DTFH61-10-R-00010 Dec 21 09.pdf

SOLICITATION, OFFER AND AWARD 1.THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING PAGE of PAGES

1 71

2. CONTRACT NO. 3. SOLICITATION NO. 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NO.

DTFH61-10-R-00010 � SEALED BID (IFB) 12/21/2009 55-93-10001

� x NEGOTIATED (RFP)

7. ISSUED BY CODE: HAAM-40 8. ADDRESS OFFER TO (If other than Item 7)

Federal Highway Administration Office of Acquisition Management 1200 New Jersey Ave., SE, Mail Stop E65-101

Washington, DC 20590

NOTE: In sealed bid solicitation “offer” and “offeror” mean “bid” and “bidder”.

SOLICITATION

9. Sealed offers in original and 7 (total = 8) for furnishing the supplies or services in the Schedule will be received at the place specified in Item

7 until 4:15 pm Washington, D.C. Time January 28, 2010.

CAUTION - LATE Submission, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. A. NAME B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

FOR AREA CODE NUMBER EXT.

INFORMATION

CALL:

Sarah Tarpgaard Carl Rodriguez

366-5750 366-4240

Sarah.Tarpgaard@dot.gov Carl.Rodriguez@dot.gov

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 1 X I CONTRACT CLAUSES 34

X B SUPPLIES OR SERVICES AND PRICES/COSTS 2 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

X C DESCRIPTION/SPECS./WORK STATEMENT 2 X J LIST OF ATTACHMENTS 43

X D PACKAGING AND MARKING 13 PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 13 X K REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

X F DELIVERIES OR PERFORMANCE 14

X G CONTRACT ADMINISTRATION DATA 16 X L INSTRUCTIONS, CONDITIONS, AND NOTICES TO

OFFERORS

X H SPECIAL CONTRACT REQUIREMENTS 25 X M EVALUATION FACTORS FOR AWARD 67

OFFER (Must be fully completed by offeror) NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT

PAYMENT (See Section I, Clause No. 52.232-8)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) Calendar Days (%)

14. ACKNOWLEDGMENT OF

AMENDMENTS (The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

15B. TELEPHONE NO. � 15C.CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE

17. SIGNATURE 18. OFFER DATE

AREA CODE NUMBER EXT.

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS ITEM � 10 U.S.C. 2304(c) ( ) � 41 U.S.C. 253(c) ( )

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD (Signature of Contracting Officer)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA - FAR {48 CFR} 53.214(c) mailto:7

DTFH61-10-R-00010

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

The Contractor shall furnish all facilities, materials, and personnel, and shall perform all services necessary to perform the tasks described herein under this contract entitled, “Technical Support for Highway Safety.”

This is an Indefinite-Delivery-Indefinite-Quantity (IDIQ) hybrid contract utilizing cost-plus-fixed-fee (CPFF) and/or firm-fixed-price (FFP) Task Orders in accordance with FAR 16.500. In accordance with the table below, the maximum potential value of all orders placed against this contract shall not exceed $15,000,000 over five-years (24-month base period and three 12-month option periods). The distribution of this amount between cost and profit/fee shall be determined based upon the individual Task Orders awarded. The guaranteed minimum is $100,000 for the base period and $50,000 per option period if exercised.

INDEFINITE-DELIVERY-INDEFINITE-QUANTITY MINIMUM AND MAXIMUM AMOUNTS

Contract Line Item Number (CLIN)

Supplies/Services Maximum Amount Minimum Amount

CLIN 0001

Base Period (24 months) $6,000,000 $100,000

CLIN 0002

Option Period 1 (12 months)

$3,000,000

$50,000

CLIN 0003 Option Period 2 (12 months)

$3,000,000

$50,000

CLIN 0004

Option Period 3 (12 months) $3,000,000 $50,000

TOTAL $15,000,000 $250,000

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 BACKGROUND

Safety remains one of the U. S. Department of Transportation’s (DOT) highest priorities with concerted efforts to improve public health and safety by reducing transportation related deaths and injuries. DOT continues to make significant strides in making our roadways safer by emphasizing the importance of risk-based, data, and technology driven approaches that recognize the diversity of safety challenges across the industry. By pursuing safety through innovative research, technology, system design, education and changes in behaviors, stakeholders will see an overall reduction in fatalities and injuries; as well as reduced health care costs.

The Office of Safety within the Federal Highway Administration (FHWA) contains three offices, including safety-focused teams and specialists, related to the following activities: Safety Design, Safety Programs, and Program Integration and Delivery.

This contract will support the mission and related activities of the Office of Safety, its partners and stakeholders. This mission is accomplished through programs and initiatives of the Office of Safety, and/or of its partners, customers, and others including other FHWA offices and Federal agencies, State and local government agencies, various public and private organizations and industries, the public, and when appropriate, other countries. See http://safety.fhwa.dot.gov/ for details of the Office of Safety activities.

Note: Authority to issue Task Orders under the planned resulting contract(s) is limited to warranted Contracting Officers in the FHWA Office of Acquisition Management.

The objectives of road safety involve reducing the number and impacts of road crashes through improvements in preventing road crashes and mitigating the impacts during and /or after the crashes. The Office of Safety’s emphasis focuses on providing leadership, research, development, deployment, involvement and coordination for improving safety such as for intersections, road departures, pedestrians and bicyclists, speed management, work zones, highway-rail crossings, and also for other initiatives and programs, including those of partners and customers, associated with road, vehicle and road user improvements. Improving road safety involves engineering, education, enforcement and emergency medical systems solutions, devices, and systems that can be developed based on data collection and analyses and evaluations. The Office of Safety strives to improve the overall quality of the current legislative requirements such as the Highway Safety Improvement Program and future authoritative legislation. Also this is to include coverage of all roadways in the State and expand the systemic implementation of proven safety countermeasures.

The work described herein provides a flexible approach that supports and equips the FHWA’s Office of Safety in meeting the needs and delivery of their current and future mission and priorities. The Contractor shall provide services involving technical, programmatic, outreach, marketing, education, training, analytical, and administrative support.

As a result of this RFP, FHWA anticipates awarding an estimated three to four IDIQ contracts with a ceiling value of $15,000,000 on each contract. On an as needed basis, FHWA anticipates awarding Task Orders for defined requirements within the Task Areas defined below, with competition limited to the IDIQ Contractors.

http://safety.fhwa.dot.gov/

C.2 INCUMBENT CONTRACTS

The subject work is being performed under the following active IDIQ contracts, which currently end on July 31, 2010.

DTFH61-05-D-00024 Vanasse, Hangen, Brustlin, (VHB) Inc

DTFH61-05-D-00025 SAIC

DTFH61-05-D-00026 Cambridge Systematics, Inc.

C.3 CONTRACT OBJECTIVES

The objective of this contract is to support the programs and activities of the FHWA Office of Safety, its partners and customers, by providing technical and programmatic services on a task order basis. Achieving this objective will involve performing the following efforts:

Develop and refine tools and information that assist in formulating strategies, positions and support for policies, regulations, guidelines and administration.

Investigate, evaluate, summarize, and disseminate information that promotes and provides for technology transfer and assistance in technical, policy, guidance and administrative areas.

Develop and present workshops, presentations, briefings, papers, articles, publications, brochures, electronic media such as computer usable products, videos, and distance learning technologies that demonstrate and deliver the products, technologies and guidance information.

Provide market plans, research, evaluation, assessment, measurement, and information sharing which support safety products and customers.

Provide analyses to include data evaluation for implementation at federal and local government levels, recommendations and support regarding development, optimization, focus, reallocation of resources, support, including staff, funds, equipment, etc.

C.4 SCOPE

The Contactor shall provide all personnel, equipment, supervision and other items and services necessary to provide technical and programmatic support services, on a task order basis, in support of the mission of the FHWA Office of Safety, and the U.S. Department of Transportation’s Strategic Safety Goal of reinforcing a safety culture to increase roadway awareness to reduce transportation-related deaths and injuries. The Contractor shall analyze technical, programmatic and administrative issues and provide advice, recommendations, and support to, and as required by, the Office of Safety and other FHWA offices and stakeholders who partner in this critical mission.

The Contractor may also be required to develop and apply modeling, data analysis and other analytical techniques pertaining to the various programs. In addition the Contractor will be required to work with FHWA partners and stakeholders to support and coordinate programs and activities related to development, conduct product engineering, field tests and evaluations, marketing, and delivery of safety products and technologies. However, all decision-making and program management authority will remain with the Government.

C.5 DELINEATION OF TASK AREAS

As authorized by individual Task Orders, the Contractor shall provide technical and programmatic services and support within the following task areas:

NOTE: Offerors’ proposals must demonstrate their team’s experience and capabilities to perform Task Orders under ALL potential Task Areas listed below. FHWA is not requesting proposals for individual Task Areas. Rather, FHWA intends to award contracts which will require that the Contractor team (inclusive of subcontractors) have the capability to provide services under ALL Task Areas listed below.

NOTE: Immediately following contract award, FHWA anticipates awarding a Task Order under Task Area A to fund the Contractor’s project management activities necessary for the overall management of this contract. FHWA estimates subsequent Task Orders hereunder will be distributed across Task Areas B, C and D as follows. This estimate is to be used solely as a guide for informational purposes. The exact distribution of work across Task Areas will be determined through Task Order issuance during the performance of the contract and may differ significantly from the estimate provided below.

Task Area B: 20% of Task Order funding Task Area C: 40% of Task Order funding Task Area D: 40% of Task Order funding

TASK AREA A - PROJECT MANAGEMENT

The Contractor shall effectively manage the collection of Task Orders issued under this contract.

This Task Area A is intended to provide a Task Area for the overarching Project Management activities that cross numerous or all task orders and cannot be directly attributed to one task order.

Immediately after award, the FHWA intends to initiate and execute a Task Order for Project Management.

NOTE: This contract does not include a separate administrative Task Order to cover the costs of proposal preparation costs for bidding on Task Orders.

Contractors are to handle such Task Order bid and proposal costs in accordance with their disclosure statements/cost accounting system. This Task Area A, entitled Project Management, does NOT include Task Order bid and proposal costs. Task Order bid and proposal costs are expressly unallowable as direct costs under this contract.

Under this Task Area, the Contractor shall:

Establish and operate a system of contract administration and management that is adequate for supporting the execution and performance of the contract and each Task Order subsequently issued by the Government. Examples of such activities include:

o Attend administrative meeting(s) requested by the Government, including kick-off meeting(s) and progress meetings;

o Refine and implement a task order process and procedure;

o Negotiate and award subcontracts;

o Coordinate and negotiate work by others such as partners in the task;

o Develop and maintain a work plan for each task order issued;

o Inform the COTR as soon as possible of any problems encountered or anticipated that might affect successful completion of a deliverable or task order;

o Deliver monthly progress reports as described in Section G o Deliver other program status reports and briefings, as required;

o Ensure that necessary facilities, equipment, and management tools needed to carry out the contract and task orders are on-hand.

Develop and maintain a project schedule, work plan, travel budget, and timetable for all deliverables. Respond as required to inquiries under approved task orders, and ensure adequate technical staffing and work schedules to successfully complete project tasks.

Prepare and deliver presentations on the results of this project at scheduled progress reviews.

Develop high quality visual aids, technical papers, and handouts.

Document the work, findings and recommendations of tasks, as specified within individual task orders.

The deliverables from this task area may include, but not be limited to, monthly status reports, quarterly status briefings on critical tasks, meeting reports, and liaison activities as directed by the

COTR.

TASK AREA B – TECHNICAL AND PROGRAMMATIC SUPPORT

The Contractor shall assist in delivery of the Office of Safety’s mission by providing technical, administrative and programmatic support for areas such as: program design and monitoring;

economic and policy analyses; and engineering, operational, systems analyses and evaluations, as assigned. The Contractor shall work with a variety of Office of Safety partners and customers as required.

General activities under this task area include:

1. Research, Development, and Engineering Support and Recommendations: Provide research, development and engineering support, recommendations and reporting on the variety of topics in support of the Office of Safety mission in conjunction with existing and future legislative authority and policy. The topics will relate to financial, technical, institutional, or administrative aspects associated with researching, developing, engineering, managing, building and operating safety devices, systems and networks associated with providing safe roads. The research, development and engineering may be over-arching, or site and/or situation-specific and studies involve engineering performance, operational and institutional issues and studies that may require providing recommendations and development regarding needs, actions and strategies. Research, engineering, and/or development may need to be provided for some new and innovative highway safety technologies.

2. Policy/Regulatory Analysis: Provide analyses of costs, benefits, impacts, etc. of various programmatic and/or project initiatives in support of regulatory and policy-making efforts. This may include conducting research to gather information, identify impacts and make recommendations. The analysis could also be associated with safety and operational aspects of the National Highway System, questions raised by Congress as part of the Department of Transportation’s annual budget appropriation hearings, implementation of legislative requirements and safety initiatives such as included in Federal transportation reauthorization legislation, or activities related to the strategic planning process conducted within FHWA.

3. Status Reports and Case Studies: Prepare status reports on the state-of-practice and state-of-art for selected topics. The status reports shall synthesize the current experiences and developments in the deployment of innovative technologies by other countries, the private sector, and State and local governments, including technical, financial, and institutional aspects. Based on the current practices, prepare case studies that describe and analyze specific exemplary or innovative measures that may be deployed by other countries, the private sector, and State and local governments.

4. Seminars and Focus Groups: Provide support to FHWA’s Office of Safety and its partners and customers in conducting seminars and focus groups which may be necessary to define actions to enhance and provide the FHWA's mission. The effort would include preparing background materials relating to the issue(s) being addressed, facilitating group/team discussions, providing logistical and technical support, providing informational packages to participants, assisting in the conduct of the forum, taking notes, and preparing a summary report for FHWA. The work may also include development, coordination, and distribution of informational materials such as brochures for outreach and educational needs. Note that food and beverage costs are not an allowable cost without advanced approval of a request to the Contract Officer.

5. Analysis of Program Delivery Approaches: Generate optional program delivery recommendations for carrying out the mandates of legislation, other program directives, and priorities that support the Office of Safety mission. This effort includes analysis of customer and partner needs and priorities, policy issues, organizational capacity both within the Office of Safety and external organizations, financial considerations, and delivery mechanisms.

6. Perform Safety Evaluations: Provide highway safety-related evaluations including studies including collection, analyses, development of data, strategies and guidance for improving highway safety. This may include development of estimating and analysis of safety improvement impacts through such studies as before-after accident studies on roads and road systems. The evaluations may require laboratory and/or field studies of human-factors, vehicle and highway elements that affect road safety.

7. Data Analysis: Assist government officials in performing a comprehensive analysis of crash and other safety data, so that additional safety improvements can be identified resulting in more effective safety improvements on both a localized or system-wide basis by working with government stakeholders to implement safety programs that utilize all available data to drive prioritized safety programs.

TASK AREA C – INDUSTRY/PUBLIC OUTREACH AND FEEDBACK

The Contractor shall assist the Office of Safety and its partners and customers as required in reaching out to the transportation industry and public by providing effective and coordinated outreach, marketing, education, information dissemination, and feedback services. To accomplish this, the Contractor shall work with the Office of Safety and a variety of its partners and customers such as FHWA offices, and FHWA’s partners and customers where appropriate.

1. Enhancing Outreach to Practitioners: Assist the Office of Safety and its partners to expand the types and number of relevant customers and partners that can assist in supporting and accomplishing the Office of Safety mission. Also assist in maintaining existing needed partners and customers. Partners and customers include State DOT’s, counties, cities, townships, academia, and private sector companies. The Contractor will develop outreach and involvement approaches and materials customized for these types of audiences as well as for other types including road users and other countries, as needed.

2. Market Research: Develop and implement plans to investigate utilization, effectiveness and marketing of existing and innovative safety design, operations, and management tools, systems, applications and implementations in support of the Office of Safety mission.

3. Information Packaging and Dissemination Support: Provide support to Office of Safety and its partners and customers in compiling and packaging, for publication and dissemination, reports, evaluations, and technical materials. In most cases, these materials shall be designed and provided in a format that readily allows access and sharing through various electronic communications, such as e-mails, the internet, radio, and teleconferencing. An extensive body of material such as technical information, meeting and conference announcements, calendars of important events, listing of key contact persons, software programs, and data files must be made accessible, available, and maintained constantly through the Internet, such as on the World Wide Web; and the Contractor shall be key in providing this ability.

4. Materials to Help Achieve the FHWA’s Mission: Prepare materials that can help partners and customers such as safety professionals and citizens support the Office of Safety mission of improving highway safety. The materials, for example, may include brochures, pamphlet, videos, non-technical reports, CD-ROM, and other innovative formats to reduce highway crashes and fatalities. Example topics include aspects of highway safety, advanced and multi-modal transportation systems, traffic engineering, regulations, policies, human factors, and implementation of safety initiatives and requirements such as included in Federal transportation reauthorization legislation. The materials may need to be developed and distributed for various audiences, events, and other purposes.

5. Symposiums, Seminars, Focus Groups: Provide management, logistical, and technical support to Office of Safety and its partners and customers, as needed, in preparing a range of seminars, workshops, safety councils and focus groups to help facilitate, promote, and meet Office of Safety mission and priorities. Preparing proceedings for all sessions shall be accomplished as part of this effort. Seminars on skills development, and operations and maintenance needs for innovative technologies may also be developed as part of this work.

The audience for these activities may be State and local transportation professionals and decision-makers, academia, the private sector, road users, and citizens.

6. Conferences: Provide management, logistical, and technical support to Office of Safety and its partners and customers, as needed, in developing and conducting major National or Regional conferences. Preparation of proceedings for such conferences will be included as part of this effort. Note that food and beverage costs are not an allowable cost without advanced approval of a request to the Contract Officer.

TASK AREA D – EDUCATION AND TRAINING SUPPORT

The Contractor shall develop, coordinate and provide educational and training support of the Office of Safety mission and its partners and customers. Main support shall be geared toward advancing the state of knowledge among current and future transportation professionals.

Occasionally, the resources may need to be re-developed due to different audience types and to update materials. The Contractor shall work with the Office of Safety and a variety of its partners and customers such as FHWA offices, other agencies and organizations for developing and delivering road safety education and training.

1. Comprehensive curricula identification: Develop comprehensive strategies for working with academia and practitioners to identify educational needs and requirements for the new and existing cadre of engineering and transportation professionals and practitioners.

The needs involve specific and overall road safety topics and involve such as the following:

a. Outline the existing body of knowledge in road safety, and work with other organizations to outline core skill and knowledge requirements for safety workers and professionals at all levels.

b. Evaluate the relationship between a) existing levels of skills and knowledge in the field; b) available training and education; c) knowledge and skill gaps; d) new training needs.

c. Develop comprehensive strategies for implementing safety education standards.

2. Course development and delivery: Develop workshops and training course materials to meet identified educational needs and requirements. Sponsor training courses and workshops through key associations such as the National Highway Institute, AASHTO, State DOT’s and other venues, and include all the logistical arrangements, to ensure that the appropriate courses are delivered to the appropriate professionals at the appropriate places and times. This may include traditional training courses, workshops, and trainings delivered through other, innovative means such as distance learning. Note that food and beverage costs are not an allowable cost without advanced approval of a request to the Contracting Officer.

C.6 REQUIREMENTS FOR IMPLEMENTING SECTION 508 STANDARDS

Deliverables will be defined in each individual Task Order and may take the form of hard copy publications, electronic media, and/or presentation materials. In addition, they may be published by one of several FHWA and/or other DOT offices. Special requirements will be delineated in each Task Order. However, unless otherwise noted in individual task orders, the following requirements apply to final technical deliverables or other documents that FHWA plans to post on a Government website.

In addition to the work requirements specified in this statement of work, vendors must ensure that all electronic documents that they prepare will meet the requirements of Section 508 of the Rehabilitation Act. The act requires that all electronic products prepared for the Federal Government be accessible to persons with disabilities, including those with vision, hearing, cognitive, and mobility impairments. Vendors can view Section 508 of the Rehabilitation Act http://www.access-board.gov/508.htm and the Federal IT Accessibility Initiative (Home Page) http://section508.gov/ for detailed information.

The FHWA has determined that the accessibility requirements contained in the Electronic and Information Technology Accessibility Standards, Section 1194.22, “Web-based intranet and internet information and applications,” apply to this work. The standards are available at www.access-board.gov/sec508/508standards.htm. The following paragraphs summarize the requirements for preparing FHWA reports in conformance with Section 508 for eventual posting by FHWA to an FHWA-sponsored website. If you have further questions, please contact the FHWA Contracting Officer’s Technical Representative listed in this statement of work.

Electronic documents with images Provide a text equivalent for every non-text element in all publications prepared in electronic format. Use descriptions (such as, "alt" and "longdesc") for all non-text images or place them in element content. For all documents prepared, vendors must prepare one standard HTML format (as described in this statement of work) AND one text format that includes descriptions for all non-text images.

“Text equivalent” means text sufficient to reasonably describe the image. For example, an image that is merely decorative requires only a very brief “text equivalent” description. However, if the image conveys information that is http://www.access-board.gov/508.htm http://www.access-board.gov/508.htm http://section508.gov/ http://section508.gov/ http://www.access-board.gov/sec508/508standards.htm important to the content of the report, then text sufficient to reasonably describe that image and its purpose within the context of the report must be provided.

Electronic documents with complex charts or data tables When preparing tables that are heavily designed, provide adequate alternate information so that assistive technologies can read them out. Identify row and column headers for data tables. Provide the information in a non-linear form.

Markup shall be used to associate data cells and header cells for data tables that have two or more logical levels of row or column headers.

Electronic documents with forms When electronic forms are designed to be completed on-line, the form shall allow people using assistive technology to access the information, field elements, and functionality required for completion and submission of the form, including all directions and cues.

C.7 MINIMUM REQUIREMENTS FOR FHWA WEB PAGES

Unless otherwise noted in individual task orders, the following requirements apply to task orders involving websites.

In an effort to achieve greater quality, usability and consistency, the Information Technology Division has established these minimum technical standards that must be met by all FHWA web pages. Web documents that do not meet these standards will not be posted.

1. FHWA Web Pages will be encoded to conform to HTML 4.01 Transitional or higher, as defined by the World Wide Web Consortium.

2. File names will not exceed 20 characters in length. File names will be lower case, consist solely of letters, numbers and the underscore and will not contain slashes, spaces, tildes or hyphens. File extensions are to be 3 characters or less whenever possible (i.e. .htm instead of .html).

3. All web pages will have a title in the head section of HTML documents. The title should be unique (to the server), brief, and descriptive - not to exceed 150 characters in length.

4. Web pages must be free of broken links or missing images. All links to pages within the server will be relative.

5. Web pages posted on the public Internet will have a standard header and footer. Web pages posted on StaffNet must have a standard footer.

6. FHWA web pages will comply with Section 508 web accessibility standards as established by the Architectural Transportation Barriers Compliance Board.

7. All textual files posted on the FHWA Internet server will be available in HTML format.

All other formats (PDF, Word, Excel, PowerPoint, etc.) will have HTML equivalents.

8. The bodies of web pages will use sans-serif fonts, e.g., Arial or Helvetica.

9. Internet web pages will feature “exit doors” on links to non-government web sites (anything other than a Federal, State, or local government).

10. All entry point web pages on the Internet will feature a privacy policy statement (or a link to the Agency privacy policy statement on the main server).

11. Web pages that collect survey information from the public must be approved by the Office of Management and Budget, in accordance with the Paperwork Reduction Act.

12. New FHWA Web sites must be approved by the FHWA CIO before posting.

13. The use of "persistent" cookies on FHWA web sites is forbidden. "Sessions" cookies are permitted, subject to the COTR’s approval on a case-by-case basis.

SECTION D - PACKAGING AND MARKING

D.1 PACKAGING

Preservation, packing, and packaging of items shall be in accordance with commercial practice and adequate for acceptance by common carrier for safe transportation at the most economical rates.

D.2 SHIPMENT AND MARKING

Shipment of deliverable items, other than reports, shall be as follows:

Ship to: Federal Highway Administration Office of Safety 1200 New Jersey Avenue, SE Washington, DC 20590

Mark for: Aimee Krumich, HSST

The Contractor shall mark each shipment with the company name, this contract number, the item identification, quantity of items, and notice of partial or final delivery.

SECTION E - INSPECTION AND ACCEPTANCE

E.1 All work hereunder shall be subject to review by the Government.

E.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE. (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses:

http://www.arnet.gov/far/ (the Official General Services Administration (GSA) Site of the Federal Acquisition Regulations (FAR));

(End of Clause)

52.246-4 Inspection of Services- Fixed Price (AUG 1996) 52.246-5 Inspection of Services - Cost-Reimbursement (APR 1984) 52.246-7 Inspection of Research and Development- Fixed Price (AUG 1996) 52.246-16 Responsibility for Supplies (APR 1984)

SECTION F - DELIVERIES OR PERFORMANCE

F.1 PERIOD OF PERFORMANCE

All work and services required hereunder shall be completed on or before 24 months from the effective date of the contract. Should the Government elect to exercise any of its options for additional services under this contract, the total contract period of performance shall be completed within the time frame specified in that option. In no event shall the total contract performance exceed 60 months. Notwithstanding the provisions of FAR Clause 52.217-9, the contract will be for a base period of 24 months, with a Government option for 3 additional 12 month periods.

F.2 ALLOWABLE PERIOD OF TASK ORDER ISSUANCE

All work and services required hereunder shall be completed on or before the date specified in the individual Task Orders. Should the Government elect to exercise any of the option periods under this contract, the total contract period of performance shall be completed within the time frame specified in that option. Task Orders may be issued up to the final day of this contract, and the contract will remain in force to allow for completion of all Task Orders issued.

However, no new Task Orders shall be issued after the final day of the contract. Performance shall begin on the effective date of the contract.

F.3 PLACE OF PERFORMANCE

Unless otherwise specified in individual Task Orders, all work performed under this contract shall be performed at the selected Contractor’s facilities or other Contractor-approved locations.

As needed and as defined in individual Task Orders, FHWA may require work performance onsite at the US DOT Headquarters in Washington, D.C. or other Government facility. Any requirement for performance at a Government facility will be clearly defined in the Task Order.

In the event that work is required to be performed at a Government facility, access to the facilities and all equipment necessary for the performance of the Task Order will be provided by the Government, as detailed in the Task Order.

Note: FHWA anticipates minimal occurrence of Task Orders requiring performance at a Government facility.

F.4 PLACE OF DELIVERY

All deliverables and a copy of the monthly reports (See Section G) under the contract shall be delivered F.O.B. Destination, under transmittal letter, to the following address:

Ship to: Federal Highway Administration Office of Safety 1200 New Jersey Avenue, SE Washington, DC 20590 Attention: To be filled in at time of award Email: To be filled in at time of award

The monthly progress reports and other items as specified shall be delivered by email to the Contract Administrator at the following address:

Federal Highway Administration Office of Acquisition Management HAAM-40F, Room E65-101 1200 New Jersey Ave., SE Washington, D.C. 20590

Attention: To be filled in at time of award Email: To be filled in at time of award

F.5 SCHEDULE OF WORK

All tasks set forth in the Statement of Work shall be performed in accordance with the work schedule as delineated in each Task Order. Performance shall begin on the effective date of each Task Order.

F.6 52.252-2 CLAUSES INCORPORATED BY REFERENCE. (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses:

http://www.arnet.gov/far/ (the Official General Services Administration (GSA) Site of the Federal Acquisition Regulations (FAR));

(End of Clause)

F.7 52.242-15 STOP-WORK ORDER (AUG 1989) -- ALTERNATE I (APR 1984)

F.8 52.247-34 F.O.B. DESTINATION (NOV 1991)

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 TASK ORDER PROCEDURES

All funds expended under this contract shall be incurred and accounted for under individual task orders. The Contractor may incur costs under this contract in the performance of task orders and task order modifications issued in accordance with this ordering procedure. No other costs are authorized without the express written consent of the Contracting Officer.

NOTE: Authority to issue task orders under this contract is limited to a warranted

Contracting Officer within the FHWA Office of Acquisition Management.

No other office or agency is authorized to place task orders hereunder.

Performance under this contract is subject to the following ordering procedure:

a. The Contract Administrator or the COTR will issue Task Order Proposal Requests (TOPR) to the Contractor. Each TOPR will indicate the objectives or results desired by the Government. These objectives shall be within the scope, period, and maximum value of the contract.

b. The TOPR may be placed by written communications or electronic means. Each

TOPR will state the due date for proposal submission.

c. Each TOPR will contain, as a minimum, the following information:

(1) Name of the COTR;

(2) Contract number, TOPR number, due date and time, and submission instructions (i.e., email submission and/or number of copies required);

(3) Description of work;

(4) If applicable, maximum number of contract labor hours and other resources authorized;

(5) Documentation requirements;

(6) Delivery/performance schedule;

(7) Quality assurance standards, as appropriate;

(8) Travel ceiling authorized is applicable; and

(9) Planned Task Order award type (Firm-Fixed Price or Cost Plus Fixed

Fee).

(10) Evaluation Factors for selection of task order awardee(s).

d. The Contractor’s Task Order Proposal shall outline the Contractor’s overall approach for completing the Task Order and shall, at a minimum, include:

(1) Signed cover letter stating the Contractor’s point of contact, the contract number and the TOPR number;

(2) Technical approach for performing the work, including a detailed description of tasks proposed, and a table summarizing proposed deliverables and due dates;

(3) Proposed schedule and estimated date of commencement of work;

(4) Staffing approach for performing the work including staff labor categories and proposed roles, and a level of effort chart by labor category;

(5) Cost / Price proposal for the Task Order period of performance including:

Labor categories, staff names, direct labor hours, hourly rates Indirect Rates and their bases Subcontractors/Consultants and your cost analysis in accordance with

FAR 15.404-3

Other Direct Costs with a breakout by category Travel and materials cost estimates Profit or Fixed Fee- total and the percentage and its application.

Total estimated cost or price for completion of the task order

f. The Contractor shall not commence work on a Task Order without written authorization from the Contracting Officer.

g. The Contract Administrator/Contracting Officer may modify Task Orders in the same manner as they are issued.

h. In the event that there is a conflict between the requirements of the Task Order and the Contractor’s proposal, the Task Order shall prevail.

i. For Cost Plus Fixed Fee (CPFF) Task Orders:

If the Contractor, either at the time of receipt of a Task Order or at any time during task order performance, has reason to believe that the cost or number of labor hours will exceed the estimates set forth in the Task Order, the Contractor shall immediately notify the Contracting Officer in writing and suggest a revised estimate for completion of the work required. The Contracting Officer will make the final determination of the approved cost and number of direct productive labor hours for each task order.

The Contractor shall not exceed the estimated level of effort and cost specified in each Task Order without written authorization of the Contracting Officer.

The Limitation of Funds or Limitation of Costs clauses apply to each cost reimbursable task order individually. Therefore, the Contractor is required to notify the Contracting Officer by each individual task order in accordance with clauses 52.232-22, Limitation of Funds, and 52.232-20, Limitation of Costs, as applicable.

NOTE: Task Orders issued under this contract may be either CPFF or FFP depending on the nature of the work requested and the Contracting Officer’s determination.

G.2 MONTHLY PROGRESS REPORT

The Contractor shall furnish an electronic copy of a monthly progress report to the COTR and to the Contract Administrator on or before the 15th of the month following the calendar month being reported. Each report shall contain concise statements covering the activities relevant to the statement of work, including:

(a) A clear and complete account of the work performed under each Task Order.

(b) An outline of the work to be accomplished during the next reporting period under each Task

Order.

(c) A description of any problem encountered or anticipated that will affect the completion of any individual Task Order within the time and fiscal constraints as set forth in the Task

Orders, together with recommended solutions to such problems; or, a statement that no problems were encountered.

(d) For CPFF Task Orders:

A tabulation of the planned, actual and cumulative person-hours expended by the personnel identified in the Professional Staffing of each task order.

A chart showing current and cumulative expenditures by month versus planned expenditures.

A chart showing cumulative expenditures versus funding obligated.

(e) Preliminary or interim results, conclusions, trends, or other items of information that the

Contractor feels are of timely interest to the FHWA.

G.3 FUNDS AVAILABLE

(a) Currently, funds in the amount of $__________ are obligated to this contract.

(b) The balance of funding under this contract ($__________) will be obligated subject to availability of funds and formal modification to this contract by the CO.

(c) The clause entitled “LIMITATION OF FUNDS” applies to this contract. Any notification required on the part of the Contract shall be made in writing to the CO. In the event that the contract is not funded beyond the estimated cost set forth in the schedule, the Contractor shall deliver to the CO the data collected and the material produced or in process or acquired in connection with the performance of the project provided herein together with a summary report in five copies of its progress and accomplishments to date.

G.4 PAYMENT – COST REIMBURSEMENT (CPFF Task Orders)

(a) The Contractor may be reimbursed for direct and indirect costs incurred in the performance hereof as are allowable under the provisions of Part 31 of the Federal Acquisition Regulation in accordance with the terms of approved Task Orders, subject to the Limitation of Funds Clause.

(b) For Cost-Plus-Fixed-Fee Task Orders, the Contractor may request monthly interim payments for costs incurred during the performance of each specific task order. See the “Invoices” section for submittal instructions. A statement of costs incurred by the Contractor in the performance of Cost-Plus-Fixed-Fee task orders issued under this contract and claimed to constitute allowable costs shall support each monthly interim payment request. Each monthly interim payment request shall be submitted in accordance with "Instructions for Completing the Public Voucher SF 1034" (See Section J, Attachments) to be considered proper for payment. Prior approval of the Contracting Officer is required if the Contractor wishes to use a different payment request format. Any payments hereunder will be made upon determination by the Contracting Officer that the requirements of the contract are being met.

(c) In accordance with clause 52.232-25, "Prompt Payment," monthly interim payments will be made by the 30th day following receipt of proper request for payment by the designated billing office, unless audit or other review is considered necessary to ensure compliance with the terms and conditions of the contract. All interim payments hereunder will be made upon further determination by the Contracting Officer that the Contractor is making adequate progress toward successful contract completion.

(d) Final invoice payment shall be made upon the Contracting Officer’s determination that all contract requirements have been completed. The payment due date for final invoice shall be established in accordance with the clause 52.232-25.

(e) PAYMENT OF FIXED FEE (CPFF Type Task Orders) - The actual amount of fixed fee payable under this IDIQ contract will be established through the issuance of Cost-Plus-Fixed- Fee task orders under the contract. The Contractor may request payment of fixed fee, by submission of a separate invoice, upon the successful completion of each Cost-Plus-Fixed- Fee task order. The Government will pay the fixed fee amount for each Task Order based on the Contracting Officer’s determination that all work under the Task Order has been satisfactorily completed.

G.5 PAYMENT - FIRM-FIXED-PRICE (FFP Task Orders)

For Firm-Fixed-Price task orders, unless otherwise specified in the individual task order, the Contractor may request payment for the Firm-Fixed-Price specified in the task order upon the Government’s acceptance of all work under that task order. The Contractor may also request milestone payments in accordance with work completed and accepted by the Government.

Satisfactory completion and acceptance of the Task Order will be made by the Contracting Officer.

G.6 INVOICES

Submit all invoices to one of the following invoice addresses:

All invoices and required supporting documents shall be sent via e-mail to the following e-mail address: 9-AMC-AMZ-FHWA-Invoices@faa.gov.

(a) Include the invoice as an attached PDF document

(b) Include in the e-mail subject line the following:

(i) Invoice No. #

(ii) Contract / Task Order Number

(iii) Name of your Company/Organization mailto:9-AMC-AMZ-FHWA-Invoices@faa.gov

(c) Include a cc to the Contract Specialist

Example: Invoice No. 35 – DTFH61-08-C-00001 – ABC Company

If the invoice and supporting documents exceed 8 MB as an e-mail attachment, the Contractor must select one of the other submission options presented below:

Invoices submitted via an overnight service must use the following physical address:

MMAC

FHWA/AMZ-150

6500 S. MacArthur Blvd Oklahoma City, OK 73169 Attention: [Contract Specialist Name] Express Delivery Point of Contact: April Grisham, 405 954-8269

Invoices may be submitted via regular U.S. Postal Service to the following address:

Federal Highway Administration Markview Processing

P.O. Box 268865 Oklahoma City, OK 73126-8865

Attention: [Contract Specialist Name]

All invoices, regardless of submission method, must identify the Contract Specialist’s Name as the invoicing point of contact.

An invoice submitted to an address other than those identified above will be returned to the Contractor as non-conforming.

G.7 INDIRECT COSTS (Applies Only to CPFF Type Task Orders)

Pending the establishment of final indirect cost rates which shall be negotiated based on audit of actual costs as provided in Subpart 42.7 of the Federal Acquisition Regulation, the Contractor shall be reimbursed for allowable indirect costs hereunder at the provisional indirect billing rate(s) of:

[__TO BE NEGOTIATED__].

This INDIRECT COST provision does not operate to waive the LIMITATION OF FUNDS Clause.

The Contractor's audited final indirect costs are allowable only insofar as they do not cause the Contractor to exceed the total estimated amounts for performance of the contract listed on page 2

(SECTION B).

Any provisional indirect rates negotiated under this contract for billing purposes shall remain in effect until revised rates have been approved in writing by the CO or by the Contractor’s cognizant Federal agency if applicable. The Contractor shall request new provisional billing rates in writing.

G.8 LABOR RATES

The labor categories and labor rates included in Section J, Attachment 2, reflect the approved labor rates for use in Task Orders hereunder. As needed to meet the requirements of individual Task Order Proposal Requests, the Contractor may propose labor categories and labor rates not included in the Attachment 2.

G.9 FEE/PROFIT

The Contractor shall clearly identify the fee or profit proposed in each individual Task Order Proposal. Prior to award of individual Task Orders, the Government will evaluate, and negotiate as necessary, the fee or profit for the individual Task Order.