DTFAAC15R01685_Attachment1.pdf

Screening Information Request DTFAAC‐15‐R‐01685 Attachment 1

PERFORMANCE WORK STATEMENT

PREPARATION OF AN ENVIRONMENTAL ASSESSMENT FOR

REMOTE VIDEO SURVEILLANCE SYSTEMS

U.S. BORDER PATROL SWANTON SECTOR

23 APR 2015

1.0 PURPOSE, OBJECTIVE, AND PROJECT DESCRIPTION

The purpose of this project is to identify beneficial and adverse impacts to the human and natural environment of proposed construction, maintenance, repair, installation, and operation of up to fourteen (14) tower sites (RVSS and relay towers) proposed by Office of Border Patrol (OBP) Swanton Sector. The environmental documents will address the proposed Remote Video Surveillance System (RVSS) and relay/communications tower sites as well as command and control center (C2) facility new construction or modifications to existing facilities, any necessary access or approach roads, and related utility and fiber optic installation.

The objective of this work effort is to prepare an Environmental Assessment(s) (EA) and complete compliance under Section 7 of the Endangered Species Act (ESA), Section 106 of the National Historic Preservation Act (NHPA), the Coastal Zone Management Act (CZMA), the Clean Air Act (CAA), and the Clean Water Act (CWA) for the project in U.S. Border Patrol Swanton Sector.

2.0 PROJECT BACKGROUND

The Office of Border Patrol (OBP) is the law enforcement entity of U.S. Customs and Border Protection (CBP), a component of the U.S. Department of Homeland Security (DHS). OBP’s mission is to prevent the entry of terrorists and terrorist weapons and to enforce the laws that protect the U.S. homeland by the detection, interdiction, and apprehension of those who attempt to enter illegally or smuggle any person or contraband across the sovereign borders of the U.S.

An Inter‐Agency Agreement between the DHS/CBP and the Federal Aviation Administration authorizes and funds FAA offices located in Oklahoma City, Oklahoma, to provide DHS/CBP with logistics support and supply chain management as required for U.S. Border Security Systems and necessary to accomplish the U.S. Customs and Border Protection Agency’s mission.

The Contractor shall conduct the work described herein in accordance with and in partial fulfillment of the Government’s (FAA/CBP) obligations under the National Environmental Policy Act (NEPA) of 1969, as amended; the National Historic Preservation Act (NHPA) of 1966, as amended; the Endangered Species Act (ESA) of 1973, as amended; and all other applicable federal, state, and local laws and regulations, including treaties, executive orders, and relevant policies.

3.0 SCOPE OF WORK

This scope of work consists of the analysis and evaluation for the construction, operation, maintenance, and repair of sensor (RVSS) and relay towers , including required infrastructure in the U.S. Border

Patrol, Ogdensburg Station, Swanton Sector. These fixed tower sites, in the vicinity of the St. Lawrence River, will be located in three regions in the Ogdensburg Station Area of Responsibility (AOR):

Leishman’s Point region, Prescott ‐ Ogdensburg International Bridge region and, Chippewa Bay region.

The Base Phase for the EA would consist of the following primary and alternative tower sites in the three regions:

Leishman’s Point region:

o one primary sensor tower site, located on former river dredged disposal area o one alternative sensor tower site, located on former river dredged disposal area

Prescott – Ogdensburg International Bridge region:

South of bridge;

o one primary sensor site south of the bridge, co‐located on a building o three alternative sensor sites south of the bridge, two commercial waterfront sites, one former construction staging area site North of bridge:

o one primary sensor site north of the bridge, located on existing health care facility o two alternative sensor sites north of the bridge, one located on health care facility and one on the bridge

Chippewa Bay region:

o one primary sensor tower site in a grassed area o one alternative sensor tower site in a grassed area

An Option Phase includes analysis and evaluation of up to three (3) relay (communications) towers sites located between Leishman’s Point and the Border Patrol Swanton Station in Swanton, Vermont.

The impacts of providing access to the tower sites from the nearest public paved road will be evaluated in the EA as well as impacts associated with infrastructure improvements such as commercial grid power, fiber optic lines, and telephone lines, etc.

Specific tasks and deliverables for this effort can be found in Section 3.3.

3.1. GENERAL

The Contractor shall be responsible for providing all qualified personnel (see Table 1 below), subject matter experts, labor, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non‐personal services necessary to provide an Environmental Assessment (EA) for this project. Council on Environmental Quality (CEQ) Regulations (40 C.F.R. §§ 1500 et seq.) and DHS Directive 023‐01, “Environmental Planning Program,” contain general guidelines for preparation of NEPA documentation. CBP Policy “Environmental Due Diligence Policy for Real Property Transactions,” contains guidance for preparing environmental due diligence reports. In addition, the Contractor should anticipate complying with work described herein from “Final Programmatic Environmental Impact Statement for Northern Border Activities” (July 2012) and “Record of Decision for Northern Border Activities” (April 2013).

Professional Experience Education Certifications

Environmental Engineer I 1‐2 years BS Environment

Engineer

Senior Environmental PE 2 years BS Environment

Engineer

Register Professional

Engineer

Principal Environmental

Engineer

2 years BS Environment

Engineer

Professional Engineer

Program Manager 3 years Bachelor Degree PMP

Technical Writer 1‐2 years Associate Degree

Administrative Clerical 1‐2 years Associate Degree

Table 1: As a minimum, the Offeror must assign the following key personnel to this project that is listed in the table above.

The Contractor shall comply with all applicable federal, state, and local laws and regulations having jurisdiction over the activities in this PWS. The Contractor shall furnish sufficient technical, supervisory, and administrative personnel at all times to ensure performance of the work is in accordance with the delivery schedule (Section 7.0). Contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government for the products delivered under the contract.

The Contractor shall ensure that qualified professionals with the proper certifications (e.g. Registered Architect, Professional Engineer) and experience in performing such services are used throughout the duration of the work described herein. The Contractor shall be responsible for obtaining and maintaining any registration or certification as required by the various federal, state, and local resource or regulatory agencies, and any other registrations, certifications, licenses, permits, warrants, or other credentials or permissions required to perform the contracted tasks except where the task would be a purely governmental function.

The Contractor shall have demonstrated experience in conducting environmental assessments and resource evaluations in USA. The Contractor shall have demonstrated experience in conducting environmental evaluations (biological and cultural) in accordance with federal and state resource and regulatory agencies with jurisdiction in the area of the proposed action.

The Contractor shall independently inspect the quality of information and analyses independently obtained by the Contractor or provided by the Government and other stakeholders. As a subject matter expert on NEPA, the Contractor’s efforts shall be of sufficient technical detail to comply with NEPA. It is the Contractor's responsibility to identify and define the various environmental protection requirements that may affect the project and advise the Government on the appropriate means to ensure compliance.

The Contractor shall continue to revise draft and final deliverables until approved by the Government at no additional cost to the Government.

3.2 PROJECT LOCATION

USBP Swanton Sector, USBP Ogdensburg Station Area of Responsibility, New York

3.3 SCOPE OF WORK

The Contractor shall perform the following tasks and deliverables as defined section 7.0. All tasks and deliverables shall be held to a high standard (correct punctuation, spelling, and formatting) and should be in approved format (see deliverables, section 7.0). Appendix A provides a Standardized CBP Environmental Assessment Table of Contents.

Task 1: Progress Reports. The Contractor shall prepare and submit monthly progress reports to FAA (Deliverable 1). The progress reports shall describe the work performed the previous month, the work efforts anticipated for the upcoming month, any problems encountered and resolutions implemented, and the overall percent complete for the project.

Task 2: Project Management Plan. The Contractor shall prepare a Project Management Plan (PMP) which includes monthly objectives that details the Contractor’s approach to executing the Tasks and Deliverables identified herein (Deliverable 2). The PMP shall define monthly objectives to the completion date for the period of performance (section 4.0). Should the contractor fall behind and not meet the monthly objective, the contractor shall write a back‐on‐schedule plan stating how they will get back on schedule before continuing with the next monthly objective. The PMP will document the technical approach, scope management, schedule management, financial management, quality management, resources/personnel management, communication management, project change management, risk management, and procurement management. The PMP will also contain the Contractor’s Quality Assurance and Quality Control (QA/QC) plan/approach to ensuring all documents meet the highest standards. In addition, the PMP will identify travel anticipated for this project.

Task 3: Integrated Master Schedule. The Contractor shall work with the FAA Contract Officer (CO)/ Contract Officer Representatives (COR) to develop an Integrated Master Schedule (IMS) that identifies all the activities for the project (Deliverable 3). The IMS will include start and end dates; tasks dependencies; resources; and major milestones. The Contractor shall maintain currency of the schedule throughout the period of performance. Generally, the project schedule will be updated with the monthly reports (See Task 1) or whenever there is a change in the progress of the work effort.

Task 4: Kick‐Off Meeting. The Contractor shall prepare for and attend a Kick‐Off (KO) Meeting within fifteen (15) working days after award or at a time deemed necessary by the Government. The purpose of the meeting will be to identify points of contact, obtain government furnished information, and to discuss and clarify the scope of work and objectives of the project. The KO Meeting will be held in USBP Swanton Sector. The Contractor shall prepare and submit the minutes of the meeting to document the Contractor’s understanding of the project to FAA (Deliverable 4).

Task 5: Teleconferences. The Contractor shall be available to participate in teleconferences with federal, state, and local agencies as needed. It is anticipated that the Contractor shall be available to participate in teleconferences up to 5 hours per week during the period of performance (See Section 5.0). The contractor shall attend teleconferences along with preparing and submitting minutes of the teleconferences to FAA .(Deliverable 5).

Task 6: Agency Coordination Letters. The Contractor shall prepare and submit for Government approval and signature, agency coordination letters, cooperating agency letters (if necessary), and area maps to respective federal and state resource agencies with jurisdiction within the project area (Deliverable 6). The Contractor shall be responsible for distributing these letters to the appropriate federal, state, and local agencies and tribes, associations, and affected public. A draft distribution list will be attached to the initial letters for review. Up to four versions of these letters may be required.

Signed copies of the letters will be included in the Preliminary Draft EA.

Task 7: Site Visits. As part of a multi‐disciplinary team, the Contractor shall participate in site visits to collect site‐specific data for the project for the purpose of potential siting and construction. The Contractor shall prepare Site Visit Survey Reports to FAA for review and approval (Deliverable 7). In these reports, the Contractor shall include, at a minimum, the general condition of the sites as well as the names of persons interviewed and when they were interviewed. Among other things, these reports will assist with Biological Surveys (Task 9), Cultural Resources Surveys (Task 11), and Environmental Condition of Property (Task 13) and may be completed simultaneously with these tasks.

Task 8: Data Collection and Review. The Contractor shall assemble, analyze, and review all pertinent data collected in preparing the EA. This includes, among other things, data obtained from site visits and surveys (See Tasks 9, 11 and 13), and from current literature regarding the natural, historic, and human environments in the USBP Swanton Sector and adjacent areas, as necessary. Information sources include, but are not limited to relevant federal, state, and local agencies; American Indian and Alaska Native tribes (hereinafter “tribes”); state colleges and universities; environmental/conservation organizations; and local experts. As part of this effort, the Contractor shall identify and timely notify FAA of related permits, permissions, authorizations, or approvals that may be required for the project.

Task 9: Biological Surveys. The Contractor shall work with the Government to properly define the “action area” for the project as defined in U.S. Fish and Wildlife Service (USFWS) regulations (50 C.F.R. § 402.02). The Contractor shall provide the Government with a sound understanding of the general wildlife population occurring in the action area, which includes but is not limited, Federally‐ listed species under the Endangered Species Act (ESA) (endangered, threatened, candidate, and proposed species) and species protected under other applicable federal, state, and local laws and regulations.

The Contractor shall conduct biological surveys (including jurisdictional Waters of the United States (Clean Water Act) surveys) within the action area (if any additional information is required), prepare documentation, and ensure compliance with Section 7 of the ESA for the presence of protected species and their suitable habitat. The Contractor’s survey methods shall conform to appropriate federal, state, and local laws, regulations, and guidelines. The Contractor shall provide suitable habitat assessments for those species requiring and not requiring specific protocol requirements. A modification to this Contract may be required if federal, state, or local resource or regulatory agency requires multi‐seasonal surveys or specific protocol surveys. The Contractor shall establish geo‐position locations (via Global Positioning System [GPS]) of all Federally listed plant species (endangered, threatened, proposed, or candidate species) within the action area.

For any biological survey, the Contractor shall prepare and submit Biological Survey Report(s) and transmittal letters for Government approval within fifteen (15) working days of the survey completion (Deliverable 8).

Task 10: Biological Evaluation/Assessment Report. The Contractor shall prepare and submit a Biological Evaluation or Biological Assessment (BE/BA) analyzing the potential effects of the project on Federally listed species under the ESA. Preparation of the BE/BA will require consultation and coordination with USFWS, Ecological Services. The Contractor shall prepare and submit a draft BE/BA and transmittal letters (Deliverable 9). The Contractor shall prepare the BE/BA in compliance with the ESA and all other applicable laws and regulations. See Appendix B, Standard Biological Assessment Guidance, for further guidance. All drafts will be vetted through FAA and any identified cooperating agency. The Contractor shall provide technical assistance during government negotiations with USFWS over conservation and mitigation measures during USFWS’s preparation of a Biological Opinion(s) or concurrence(s). The Final BE/BA will be submitted to the FAA upon approval from USFWS (Deliverable 10).

If the Contractor determines that this effort will not effect Federally listed species a No Effect technical memorandum (Deliverable 10) will be submitted to FAA in lieu of the BE/BA and be included in the Administrative Record for the project.

Task 11: Cultural Resources Surveys. The Contractor shall assist the Government to identify the Area of Potential Effects (APE) for the project (36 C.F.R § 800.4(a)(1)). The Contractor shall conduct cultural resource surveys within the APE (if any additional information is required); prepare documentation; and ensure compliance with Section 106 of the NHPA, before being integrated into the

EA.

All work will be conducted in accordance with the Secretary of Interior Standards and Guidelines for Archeology and Historic Preservation and CBP National Historic Preservation Act Handbook (May 21, 2013). The Contractor shall conduct records/documentary research at all relevant data repositories, including the State Historic Preservation Office (SHPO), for information about previous cultural resources investigations that have taken place within or immediately adjacent to the determined APE(s).

Research efforts shall identify minimal but sufficient historic and cultural data with which to develop any required historic contexts. Records research shall not be limited to electronic data review, but will include appropriate repository research.

The Contractor shall record all cultural resources within the APEs that are listed on the National Register, have been determined eligible for the National Register, have been determined ineligible for the National Register, and/or have been identified but have no National Register eligibility determination, including isolated finds, prehistoric and historic archaeological sites, and above‐ground buildings, structures, districts, and objects as defined by the National Park Service, National Register Criteria for Evaluation (revised 2002).

The Contractor shall utilize all previous cultural resources investigations, secondary sources, analysis, and interpretations as appropriate and relevant to the specific project area and undertaking and update those interpretations to the fullest extent possible.

For any cultural resource survey conducted, the Contractor shall prepare a Cultural Resources Survey Report (Section 106 Report) based on the survey findings. The report shall be provided to the Government for review and comment and shall include a brief description of the preparer’s professional backgrounds. The Contractor shall produce three (3) versions of the Section 106 Report as required – Draft (Deliverable 11), Final (Deliverable 12), and Revised Final (Deliverable 13). The Contractor shall assist the Government in making a Section 106 determination. The Contractor shall prepare Section 106 Consultation Letters to meet the requirements as outlined in 36 C.F.R. Part 800 Subpart B, including § 800.3, § 800.4, and § 800.5 including the requirements of the SHPO, ensuring compliance with NHPA prior to publishing the Final EA (Deliverable 14).

Task 12: Coastal Zone Determination. The Contractor shall conduct the appropriate level of inquiry and prepare a coastal zone determination (Negative Determination or Consistency Determination) for the project, ensuring compliance with the Coastal Zone Management Act (CZMA) (Deliverable 15). The Contractor shall prepare and submit the final coastal zone determination and transmittal letters to FAA for approval.

Task 13: Environmental Condition of Property Surveys. The Contractor shall conduct and complete the appropriate level of environmental condition of property inquiry (due diligence) in accordance with CBP Environmental Due Diligence Policy for Real Property Transactions, OA OPM 10125 V.2.0 (June 4, 2010). A due diligence report is required for each property associated with a CBP real estate action. The Contractor should anticipate having to prepare Site Summary Report(s) based on the environmental findings of the area being researched (Deliverable 16) and Transaction Screen(s) (Deliverable 17) conducted in conformance with ASTM International E 1528‐14 for all project sites for Government approval. The Site Summary due diligence consists of a site inspection, photographs of site conditions and a letter report. The Government does not anticipate that a Phase I Environmental Site Assessment(s) or a higher assessment(s) will be necessary. If the Government discovers that a Phase I Environmental Site Assessment(s) or higher assessment(s) is necessary, a modification of this PWS will be issued to the Contractor. If required, all Phase I Environmental Site Assessment(s) will be conducted in conformance with ASTM International E 1527‐13.

Task 14: NEPA‐Related Hearings or Public Meetings (Optional). The Contractor shall schedule, prepare, and provide meeting minutes for NEPA‐related hearings or public meetings (Deliverable 18).

This includes identifying and sending invitations to appropriate agencies, tribes, or public. The Government anticipates this project will require up to three (3) hearings or public meetings. The Government anticipates that these meetings will take place in the USBP Swanton Sector at a location selected and arranged for by the Contractor and approved by the Government.

Task 15: Draft Environmental Assessment and Draft Finding of No Significant Impact. The Contractor shall organize, prepare, and submit the information in the EA in accordance with NEPA, CEQ Regulations, and DHS Directive 023‐01. Unless determined otherwise, the Contractor shall assure that the EA contains all components listed in the Standardized CBP Environmental Assessment Table of Contents (Appendix A), including a discussion and analysis on climate change. All conclusions will be supported with scientific or engineering references/notations.

The Government will provide to the Contractor the Description of the Proposed Action and Alternatives (DOPAA) for inclusion in Chapter 2, Proposed Action and Alternatives, of the EA.

Up to twenty (20) copies of the Preliminary Draft EA and Preliminary Draft Finding of No Significant (FONSI), if applicable, will be prepared and distributed to OTIA, OBP, USBP, Swanton Sector, USBP Ogdensburg Station, and any identified cooperating agency for review (Deliverable 19). The Contractor shall attempt to follow the layout in Standardized CBP Environmental Assessment Table of Contents

(Appendix A). Discussion topics may be added to or deleted from the document to address only relevant issues.

The Preliminary Draft EA will be submitted within sixty (60) days after completing the Final Cultural Resource Report (Task 11) and Final BE/BA (Task 10). Reviewers will provide comments to the Contractor within ten (10) business days of receiving the EA. Comments provided by the Government will be incorporated into the document. If substantial changes are required, a second Preliminary Draft EA/Proposed FONSI may be required. The Pre‐Draft EA will continue to be revised until approved by the Government at no additional cost to the Government.

The Contractor shall revise the Preliminary Draft EA/Preliminary Draft FONSI in accordance with the Government’s comments and prepare a Draft EA/Draft FONSI (Deliverable 20).

The Contractor shall distribute up to 50 copies of the Draft EA/Draft FONSI in accordance with an agreed upon distribution list (Deliverable 21). The Draft EA should address cumulative impacts, if any, that could be associated with Federal and state actions in the project vicinity. The Draft EA/Draft FONSI will be consistent with QAQC established under Task 2. The Contractor shall submit an electronic copy of the Draft EA/Draft FONSI to be posted on CBP website.

Upon approval by the Government, the Contractor shall prepare transmittal letters, staffing memo (a memo formatted as it would be displayed to Government staff, the individuals of the staff are to sign after reviewing memo), and a Notice of Availability (NOA) for the Draft EA/Draft FONSI, which will, among other things, identify the comment period closure date (Deliverable 22). The Contractor shall publish the NOA in at least two local and one regional newspaper to announce the availability of the Draft EA/Draft FONSI. The Contractor shall send transmittal letters to local libraries, requesting that they make the Draft EA/Draft FONSI available for 30 days.

Task 16: Final Environmental Assessment and Finding of No Significant Impact. The Contractor shall address comments from the public review period and obtain approval of changes from the Government prior to preparing a Draft Final EA/FONSI (also known as a Check‐Copy EA/ FONSI) and Notice of Intent.

The Contractor shall prepare a comment/response matrix from the public comment period, separating out internal (e.g. CBP and cooperating agency) comments from public comments (Deliverable 23). The Contractor shall inform the Government immediately of any comment or analysis inconsistencies or issues that need resolution. If comments are ambiguous or more information is needed, the Government and the Contractor shall address these comments via email or teleconference(s). If necessary, the Contractor shall attend one review meeting with the Government, at a mutually agreed upon location, to discuss comments.

The Contractor shall prepare and submit a Draft Final EA/FONSI, and comment response matrix electronically to the Government (Deliverable 24) for review prior to printing a Final EA and FONSI (if applicable). Reviewers will provide comments within 10 days of receiving the Draft Final EA/ FONSI, and completed comment response matrix.

After acceptance by the Government, the Contractor shall print and distribute up to 50 copies of the Final EA/FONSI (Deliverable 25). Copies of the Final EA/FONSI shall be distributed to OTIA, OBP, USBP

Swanton Sector, USBP Ogdensburg Station, and any identified cooperating agency among other identified stakeholders. The Contractor shall submit an electronic copy of the Final EA/FONSI to FAA for publishing on CBP website. The Contractor shall prepare Final EA/FONSI transmittal letters for CBP signature (Deliverable 26). The Contractor shall update the distribution list to include any additional entities that indicated their desire to receive the Final EA/FONSI or who made comments but were not on the original distribution list.

The Contractor shall prepare a NOA for the Final EA/FONSI and submit it to Government for approval, review, and comment (Deliverable 27). Upon approval by Government, the Contractor shall arrange to have the NOA published in the appropriate local and regional newspapers. No comments should be solicited by the NOA. Instead, the NOA should primarily indicate the availability of the Final EA/FONSI.

Task 17: Mitigation Monitoring Plan (Optional). The Contractor shall prepare and submit a Mitigation Monitoring Plan for the project for Government approval no later than 30 days following Government approval of the Final EA/FONSI (Deliverable 28). This plan will assist the Government in assessing completion of mitigation measures and observance of best management practices identified in the Final EA/FONSI, and should include a checklist to be followed for each site.

Task 18: Administrative Record. The Contractor shall keep and submit an Administrative Record of the EA process (Deliverable 29). The Administrative Record is the entirety of the information and data relied upon to prepare the EA and all supporting documentation. The Contractor shall include as part of the Administrative Record all data in a format specified by the Government, including but not limited to all draft deliverables, coordination letters and responses, maps, global positioning system (GPS) data, geographic information system (GIS) data, public comments, and impact analyses – either generated by the Contractor or obtained from other sources – used to support the EA documentation and analyses. The Contractor shall organize the Administrative Record as an accessible file with a table of contents indexed by topic to the extent practicable. The Contractor shall submit the Administrative Record to FAA no later than 60 days following release of the Final EA/FONSI and Notice of Availability (NOA) (Task 16).

4.0 SCHEDULE AND PERIOD OF PERFORMANCE

The Contractor shall begin work within five (5) days of contract award or at direction of the FAA. The period of performance is ten (10) months after award. The Deliverable Schedule for this PWS can be found in Section 7.0.

5.0 GOVERNMENT FURNISHED ITEMS AND SERVICES

MATERIALS: All documents, data, and other material furnished by the Government under this contract shall remain the property of the Government and shall be returned to the Government within 30 days after the final report is accepted by the Government. The following Government Furnished Materials/Information shall be provided to the Contractor:

• Right of Entry and Land Access Permits for all properties

• Recent NEPA documents prepared for DHS actions in the region

• Final site coordinates and road information

• Construction drawings and plans, if available

• Other data deemed applicable

6.0 SPECIAL CONSIDERATIONS

Neither the Contractor nor their representatives will release or publish any sketch, photograph, report or other material of any nature derived or prepared under this contract without specific written permission from the Government as is specifically provided for in this PWS. Any Freedom of Information request shall be directed to FAA. The Government will determine what information obtained or developed by the Contractor is appropriate for release.

Copyright will not be claimed by the Contractor for any materials produced under this PWS. All such materials are to remain within the public domain.

The Contractor and those in Contractor’s employ may, during the term of the agreement, present reports of research from this project to various professional societies and publications on approval by the Government. Abstracts and copies of these reports, presentations, or articles utilizing work sponsored by the Government will be provided to FAA for approval prior to publication or presentation.

In the event the Contractor encounters problems in fulfilling performance requirements, or when difficulties are anticipated in complying with the PWS schedule or dates, or whenever the Contractor has knowledge a potential situation is delaying or threatening to delay timely performance of tasks, the Contractor will immediately notify FAA by phone and in writing noting all relevant details. However, this material will be informational in character and this provision shall not be construed as a waiver by the Government of any delivery schedule or date, rights, or remedies provided by law or under this Delivery Order.

7.0 TASKS AND DELIVERABLES NOTIONAL SCHEDULE

DELIVERABLES

Task Deliverable Completion Schedule

(business days)

Medium and # of Copies

Preferred Format

Submit to

1 1: Progress Reports

Monthly upon issuance of Notice to Proceed (NTP). Progress Reports are due on the 5th business day of the month.

Electronic MS Word FAA

2 2: Project Management Plans (PMP)

Draft is due 4 business days prior to Kick‐Off (KO) meeting. Final is due 5 business days after KO meeting.

3 3: Integrated Master Schedule

Draft submitted with PMP, updated monthly. Updated schedule is due on the 5th business day of the month.

Electronic TBD FAA

4 4: Kick Off (KO) Minutes

KO to occur within 15 business days after NTP. Minutes due 3 business days after meeting.

5 5:

Teleconference Minutes

Draft minutes due within 3 business days after teleconferences. Final minutes due within 3 business days after receipt of Government comments.

Electronic MS Word FAA

6 6: Agency Coordination Letters

Due 10 business days after KO meeting or after start of deliverable requiring letters.

Electronic MS Word FAA

7 7: Site Visit Reports

Site visits due within 10 business days after receipt of right of entry. Reports due within 10 days of completion of site visits.

8 Data Collection

Ongoing throughout period of performance.

NA NA NA

9 8: Biological Reports

Surveys to be conducted within 10 business days after receipt of right of entry. Biological Survey Reports due 15 business days after completion of survey.

Electronic MS Word FAA

10 9: Draft BE / BA & letters

Due 10 business days after completion of Biological Survey.

Up to 15 copies

MS Word or

PDF

FAA

10 10: Final BE / BA/No Effect

Due 10 business days after receipt of Government comments on Draft BE /

BA.

Up to 15 copies

MS Word or

PDF

FAA

11 11: Draft Cultural Resources Report

Surveys to be conducted within 10 business days after receipt of right of entry. Draft due 15 business days after completion of surveys.

Up to 15 copies

MSWord or

PDF

FAA

11 12: Final Cultural Resources Report

Final due 10 business days after receipt of Government comments.

Up to 15 copies

MS Word or

PDF

FAA

11 13: Revised Final Cultural Resources Report

Final due 10 business days after receipt of Government comments.

Up to 15 copies

MS Word or

PDF

FAA

11 14: Section 106 Determination Letter

Due at least 30 days prior to Draft EA (Task 16).

Electronic MS Word or

PDF

FAA

12 15: Coastal Zone Determination

Draft due with Task 16. Final due 10 business days after receipt of Government comments.

Up to 15 copies

MS Word or

PDF

FAA

13 16: Site Summary Report

Draft due 10 business days after completion of Site Visit reports (Task 7). Final due 10 business days after receipt of Government comments.

Up to 15 copies (1 copy per site)

MS Word or

PDF

FAA

13 17: Transaction Screen

Draft due with Site Summary Report (Task 13). Final due 10 business days after receipt of Government comments.

Up to 15 copies (1 copy per site)

MS Word or

PDF

FAA

18: Public Meetings / Hearings (Optional)

TBD. Draft minutes due 10 days after meeting/hearing. Final minutes due 10 days after receipt of Government comments.

Electronic MS Word or

PDF

19: Pre‐Draft

EA/FONSI

Draft documents due 20 business days after submittal of Final Cultural Resources Report and Final BE/BA.

Up to 20 copies

MS Word or

PDF

FAA

15 20: Draft

EA/FONSI

Draft document due 20 business days after receipt of Government comments on Pre‐Draft EA. Final due 10 business days after receipt of Government comments.

Up to 70 copies

MS Word or

PDF

FAA

15 21: Distribution List / transmittal letters

Final due with Final Draft EA/FONSI. Electronic MS Word FAA

15 22: Notice of Availability (NOA) / Newspaper Publication

Due within 10 business days after Final Draft EA is submitted to the Government.

16 23: Draft EA Public Comment Matrix

Due with Preliminary Final EA/FONSI. Electronic MS Word FAA

16 24: Draft Final

EA/FONSI

Draft due 10 business days after public review.

Electronic MS Word or

PDF

FAA

16 25: Final

EA/FONSI

Due 10 business days after Deliverable 19 and after receipt of Government and public comments from Deliverables 16 and signing of the FONSI.

Up to 70 copies

MS Word

AND PDF

FAA

16 26: Transmittal Letters

Due within 10 days of Final EA/FONSI Electronic MS Word FAA

16 27: NOA and Newspaper Publication

Due within 10 days of Final EA/FONSI Electronic MS Word or

PDF

FAA

17 28: Mitigation Management Plan (Optional)

Due no later than 15 business days after publication of the Final EA/FONSI and NOA

Electronic MS Word or

PDF

FAA

18 29:

Administrative Record

Due no later than 30 business days after publication of the Final EA/FONSI and NOA

Up to 5 electronic copies (DVDs)

8.0 GOVERNMENT POINTS OF CONTACT

Rob LaFollette –Contracting Officer (CO), robert.lafollette@faa.gov, 405‐954‐7384 Donald Brown – Contracting Officer Representative (COR), donald.brown@faa.gov, 405‐954‐5649

9.0 LIST OF APPENDICES

Appendix A ‐ Standardized CBP Environmental Assessment Table of Contents Appendix B ‐ CBP Standard Biological Assessment Guidance Appendix C ‐ General Instructions for Deliverables Appendix D ‐ Geospatial Data Requirements