DTFH61-13-R-00021.pdf

Prescribed by GSA – FAR (48 CFR) 53.214(c)

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS NOT A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING

PAGE OF PAGES

1 | 63

2. CONTRACT NUMBER

3. SOLICITATION NUMBER

DTFH61-13-R-00021

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

5. DATE ISSUED

July 2, 2013

6. REQUISITION/PURCHASE NO.

50-53-13144

7. ISSUED BY CODE HAAM-20A 8. ADDRESS OFFER TO (If other than Item 7) Federal Highway Administration Office of Acquisition Management 1200 New Jersey Ave. S.E. Rm E65-101 Washington, DC 20590

Federal Highway Administration Office of Acquisition Management 1200 New Jersey Ave. S.E. Rm E65-101, Washington, DC 20590 ATTN: Dana W. Ivey

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder”

SOLICITATION

9. Sealed offers in original and 4 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the depository located in 1200 New Jersey Avenue, SE, Room E65-101 until _July 31,2013___ local time _3:00 pm (Eastern) __.

CAUTION LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR A. NAME B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

INFORMATION

CALL:

Primary Contact: Dana Ivey Secondary Contact: Robin Hobbs

AREA CODE

NUMBER

366-1001 366-4004

EXT.

Dana.W.Ivey@dot.gov Robin.Hobbs@dot.gov

11. TABLE OF CONTENTS

() SEC. DESCRIPTION PAGE(S) () SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 1 X I CONTRACT CLAUSES 30

X B SUPPLIES OR SERVICES AND PRICE/COST 2 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

X C DESCRIPTION/SPECS./WORK STATEMENT 3 X J LIST OF ATTACHMENTS 38

X D PACKAGING AND MARKING 12 PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 12 X K REPRESENTATIONS, CERTIFICATIONS

X F DELIVERIES OR PERFORMANCE 13 AND OTHER STATEMENTS OF OFFERORS 39

X G CONTRACT ADMINISTRATION DATA 17 X L INSTRS., CONDS., AND NOTICES TO OFFERORS 47

X H SPECIAL CONTRACT REQUIREMENTS 24 X M EVALUATION FACTORS FOR AWARD 60

OFFER (Must be fully completed by offeror) NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within _____ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

10 CALENDAR DAYS

20 CALENDAR DAYS

30 CALENDAR DAYS

CALENDAR DAYS

14. ACKNOWLEDGMENT OF AMENDMENTS AMENDMENT NO. DATE AMENDMENT NO. DATE

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

15A. NAME CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

AND OFFER (Type or print)

ADDRESS

OF

OFFEROR

15B. TELEPHONE NUMBER 15C. CHECK IF REMITTANCE 17. SIGNATURE 18. OFFER DATE

AREA CODE

NUMBER

EXT.

ADDRESS IS DIFFERENT FROM ABOVE -

ENTER SUCH ADDRESS IN SCHEDULE.

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED

20. AMOUNT

21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c) ( )

23. SUBMIT INVOICES TO ADDRESS

SHOWN IN (4 copies unless otherwise specified)

ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

26. NAME OF CONTRACTING OFFICER (Type or print)

Robin K. Hobbs

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT – Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

mailto:Robin.Hobbs@dot.gov

Deployment of Performance-Based Technologies for Mechanistic-Empirical (ME) Pavement Design and Resource Responsible Materials Design

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 CONTRACT SUMMARY

The Contractor shall furnish all materials and personnel necessary to provide the Federal Highway Administration (FHWA) with non-personal technical support for “Deployment of Performance-Based Technologies for Mechanistic-Empirical (ME) Pavement Design and Resource Responsible Materials Design”, as described in Section C below.

The Government anticipates award of a Cost-Plus-Fixed-Fee (CPFF) contract.

The maximum potential dollar value of this CPFF contract (Base + Option) is $________ which consists of a total estimated cost of $_________ and a fixed fee amount of

CLIN 0001 – BASE PERIOD (48 Months) The estimated Cost-Plus-Fixed-Fee for the performance of Phase I of this contract is $______, consisting of an estimated cost of $______, and a fixed fee of $______.

CLIN 0101 – OPTION PERIOD (12 Months) The estimated Cost-Plus-Fixed-Fee for the performance of Phase II of this contract is $______, consisting of an estimated cost of $______, and a fixed fee of $______.

B.2 TRAVEL

All travel shall be reimbursed at cost in accordance with the Travel and Per Diem clause (reference Section G). Travel and Per Diem is included in the above figures and shall not exceed $76,000 for the period of performance ($60,000 for the base period and $16,000 for the option year).

B.3 EQUIPMENT PURCHASES

All equipment purchases greater than $10,000 shall be approved in writing by the Contracting Officer’s Representative (COR) prior to purchase.

(End of Section B)

Deployment of Performance-Based Technologies for Mechanistic-Empirical (ME) Pavement Design and Resource Responsible Materials Design

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 BACKGROUND

Moving Ahead for Progress in the 21st Century (MAP21) authorizes the Federal Highway Administration to carry out a (c) TECHNOLOGY AND INNOVATION DEPLOYMENT PROGRAM, which includes (3) ACCELERATED IMPLEMENTATION AND DEPLOYMENT OF PAVEMENT TECHNOLOGIES. The goals of the program include: (i) the deployment of new, cost-effective design, materials, recycled materials, and practices to extend pavement life and performance and to improve user satisfaction and (vi) effective technology transfer and information dissemination to accelerate implementation of new technologies and to improve life, performance, cost effectiveness, safety, and user satisfaction.

It is the intent of the Federal Highway Administration to stimulate, facilitate, and expedite the adoption of: performance-based technologies for Mechanistic-Empirical (ME) Pavement Design.

C.2 OBJECTIVE

The primary objective of this Contract is to:

1. Stimulate, facilitate, and expedite the adoption of: performance-based technologies for ME Pavement Design; new and innovative resource responsible asphalt mixtures (R2AMs); and associated practices to improve life, performance, cost effectiveness, safety, and user satisfaction. Resource responsible practices include asphalt mixtures containing: high recycled asphalt pavement (RAP), recycled asphalt shingles (RAS), ground-tire rubber (GTR), Warm Mix Asphalt (WMA), and combinations of recycled products.

C.3 SCOPE

The specific work to be performed shall include but not be limited to the following:

1. Develop a practitioner’s guide on the performance testing of resource responsible asphalt mixtures (R2AMs) such as WMA and recycled asphalt pavement (RAP) and reclaimed asphalt shingle (RAS) asphalt mixtures.

2. Develop a practitioner’s guide on the use of performance testing of WMA and High recycled mixes with RAP and RAS in ME pavement design and related analysis.

This guide will use the testing procedures and results from Item 1 above, and also consider regional conditions that affect performance testing and ME pavement design when using resource responsible asphalt mixtures.

3. Support the national implementation and deployment of the AASHTO Pavement-ME Design system.

4. Provide implementation and deployment activities on practitioner’s syntheses.

Deployment of Performance-Based Technologies for Mechanistic-Empirical (ME) Pavement Design and Resource Responsible Materials

DTFH61-13-R-00021

C.4 STATEMENT OF WORK

The Contractor shall perform the following:

BASE PERIOD

Task A - Kick-off Meeting

The Contractor's key technical staff shall meet with FHWA staff at the Contractor's facilities, at the Department of Transportation Resource Center, Baltimore, MD or another location as determined by the COR for a one day meeting to discuss the depth of coverage anticipated for the contract. The Contractor shall submit a draft agenda within two weeks after the effective date of award. The Contractor shall hold the one-day kick-off meeting within one (1) month after the effective date of the contract. Discussion will also focus on coordination and involvement of Technical Advisory Committee (TAC) members for providing information and reviewing draft submittals. The objective of the meeting is to assure that the Contractor has a complete understanding of the contract outcomes and discuss effective communication methods. Contractor shall submit a final summary within two weeks of the meeting.

The Contractor shall submit Quarterly Progress Reports to the COR and Contract Specialist (CS) in accordance with the guidance provided in Section G.

Task B – Outreach

The Contractor shall conduct outreach with regional State DOT asphalt pavement and material engagements (such as regional Asphalt User/Producer Groups) to build regional partnerships in each of the four (4) Long-Term Pavement Performance (LTPP) climate regions across the United States. The Contractor shall highlight the contract objectives and pursue at least one (1) experienced State DOT Materials Engineer and industry partner in each of the 4 LTPP climate regions to serve on the TAC. TAC members should be familiar with both the American Association of State Highway and Transportation Officials (AASHTO) ME Pavement Design Guide and resource responsible asphalt mixtures (R2AMs). The intent of the TAC is establish a team of technical specialists to provide assistance in identifying projects as described in Task C and also to review the draft materials prepared as part of this contract.

It is anticipated that no more than one (1) direct meeting of the 4 regions will be required.

The Contractor shall submit a list of proposed TAC representatives to the COR for review and approval within 9 months after the effective date of the award and before proceeding to Task C.

Deployment of Performance-Based Technologies for Mechanistic-Empirical (ME) Pavement Design and Resource Responsible Materials

DTFH61-13-R-00021

Task C - Sampling / Data Collection

The Contractor shall work with the TAC and State DOT’s to determine by type listed in the primary objective no less than two (2) each R2AMs projects in each of 4 climatic regions across the U.S. as defined by LTPP as “Wet-Freeze”, “Dry-Freeze”, “Wet-No Freeze”, and “Dry-No Freeze”. It is anticipated that no more than two (2) project visits in each of the 4 regions will be required.

The Contractor shall submit a list of proposed projects to the COR for review and approval within 12 months after the effective date of the award and prior to visiting any proposed projects.

The Contractor shall collect the necessary asphalt materials and pavement design data to complete tasks D, E, & F. This may include but is not limited to: asphalt mixture design information; climate; traffic; and other pavement forensic information. Asphalt materials may include mixture samples, processed aggregate, asphalt binder and other materials needed to complete performance testing required for Level 1 Asphalt Mixture Inputs in AASHTO Pavement ME Design (Refer to the AASHTO Mechanistic-Empirical Pavement Design Guide for Level 1 Asphalt Design Input requirements).

Task D – Laboratory Testing

The Contractor shall use the asphalt materials and information gathered from Task C to complete the necessary testing required to provide Level 1 inputs for asphalt binder and mixtures to enter into the AASHTO Pavement ME-Design software. The testing shall take place in an AASHTO accredited laboratory. In order to develop the practitioner’s guide, this testing shall focus on the unique characteristics of R2AMs and the use of those results on the Pavement ME-Design guide.

Task E – Develop Practitioner’s Guide on the Performance Testing of R2AMs

The Contractor shall develop a practitioner’s guide in accordance with subtasks E-1 through E-4 on the unique aspects of performance testing of resource responsible asphalt mixtures (R2AMs) such as WMA and recycled asphalt pavement (RAP) and reclaimed asphalt shingle (RAS) asphalt mixtures.

The guide shall be based on the findings of NCHRP 9-33 and include discussions on:

i. Performance-based goal of tests;

ii. History of test;

iii. Equipment requirements;

iv. References to current test methods; pros and cons regarding data validity

v. Performance-based criteria;

vi. Limitations of use and applicability, and

vii. Effect of testing variability,

viii. The practitioner’s guide shall use the material and laboratory testing from Task D as illustrative case examples

Deployment of Performance-Based Technologies for Mechanistic-Empirical (ME) Pavement Design and Resource Responsible Materials

Task E-1: Draft Practitioner’s Guide Outline

The Contractor shall provide an electronic copy in (Adobe and Microsoft Word 2010 or later) of the draft Practitioner’s Guide outline proposed for Task E to the COR on or before twenty-two (22) months after the effective date of the award. One copy shall be concurrently provided to the Contracting Specialist. The FHWA and TAC will review the draft outline and furnish comments to the Contractor within 30 days of receipt. The Contractor shall incorporate comments into the guide outline and provide two (2) hard copies and electronic format of the final working outline to the COR within 30 days of receipt of the FHWA's comments. The FHWA reserves the right to modify the working outline during the development of the manual.

Technical Note

Comments and recommendations from each reviewer shall be submitted to the Contractor through the COR. The COR will summarize the comments and forward them to the Contractor for incorporation into the guide (draft or final).

Task E-2: Initial Draft Practitioner’s Guide (50%)

The Contractor shall develop an initial 50% draft of the guide including all proposed chapters of the manual for review by the FHWA and TAC.

The 50% draft guide shall be prepared in U.S. Customary unit (English) equivalents Electronic deliverables shall be submitted to the COR in Adobe Acrobat and Microsoft Word 2010 or later.

The Contractor shall provide an electronic format of the draft guide to the COR within thirty (30) months of the effective date of the contract. FHWA will review the draft guide and the COR will provide comments to the Contractor within 45 days of receipt. Note:

The Contractor shall incorporate FHWA’s comments into the complete draft guide or submit written reasons for comments that were not incorporated for approval by the

COR.

Note: The Contractor shall not proceed with Task E-3 until authorized in writing by the COR.

Deployment of Performance-Based Technologies for Mechanistic-Empirical (ME) Pavement Design and Resource Responsible Materials

DTFH61-13-R-00021

Task E-3: Draft Practitioner’s Guide (90%)

The 90% draft guide shall include any revisions requested in the FHWA's comments to the initial 50% draft guide and deliver an electronic format of the complete draft guide to the COR within 34 months of the effective contract date. FHWA will review the draft of the guide and provide any additional comments to the Contractor within 30 days.

Note: The Contractor shall not proceed with Task E-4 until authorized in writing by the COR.

Task E-4: Final Practitioner’s Guide (100%)

The Contractor shall revise the draft guide to reflect FHWA's comments and deliver in electronic format (Adobe and Microsoft Word 2010) the Final Practitioner’s Guide (100%) to the COR on or before 36 months from the effective contract date. FHWA will review the Final Guidance and the COR will provide comments to the Contractor within 30 days. The Contractor shall incorporate FHWA's comments into a Final Guidance Manual. Within four (4) weeks of receiving comments, the Contractor shall deliver the following concurrently:

•One reproducible copy of the Final Guide to the COR.

•One copy of the Final Guide to the Contracting Officer.

•Electronic copy of the Final Guide in electronic format to the Contracting Officer

•The text, figures, photographs, and tables for the Final Guide in electronic format to the COR. The figures and tables are to be incorporated into the text so that the electronic copy looks like the printed hard copy.

Task F – Develop Practitioner’s Guide on the use of Performance Testing of R2AMs in ME Pavement Design and Related Analysis

The Contractor shall develop a practitioner’s guide on the use of performance testing of WMA and high recycled mixes with RAP and/or RAS in ME pavement design and related analysis. The Contractor shall consider both the mechanistic components and empirical calibration components of using performance test in ME design. The Contractor shall use the results from Task A, B, and C to determine the best methodology for the use of R2AMs in the ME pavement design procedure.

The guide should include the following:

i. Effects of regional and local calibration of the analysis models.

Deployment of Performance-Based Technologies for Mechanistic-Empirical (ME) Pavement Design and Resource Responsible Materials

ii. Performance assessment drawn on national data sets, including the Long-Term Pavement Performance (LTPP) program managed by FHWA. (The Contractor should work with the FHWA LTPP team to determine any R2AMs test sections existing or planned that are applicable to this task).

iii. Consider other accelerated performance testing facilities results using R2AMs for calibration purposes.

iv. Consider the use of R2AMs in widely used application such as in the top most layers of the pavement as well as the use of R2AMs for the total pavement structure.

v. Include design examples using the results from Task D, and E.

vi. Provide practical guidance on the selection and effect on the performance criteria for pavement designs incorporating R2AMs. This includes a discussion of the interaction of reliability and performance thresholds when using R2AMs.

vii. Provide a comparative analysis of the use of the ME Pavement design to the pavement design results obtained by the current DOT method for each of the locations chosen in Task A.

Task F-1: Draft Guide Outline for Task F

The Contractor shall provide an electronic copy of a draft Practitioner’s Guide outline proposed for Task F to the COR on or before thirty-two (32) months after the effective date of the task order. One copy shall be concurrently provided to the Contracting Officer. The FHWA and TAC will review the draft outline and the COR will furnish comments to the Contractor within 30 days of receipt. The Contractor shall incorporate comments into the manual outline and provide two (2) hard copies and an electronic copy in Word and Adobe format of the final working outline to the COR within 30 days of receipt of the FHWA's comments. The FHWA reserves the right to modify the working outline during the development of the manual.

Technical Note

Comments and recommendations from each reviewer will be submitted to the Contractor through the COR. The COR will summarize the comments and forward them to the Contractor for incorporation into the manual (draft or final).

Task F-2: Initial Draft Practitioner’s Guide (50%)

The Contractor shall develop an initial 50% draft of the guide including all proposed chapters of the manual for review by the FHWA and TAC.

The 50% draft manual shall be prepared in U.S. Customary unit (English) equivalents Electronic deliverables shall be submitted to the COR in Adobe Acrobat and Microsoft Word 2010 or later.The Contractor shall provide electronic copies in electronic format of the draft guide to the COR within forty (40) months of the effective contract date. FHWA will review

Deployment of Performance-Based Technologies for Mechanistic-Empirical (ME) Pavement Design and Resource Responsible Materials the draft guide and provide comments to the Contractor within 45 days of receipt. Note: The Contractor shall incorporate FHWA’s comments into the complete draft guide or submit written reasons for comments that were not incorporated for approval by the COR.

Note: The Contractor shall not proceed with Task F-3 until authorized in writing by the

COR.

Task F-3: Draft Practitioner’s Guide (90%)

The 90% draft guide should include any revisions requested in the FHWA's comments to the initial 50% draft guide and deliver an electronic copies in electronic format of the Complete Draft guide to the COR within forty-four (44) months of the effective contract date. FHWA will review the draft of the guide and provide any additional comments to the Contractor within 30 days.

Note: The Contractor shall not proceed with Task F-4 until authorized in writing by the COR.

Task F-4: Final Guide Manual (100%)

The Contractor shall revise the draft guide to reflect FHWA's comments and deliver in electronic format of the Final Guidance (100%) to the COR on or before forty-six (46) months from the effective contract date. FHWA will review the Final Guidance and provide comments to the Contractor within 30 days. The Contractor shall incorporate FHWA's comments into a Final Guidance Manual. Within four (4) weeks of receiving comments, the Contractor shall deliver the following concurrently:

• One reproducible and fifty (50) copies of the Final Guide to the COR.

• One copy of the Final Guide to the Contracting Officer.

• Electronic copy of the Final Guide in Adobe and Microsoft Word 2010 or later to the Contracting Officer

• The text, figures, photographs, and tables for the Final Guide in electronic format to the COR. The figures and tables shall be incorporated into the text so that the electronic copy looks like the printed hard copy.

Deployment of Performance-Based Technologies for Mechanistic-Empirical (ME) Pavement Design and Resource Responsible Materials

Task G – Technical Support

The Contractor shall support the national implementation and deployment of the AASHTO Pavement-ME Design system including:

• Provide technical support to State DOTs and regional groups as requested by the COR. Technical support might include but is not limited to: consultation;

development and deployment of State-specific programs; and specification review. (Technical support not to exceed 80 man-hours per year). FHWA may require the Contractor to submit summary reports.

It is anticipated that no more than one (1) face-to-face meeting will be required per year and that all other meetings/discussion can be managed by webinars or conference calls.

CLIN 0101 – OPTION YEAR I

The Contractor shall proceed with CLIN 0101 – OPTION YEAR I work upon receipt of a formal modification to the contract exercising the option.

The Contractor shall perform, as a minimum, the following task:

Task H – Deployment & Technical Support

1. The Contractor shall provide presentations on the practitioner’s syntheses prepared during the base period of the contract as outlined in Task E & F. The Contractor shall develop Microsoft Power Point presentations and other documents needed to market these guides.

The Contractor shall make at least five (5) presentations. Possible venues where the presentations could be made, but are not limited to, include: Transportation Research Board (TRB) annual meeting; TRB LTPP committee meetings; AASHTO committees and subcommittees; TRB/AASHTO/FHWA sponsored conferences; and regional State DOT Asphalt Pavement & Material engagements. The intended audience includes but is not limited to: Federal-aid Division Office pavement and materials engineer; State Highway Agency (SHA) pavement and materials engineer; SHA consultant engineer; academia; and Industry engineers.

The Contractor shall prepare and publish at least one (1) summary report suitable for publication in Asphalt Magazine or similar publication

2. The Contractor shall support the national implementation and deployment of the AASHTO Pavement-ME Design system including:

• Provide technical support to State DOTs and regional groups as requested by the COR. Technical support might include but is not limited to: consultation;

development and deployment of State-specific programs; and specification review. (Engineer Technical support not to exceed 360 man-hours per year).

FHWA may require the Contractor to submit summary reports.

Deployment of Performance-Based Technologies for Mechanistic-Empirical (ME) Pavement Design and Resource Responsible Materials

DTFH61-13-R-00021

It is anticipated that no more than one (1) face-to-face meeting will be required per year and that all other meetings/discussion can be managed by webinars or conference calls.

C.5 DOCUMENT SPECIFICATIONS

All documents developed under this contract shall be prepared in accordance with the instructions and guidelines provided in the latest versions of the U.S. Government Printing Office Style Manual, the Federal Highway Administration Publishing and Printing Handbook, and the Research, Development, and Technology Communications Reference Guide. The latest version of the Communications Reference Guide can be found at:

http://www.fhwa.dot.gov/publications/research/general/03074/index.cfm.

All reports shall provide units of measurement using U.S. Customary units (English) with metric equivalents in parentheses. All photos and figures used in the document shall have the copy right and individual permissions.

(End of Section C)

THE REMAINDER OF THIS PAGE IS BLANK

http://www.fhwa.dot.gov/publications/research/general/03074/index.cfm

Deployment of Performance-Based Technologies for Mechanistic-Empirical (ME) Pavement Design and Resource Responsible Materials

DTFH61-13-R-00021

SECTION D - PACKAGING AND MARKING

D.1 PACKAGING AND MARKING

Deliverables under this contract shall be prepared and packaged for shipment using best commercial practices so as to ensure safe and timely delivery.

D.2 SHIPMENT AND MARKING

Shipment of deliverable items, other than reports, shall be as follows:

Resource Center 10 S. Howard Street, Suite 4000 Baltimore, MD 21201 ATTN: (to be filled in at contract award)

The Contractor shall mark each shipment with the company name, this contract number, the item identification, quantity of items, and notice of partial or final delivery under a transmittal letter with a copy of the transmittal letter to the Contracting Officer (CO).

(End of Section D)

SECTION E - INSPECTION AND ACCEPTANCE

All work hereunder shall be subject to review by the Government. Acceptance of the final report and deliverables will be made in writing by the COR.

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/far/

Federal Acquisition Regulation (FAR) Clauses:

52.246-5 INSPECTION OF SERVICES - COST-REIMBURSEMENT (APR

1984)

52.246-9 INSPECTION OF RESEARCH DEVELOPMENT (SHORT FORM)

(APR 1984)

52.246-16 RESPONSIBILITY FOR SUPPLIES (APR 1984)

(End of Section E) https://www.acquisition.gov/far/

Deployment of Performance-Based Technologies for Mechanistic-Empirical (ME) Pavement Design and Resource Responsible Materials

SECTION F - DELIVERIES OR PERFORMANCE

F.1 PERIOD OF PERFORMANCE

All work and services required hereunder shall be completed on or before 48 months from the effective date of the contract. Should the Government elect to exercise the option for additional services under this contract, the total contract period of performance shall be completed within the time frame specified in that option. In no event shall the total contract performance period exceed 60 months without written authorization from the Contracting Officer.

The Contractor is required to abide by the terms and conditions of the contract until the conclusion of the performance period.

F.2 52.252-2 CONTRACT CLAUSES INCORPORATED BY REFERENCE

(FEB 1998)

This contract incorporates one or more clauses by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/far/

Federal Acquisition Regulation (FAR) Clauses:

52.242-15 STOP-WORK ORDER (AUG 1989) Alt I (APR 1984)

52.247-34 F.O.B. DESTINATION (NOV 1991).

F.3 PLACE OF PERFORMANCE

The work performed under this contract shall be accomplished at the Contractor’s Site unless otherwise provided.

F.4 DELIVERABLES

The delivery schedule below outlines the due date for deliverables. All draft deliverables shall assume a two week FHWA review and comment period unless otherwise noted.

Task Deliverable Due Date after Award (except as noted)

- Quarterly Progress Reports By the 15th of the month following the 3 month period being reported https://www.acquisition.gov/far/

Deployment of Performance-Based Technologies for Mechanistic-Empirical (ME) Pavement Design and Resource Responsible Materials

Task A - Kick-off Meeting

Draft Agenda 2 weeks

Task A - Kick-off Meeting

Communication Plan and Final summary

1 month

Task B - Outreach

Draft list of TAC representatives

9 months

Task C - Sampling /

Data Collection

List of Proposed Projects 12 months

Conduct 2 visits in each of 4 regions from approved list of proposed projects

24 months

Task D - Laboratory

Testing -- 34 months

Task E - Develop

Practitioner’s Guide on the Performance

Testing of

R2AM

--- 36 months

E-1 - Develop

Preliminary Guide

Outline for

Draft Guide 22 months

Deployment of Performance-Based Technologies for Mechanistic-Empirical (ME) Pavement Design and Resource Responsible Materials

Task E

E-2 50% Draft Guide 30 months

E-3 90% Draft Guide 34 months

E-4 Final Guide 36 months

Task F - Develop

Practitioner’s Guide on the use of Performance Testing on

R2AM in ME pavement Dgn and Related Analysis

--- 48 months

F-1 Develop Preliminary

Guide Outline for Task F 34 months

F-2 50% Draft Guide 40 months

F-3 90% Draft Guide 44 months

F-4 Final Guide 46 months

Task G - Technical Support

48 months

Option I --- Due Date after Option Exercise

Task H - Marketing &

Technical Support

12 months

Deployment of Performance-Based Technologies for Mechanistic-Empirical (ME) Pavement Design and Resource Responsible Materials

The quarterly progress reports required under this contract, shall be delivered to both the Contracting Officer's Representative (see Section G), and the Contract Specialist listed below on or before the 15th of the month following the calendar quarter being reported.

F.5 PLACE OF DELIVERY

All deliverables shall be delivered, under transmittal letter, to the assigned COR at the following address:

Resource Center

ATTN: (to be filled in at contract award) 10 S. Howard Street, Suite 4000

Baltimore, MD 21201

A copy of the transmittal letters for all deliverables shall be delivered to the Contract Specialist at the following address:

Federal Highway Administration 1200 New Jersey Avenue, Southeast Mail Stop: E65-117 Washington, DC 20590 Attention: Dana W. Ivey Dana.W.Ivey@dot.gov

(End of Section F)

Deployment of Performance-Based Technologies for Mechanistic-Empirical (ME) Pavement Design and Resource Responsible Materials

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 FUNDS AVAILABILTY

a. Currently, funding in the amount of ______ is available for payment under this contract.

b. The balance of funding under this contract $_______ will be obligated Subject

To Availability of Funds and formal modification of this contract by the CO.

c. FAR Part 52.232-22, entitled, "LIMITATION OF FUNDS" applies to this contract. Any notification required on the part of the Contract shall be made in writing to the Contracting Officer. In the event that the contract is not funded beyond the estimated cost set forth in the schedule, the Contractor shall deliver to the Contracting Officer the data collected and the material produced or in process or acquired in connection with the performance of the project provided herein together with a summary report in five copies of its progress and accomplishments to date.

G.2 PAYMENT/COST REIMBURSEMENT

The Contractor may be reimbursed for direct and indirect costs incurred in the performance hereof as are allowable under the provisions of Subpart 31.2 of the Federal Acquisition Regulations in the not-to-exceed amount of $_____ subject to the Limitation of Funds clause.

The Contractor may request monthly interim payments for costs incurred during the performance of the contract. A statement of costs incurred by the Contractor in the performance of tasks under this contract and claimed to constitute allowable costs shall support each interim payment request. Each interim payment request shall be submitted in accordance with the attached, “FHWA Billing Instructions for Cost Reimbursement Contracts” to be considered proper for payment. Prior approval of the Contracting Officer (CO) is required if the Contractor wishes to use a different payment request format.

In accordance with FAR Clause 52.232-25, “Prompt Payment”, interim payments will be made by the 30th day following receipt of proper request for payment by the designated billing office, unless audit or other review is considered necessary to ensure compliance with the terms and conditions of the contract. All interim payments hereunder will be made upon further determination by the CO that the Contractor is making adequate progress toward successful contract completion.

Final invoice payment shall be made upon the CO’s determination that all contract requirements have been completed. The payment due date for final invoice shall be established in accordance with FAR Clause 52.232-25, (See G.10).

In accordance with FAR Clause 52.232-33, the Federal Highway Administration

Deployment of Performance-Based Technologies for Mechanistic-Empirical (ME) Pavement Design and Resource Responsible Materials

(FHWA) shall only make an electronic reimbursement/payment.

The Contractor shall register in the System for Award Management (SAM) database.

Failure to register in SAM will prohibit FHWA from making awards to your organization.

G. 3 FIXED FEE PAYMENT SCHEDULE (COST REIMBURSEMENT

CONTRACTS)

The Contractor shall voucher for payment in accordance with the instructions provided in Section G.2 of this contract. The Contractor shall bill fee on a monthly basis and the Government shall make monthly payments of Fixed Fee, in accordance with FAR 52.216-8(a), entitled, “FIXED FEE”, and the following schedule established at the time of award:

CONTRACT PAYMENT PAYMENT

PERIOD MONTH(s) TERMS AMOUNT TOTAL Award-Month 47 1 – 47 TBD $ TBD $ TBD

FINAL (Month 48)* $ TBD $ TBD

TOTAL $ TBD

*The final payment of $_______ (15% Withholding of Fixed Fee, not-to-exceed $100,000), less any adjustments found as a result of the final audit, will be paid upon completion of the contract closeout audit.

G.4 INDIRECT COST RATES

Pending establishment of final rates for any period, provisional reimbursement will be made on the basis of the provisional rates shown below (as applicable):

NOTE:

a. applied to:

b. applied to:

Type Cost Center

Rate Base

Provisional Fringe (a)

Provisional G&A (b)

Deployment of Performance-Based Technologies for Mechanistic-Empirical (ME) Pavement Design and Resource Responsible Materials

To prevent substantial over or under payment, and to apply either retroactively or prospectively, provisional rates may, at the request of either party, be revised by mutual agreement on an annual basis.

This Indirect Cost provision does not operate to waive the LIMITATION OF FUNDS Clause. The Contractor's audited final indirect costs are allowable only insofar as they do not cause the Contractor to exceed the total estimated costs for performance of the contract listed in Section B.

G.5 BILLING RATES

The direct labor rates and the provisional indirect rates negotiated under this contract for billing purposes shall remain in effect until revised rates have been approved in writing by the Contracting Officer. The Contractor shall request new provisional billing rates in writing. Such requests shall delineate the current and proposed rates to be used, along with the effective rate of escalation.

G.6 ESCALATION RATE

Annual escalation of direct labor rates shall not exceed TBD percent, beginning in the second year of this contract, unless otherwise authorized by the Contracting Officer.

G.7 TRAVEL AND PER DIEM RATES

Travel will be reimbursed in accordance with the Federal Acquisition Regulation (FAR), and the current Federal Travel Regulations (FTR) which are delineated in 41 CFR, Chapters 300 to 304 and viewable at www.gsa.gov/federaltravelregulation.

The FTR implements statutory requirements and Executive branch policies for travel by Federal civilian employees and others authorized to travel at government expense.

The following issues are summarized below to ensure a thorough and consistent understanding:

Any exceptions shall be fully justified and documented with the invoice.

Travel requirements under this Contract shall be met using the most economical form of transportation available. If economy class transportation is not available, the request for payment voucher must be submitted with justification for use of higher class travel indicating dates, times, and flight numbers.

All travel shall be scheduled sufficiently in advance to take advantage of offered discount rates, unless authorized by the Contracting Officer. Fee is not authorized for travel and per diem expenses.

The Contractor shall obtain COR/CO approval before scheduling any travel unless specifically stated otherwise in the contract. Travel and Per Diem authorized under this contract shall be reimbursed in accordance with the Government Travel Regulations currently in effect. Any costs deemed unreasonable will be reduced to a

Deployment of Performance-Based Technologies for Mechanistic-Empirical (ME) Pavement Design and Resource Responsible Materials reasonable amount. Improper costs will be disallowed and deducted from the invoice.

Approved per diem rates and POV mileage reimbursement rates are located at www.gsa.gov/perdiem.

G.8 SUBCONTRACTS - ADVANCE NOTIFICATION AND CONSENT

Under this contract, the requirements of FAR 44.2, CONSENT TO SUBCONTRACTS, have been fulfilled for the following subcontracts:

TBD

Any future change or revision to the Statement of Work or other applicable aspects of this contract shall include the subcontract(s) only to the extent that performance of the subcontract(s) is directly affected by the change or revision.

G.9 KEY PERSONNEL

(a) The personnel as specified below are considered essential to the work being performed under this contract and may, with the consent of the contracting parties, be changed from time to time during the course of the contract by adding or deleting personnel, as appropriate.

(b) Before removing, replacing, or diverting any of the specified individuals, the Contractor shall receive the Contracting Officer’s approval, in writing, before the change becomes effective. The Contractor shall submit information to support the proposed action to the COR. The Contractor shall not remove or replace personnel under this contract until the COR has had a chance to review and comment on the proposed change.

The Key Personnel under this Contract are:

[to be completed at award]

G.10 INVOICES

Invoices and required supporting documents of the contract shall contain the following:

(1) Name and address of the Contractor.

(2) Invoice number and invoice date.

(3) Contract number and title.

(4) Period of work billed.

(5) Total amount of billing.

(6) Cumulative total billed for all Contract work to date.

(7) Name and address of the individual to whom payment should be sent.

(8) Name, title, phone number, and mailing address of person to be contacted in the event of a defective invoice.

http://www.gsa.gov/perdiem

Deployment of Performance-Based Technologies for Mechanistic-Empirical (ME) Pavement Design and Resource Responsible Materials

(9) Name of the Contracting Officer (CO).

Submit all invoices to one of the following invoice addresses, as appropriate:

All invoices and required supporting documents shall be sent via e-mail to the following e-mail address: 9-AMC-AMZ-FHWA-Invoices@faa.gov.

(a) Include the invoice as an attached PDF document

(b) Include in the e-mail subject line the following:

(i) Invoice Number

(ii) Contract/Agreement Number

(iii) Name of your Company/Organization

(iv) Attention: Dana W. Ivey

Example: Invoice No. 1 – DTFH61-10-C-00001 – ABC Company –

If the invoice and supporting documents exceed 8 MB as an e-mail attachment, the Contractor must select one of the other submission options presented below:

Invoices submitted via an overnight service must use the following physical address:

MMAC

FHWA/AMZ-150

6500 S. MacArthur Blvd Oklahoma City, OK 73169 Attention: Dana W. Ivey Express Delivery Point of Contact: Ryan Wisniewski, 405-954-8252

Invoices may be submitted via regular U.S. Postal Service to the following address:

Federal Highway Administration

Markview Processing P.O. Box 268865

Oklahoma City OK 73126-8865

All invoices, regardless of submission method, must identify Dana W. Ivey as the invoicing point of contact.

NOTE: The final invoice is not subject to interest payment under the Prompt Payment Act. The Contracting Officer will process the final invoice as a routine part of the closeout process. When requested, the Contractor shall submit the final invoice directly to mailto:9-AMC-AMZ-FHWA-Invoices@faa.gov

Deployment of Performance-Based Technologies for Mechanistic-Empirical (ME) Pavement Design and Resource Responsible Materials the Contracting Officer along with the final closeout documents. When the final invoice is ready for payment, the Contracting Officer will submit the final invoice to OKC for processing, along with any other required closeout documents.

G.11 QUARTERLY PROGRESS REPORTS

The Contractor shall submit progress reports to the COR and the Contract Specialist.

These reports shall be prepared on a quarterly basis and submitted by the 15th of the month following the quarter being reported. Each progress report shall contain concise statements covering the activities relevant to the contract, including:

(a) A clear account of the work performed under each task order during the report period.

(b) An outline of the work to be accomplished during the next report period.

(c) A description of any problem encountered or anticipated that will affect the completion of any work within the time and fiscal constraints set, together with recommended solutions to such problems; or, a statement that no problems were encountered.

(d) A tabulation of the planned, actual and cumulative percent of effort expended by the personnel.

(e) A chart showing current and cumulative expenditures versus planned expenditures

The progress reports shall be delivered via email to the Contract Specialist (CS) and the Contracting Officer’s Representative (COR) at the following email addresses:

COR: TBD

CS: Dana.W.Ivey@dot.gov

G.12 CONTRACTING OFFICER REPRESENTATIVE (COR)

(a) The Contracting Officer has appointed ____________ as the COR for this contract. The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work delivered under this contract.

(b) The COR’s responsibilities will include technical monitoring of the Contractor’s performance and inspecting and accepting deliveries under the contract. The COR will be appointed in writing, at which time ALL of the responsibilities of the COR will be detailed, and a copy of the appointment memorandum will be furnished to the Contractor. Any changes to the COR delegation will be made in writing, either by changes to the existing memorandum, or by issuance of a new appointment mailto:Dana.W.Ivey@dot.gov

Deployment of Performance-Based Technologies for Mechanistic-Empirical (ME) Pavement Design and Resource Responsible Materials memorandum. Copies of any changes will be provided to the Contractor.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to any modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor’s right to proceed, or issue any order causing the Contractor to stop work;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR’s appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer’s response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor’s risk.

(End of clause)

(End of Section G)

Deployment of Performance-Based Technologies for Mechanistic-Empirical (ME) Pavement Design and Resource Responsible Materials

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 CONTRACT START UP

The Contractor shall be prepared to perform all work set forth in Section C upon the effective date of the Contract.

H.2 PROCUREMENT AUTHORITY

The Federal Highway Administration, Office of Acquisition Management, is the only agency that is authorized to modify, suspend, or terminate performance under this Contract.

H.3 DISSEMINATION OF CONTRACT INFORMATION

The Contractor shall not publish, permit to be published, or distribute information, oral or written, concerning the results or conclusions made pursuant to the performance of this contract, without the prior written consent of the Contracting Officer. Two copies of any material proposed to be published or distributed shall be submitted to the Contracting Officer, and one copy to the COR.

H.4 POST-AWARD EVALUATION OF CONTRACTOR PERFORMANCE

Contractor Performance Evaluations

a. Interim and final evaluations of Contractor performance will be prepared on this contract in accordance with FAR 42.1502 and TAM 1242.1502. The final performance evaluations will be prepared at the time of completion of work.

b. The Contractor can elect to review the evaluation and submit additional information or a rebuttal statement. The Contractor will be permitted 30 calendar days to respond. Contractor response is voluntary. If the Contractor does not respond within 30 days, the Government will presume that the Contractor has no comment. Any disagreement between the parties regarding an evaluation will be referred to an individual at a level above the Contracting Officer, whose decision is final.

c. Copies of the evaluations, Contractor responses, and review comments, if any, will be retained as part of the contract file, and may be used to support future award decisions.

Federal Highway Administration utilizes the Contractor Performance Assessment Reporting System (CPARS) to record and maintain past performance information.

CPARS hosts a suite of web-enabled applications that are used to document Contractor performance information that is required by Federal Regulations.

Deployment of Performance-Based Technologies for Mechanistic-Empirical (ME) Pavement Design and Resource Responsible Materials

The CPARS module assesses performance on contracts for Systems, Services, Information Technology, and Operations Support. The Architect-Engineer Contract Administration Support System (ACASS) module assesses performance on Architect-Engineer contracts. The Construction Contractor Appraisal Support System (CCASS) module assesses performance on Construction contracts. CPARS reference material can be accessed at http://www.cpars.csd.disa.mil/cparsfiles/cpars/refmatl.htm.

The registration process requires the Contractor to identify an individual that will serve as a primary contact. This individual will be authorized access to the evaluation for review and comment. In addition, the Contractor is encouraged to identify a secondary contact in the event the primary contact is unavailable to process the evaluation within the required 30-day time period.