under the PAYMENT provisions above.

BILLING RATES

The provisional Indirect Rates negotiated under this contract for billing purposes shall remain in effect until revised rates have been approved in writing by the CO. The Contractor shall request new provisional billing rates in writing as necessary.

ESCALATION

Annual escalation of labor rates under the contract shall not exceed (to be negotiated), beginning in the third year of this contract, unless otherwise authorized in writing by the Contracting

Officer.

TRAVEL AND PER DIEM

All travel requires prior written approval from the COR.

Travel and Per Diem authorized under this contract shall be reimbursed in accordance with the

Government Travel Regulations currently in effect. The total travel costs shall not exceed the amounts indicated without express written approval of the Contracting Officer.

Travel requirements under this contract shall be met using the most economical form of transportation available. All travel shall be scheduled sufficiently in advance to take advantage of offered discount rates, unless authorized by the Contracting Officer.

If economy class transportation is not available, the Contractor shall make a request to the

Contracting Officer for use of higher class travel in advance of booking the travel. The CO will approve the request in writing.

Additionally, the request for payment voucher must be submitted with the justification for use of higher class travel indicating dates, times, and flight numbers, as well as the CO’s approval of the travel.

CONTRACTOR SUPERVISION

The Contractor shall provide total supervision of its staff at all times. Government personnel are not authorized or permitted to supervise any Contractor personnel. The Contractor’s Program

Manager for this contract is _______________, who shall communicate with the COR to determine the Government’s work requirements as set forth in the Statement of Work and shall assure that these requirements are fulfilled. In the event the designated Program Manager is incapacitated due to illness or injury or otherwise is to be removed by the Contractor during the contract performance, replacement of the incumbent Program Manager shall be subject to the approval of the Contracting Officer.

CONTRACTING OFFICER'S REPRESENTATIVE (COR)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work delivered under this contract.

(b) The Contracting Officer will designate a Contracting Officer’s Representative (COR) at time of contract award. The COR’s responsibilities will include technical monitoring of the Contractor’s performance and inspecting and accepting deliveries under the contract.

The COR will be appointed in writing, at which time ALL of the responsibilities of the

COR will be detailed, and a copy of the appointment memorandum will be furnished to the Contractor. Any changes to the COR delegation will be made in writing, either by changes to the existing memorandum, or by issuance of a new appointment memorandum. Copies of any changes will be provided to the Contractor.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to any modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor’s right to proceed, or issue any order causing the Contractor to stop work;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR’s appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph

(c) prior to receipt of the Contracting Officer’s response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the

Contracting Officer or the COR acting within his or her appointment, shall be at the

Contractor’s risk.

(End of clause)

SUBCONTRACTS—ADVANCE NOTICE AND CONSENT

Under this contract, the requirements of FAR…