Section G_ESA.pdf

DTFAWA-17-R-00014

PART I - SECTION G

CONTRACT ADMINISTRATION DATA

G-1

G.1 GOVERNMENT CONTACTS FOR POST-AWARD ADMINISTRATION

The Contractor shall use one of the following Government contacts, as applicable, as the focal point for all matters regarding this contract.

Contracting Officer TBD Contracting Officer TBD Contract Specialist TBD Contracting Officer’s Representative

(COR)

TBD

G.2 ORDERING PROCEDURES

This is an Indefinite Delivery Indefinite Quantity Contract. Task orders will be issued for all services to be performed / furnished under this contract. The Contracting Officer will issue task orders in order of priority during the performance period of the contract. Multiple task orders may be issued concurrently, if required. The contractor must perform the tasks in order unless written approval is received from the Contracting Officer to deviate from the priority order.

The task order will be signed, dated and issued by the Contracting Officer. Each task order will contain the following information:

(a) A description of the services to be performed (b)Period of performance

(c) Location where services will be performed

In performance of orders, the Contractor must not incur costs in excess of the funds provided in each order. Government liability is the minimum estimated guaranteed value of the contract, until exceeded. The Government’s liability will then increase by the value of individual task orders issued.

G.3 CORRESPONDENCE PROCEDURES

To promote timely and effective administration, correspondence (except for invoices and reports) submitted under this contract shall be subject to the following procedures:

a. Correspondence Preparation: All correspondence shall contain a subject line, commencing with the contract number.

b. Technical Correspondence of a routine nature shall be addressed to the designated Contracting Officer's Representative (COR) with an information copy of the correspondence to the Contracting Officer and Contract Specialist.

c. Other correspondence including technical correspondence where patent or technical data issues (if any) are involved, and correspondence which proposes or otherwise involves waivers, deviations, contract administration or modifications to the contract

G-2 requirements, terms or conditions, etc., shall be addressed to the Contracting Officer and Contract Specialist, with an information copy of the correspondence to the COR.

d. Invoices shall be submitted in accordance with Section G.7.

G.4 FAA CONTRACTING OFFICER'S (CO) AUTHORITY

The FAA Contracting Officer (CO) assigned to this contract has responsibility for ensuring the performance of all necessary actions for effective contracting; ensuring compliance with the terms of the contract and safeguarding the interests of the United States in its contractual relationships. In this regard, the CO is the only individual who has the authority to enter into, administer, or terminate this contract. In addition, the CO is the only person authorized to approve changes to any of the requirements under this contract, and notwithstanding any provision contained elsewhere in this contract, this authority remains solely with the CO.

It is the responsibility of the Contractor to contact the CO immediately if there is even the appearance of any technical direction that is or may be outside the scope of the contract. Work not ordered by the CO and/or work outside the scope of the contract shall not be reimbursed by the Government.

The Contractor shall immediately notify the CO for clarification when a question arises regarding the authority of any person to act for the CO under the contract.

G.5 3.10.1-22 CONTRACTING OFFICER'S REPRESENTATIVE (April 2012)

(a) The Contracting Officer may designate other Government personnel (known as the Contracting Officer's Representative) to act as his or her authorized representative for contract administration functions which do not involve changes to the scope, price, schedule, or terms and conditions of the contract. The designation will be in writing, signed by the Contracting Officer, and will set forth the authorities and limitations of the representative(s) under the contract. Such designation will not contain authority to sign contractual documents, order contract changes, modify contract terms, or create any commitment or liability on the part of the Government different from that set forth in the contract.

(b) The Contractor shall immediately contact the Contracting Officer if there is any question regarding the authority of an individual to act on behalf of the Contracting Officer under this contract.

G.6 FAA CONTRACTING OFFICER REPRESENTATIVE (COR) AUTHORITY –

EMERGENCY SECURTIY SERVICES (ESS)

The FAA Contracting Officer (CO) authorizes the FAA Contracting Officer Representative (COR) to approve the implementation of emergency security services (ESS) during week day

G-3 evenings after 5:30pm Eastern Standard Time (EST) and on weekends when a CO is not available to provide an authorization to proceed to the contractor. The COR is required submit an email immediately notifying the CO that ESS were implemented.

The COR must provide the CO with a Purchase Request (PR) and all required information, to issue a contract modification and task order, no later than one business day after the implementation of ESS. The COR authorization for the implementation of ESS is limited to $4,000 per occurrence. The required information includes: number of guards, contractor’s quote, FAA facility, number of days and number of hours.

G.7 BILLING INSTRUCTIONS

G.7.1 The Contractor must submit invoices that have CLIN totals being billed for each site.

The Contractor must submit invoices on a properly executed Standard Form 1034, or a form that contains like information, in accordance with requirements set form in FAA AMS Clause 3.3.1- 17, Prompt Payment. All payments are subject to review and approval by the CO. Distribution of all copies must be concurrent. The Contractor must submit invoices no more often than monthly (except in the case of small businesses, as approved in advance by the Contracting Officer) and it will contain data to coincide with the normal accounting cutoff date closest to the end of the month.

The Contractor must place an appropriate certification on each invoice submitted indicating that the product and/or services and incurred costs billed have been expended. The certification, as noted below, must be included on each invoice and signed by an authorized Contractor representative:

Certification: I certify that this invoice is correct and in accordance with the terms of the contract/Order and the costs included herein properly reflect the work performed.

Signature: ____________________ Title:_______________________ Typed Name: ______________________ Date____________________ Telephone Number: ______________________

The Contractor must deliver invoices in accordance with the following distributions:

1. Accounts Payable: One electonric copy of the invoice to the FAA Accounts Payable office 9-AMC-AMZ-FAA-APInvoices@faa.gov

Contracting Officer: One electronic copy of the invoice to the FAA Contracting Officer

G.8 ACCOUNTING AND APPROPRIATION DATA

See Schedule A.

mailto:9-AMC-AMZ-FAA-APInvoices@faa.gov