FINAL TMIP RFP 12R00003.pdf

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS NOT A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING

PAGE OF PAGES

1 | 69

2. CONTRACT NUMBER

3. SOLICITATION NUMBER

DTFH61-12-R-00003

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

5. DATE ISSUED

October 28, 2011

6. REQUISITION/PURCHASE NO.

6601-11126

7. ISSUED BY CODE HAAM-20A 8. ADDRESS OFFER TO (If other than Item 7) Federal Highway Administration Office of Acquisition Management 1200 New Jersey Ave. S.E. Rm E65-101 Washington, DC 20590

Federal Highway Administration Office of Acquisition Management 1200 New Jersey Ave. S.E. Rm E65-101, Washington, DC 20590 ATTN: Jennifer Johnson

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder”

SOLICITATION

9. Sealed offers in original and 2 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the depository located in 1200 New Jersey Avenue, SE, Room E65-101 until November 28, 2011 _____ local time _12:00 pm (Noon) __.

CAUTION LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR A. NAME B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

INFORMATION

CALL:

Primary Contact: Jennifer Johnson Secondary Contact: Adams JeanPierre

AREA CODE

NUMBER

366-0904 366-2044

EXT.

Jennifer.Johnson@dot.gov Adams.Jeanpierre@dot.gov

11. TABLE OF CONTENTS

() SEC. DESCRIPTION PAGE(S) () SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 1 X I CONTRACT CLAUSES 36-47

X B SUPPLIES OR SERVICES AND PRICE/COST 2 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

X C DESCRIPTION/SPECS./WORK STATEMENT 3-12 X J LIST OF ATTACHMENTS 48

X D PACKAGING AND MARKING 12-13 PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 13 X K REPRESENTATIONS, CERTIFICATIONS

X F DELIVERIES OR PERFORMANCE 13-15 AND OTHER STATEMENTS OF OFFERORS 49-54

X G CONTRACT ADMINISTRATION DATA 15-24 X L INSTRS., CONDS., AND NOTICES TO OFFERORS 54-67

X H SPECIAL CONTRACT REQUIREMENTS 24-35 X M EVALUATION FACTORS FOR AWARD 67-69

OFFER (Must be fully completed by offeror) NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within _____ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

10 CALENDAR DAYS

20 CALENDAR DAYS

30 CALENDAR DAYS

CALENDAR DAYS

14. ACKNOWLEDGMENT OF AMENDMENTS AMENDMENT NO. DATE AMENDMENT NO. DATE

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

15A. NAME CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

AND OFFER (Type or print)

ADDRESS

OF

OFFEROR

15B. TELEPHONE NUMBER 15C. CHECK IF REMITTANCE 17. SIGNATURE 18. OFFER DATE

AREA CODE

NUMBER

EXT.

ADDRESS IS DIFFERENT FROM ABOVE -

ENTER SUCH ADDRESS IN SCHEDULE.

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED

20. AMOUNT

21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c) ( )

23. SUBMIT INVOICES TO ADDRESS

SHOWN IN (4 copies unless otherwise specified)

ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

26. NAME OF CONTRACTING OFFICER (Type or print)

Adams JeanPierre

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT – Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

mailto:Jennifer.Johnson@dot.gov mailto:Adams.Jeanpierre@dot.gov

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

The contractor shall furnish all necessary materials and personnel, and shall perform the non-personal technical support services to support the Federal Highway Administration’s (FHWA) “Transportation Planning, Analysis, Technology Transfer and Program Support for the Travel Model Improvement Program (TMIP).”

The maximum potential value for all work under this contract is (to be negotiated), which includes cost-plus-fixed-fee (CPFF) Tasks 1, 2, 3 and 4, as well as the maximum potential amount of Task Orders issued under Task 5.

The total estimated amount for the performance of cost-plus-fixed-fee tasks 1-4 (Base Period, plus three option years) is $__________, which consists of a total estimated cost of $__________ and a fixed fee of $__________.

The estimated amount for the performance of the Base Period (24 months) of cost-plus-fixed-fee tasks 1-4 is $__________, which consists of a total estimated cost of $__________ and a fixed fee of $__________.

The estimated amount for the performance of the First Option Year of cost-plus-fixed-fee tasks 1-4 is $__________, which consists of a total estimated cost of $__________ and a fixed fee of

The estimated amount for the performance of the Second Option Year of cost-plus-fixed-fee tasks 1-4 is $__________, which consists of a total estimated cost of $__________ and a fixed fee of $__________.

The estimated amount for the performance of the Third Option Year of cost-plus-fixed-fee tasks 1-4 is $__________, which consists of a total estimated cost of $__________ and a fixed fee of

Task 5 of this contract is an indefinite-delivery-indefinite-quantity (IDIQ) task utilizing CPFF and Firm Fixed Price (FFP) task orders in accordance with FAR 16.500. The maximum potential value of all orders placed against Task 5 shall not exceed $__________ over five-years.

The total guaranteed minimum amount for Task 5 is $100,000.00.

All travel shall be reimbursed at cost in accordance with the travel and per diem clause (reference Section G). Unless otherwise approved in writing by the Contracting Officer, the unloaded cost of travel and per diem shall not exceed $________. This amount is included in the maximum potential value as stated above.

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

STATEMENT OF WORK

C.1 BACKGROUND

The Travel Model Improvement Program (TMIP) was established as a partnership by the Federal Highway Administration (FHWA), Federal Transit Administration (FTA), Office of the Secretary of Transportation (OST) and Environmental Protection Agency (EPA) to conduct research as well as deliver technical assistance and training to transportation planning professionals. In June 2002, TMIP updated its five-year strategic plan which represents a continuation of activities that had been the foundation of the program since its inception in 1994. These activities are: training, technical assistance, information sharing and research. A critical part of the TMIP program is the transfer of technology to travel modelers at state and local planning agencies. Currently, TMIP is funded by the Federal Highway Administration’s Office of Planning, Environment and Realty’s Surface Transportation Environment and Planning Cooperative Research Program (STEP).

The TMIP Mission – Support and empower planning agencies, through leadership, innovation and support of travel analysis improvements, to better meet current and future mobility, environmental, safety and security goals.

The following are the current and past TMIP activities. For more information on TMIP services, please visit TMIP website at http://tmip.fhwa.dot.gov. TMIP FY 2008-2009 Annual Report provides detailed information on current TMIP focuses. You can access the annual report at http://tmip.fhwa.dot.gov/resources/clearinghouse/docs/annual_reports/fys08-09/.

E-mail List – The TMIP-L e-mail discussion list is subscribed to by over 1,400 members of the transportation forecasting and simulation profession from around the globe. Users post issues or questions to the list, starting discussions among the membership. Many hot topics in analysis, modeling and simulation are initially vetted through the list. To subscribe to any of the TMIP e-mail lists, go to the TMIP Web site http://tmip.fhwa.dot.gov.

Clearinghouse – One of the most important functions that TMIP carries out is making information and knowledge available to the planning community. The TMIP clearinghouse is a resource for planning analysis research, case studies and best practices documentation generated both by the TMIP program and by others. The clearinghouse site also highlights new documents of interest, making it an excellent resource for keeping abreast of developments in the field.

Electronic and printed reports are available free of charge and are available through the Web site.

To order printed documents, or to browse the electronic collection, go to the “Clearinghouse” section of the Web site.

Technical Assistance – Travel Model Improvement Program (TMIP) offers limited individual technical assistance, available by contacting the TMIP staff. The Virtual Mentoring and Technical Support Center (VMTSC) represents an effort by TMIP to expand the reach of the mentoring program by offering biweekly one-hour online virtual office sessions via the TMIP Web conferencing system.

http://tmip.fhwa.dot.gov/

Seminars and Training – TMIP serves as a clearinghouse for courses on all aspects of analysis, modeling and simulation. TMIP develops and delivers seminars and training on a variety of topics. TMIP also sponsors regular on-line Web Knowledge and Information Exchanges on topics of interest to the modeling and simulation community. Typically held monthly, these webinars provide a great opportunity to stay current on all aspects of analysis, modeling and simulation issues.

Peer Exchanges – TMIP sponsors peer exchanges, which are facilitated discussions on a focused topic relating to planning analysis. These exchanges are very effective in disseminating techniques being used by those leading the profession on a particular subject. The information is conveyed not only to the participants, but also to others in the profession through the documentation of the peer exchange.

Research – TMIP has conducted a large amount of analysis, modeling and simulation research since its inception. Research serves long-term and short-term needs to both improve current planning tools and create completely new approaches to analysis, modeling and simulation.

Research publications are available through the TMIP clearinghouse.

Peer Review Program – Planning agencies can use peer reviews to ensure that technical processes they are applying or developing meet the agency’s needs, and/or the standards of professional practice. Peer reviews of travel forecasting and data collection procedures are crucial to planning agency model development and improvement efforts. TMIP supports peer reviews by assisting agencies in panel assembly, logistics and funding for travel.

Technical Roundtables – TMIP sponsors technical roundtables, which are facilitated discussions on a focused topic relating to analysis, modeling and simulation. These exchanges are very effective in disseminating techniques being used by those leading the profession on a particular subject. The information is conveyed not only to the participants, but also to others in the profession through the documentation of the technical roundtable process.

With regards to transport modeling methods and practices, a National Academy of Science’s (NAS) report identified two fundamental recommendations (TRB Special Report 288, page 87):

1. “…development and implementation of new modeling approaches to demand forecasting that are better suited to providing reliable information….”

2. “…steps must be taken to improve both current and future practice in metropolitan travel forecasting”.

The special report can be accessed at http://onlinepubs.trb.org/onlinepubs/sr/sr288.pdf. As part of implementation in response to the Special Report 288, FHWA plans to expand and refocus current initiatives with TMIP.

http://onlinepubs.trb.org/onlinepubs/sr/sr288.pdf

C.2 OBJECTIVE

The objective of this contract is to assist FHWA in conducting outreach and capacity building to the TMIP user community through delivery of timely research, training, technical assistance, and dissemination of information to those users.

C.3 SCOPE

The contractor shall provide support for the deployment of transport modeling techniques to local planning agencies and state governments and assist the TMIP in conducting outreach and capacity building. The support and assistance to be provided includes research deployment, technical assistance, technology transfer and capacity building.

C.4 DELINITATION OF TASKS

In order to meet the objectives of this contract, the contractor shall perform the following tasks:

Task 1 – Kickoff Meeting

The contractor, the Contracting Officer (CO), and the Contracting Officer’s Technical Representative (COTR) shall have a kickoff meeting within 30 days of the contract award. At the kickoff meeting, the contractor and COTR shall work out the timing and details of the Work Plan required at Task 3 (Technology Transfer). A question and answer session will also be held during the kickoff meeting in order to ensure that all parties have an understanding of the contract requirements. The kickoff meeting will be held for each of the subsequent contract years to discuss issues encountered during the previous year and to review plans for the upcoming year (base year 2 or option years if exercised).

Task 2 – Technical Assistance

The contractor shall assist the TMIP in providing transport modeling, simulation and analysis support to transportation modelers and planners at local, regional and state agencies. When requested by the COTR, the contractor shall deliver TMIP technical assistance to planning agencies on travel forecasting related issues. The technical assistance may be in the form of responding to email questions, answering questions over the phone, manning current TMIP Virtual Mentoring and Technical Support Center (VMTSC), and troubleshooting a MPO’s model etc.

Task 3 – Technology Transfer

One of the most essential and critical elements of the TMIP program is technology transfer. The program accomplishes this function through facilitating applied research related to transportation modeling, simulation and analysis via tasks such as publishing reports and articles, conducting and publishing applied case studies, and providing working example models and technical documents. The contractor shall prepare and deliver reports and presentations based on case studies, syntheses of practice, peer exchange summaries and other appropriate means. As part of this task, the contractor shall develop a work plan specifying how to effectively facilitate the technology transfer for the COTR’s approval. The COTR will provide feedback to the contractor within 10 days of receiving the completed Work Plan. The contractor shall incorporate the comments provided by the COTR and submit the final work plan to the COTR within 10 days of having received the COTR’s comments.

Task 4 – Capacity Building Workshops and Seminars

The contractor shall develop presentation and training materials to help increase technical capacity at planning agencies. Activities to be accomplished under this task include development of workshop materials, development of briefing materials to describe TMIP and products developed by TMIP, development of seminars and webinars, and hosting and facilitating TMIP webinars. This task shall also include making and facilitating payment for site arrangements, marketing, conducting registration, logistics, and providing instructional material for conducting workshops, seminars, peer review panels and peer exchanges addressing current issues in transport modeling. The contractor shall also conduct TMIP workshops, TMIP webinars, facilitate TMIP topical peer exchanges and roundtables, and support the TMIP peer review program, all as directed by the COTR. Seminars and workshops shall include land use forecasting and modeling and simulation techniques, and other topics to be identified later.

Task 5 – Special Studies

All work to be performed under Task 5 will be performed through the issuance of Task Orders, signed by the Contracting Officer. Funding for each Task Order under Task 5 will be obligated through the issuance of Task Orders. The contractor shall invoice separately for each Task Order issued under Task 5. The contractor is NOT authorized to commence ANY work or expend any funds under Task 5 until the work has been awarded and funding has been obligated to a Task Order signed by the Contracting Officer.

Through the issuance of task orders, the contractor shall work with FHWA to accomplish special studies that may be needed to facilitate technology transfer and program support for the TMIP.

These “special studies” may range from a synthesis study on travel forecasting methods to direct technical assistance to a planning agency. See Section G1 for Task Order Proposal Instructions.

In order to match the appropriate tasks to the staff with the right expertise, the contractor shall maintain a list of recognized technical experts in the subject areas to include, but not limited to, data collection, transport model development and application, simulation, dynamic traffic assignment (DTA), land use forecasting/modeling, integrated land use and transport modeling, strategic models, and macroeconomic models.

C.5 STAFFING

Staffing under this contract shall fall under two categories: 1) Key Personnel to perform the daily functions of supporting ongoing TMIP activities, and 2) Other Required Personnel/Professional Staffing to satisfy the technical requirements of specific tasks or projects as required.

Key Personnel:

Program Manager - Demonstrated expertise in transport modeling, land use modeling and other transportation analysis related areas with national perspectives and a minimum of 15 years of progressive experience including transport model development, application and presentation.

Senior Subject Expert – Demonstrated expertise in transport modeling with a minimum of 10 years of progressive experience including transport model development, application and presentation at multi-locations.

Mid-level Subject Expert – Demonstrated expertise in transport modeling with a minimum of 5 years of progressive experience including transport model development, application and presentation.

Junior Level Subject Expert – Demonstrated knowledge in transport modeling with at least a Bachelor degree from an accredited college or university.

Other Required Personnel/Professional Staffing:

At a minimum, the Contractor shall be able to ensure that staff with the stated qualifications are available within 10 days of a project notification (the program manager or subject experts may fill some or all of these roles if their specific experience matches these required qualifications, and the same staff person may fill more than one role):

1. Demonstrated knowledge and experience in established transport modeling methods and theory (three staff).

2. Demonstrated knowledge and experience in advanced transport modeling (two staff).

3. Demonstrated knowledge and experience in the use of travel forecasting techniques among state, regional and local planning agencies (two staff).

4. Demonstrated knowledge and experience in land use modeling/forecasting and strategic models (two staff).

5. Demonstrated knowledge and experience in state of practice and state of art micro and meso simulations (two staff).

6. Demonstrated knowledge and experience in integrated land use and transport modeling and Macroeconomic models. (one staff)

7. Demonstrated knowledge and experience in bicycle and pedestrian analysis methods (one staff).

8. Demonstrated knowledge and experience in integrating transport models with air quality models (one staff).

9. Demonstrated knowledge and experience in sophisticated data gathering and analysis

(one staff).

10. Demonstrated ability in creating/updating/managing workshops, peer reviews, webinars, conferences, teleconferences, informational meetings, demonstration projects et cetera (one staff).

11. Demonstrated ability in conducting scans that review document literature relating to best practices and innovative efforts, documenting findings, and disseminating results (one staff).

12. Demonstrated ability in assisting in the development and facilitation of meetings with partners, preparing materials for meetings, and handling travel arrangements (one staff).

C.6 SPECIFICATIONS FOR DELIVERABLES

Deliverables are delineated by each task and may take the form of hard copy publications, electronic media, and presentation materials. In addition, they may be published by one of several FHWA and/or other DOT offices. The following specifications apply to these deliverables, though which specifications to follow will depend upon which office is supporting the publishing activity. In addition, the contractor shall be responsible for maintaining the accuracy of the delivered material as necessary and scoped within the appropriate task.

Because the following specifications apply to a number of different types of deliverable items, the contractor shall carefully review the entire set of specifications as given below before producing any given deliverable item, and the contractor shall confer with the COTR to resolve any doubt or any ambiguity as to which particular specifications shall apply to any given deliverable item to be produced under this contract.

TECHNICAL REPORTS

All technical reports shall be delivered in an electronic format, using Word 2003 (or more recent version) or other format specified by the Contracting Officer’s Technical Representative (COTR) for the specific work product. Hard copies shall be provided as needed.

HARD COPY PUBLICATIONS

Publications for All FHWA Offices

All reports to be published shall be prepared in accordance with the “Guidelines for Preparing Federal Highway Administration Publications” (FHWA-AD-88-001), dated January 1988, and as amended by Change 1 dated May 20, 1994. Specifically, the contractor shall provide the government with the following for each report developed under this contract:

A completed Technical Report Documentation Page, Form DOT 1700.7 (8-72), which is located via the Internet at http://www.bts.gov/itc/1770-7.pdf. This form is necessary to ensure all reports are entered into the National Technical Information Service database.

An executive summary under separate cover. All reports shall have an executive summary.

A printed version of the report. A camera-ready copy (a publication term used to define the finished manuscript, including all art work (illustrations or photographs) ready for printing by photographic or other means.

An electronic version of the report. An electronic version of the report is necessary to upload into the clearinghouse library. All photographs and negatives used within the report are property of DOT.

One page description of the report, including the title, why is it important, what it embodies;

findings and/or benefits (expected or realized), real-world example, who is involved (principals, team, other significant participants) and the audience.

All reports not to be published shall conform to the formatting specifications requested by the Government’s cognizant project manager.

HTML Coding

For documents (generally under 50 pages) to be coded by DOT staff: To submit electronic files to be coded by DOT staff the document should be sent in Word 2003 or above, with graphic files sent separately in either jpeg or gif format.

For documents over 50 pages to be coded by external sources: All web-enabled documents should be coded in HTML 3.2 or above, to be viewed in Internet Explorer browser versions 7.0 or better. Design and function need to be pre-approved by the COTR and appropriate web master (either FHWA, JPO, FTA, or NHTSA web master). Any scripting beyond HTML needs to be pre-approved by the appropriate web master. Documents should be broken down into manageable files and graphics should either be jpeg or gif and as small as possible (less than 50k). The usage of frames is permissible. Commented code should be used to support future revisions. Color codes should be hexadecimal, not word codes. These tags should be used:

<b>not<strong>, <I>not<em>. Furthermore, <u>(underlining) should not be used. End paragraph tags</p> are not necessary. Animated graphics should not loop endlessly.

Graphics

Request for artwork to be designed for the web should be accompanied by originals (photos, slides, existing artwork, etc.) if possible. These will then be used as reference to check color.

Electronic files submitted for inclusion in the graphic should be saved in a jpeg or tif format with a resolution of 300 pixels/inch.

If there is an existing design that the graphic needs to tie into, or if there is a possibility that variations of this graphic may be used in the future, this should be discussed upon submitting graphic request.

PRESENTATION MATERIALS

Presentation materials that are prepared for conferences, briefings, courses, workshops, etc., and developed in electronic format shall be submitted in hard copy format as well as in the program of origin that is acceptable to DOT. Art must be produced in a program that can export an interchange file format that can be imported into other files, such as reports. Photos must be in tif or eps format, with on-screen preview and with line screen appropriate for printing.

SPECIFICATIONS FOR PHOTOGRAPHIC MATERIALS

Photographs shall be submitted as digital images, OR developed photographs, AND electronic files with resolution of at least 300 dpi (dots-per-square-inch), and stored in a tagged image file format (tiff). PowerPoint files may use lower resolution photographs; however, photographic images embedded in the PowerPoint files must be separately delivered in 300dpi, tiff files.

SPECIFICATIONS FOR FINAL REPORTS

The contractor shall provide the Government with the following, for any final report(s) developed under any task, as requested by the Government’s cognizant project manager:

1. A completed Technical Report Documentation form DOT F 1700.7 (8-72). This form is necessary to ensure that all reports are entered into the National Technical Information Service database. (Form is located on http://www.bts.gov/itc/1700- 7.pdf);

2. An executive summary under separate cover;

3. A camera ready copy including all art work (illustrations, photographs, charts or tables) when specified, ready for printing by photographic or other means;

4. An electronic (in Word 2003 or more recent) version of the report;

5. A one-page description of the report, including the title, why it is important, what it embodies, findings and/or benefits (expected or realized), real-world examples of who is involved (principals, team, or other significant participants) and the audience;

6. A completed ITS Electronic Clearinghouse Document Profile Sheet;

Applicable reports shall be prepared in accordance with the “Guidelines for Preparing Federal Highway Administration Publications” (FHWA-AD-88-001), dated January 1988, and as amended by Change 1, dated May 20, 1994. All reports or other documentation shall provide units of measurement in the SI (Metric) System with their English equivalents.

C.6.1 Minimum Requirements for FHWA Web Pages

The following minimum technical standards must be met by all FHWA web pages. Web documents that do not meet these standards will not be posted.

1. FHWA Web Pages will be encoded to conform to HTML 4.01 Transitional or higher, as defined by the World Wide Web Consortium.

2. File names will not exceed 20 characters in length. File names will be lower case, consist solely of letters, numbers and the underscore and will not contain slashes, spaces, tildes or hyphens. File extensions are to be 3 characters or less whenever possible (i.e. .htm instead of .html).

3. All web pages will have a title in the head section of HTML documents. The title should be unique (to the server), brief, and descriptive - not to exceed 150 characters in length.

http://www.bts.gov/itc/1700-7.pdf http://www.bts.gov/itc/1700-7.pdf

4. Web pages must be free of broken links or missing images. All links to pages within the server will be relative.

5. Web pages posted on the public Internet will have a standard header and footer. Web pages posted on StaffNet (FHWA Intranet) must have a standard footer.

6. FHWA web pages will comply with Section 508 web accessibility standards as established by the Architectural Transportation Barriers Compliance Board.

7. All textual files posted on the FHWA Internet server will be available in HTML format.

All other formats (PDF, Word, Excel, PowerPoint, etc.) will have HTML equivalents.

8. The bodies of web pages will use sans-serif fonts, e.g., Arial or Helvetica.

9. All non-DOT external links on Internet web pages will feature exit doors.

10. All entry point web pages on the Internet will feature a privacy policy statement (or a link to the Agency privacy policy statement on the main server).

11. Web pages that collect survey information from the public must be approved by the

Office of Management and Budget, in accordance with the Paperwork Reduction Act.

12. New FHWA Web sites must be approved by the FHWA CIO before posting.

13. The use of "persistent" cookies on FHWA web sites is forbidden. "Sessions" cookies are permitted, subject to approval on a case-by-case basis.

C.6.2 Government Printing Requirements

Printers Dummy

As final copy, the contractor shall prepare a full-sized (or 90 percent-sized) dummy of the document, showing pagination, colors used, photo placement, and placement of text and all other visual elements.

Printers Disks

The final electronic files for printing shall be delivered to the FHWA on CD-ROMs, or other acceptable media. The disk shall include all necessary files for producing the printed document, and be accompanied by the standard GPO Form 952, Desktop Publishing---- Disk Information. If the contractor fails to provide explicit instructions and all needed files and information with the final deliverables (printers dummy and printer’s disks) the printing process will be delayed until the FHWA receives corrected files or information from the contractor. The FHWA is not responsible for any additional costs, which may be incurred as a result of missing or incomplete information provided by the contractor.

C.7 REQUIREMENTS FOR IMPLEMENTING SECTION 508 STANDARDS

The following requirements apply to final technical deliverables or other documents delivered to the USDOT as final deliverables under this contract. Final technical deliverables, and other documents as so designated, must meet the requirements of Section 508 of the Rehabilitation Act of 1973, as amended. The act requires that all electronic products prepared for the Federal Government be accessible to persons with disabilities, including those with vision, hearing, cognitive, and mobility impairments. See Section 508 of the Rehabilitation Act (http://www.access-board.gov/508.htm) and the Federal IT Accessibility Initiative (Home Page) (http://www.section508.gov/) for detailed information.

The USDOT has determined that the accessibility requirements contained in section 1194.22, “Web-based intranet and internet information and applications,” apply to this work. The standards are available at http://www.access-board.gov/sec508/guide/index.htm. The following paragraphs summarize the requirements for preparing final technical deliverables in conformance with Section 508 for eventual posting by USDOT to a USDOT-sponsored Web site. If you have further questions, please contact the USDOT contracting officer’s technical representative listed in this contract.

Electronic documents with images Provide a text equivalent for every non-text element in all publications or reports prepared in electronic format. For all documents prepared, vendors must prepare one standard MS Word publication/report document AND one MS Word document containing ONLY the “text equivalents for nontext elements,” which includes descriptions for all non-text images. “Text equivalent” means text sufficient to reasonably describe the image. For example, an image that is merely decorative requires only a very brief “text equivalent” description. However, if the image conveys information that is important to the content of the report, then text sufficient to reasonably describe that image and its purpose within the context of the report must be provided.

Electronic documents with complex charts or data tables When preparing tables within a publication or report, whenever possible, create simple tables with one header row rather than complex tables with nested header rows. When preparing tables that are heavily designed, provide adequate alternate information so that assistive technologies can read them out. Identify row and column headers for data tables. Provide the information in a non-linear form. Markup shall be used to associate data cells and header cells for data tables that have two or more logical levels of row or column headers.

Electronic documents with forms When electronic forms are designed for online completion, the form shall allow people using assistive technology to access the information, field elements, and functionality required for completion and submission of the form, including all directions and cues.

SECTION D - PACKAGING AND MARKING

D.1 PACKAGING

Preservation, packing, and packaging of items for shipment shall be in accordance with best commercial practice and adequate for acceptance by common carrier for safe transportation at the most economical rates.

D.2 SHIPMENT AND MARKING

Shipment of deliverable items, other than reports, shall be as follows:

Ship to: Federal Highway Administration Office of Planning, Environment, and Realty 1200 New Jersey Avenue, SE Mail Stop E72-109 Washington, DC 20590

Mark for: (to be filled in at award)

The Contractor shall mark each shipment with the company name, this contract number, the item identification, quantity of items, and notice of partial or final delivery.

SECTION E - INSPECTION AND ACCEPTANCE

E.1 All work performed hereunder shall be subject to review and acceptance by the Government.

The Government Contracting Officer’s Technical Representative (COTR) will review and verify that all work and deliverables under this contract fulfill the requirements stated in Section C.

Inspection and acceptance of all items and work under this contract will be made by the COTR.

E.2 52.246-5 Inspection of Services - Cost-Reimbursement. (APR 1984) 52.246-9 Inspection of Research and Development (Short Form) (APR 1984) 52.246-16 Responsibility for Supplies (Apr 1984) 52.252-2 Clauses Incorporated by Reference (Feb 1998)

SECTION F - DELIVERIES OR PERFORMANCE

F.1 PERIOD OF PERFORMANCE

The period of performance under this contract will consist of a two year base period and three one year option periods, beginning on the effective date of the contract. The Government may extend the period of performance by exercise of the option periods under this contract. Each option period, if exercised will be for a duration of one year, up to a maximum of three option periods. If all options are exercised, the total maximum potential period of performance of this contract shall not exceed five years.

F.2 PLACE OF PERFORMANCE

All work performed under this contract shall be accomplished at the contractor’s facilities.

F.3 SCHEDULE OF DELIVERABLES

Tasks Deliverables Due Date Task 1 – Kickoff Meeting

Kickoff meeting summary notes 3 working days after the kickoff meeting

Task 2 to Task 4 Weekly Status Reports 5:00 PM EST on Fridays Task 2 to Task 4 TMIP Annual Reports January 31 of the following year Task 2 to Task 4 Other deliverables as directed by the

COTR

As directed

Task 5 – Special Studies

Deliverables as described in the work plan at the time of each task order

As listed in the work plan

Task 5 – Special Studies

Weekly Status Reports 5:00 PM EST on Fridays

The Contractor shall perform all tasks set forth in Section C in accordance with the work schedule as negotiated. Performance shall begin on the effective date of the contract.

F.4 FAR 52.242-15 STOP-WORK ORDER (AUG 1989) -- ALTERNATE I (APR 1984)

F.5 PLACE OF DELIVERY

52.247-34 F.O.B. DESTINATION (NOV 1991)

All deliverables, with the exception of monthly progress reports, shall be delivered F.O.B.

Destination, under transmittal letter, to the COTR at the following address:

Federal Highway Administration Office of Planning, Environment, and Realty 1200 New Jersey Avenue, SE Mail Drop: E72-109 Washington, DC 20590 Attention: (to be filled in at award)

One copy of the transmittal letter for all deliverables, a copy of the monthly progress reports, and other items as specified shall be delivered electronically to the Contracting Officer (CO) at the following address:

Federal Highway Administration Office of Acquisition Management

HAAM-30A

1200 New Jersey Avenue, SE

Mail Drop: E65-101 Washington, D.C. 20590

Attention: (to be filled in at award) Email: (to be filled in at award)

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 TASK ORDER PROCEDURES

NOTE: This Section G.1 is applicable to orders issued under Task 5 of Section C only.

All funds expended under Task 5 of the contract shall be incurred and accounted for under individual task orders.

Performance under this contract is subject to the following ordering procedure:

a. From time to time, during the term of this contract, the Contracting Officer or Contract

Administrator will issue Task Order Proposal Requests (TOPR) to the contractor.

b. The TOPR may be placed by written communications or other electronic means. Each TOPR will state the due date for proposal submission.

c. Each TOPR will contain, as a minimum, the following information:

(1) Name and Signature of the COTR;

(2) Contract Number, task order number, due date and time for receipt of proposals, and number of proposal copies required;

(3) Description of the work;

(4) Estimated maximum number of contract labor hours

(5) Documentation requirements;

(6) Delivery/performance schedule;

(7) Quality assurance standards, as appropriate and;

(8) Travel authorized.

d. Proposals shall be delivered, on or before the due date, electronically to the Contract Administrator and COTR.

e. The proposal shall outline the contractor’s overall approach for completing the task order and shall, at a minimum, include:

(1) Signed cover letter stating that this is the task plan to the TOPR;

(2) Discussion of technical approach for performing the work;

(3) Estimated date of commencement of work, and any changes proposed tot the schedule of performance;

(4) Direct labor hours, by applicable labor category, and the total direct labor hours, including those in (6) below, estimated to complete the task; direct labor costs, by labor category, and applicable indirect costs; specific staff shall be identified in the proposal, including new or updated resumes as necessary.

(5) The travel and material costs estimates;

(6) An estimate for subcontractors and consultants, including the direct labor hours, if applicable;

(7) Other pertinent information, such as indirect costs, as cited in this section;

(8) The total estimated cost and fixed fee for completion of the task order.

f. The Contracting Officer may modify task orders in the same manner as they are issued.

g. In the event that there is a conflict between the requirements of the task order and the contractor’s work plan, the task order shall prevail.

h. If the contractor, at any time during work assignment performance, has reason to believe that the cost or number of labor hours will exceed the estimates set forth in the task order the contractor shall immediately notify the Contracting Officer in writing and suggest a revised estimate for completion of the work required thereunder. The Contracting Officer will make the final determination of the approved cost and number of direct productive labor hours for each work assignment.

i. The contractor shall not exceed the estimated level of effort and cost specified in each task order without written authorization of the Contracting Officer.

The Limitation of Funds or Limitation of Costs clauses apply to each CPFF task order individually. Therefore, the contractor is required to notify the Contracting Officer by each individual task order in accordance with clauses 52.232-22, Limitation of Funds, and 52.232-21, Limitation of Costs, as applicable. Any questions please contact the Contracting Officer.

G.2 MONTHLY PROGRESS REPORTS

The Contractor shall furnish to the Contracting Officer and COTR, one copy each of a monthly progress report on or before the 15th of the month following the period being reported. The report shall be submitted prior to or in conjunction with the monthly invoices/vouchers that correspond with the report. Each report shall set forth concise statements concerning the activities relevant to the project and shall include, as a minimum, the following:

1. A clear and complete account of the work performed thus far.

2. Preliminary or interim results, conclusions, trends, or other items of information, which the Contractor feels are of timely interest to the FHWA.

3. An outline of the work to be accomplished during the next reporting period.

4. Budget and scheduling information including the date each work project was initiated, the estimated completion date, original estimate of resources needed/planned (labor hours and costs, travel costs, and ODC costs), a tabulation of resources expended during that quarter, a tabulation of cumulative total-to-date resources expended, a comparison of percentage of resources planned to resources expended to resources needed to complete the work, and clearly identify any projected overrun of resources.

5. A description of any problems encountered or anticipated that will affect the completion of the contract within the time and fiscal constraints as set forth in the contract, together with recommended solutions to such problems or a statement that no problems were encountered.

6. Summary of daily level of details for labor charges by contractor personnel to include a brief description of the work associated with the daily labor charges.

The Contractor shall furnish one electronic copy of each monthly progress report directly to the Contract Administrator at (to be filled in at award) and to the COTR at (to be filled in at award).

G.3 WEEKLY STATUS REPORT (Applies to Tasks 2-4)

The weekly status report shall, at a minimum, highlight the daily accomplishments for tasks 2, 3 and 4 for the preceding week. This report shall be due by 5:00PM EST each Friday for the week.

G.4 FUNDS AVAILABLE (Applies to Tasks 1-4)

a. Currently, funds in the amount of $__________ are obligated to this contract.

b. The balance of funding under this contract ($_________) will be obligated subject to availability of funds and formal modification to this contract by the Contracting Officer.

c. The clause entitle "LIMITATION OF FUNDS" applies to this contract. Any notification required on the part of the Contract shall be made in writing to the Contracting Officer. In the event that the contract is not funded beyond the estimated cost set forth in the schedule, the Contractor shall deliver to the Contracting Officer the data collected and the material produced or in process or acquired in connection with the performance of the project provided herein together with a summary report in five copies of its progress and accomplishments to date.

G.5 PAYMENT (Applies to Tasks 1-4)

a. The Contractor may be reimbursed for direct and indirect costs incurred in the performance of this contract as are allowable under the provisions of Part 31. of the Federal Acquisition Regulation (as applicable) in accordance with the amount specified in Section B subject to the Limitation of Funds Clause.

b. The Contractor may request monthly interim payments for costs incurred during the performance of this contract. Each monthly interim payment request shall be supported by a statement of costs incurred by the Contractor in the performance of this contract and claimed to constitute allowable costs. Each monthly interim payment request shall be submitted in accordance with Attachment No. 4, "The FHWA Billing Instructions for Cost Reimbursement Contracts" to be considered proper for payment.

c. In accordance with clause 52.232-25, "Prompt Payment", monthly interim payments will be made by the 30th day following receipt of proper request for payment by the designated billing office, unless audit or other review is considered necessary to ensure compliance with the terms and conditions of the contract. All interim payments hereunder will be made upon further determination by the Contracting Officer that the contractor is making adequate progress toward successful contract completion.

d. Final invoice payment shall be made upon the Contracting Officer's determination that all contract requirements have been completed. The payment due date for final invoice shall be established in accordance with the clause 52.232-25.

G. 6 PAYMENT – COST REIMBURSEMENT (Applies to Tasks 1-4 and to CPFF Task

Orders under Task 5)

(a) The Contractor may be reimbursed for direct and indirect costs incurred in the performance hereof as are allowable under the provisions of Part 31 of the Federal Acquisition Regulation in accordance with the terms of approved Task Orders, subject to the Limitation of Funds Clause.

(b) For Cost-Plus-Fixed-Fee Task Orders, the Contractor may request monthly interim payments for costs incurred during the performance of each specific task order. See the “Invoices” section for submittal instructions. A statement of costs incurred by the Contractor in the performance of Cost-Plus-Fixed-Fee task orders issued under this contract and claimed to constitute allowable costs shall support each monthly interim payment request. Each monthly interim payment request shall be submitted in accordance with "Instructions for Completing the Public Voucher SF 1034" (See Section J, Attachment No. 4) to be considered proper for payment. Any payments hereunder will be made upon determination by the Contracting Officer that the requirements of the contract are being met.

(c) In accordance with clause 52.232-25, "Prompt Payment," monthly interim payments will be made by the 30th day following receipt of proper request for payment by the designated billing office, unless audit or other review is considered necessary to ensure compliance with the terms and conditions of the contract. All interim payments hereunder will be made upon further determination by the Contracting Officer that the Contractor is making adequate progress toward successful contract completion.

(d) Final invoice payment shall be made upon the Contracting Officer’s determination that all contract requirements have been completed. The payment due date for final invoice shall be established in accordance with the clause 52.232-25.

(e) PAYMENT OF FIXED FEE (CPFF Type Task Orders) - The actual amount of fixed fee payable under this IDIQ contract will be established through the issuance of Cost-Plus-Fixed- Fee task orders under the contract. The Contractor may request payment of fixed fee, by submission of a separate invoice, upon the successful completion of each Cost-Plus-Fixed- Fee task order. The Government will pay the fixed fee amount for each Task Order based on the Contracting Officer’s determination that all work under the Task Order has been satisfactorily completed.

G.7 PAYMENT - FIRM-FIXED-PRICE (Applies to FFP Task Orders under Task 5)

For Firm-Fixed-Price task orders, unless otherwise specified in the individual task order, the Contractor may request payment for the Firm-Fixed-Price specified in the task order upon the Government’s acceptance of all work under that task order. The Contractor may also request milestone payments in accordance with the milestone schedule negotiated for the task order.

Satisfactory completion and acceptance of the Task Order will be made by the Contracting Officer’s Technical Representative.

G.8 INVOICES

The contractor shall provide a separate invoice for each Task Order issued under Task 5, in addition to any invoices submitted for performance under Tasks 1-4.

All invoices and required supporting documents shall be sent via e-mail to the following e-mail address: 9-AMC-AMZ-FHWA-Invoices@faa.gov.

(a) Include the invoice as an attached PDF document

(b) Include in the e-mail subject line the following:

(i) “Invoice No. #

(ii) Contract/Agreement Number

(iii) Name of your Company/Organization.”

Attention: (Name of Contract Administrator; to be filled in at time of award)

Example: Invoice No. 35 – DTFH61-08-C-00001 – General Dynamics Information Technology – Attention: John Doe

If the invoice and supporting documents exceed 8 MB as an e-mail attachment, the contractor must select one of the other submission options presented below:

Invoices submitted via an overnight service must use the following physical address:

MMAC FHWA/AMZ-150

6500 S. MacArthur Blvd Oklahoma City, OK 73169

Express Delivery Point of Contact: (to be filled in at award)

Invoices may be submitted via regular U.S. Postal Service to the following address:

Federal Highway Administration

Markview Processing P.O. Box 268865

Oklahoma City OK 73126-8865

All invoices, regardless of submission method, must identify the Contract Specialist as the invoicing point of contact.

Payment of invoices submitted to the Government shall be made in accordance with FAR Clause 52.232-1 ‘Payment” and 52.232-25 ‘Prompt Payment”.

Final invoice payment shall be made upon the Contracting Officer's determination that all contract requirements have been completed. The payment due date for final invoice shall be established in accordance with the clause 52.232-25.

G.