DTFACT-17-R-00028_May25_final.rtf

SOLICITATION, OFFER AND AWARD

PAGE OF PAGES

1. CONTRACT NO.

2. SOLICITATION NUMBER

DTFACT-17-R-00028

3. SOLICITATION TYPE

SEALED BID (IFB)

X NEGOTIATED BID (RFP)

4. DATE ISSUED

5. REQUISITION/PURCHASE NUMBER

6. ISSUED BY CODE

AAQ610-AFN

7. ADDRESS OFFER TO (If other than Item 6) AAQ-610 Facilities & Grants FAA William J. Hughes Technical Center Building 300, Fourth Floor Atlantic City International Airport Atlantic City NJ 08405

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder"

SOLICITATION

file_0.png file_1.wmf

CAUTION: LATE Submissions, Modifications and Withdrawals. All offers are subject to all terms and conditions contained in this solicitation.

(Hour) (Date)

9. FOR INFORMATION

CALL

A. NAME

Lori McLaughlin

B. TELEPHONE (NO COLLECT CALLS)

C. E-MAIL ADDRESS

Lori.McLaughlin@faa.go v

AREA CODE

NUMBER

485-5174

EXT.

TABLE OF CONTENTS

(X)

SEC.

DESCRIPTION

PAGE(S)

(X)

SEC.

DESCRIPTION

PAGE(S)

PART I - THE SCHEDULE

PART II - CONTRACT CLAUSES

file_2.wmf

A

SOLICITATION/CONTRACT FORM

file_3.wmf

I

CONTRACT CLAUSES

file_4.wmf

B

SUPPLIES OR SERVICES AND PRICE/COST

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

file_5.wmf

C

DESCRIPTION/SPECS./WORK STATEMENT

file_6.wmf

J

LIST OF ATTACHMENTS

file_7.wmf

D

PACKAGING AND MARKING

PART IV - REPRESENTATIONS AND INSTRUCTIONS

file_8.wmf

E

INSPECTION AND ACCEPTANCE

file_9.wmf

K

REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

file_10.wmf

F

DELIVERIES OR PERFORMANCE

file_11.wmf

G

CONTRACT ADMINISTRATION DATA

file_12.wmf

L

INSTR., CONDS., AND NOTICES TO OFFERORS

file_13.wmf

H

SPECIAL CONTRACT REQUIREMENTS

file_14.wmf

M

EVALUATION FACTORS FOR AWARD

OFFER (Must be fully completed by offeror) NOTE: Item 11 does not apply if the solicitation includes Minimum Bid Acceptance Period .

12. DISCOUNT FOR PROMPT PAYMENT

10 CALENDAR DAYS (%)

20 CALENDAR DAYS (%)

30 CALENDAR DAYS (%)

CALENDAR DAYS (%)

13. ACKNOWLEDGEMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO.

DATE

AMENDMENT NO.

DATE

14A. NAME

AND ADDRESS OF OFFEROR

CODE

FACILITY

15. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

14B. TELEPHONE NUMBER

14C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM ABOVE - ENTER SUCH ADDRESS IN SCHEDULE.

16. SIGNATURE

17. OFFER DATE

AREA CODE

NUMBER

EXT.

In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above , to furnish any or all items upon which prices are offered at the price set opposite each item , delivered at the designated point(s), within the time specified in the schedule.

file_15.png file_16.wmf file_17.png file_18.wmf

AWARD (To be completed by CONTRACT AUTHORITY)

18. ACCEPTED AS TO ITEMS NUMBERED

19. AMOUNT

20. ACCOUNTING AND APPROPRIATION

21. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

22. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

23. ADMINISTERED BY (If other than Item 6) CODE

24. PAYMENT WILL BE MADE BY CODE

25. NAME OF CONTRACTING OFFICER (Type or print)

Lori McLaughlin

26. CONTRACT AUTHORITY

(Signature of Contracting Officer)

27. AWARD DATE

IMPORTANT - Award will be made on this Form, or by other authorized official written notice.

file_19.wmf

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED

DTFACT-17-R-00028

PAGE OF

NAME OF OFFEROR OR CONTRACTOR

ITEM NO.

(A)

SUPPLIES/SERVICES

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

See Section C, Statement of Work SIR DTFACT-17-R-00028 flight testing requirements Period of Performance: 06/01/2017 to 05/31/2018 FLIGHT TESTING

Section A - Solicitation/Contract Form

This page is intentionally left blankSection B - Supplies or Services/Prices

Section B - Schedule

Identification of Supplies/Services The PAFI Phase II Research – Flight Testing contract is to provide support to research activities in the Piston Aviation Fuels Initiative within the FAA. Specific work areas are set forth in Section C.

Contract Type The resulting award will be an indefinite-delivery, indefinite-quantity (IDIQ) contract with provisions for issuing both firm fixed-price (FFP) and time-and-material (T&M) task orders.

Minimum Ordering Obligation And Maximum Ceiling The minimum ordering obligation under this contract is $10,000.00. The Government has no obligation to order additional services or issue additional orders to the Contractor beyond the minimum ordering obligation specified.

The total contract ceiling amount is _________ (to be completed at time of award), inclusive of all contract line items. Task Orders will be placed as needed.

Regardless of the estimated period of performance of Task Orders, the Contractor must only continue work until the obligated amount of funds are depleted. Contractor is advised that they are required to notify the Contracting Officer in writing when funds reach 85% depletion.

Contract Line Item Numbers The Pricing Schedule for this Contract, which is created by task (FFP) and by labor category (T&M), is provided in Attachment C-5. Tasks and labor hours ordered under this Contract must be performed in accordance with the basic IDIQ SOW, applicable Task Order SOW, and delivered in accordance with individual Task Order requirements.

Fixed Price CLINS Firm Fixed Price CLINs must include all labor, equipment, materials, supplies, travel, incidental costs, overheads and profit. NOTE: All of these items must be pre-planned, including travel. The only traveling that will be warranted under the contract will be taking the aircraft to a location for hot or cold temperatures. For example: If a contractor is based in Florida, hot weather should not be an issue but they would need to take the aircraft to some other location for the cold weather testing.

Time and Materials CLINS The fully burdened hourly rates in the labor schedule in attachment C-5 include wages, indirect costs, fringe benefits, overhead, general and administrative cost, and profit. The rates in the labor schedule in B.1 are ceiling rates and will apply to all direct labor hours regardless of whether the labor hour is performed by the Contractor or by one of its subcontractors.

Other Direct Costs (Material and Travel) The FAA may reimburse the Contractor for other direct costs attributed to efforts provided under CLINs 4000 and 5000 only. CLINs 1000, 2000, 3000 are specifically excluded from reimbursement for ODC’s as all costs are to be included in the total price for each CLIN.

Travel may be required to support Task Orders issued against this Contract. Travel dates, times, and locations must be coordinated with, and pre-approved in writing by, the COR.

Materials are defined as:

Direct materials;

Subcontracts for supplies and incidental services that are not included in the Fixed Price CLINs and for which there is no labor category specified in the contract; and, Other direct costs (e.g., travel, computer usage charges, reproduction costs, etc.).

Indirect costs may be applied to ODCs in accordance with the Contractor’s established accounting practices. The Government will not pay profit on ODCs.

Fuel disposal must be considered as an ODC.

See Attachment C-5, pricing sheets

(End of Section B)

The remainder of this page has been intentionally left blank.

Section C - Description/Specifications

Scope of Work

Introduction

The FAA Piston Aviation Fuels Initiative (PAFI) is tasked with performing research activities with the goal of identifying unleaded aviation fuel alternatives to current leaded aviation gasoline (AVGAS) for the piston engine powered general aviation fleet. The findings and data from this research will be used by the FAA Aircraft Certification Service, AIR-20/21, for the purpose of both FAA fleet wide authorization on unleaded fuel(s), and by the test fuel offerors for obtaining an ASTM production fuel specification. The FAA William J. Hughes Technical Center (WJHTC) Fuels and Energy Section, ANG-E283, requires the services of one or more research entities (hereafter “Contractor”) to support Phase II of this research. NOTE: Only one contract will be awarded for this specific requirement. Specifically required is research to provide test data, analysis and reporting that compares the characteristics of two (2) candidate unleaded fuels against industry standard 100 Low Lead (100LL) using the equipment and Flight Test procedures specified under this contract.

Because of the highly sensitive nature of the PAFI Phase II program, the Contractor must be prepared to abide by the specific confidentiality and information rights conditions specified herein. Furthermore, the FAA may utilize the services of other contractors, consultants and/or industry representatives to assist in the PAFI Phase II efforts. All personnel involved in supporting or assisting in this effort will be similarly required to abide by the same restrictions.

Relationship and Coordination with Other Organizations

The Contractor may be required to coordinate with various internal FAA offices, other Governmental and Non- Governmental organizations as well as with other FAA support contractors, consultants and Subject Matter Experts to carry out the specified tasks and responsibilities as a prescribed in the contract. However, the Contractor understands this is a contract between the FAA and the Contractor. Further, the Contractor understands that changes to scope or requirements herein can only come via written notice from the FAA WJHTC Contracting Officer (CO) (hereinafter Contracting Officer)..

Upon award and issuance of one or more task orders, the FAA will provide the Contractor contact information for the Fuel manufacturers of the test fuels and Contractor must be solely responsible for contacting and coordinating fuel deliveries, fuel volumes, delivery schedules and any other coordination necessary to ensure test program completion in a timely manner.

References

The Contractor must comply with the requirements set forth in the most current version of the documents in Table 1 and as otherwise specified below, including those that supersede versions that were current at the time of contract award. Contractor must also comply with any future legislation, guideline, or policy immediately upon issuance.

Reference Standards, Specifications and other Documents 14 CFR part 21 Certification Procedures For Products And Parts 14 CFR Part 23 Airworthiness Standards: Normal, Utility, Acrobatic, And Commuter Categ CAR 3 and Applicable Amendments Airplane Airworthiness - Normal, Utility, Acrobatic, And Restricted Purpos 14 CFR part 47 Aircraft Registration FAA Order 4040.9E FAA Aircraft Management Program FAA Order 4040.26B Aircraft Certification Service Flight Test Risk Management Program FAA Order 8110.4C Type Certification Process FAA Advisory Circular AC 23-8C Flight Test Guide For Certification Of Part 23 Airplanes

Table 1 FAA Advisory Circular AC 23-16A Powerplant Guide for Certification of Part 23 Aircraft

FAA TCDS

http://rgl.faa.gov/Regulatory_and_Guidance_Library/rgMakeModel.nsf/Mai ASTM D7719-15a Standard Specification for High Aromatic Content Unleaded Hydrocarbon

ASTM D7826-13

Standard Guide for Evaluation of New Aviation Gasolines and New Aviatio

ASTM D7960-14

Standard Specification for Unleaded Aviation Gasoline Test Fuel

ASTM D910

Standard Specification for Leaded Aviation Gasolines FAA Type Certificate Data Sheet A25SO Certification basis for the Piper PA46-350P FAA Type Certificate Data Sheet 2A13 Certification basis for the Piper PA28-181 FAA Type Certificate Data Sheet 3A19 Certification basis for the Cessna Model 150 http://rgl.faa.gov/Regulatory_and_Guidance_Library/rgMakeModel.nsf/Mai

Copies of FAA Orders and Notices are available at: http://www.faa.gov/regulations_policies/orders_notices/

In addition to specifying test criteria, procedures and related documents, the Test Plans listed in Table 2 below provide additional references to Federal Regulations, OEM specifications, and other documentation that are included herein by reference.

Table 2 PAFI Phase II Test Plans

PAFI-ATP-001-PA28 PAFI Phase II Engine Handling Tests PAFI-ATP-002-PA28 PAFI Phase II Engine Cooling Tests PAFI-ATP-003-PA28 PAFI Phase II Fuel System Hot Weather Tests PAFI-ATP-001-PA46 PAFI Phase II Engine Handling Tests PAFI-ATP-002-PA46 PAFI Phase II Engine Cooling Tests PAFI-ATP-003-PA46 PAFI Phase II Fuel System Hot Weather Tests PAFI-ATP-001-C150 PAFI Phase II Engine Handling Tests PAFI-ATP-002-C150 PAFI Phase II Engine Cooling Tests PAFI-ATP-003-C150 PAFI Phase II Fuel System Hot Weather Tests

The following documents are attached and made part of the SOW.

Table 3 PAFI Documents for Reference

PAFI Phase 1 Fuel Handing Plan PAFI Fuel Sampling Plan

Reserved.

Scope

This statement of work (SOW) provides a description of the support required by the FAA WJHTC Fuels and Energy Section, ANG-E283. The Contractor, as required herein and coordinated with the FAA, is to perform the tasking identified within this SOW.

Table 4 lists the candidate aircraft models to serve as Contractor flight test articles as part of the Phase II aircraft evaluation test program. The objective of the aircraft evaluation tests is to assess aircraft operability and performance with each of the Phase II fuels.

Table 4 Test Aircraft Aircraft OEM Aircraft Model Engine Model Piper

PA-46-350P

TIO-540-AE2A

Piper

PA-28-181

O-360-A4M Cessna O-200-A

Attached and made part of this SOW by reference are the Test Plans referenced in Table 2. If any discrepancies are noted between the body of this SOW text and the attached test plans, the language and requirements in the SOW will have precedence unless otherwise noted. Specifically noted is that the Test Plans contain language that indicates digital acquisition of Flight Test data as optional. However, this is mandatory for this portion of the PAFI Program.

Tasks

To accomplish the scope of this contract, the Contractor must perform the following tasks:

Meetings

POST-AWARD CONFERENCE. The Contractor must participate in a post-award conference that will be held within fourteen (14) business days after contract award. The purpose of the post-award conference is to aid both Contractor and the Government in achieving a clear and mutual understanding of all contract requirements and to identify and resolve potential issues ahead of time. All costs associated with the attendance at post-award meetings/conferences are considered to be incidental to the contract and must not be separately billed.

The Contracting Officer (CO), is responsible for establishing the time and place of the conference and will notify the appropriate Government representatives and the Contractor. The ANG-E283 Manager will act as the chairperson at the conference or will provide a designate. The chairperson of the conference is responsible for the conduct of the meeting. A completed Non-Disclosure Form (Attachment C-1 Non-Disclosure) must be provided 5 business days in advance of the meeting to the CO.

STATUS MEETINGS. The Contractor agrees to hold weekly teleconferences and/or meetings to review overall project status including, schedule, test activities and results, questions and issues arising from the testing and other information. For these meetings, the FAA CO or COR will act as Chairperson of these meetings. Status meetings are considered to be incidental to the contract and must not be separately billed.

RESERVED

Fuel Handling Retention and Disposal

The Contractor will utilize two (2) PAFI unleaded test fuels for the performance of this work, hereafter referred to as Fuel A and Fuel B, as well as industry standard 100LL. The two (2) test fuels will be provided directly by the Fuel manufacturers at no cost to Contractor. The Contractor will be responsible for the cost of 100LL fuel for all aspects of testing of the three aircraft.

Use of fuels during the test program will require the bulk handling and storage of experimental fuel vessels for filling of aircraft and obtaining fuel samples. The Contractor will develop a Fuel Handling Plan to address all aspects of the Test Program. The FAA Fuel Handling Plan listed in Table 3 PAFI Documents for Reference from PAFI Phase I is provided as a guideline as to form and content expected. Contractor will ensure proper handling, storage and labeling of fuel vessels to appropriately segregate PAFI Fuel A, PAFI Fuel B and 100LL during the conduct of testing. Contractor personnel are required to use applicable Personal Protection Equipment (PPE) and follow Safety requirements in accordance with all applicable regulations.

Contractor is required to obtain agreement and approval from the Fuel manufacturers on the proper safety, handling, and quality control of the test fuels. This includes proper cleaning and preparation of fuel storage containers/tanks, transfer vessels, and testing apparatus. This information must be included in the Fuel Handling Plan.

Prior to, during and after completion of testing, all fuel used in the testing will be retained and properly stored in sealed, stainless steel containers. The containers will be properly marked to indicate fuel designator and fuel formulation number. At the conclusion of testing, any remaining candidate test fuels (excluding 100LL) must be returned to the FAA WJHTC or, at the FAA WJHTC’s request, disposed of in accordance with all local, state, federal regulations. This includes fuel at sub-contractor or partner locations. Shipping and/or disposal costs will be reimbursed as an ODC in accordance with the requirements herein. Disposal of candidate test fuels may only occur with prior written approval by the FAA WJHTC COR and proof of disposal must be provided.

Fuel Sampling and Analysis

The Contractor must perform Fuel and oil sampling and analysis in accordance with the Test Plans and Attachment C-2 – Sampling Plan. The Contractor is responsible for all labor and materials to collect, pack, and ship fuel samples to a laboratory acceptable to the FAA under CLIN’s 1000, 2000 and 3000 as part of its pricing. Stainless steel sample containers and shipping costs only, will be reimbursed as an Other Direct Cost (ODC) per section C.8 and will be agreed to in writing prior to Contractor performing the same. It is the responsibility of Contractor to arrange for shipping and comply with all local, state, federal regulations covering the shipping of hazardous material.

The following commercial laboratories are considered acceptable for performing any fuel sample analysis under this contract:

Dixie Services, Inc. Galena Park, TX (713) 672-1619

Intertek Testing Services NA, Inc., Romeoville, IL (888) 400-0084 (815) 221-5002 In addition, the FAA may direct that samples be sent to its in-house laboratory for analysis.

Flight Testing

Aircraft ground and in-flight testing will be performed in accordance with the nine (9) Test Plans referenced in Table 1 and attached as part of this SOW. There are three separate Test Plans/procedures for each aircraft, with each plan utilizing 3 fuels for testing (industry standard 100LL, Test Fuel A and Test Fuel B). In addition to the specific requirements listed in the Test Plans, Testing must be documented by video, digital displays, Data Acquisition System (DAS), and/or engine monitoring equipment and maintained on file as a record of test.

During the Flight Test phase, the Contractor must conduct a daily visual inspection of the aircraft, and surrounding areas for indications of anomalies associated with the test fuels. Contractor must be cognizant that while this contract is for Flight Testing, the overarching research program is for alternative fuels. And as such must be alert for indications of issues related to the different fuel chemistries. For example, in another type of Flight Test program, a daily inspection that reveals the appearance of a small amount of leaked fuel may typically be indicative of potential maintenance issue on a hose or a clamp. In this program however, the same indications of a leak may or may not have broader indications of an incompatibility problem between a test fuel and an engine component resulting in premature failure. Due to this, the Contractors daily inspection must look for indications of issues, anomalies, or material failures that may be attributable to the test fuels and adequately document these issues, including taking photographs. As referenced in Table 3 PAFI Documents for Reference, included is a sample of a daily inspection checklist. Contractors daily inspection must include at a minimum an examination for leaks, exhaust by-products such as soot or carbon build-up, impacts to paint and other materials near fuel fill locations and exhaust fumes, impacts to tarmac or other hard surfaces subject to fuel spills, engines components at the source of any leaks, or discovered having been exposed to fuels as the result off any leaks, etc.

During test preparation activities, it is anticipated that the FAA WJHTC COR will provide additional inputs. These inputs may produce minor changes to the Test Plans or procedures. Where the Contractor and the FAA WJHTC CO or COR as applicable agree to these changes, Contractor will attempt to accommodate inputs provided in writing by the FAA WJHTC CO or COR, where it falls within the current scope and budget of this project.

In addition to Flight Test Personnel and FAA Representatives specified elsewhere, Aircraft Certification personnel may participate in any and all tests on a non-interference basis.

A general overview of the three test procedure types to be performed with each of the aircraft specified follows. These are for reference only, the exact activities and testing to be performed are specified in the Test Plans referenced in Table 2.

PAFI Phase II Engine Handling Tests – Test Plan PAFI-ATP-001-<aircraft model> Engine Handling

The purpose of this Test Plan is to perform the testing required to generate data using the PAFI Phase II unleaded fuels which meets the applicable requirements of FAA 14 CFR Part 23 and ASTM D7826 for engine handling

Engine handling testing consists of documenting the aircraft behavior when operating with each of the PAFI Phase II unleaded fuels and 100LL baseline. The following areas will be investigated: fuel gaging, preflight operation, ground and in-flight starting, transient operation, carburetor heat/alternate air operation, emergency procedures, and fuel switching.

PAFI Phase II Engine Cooling Tests - PAFI-ATP-002-<aircraft model> Engine Cooling

The purpose of this Test Plan is to perform the testing required to generate data using the PAFI Phase II unleaded fuels which meets the applicable requirements of FAA 14 CFR Part 23 and ASTM D7826 for engine cooling.

Engine cooling testing consists of documenting the aircraft cooling behavior when operating with each of the PAFI Phase II unleaded fuels and 100LL baseline.

PAFI Phase II Fuel System Hot Weather Tests - PAFI-ATP-003-<aircraft model> Fuel System Hot Weather Operation

The purpose of this Test Plan is to perform the testing required to generate data using the PAFI Phase II unleaded fuels which meets the applicable requirements of FAA 14 CFR Part 23 and ASTM D7826 for fuel system hot weather operation

Fuel system hot weather testing consists of documenting the aircraft fuel system operational characteristics when operating with each of the PAFI Phase II unleaded fuels and 100LL baseline on a hot day.

FAA Test Participation and Inspection

The prime Contractor agrees to provide unrestricted access to the FAA and its representatives of activities conducted under this SOW. Access may involve participation and inspection of all aspects of test preparation, fuel handling, any and all ground and flight testing performed, data collection and analyses and other activities performed under this contract. The Contractor agrees to provide any and all access and test related information requested by the FAA CO or COR.

The Contractor must provide a minimum 48 business hours advance notice of each flight test to allow the government time to coordinate its participation and/or observation of the flight test. Notices must include:

Test Date

Flight Test Aircraft

Flight test procedures expected to be accomplished.

Expected daily start and end times

Test location. If different departure and landing locations are anticipated, please specify.

Any advance security, parking or other clearance requirements for FAA representatives to participate.

Personnel in charge of the test and/or Point of Contact (POC) for agency personnel to coordinate with on site. Changes or cancellations to scheduled Flight Tests must be provided to the COR as soon as possible.

Documentation Review

The Contractor must post, submit for review and track documentation and deliverables through the FAA Knowledge Sharing Network (KSN), as detailed in Section F.3.2 under Data Presentation Requirements-General. Contractor must analyze documentation for technical correctness and validation of requirements against this SOW. The Contractor must track comments submitted by the FAA, its consultants and support contractors and coordinate with the FAA for discussion and resolution of same. In addition, Contractor must review plans, program and technical documentation generated by FAA as part of this effort.

Other Research Support

The Contractor must provide additional research testing support as directed by the FAA. This may include, additional Flight-Test activities, re-testing, Subject Matter Expert(SME) support, provide data review, briefings, Aircraft Maintenance services and other related support.

Access and Use of Information Because of the highly sensitive nature of the information, including any/all data, photographs, descriptions, reports, findings, analyses, or any other information pertaining to any and all proprietary aspects of this testing, Contractor will execute a Corporate Non-Disclosure Agreement (NDA) form included as Attachment C-1 –Non- Disclosure. This will cover non-disclosure of information by any/all employees, consultants, officers, agents or other representatives of Contractor, their sub-contractors, partners and teammates (hereafter referred to as “Contractor Team-Member(s)”).

Furthermore, Contractor may be required to execute an NDA with the individual test fuel companies themselves in a form and format acceptable to the Fuel companies. The FAA is not responsible nor a party to any NDA between Contractor and any/all Fuel providers.

Any delay in signing any/all NDA’s after award of the contract is not an excuse for delay of any of the deliverables. The responsibility of ensuring that Contractor Team-Members involved in this work comply with the requirements of all NDA’s as well as requirements contained in this SOW is the responsibility of the Contractor. The Contractor agrees that any violation of any/all NDA’s by a Contractor Team-Member will result in immediate removal from the program and from access to any data or information about the testing.

All reports are to be provided only to the FAA WJHTC COR, and FAA PAFI personnel and contractors designated by the FAA WJHTC COR, not to any other third party, including but not limited to the Technical Advisory Committee (TAC), ASTM International, or Coordinating Research Council (CRC).

The information generated as part of or in whole, in response to this SOW must become the property of and belongs to the FAA WJHTC Fuels Program and FAA AIR-20. Contractor and their sub-contractors must have prior written approval to share, present, disclose, use for marketing, any information, data, reports, observations or findings from this research by the FAA WJHTC Alternative Fuels for General Aviation COR.

Within 30 days of the end of all testing, copies of all documents, data, contractor test plans/procedures, drawings, photographs, observations, Certificates of Analysis (COAs), Material Safety Data Sheets (MSDSs), or any other data or electronic information related the proprietary testing will be provided to the FAA WJHTC COR. The Contractor agrees that information remaining at either Contractor or their sub-contractors at the end of the testing will remain strictly confidential and will be clearly marked as such.

Other Direct Costs (ODCs)

During the course of the activities under this contract, it is anticipated that the Contractor may perform travel, incur shipping costs, and may need to purchase incidental items or equipment to support changing research needs, which must be reimbursed as ODC’s. All ODC expenditures must be coordinated and approved in advance by the COR and CO in accordance with the terms and conditions of the Contract.

Travel items that will not be reimbursed as ODC’s under this contract include: normal commuting expenses, travel to Flight Test locations arranged by the Contractor and local travel by offsite contractor personnel or consultants. The Contractor must only incur travel expenses when prior written approval is received from the COR and CO.

The Contractor must be reimbursed in accordance with AMS Clause 3.3.2.1 “FAA Cost Principles”. Current travel and per diem reimbursement rates may be obtained via the Internet at: http://www.gsa.gov/perdiem other ODCs will be reimbursed on a cost plus applicable indirect cost expense (no profit) basis.

Place of Performance

Contractor will perform ground and flight testing at locations in the Continental United States (CONUS). Locations must be determined as required by the Contractor to meet the parameters for each Test Plan and Aircraft. Contractor understands that travel may be required to be able to accomplish any or all of the Flight Testing specified herein.

Furthermore, Contractor may be required to travel in order to participate in meeting, technical and contract reviews with FAA personnel. Travel may consist of various FAA locations including FAA Headquarters and the William J. Hughes Technical Center.

Unless prior approval is granted by the FAA, no Outside the Continental United States (OCONUS) or foreign travel or test locations must be used.

Engines Configuration/Conformity

The engine test articles engines must be representative of their type designs and have completed an annual inspection, or equivalent, within the last 90 days. Any configuration must comply with the respective design data, bill of materials, and associated specifications. Although not subject to a traditional FAA conformity process involving FAA Manufacturing Inspection District Office (MIDO), conformity and configuration control of the engine, fuel, and oil must be established as prescribed in the applicable Test Plan for a given engine make/model.

Verification of test article conformance with the applicable specification must be established via a certificate of compliance, certificate of analysis, or an airworthiness approval tag (8130-3) which will document the test article meets the intent of 14 CFR Part 21.33, Inspections and Tests.

Aircraft Airworthiness

Aircraft and engines used in testing must comply with section “7 AIRCRAFT, ENGINE & FUEL CONFORMITY”, and section “9 PRETEST REQUIREMENTS” of the Test Plans. Prior to the initiation of testing, contractor must take all steps necessary to ensure aircraft are operating under Special Airworthiness Certificates in one of the two Experimental categories shown below in accordance with 14 CFR sections 21.191 and 21.193.

Research and development

Showing compliance with regulations

Given that the aircraft will be operating under an experimental airworthiness certificate during the flight testing, the aircraft cannot be used for general transportation, or revenue service. During all phases of testing, aircraft must not be used for any purposes other than the testing included inherein.

Within 90 calendar days prior to using the aircraft in Flight Testing, each aircraft must have had an annual inspection conducted in conformance with FAR 91.409. This requirement must apply whether or not the aircraft would have been exempted from annual inspection requirements under the FAR. The Contractor will submit to the FAA, a copy of the Inspection Report 15 calendar days prior to commencing Flight Testing with each subject aircraft.

At the conclusion of the flight testing for each aircraft, the Contractor at its sole discretion may return each aircraft to its pre-test Airworthiness Certificate status. It is Contractors responsibility to include all costs and fees associated with the preparation, submission and obtaining Special Airworthiness Certificates prior to testing, as well as return to service Airworthiness Certificates to match the pre-test certification of each aircraft in their cost proposals.

The FAA will reimburse Contractor for repairs, replacement or rebuild of parts or components to return the aircraft to its pre-test service condition (Return To Service) for each of the three test aircraft. The agency will reimburse Contractor only for necessary repairs, replacement of parts, and other maintenance to aircraft components that are directly impacted by the two (2) candidate test fuels used in the test program, no allowance will be made for impacts from 100LL AVGAS. Return To Service reimbursement will not be provided for normal, incidental, or accidental wear and tear, or repairs to the aircraft systems, structures, airframe and other components as part of normal lifecycle wear (including that from conduct of the testing herein) and regular maintenance activities, or replacement of consumable parts and supplies.

Within twenty (20) working days after completion of testing for each individual aircraft, the Contractor will submit a report with list of all fuel wetted and other components claimed to be directly affected by the two (2) candidate test fuels and for which reimbursement is sought. Included in the report must be: a description of the component, part, or assembly; any related part number(s); the recommendation for repair, rebuild, replacement or other recommended action (RRRR); the rationale/justification for the RRRR; and a breakdown of the costs for the action including part/material costs; labor; shipping and or other costs. The FAA will review the report and agree or disagree with recommendations, or request additional information within 15 working days. Upon notification of agreement, Contractor must replace, repair or rebuild all components to return the aircraft to service. Any parts removed or replaced are considered the property of the FAA and must be shipped to the FAA WJHTC within fourteen (15) working days of replacement.

C.12.1 Aircraft Maintenance Support

Certified Aircraft Mechanic- See Section H.1.

Non-Certified Aircraft Mechanic- See Section H.1.

Copies of repair logs kept in accordance with Test Plan section 10.5. AIRCRAFT TEST LOG BOOK must be provided as a deliverable in accordance with paragraph F.3.4 Flight Test Data.

SAFETY AND HANDLING

Contractor Safety and Handling

Due to the potential deviations from traditional petroleum chemistry, it is important for test facilities to have a copy of the health and safety information provided with the samples. While the actual formulations are proprietary and the testing organizations do not require specific blending information, the following information is required.

Contractor must ensure they have this information on hand. Information relative to the specific fuels must be obtained by the fuel providers.

A Safety Data Sheet (aka SDS, MSDS) sufficient for shipping samples. This includes a 24-hour emergency contact number.

It is the responsibility of Contractor to require the use of appropriate personal protective equipment (PPE), whether standard or non-standard. Standard PPE is that used for current petroleum products, including but not inclusive, nitrile gloves, eye protection, and laboratory coats or aprons. This includes both the neat liquid fuel and the combustion products.

Contractor has the right to require additional information for any safety item deemed too vague or insufficient for safe handling. It is the sole responsibility of Contractor to determine whether the provided SDS or MSDS are sufficient for the safe handling and disposal of the fuel and fuel contaminated materials.

It is Contractor’s responsibility to comply with any and all local, state, and or federal regulations for storage, distribution, or disposal of test fuels. This includes any special segregation, any disposal incompatibilities (materials with which the test fluid must not be mixed), or any special handling required.

It is the sole responsibility of Prime Contractor and their sub-contractors to ensure that all applicable Federal, State, local codes pertaining to the safe handling and disposal of the test fuels, oils, and parts exposed to same are complied with to their fullest extent.

It is the responsibility of Contractor to ensure that appropriate fire prevention and extinguishing methods are followed as required.

It is Contractor’s responsibility to insure there is adequate electrical/static discharge protection, e.g. standard grounding, or better as required.

As detailed in Section L, the Contractor must submit a Safety Plan with their proposal.

Safety Compliance for FAA Personnel

When FAA personnel are involved in testing at Contractor locations or facilities, Contractor must comply with FAA orders 4040.26 and 4040.9.

C.14 Insurance

The flight test aircraft must have insurance coverage for both FAA and designated flight test personnel and the aircraft itself during the flight test period. Insurance coverage must be commensurate with the risks in performing the SOW.

Acronym List

AMS

Acquisition Management System

AT

Air Traffic

AVGAS

Aviation Gasoline

CDRL

Contract Data Requirements List

CFR

Code of Federal Regulations

CMTP

Contractor Master Test Plan

CO

Contracting Officer

COA

Certificate of Analysis

CONUS

Continental United States

COR

Contracting Officer’s Representative

COTS

Commercial Off-the-Shelf

CRC

Coordinating Research Council

DASI

Digital Altimeter Setting Indicator

DER

Designated Engineering Representative

DR&A

Data Reduction and Analysis

EPA

Environmental Protection Agency

FAA

Federal Aviation Administration

GFE

Government Furnished Equipment

GFI

Government Furnished Information

GFM

Government Furnished Material

GFP

Government Furnished Property

KSN

Knowledge Sharing Network

MIDO

Manufacturing Inspection District Office

MMAC

Mike Monroney Aeronautical Center

MSDS

Material Safety Data Sheet

NAS

National Airspace System

NFPA

National Fire Protection Association

ODC

Other Direct Costs

OEM

Original Equipment Manufacturer

OSHA

Occupational Safety and Health Administration

PAFI

Piston Aviation Fuels Initiative

POC

Point of Contact

PPE

Personal Protective Equipment

QA

Quality Assurance

QSP

Quality System Plan

RD

Requirements Document

SOW

Statement of Work T&E Test and Evaluation

WJHTC

William J. Hughes Technical Center

PAFI TAC

Piston Aviation Fuels Initiative Technical Advisory Committee

Section D - Packaging and Marking

N/A

Section E - Inspection and Acceptance

3.1-1 CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE (JUL 2011)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at: http://conwrite.faa.gov.

(End of clause)

3.10.4-5 INSPECTION - TIME-AND-MATERIAL AND LABOR-HOUR (APR 1996)

3.10.4-6 Inspection of Research and Development - Fixed-Price (April 1996)

3.10.4-8 Inspection of Research and Development (Short Form) (April 1996)

3.10.4-14 ASSIGNMENT OF A QUALITY RELIABILITY OFFICER (QRO) (OCT 2015)

Section F - Deliveries or Performance

CONTRACT PERIOD OF PERFORMANCE

The period of performance for this requirement is one year from date of award, but may be extended if the requirements remain incomplete after one year. The FAA may extend performance by up to six (6) months.

PLACE OF PERFORMANCE

The place of performance for this Contract is at the Contractor's facility(ies). The FAA requires the Contractor to be available for related tasks and meetings at FAA facilities, as needed. Specific locations for support services required will be delineated within individual Task Orders

DELIVERY OF SERVICES AND DELIVERABLES

Delivery of Services: The services required under each individual Task Order must be delivered and received at destination within the time frame specified within each Task Order.

All work products produced within the scope of this SOW, whether completed or not, are the property of the FAA. This includes, but not limited to, data, logs, reports, photographs, video and other documentary data, source code, software executables, system documentation and other intellectual property. All FAA property must be delivered to FAA in accordance with this SOW.

Contract/Program Management

Within ten (10 days) after award of a task order, the Contractor must provide the following items as part of its Contract/Program management activities:

Proposed schedule of the contract including Pre-Test activities, Test Activities including the planned locations for each test and aircraft, the planned start and end dates for each Test Plan, any analysis and reporting activities as well as contract close out activities. The schedule must be in Microsoft Project 2010 or later format and must be provided in hard copy and electronic file copies.

List of Key-Personnel (see Section H), including contact email and phone numbers.

List of personnel requiring account access to the FAA Knowledge Sharing Network (KSN) as outlined in section C.5.1.7 Documentation Review.

During the course of the contract, the Contractor must provide updated Test Schedules, provide input to FAA maintained program schedules, and provide updates on action items or other programmatic data on a weekly basis or as requested.

Data Presentation Requirements-General

All deliverables must be submitted via the FAA KSN. Other work products, including Program Management data and working materials will be provided as specified by the FAA including email, hardcopy, KSN or other methods. Electronic files will be in a format compatible with MS Office 2010 (Word, Excel, PowerPoint) and MS Project 2010. General graphic data (charts, plots, etc.) within MS Word or PowerPoint files must be in 24 bit color. Scanned copies of documents where originals were hardcopies, including log books, inspection forms, etc. must be provided in Adobe Acrobat (.pdf) format, version 1.7 or later, at a minimum resolution of 300dpi in color if the original document contained colors or black and white if the original documents were black and white only. Photographs or other still images must be in color, JPEG format with a minimum resolution of 3032x2008 (6 Megapixel) and either a 4:3 or 16:9 aspect ratio. Video files must be in MP4 format with either a 4:3 or 16:9 aspect ratio and at a resolution of 720p or higher. The Contractor may propose alternative file formats and/or resolutions subject to FAA acceptance. All data, presentations, findings, recorded observations, photographs, videos, and any reports will be labeled “FAA PROPRIETARY INFORMATION – NOT AVAILABLE FOR DISSEMINATION” in a clear and prominent location, in red and all caps, minimum 11 point font as shown here. The Government reserves the right to revise the required format on future deliverables at no additional cost to the Government.

The FAA may in its sole discretion, opt to share information from this research with each of the companies providing the two (2) candidate test fuels and other organizations. To facilitate this, the Contractor must segregate raw as well as compiled report data for each of the two fuels so that information on each fuel resides on individual pages of raw data or is grouped together within individual sections of reports, separate from the other candidate fuel. Specific Deliverables include the following:

Fuel Handling Plan (See also C.5.1.3)

A Draft Plan must be prepared and submitted to the FAA for review and approval within 10 calendar days after the Post-Award Conference. The FAA will review and provide comments or approval within 14 calendar days. If comments are provided, Contractor will have an additional 14 calendar days to resolve them to FAA’s satisfaction and provide a final plan to the FAA for approval.

Flight Test Data

Pre-Flight Test: 20 calendar days prior to commencing the first Flight Test activity (ground or air) on each aircraft specified in section C.5 Scope, Table 4, the Contractor must provide the following via the FAA KSN: a copy of the aircrafts’ experimental certification and its operability limits; complete make and model of the aircraft; registration and serial number of the aircraft.

Flight Test Records: including scans of raw flight test data, Daily flight logs including dates/times and the fuel burn, flight test records and other data items called for in the Test Plans must be posted to KSN within 7 working days after any flight has been completed. FAA will review data prior to declaring the test to be complete. In addition all Logs of aircraft maintenance performed in accordance with this SIR will be included.

Final Report

After completion of all Flight Tests, Contractor must provide a separate final written research reports in accordance with section F.3.2 Data Presentation Requirements-General for each of the candidate fuels. The data, findings, analysis and conclusions specific to each test fuel vs 100LL must be included in each report. The reports must be prepared in Microsoft Word format in accordance with paragraph 0. The reports must be comprehensive research documents detailing all aspects of test procedures, including but not limited to test dates, test aircraft, test participants, flight cards, test results for each test activity and details of exceptions or test thresholds that could not be achieved. The reports must also provide an expert analysis of test results. This analysis will provide interpretation of findings, including anomalous results and differences between each of the test fuels and industry standard 100LL. At a minimum, the interpretation and analysis of anomalous results will address the impacts of what they may indicate from the perspective of the PAFI research program, and the General Aviation community. Consistent with FAA certification practice for reports of test results, the reports must also include copies of instrument calibration, aircraft airworthiness, engine airworthiness, and fuel certifications in addition to test equipment description.

Examples of captured raw data must also be included to document what was captured and provide examples of how it was reduced to report final findings. A Draft of these reports must be provided within 30 working days. The FAA will review and provide comments on the Draft reports within 30 working days of receipt. Contractor will disposition comments and Final reports must be completed and submitted within another 30 working days.

F.4 Delays

If the Contractor becomes unable to complete the contract work at the time(s) specified because of technical difficulties, notwithstanding the exercise of good faith and diligent efforts in the performance of the work called for hereunder, the contractor must give the Contracting officer written notice of the anticipated delay and the reasons therefor. Such notice and reasons must be delivered promptly after the condition creating the anticipated delay becomes known to the contractor, but in no event less than forty-five (45) days before the completion date specified in this contract, unless otherwise directed by the Contracting Officer. When notice is so required, the Contracting officer may extend the time specified in the Schedule for such period as deemed advisable.

Section G - Contract Administration Data

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at: http://conwrite.faa.gov.

(End of clause)

3.10.1-22 CONTRACTING OFFICER'S REPRESENTATIVE (APR 2012)

3.10.1-23 CONTRACTING OFFICER'S REPRESENTATIVE-CONSTRUCTION CONTRACTS (APR

2012)

The Contracting Officer may appoint other Government personnel to accomplish certain contract administration matters. While there shall be various titles and divisions of duties for these individuals, generically they are known as Contracting Officer's Representatives (CORs). The Contracting Officer will provide written notice of COR appointment(s), setting forth the authorities and limitations, to the Contractor within 10 calendar days prior to the notice to proceed. COR duties may include, but are not limited to:

Perform as the authorized representative of the Contracting Officer for technical matters, including interpretation of specifications and drawings, and inspection and review of work performed.

Perform as the authorized representative of the Contracting Officer for administrative matters, including reviewing payments, and updated delivery schedules.

These representatives are authorized to act for the Contracting Officer in all specifically delegated matters pertaining to the contract, except:

contract modifications that change the contract price or cost, technical requirements or time for performance, unless delegated field change order authority;

suspension or termination of the Contractor's right to proceed, either for default or for convenience;

final decisions on any matters subject to appeal, e.g., disputes under the "Contract Disputes" clause; and final acceptance under the contract. (End of clause)

ADDRESSES OF KEY GOVERNMENT OFFICES

CONTRACTING OFFICE Federal…