DRC705_CRP30804_Revised_Contract_01.01.2025.pdf

Rev. 4.19.22

Index No.: DRC705 Eff. Date: 01/01/2025* Page No.: 1

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT FROM COMMUNITY REHABILITATION PROGRAMS

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: Janitorial and *Lawn Care Services, Toledo Correctional Institution

CONTRACT No.: CRP30804 EFFECTIVE DATES: 01/19/2024 to 12/31/2024 Renewal through 06/30/2026

The Department of Administrative Services (DAS), Office of Procurement from Community Rehabilitation Programs (OPCRP) has accepted the proposal submitted in response to the Contract Number listed above by the certified Community Rehabilitation Program (CRP) and/or the certified Agent of a Community Rehabilitation Program (Agent). The CRP and/or Agent listed herein has been awarded a contract for the services or supplies listed. The respective ordering office contract approval form, *contract terms and conditions, pricing schedules, specifications, and any attachments incorporated by reference and accepted by DAS become a part of this Mandatory Contract.

This Mandatory Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

This mandatory contract is available to The Ohio Department of Rehabilitation and Correction, The Toledo Correctional Institution, 2001 East Central Avenue, Toledo, OH 43608.

This contract award by the Office of Procurement from Community Rehabilitation Program is in accordance with Sections 125.60 to 125.6012 of the Revised Code.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as initially advertised or described.

State agencies may make purchases under this Mandatory Contract up to $2500.00 using the State of Ohio Payment Card. Any purchase that exceeds $2500.00 will be made using the official state of Ohio purchase order (ADM-0523). Any non-state agency, institution of higher education or Cooperative Purchasing member will use forms applicable to their respective agency.

This Requirements Contract and any Amendments thereto are available from the OhioBuys public portal at the following address:

https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Signed: _______________________________________________________

Kathleen C. Madden, Director Date

*This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional eighteen(18) months, effective 01/01/2025 through 06/30/2026. It is also issued to update the price list, scope of work and the contract title effective 01/01/2025. Additionally, it is issued to add a summary of amendments page and, to update the DAS Standard Terms and Conditions, rev. 03/01/2024 effective 01/01/2025.

file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-1-24.pdf file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-1-24.pdf https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Index No.: DRC705*

TABLE OF CONTENTS

PAGE NO.

SPECIFICATIONS

SCOPE OF WORK 3

SERVICES PROVIDED 3-5

MATERIALS AND SUPPLIES 4 & 5

WORKS HOURS 4 & 5

CONTRACT ITEMS

COST SUMMARY 6

CONTRACTOR’S INDEX 7

*SUMMARY OF AMENDMENTS 8

*Add a summary of amendments page effective 01/01/2025.

SPECIFICATIONS

I. *SCOPE OF WORK

The intent of this scope of work is to provide janitorial *and lawn maintenance services for the Toledo Correctional Institute, 2001 E. Central Avenue, Toledo, OH 43608. All work shall be performed in accordance with the services to be provided as set forth herein. Contractor shall be deemed to have adequate knowledge of the nature of the contracted services. *The State of Ohio Department of Administrative Services Standard Terms and Conditions rev. 03.01.2024, including any subsequent changes, shall govern this work.

II. JANITORIAL SERVICES PROVIDED

A. Daily Tasks - Front Lobby/Entrance Area

1. Lobbies/Entrances

a. Clean entrance door glass

b. Vacuum rugs

c. Empty waste containers

d. Sweep and mop floor

2. Offices off Lobby

a. Vacuum rugs daily

b. Empty waste containers

3. Restrooms off Lobby

a. Clean toilets and urinals

b. Clean mirrors

c. Clean sinks

d. Stock paper products and soap

e. Empty waste containers

f. Sweeping and/or mopping restroom floors

4. Locker room area

a. Dust/clean as needed

b. Sweep as needed

B. Occurrences/When Requested

Tasks Administrative Offices/Warden Area:

1. Offices/Conference Rooms

a. Vacuum rugs daily

b. Empty waste containers

c. Dusting weekly

*Update Section I. Scope of Work effective 01/01/2025.

SPECIFICATIONS. COTINUED

2. Restrooms in All Offices

a. Clean toilets and urinals

b. Clean mirrors

c. Clean sinks

d. Stock paper products/soap

e. Empty waste containers

C. Daily Tasks - WAREHOUSE

1. Warehouse

a. Stock shelves

b. Date product

c. Break down boxes

d. Be able to push carts

e. Be able to use a pallet jack

f. Sweep floor

g. Empty trash/replace liners

2. Offices

a. Empty trash/replace liners

b. Sweep/vacuum floors/carpet

c. Wet mop area when needed

d. Dust window sills, if applicable

3. Restrooms

a. Clean toilets & urinals, if applicable

b. Clean mirrors/sinks

c. Empty waste containers/replace liners

d. Stock paper supplies

e. Sweep/wet mop floors

D. Janitorial Materials And Supplies

Supplies will be provided by the ordering agency.

E. Janitorial Work Hours

1. Services will be performed (5) five days a week, (4) four hours per day for the Lobby/Main Entrance Area and Warehouse area.

2. For the Administrative/Warden area, services will be provided as requested (Occurrence)

SPECIFICATIONS. COTINUED

F. STRIPPING & WAX

Stripping and waxing shall be scheduled quarterly at Toledo Correctional institute’s (TCI) request at a cost of $1.25 per square foot. TCI will provide the Contractor the best feasible time(s) when this service can be carried out with the least of interruptions possible. This service of stripping and waxing is not included in this contract pricing. The Contractor shall invoice separately for these services.

III. *LAWN MAINTENANCE SERVICES PROVIDED

A. Dates Of Services

Vendor shall furnish all necessary personnel to provide mowing and litter/debris pickup services on the following periods/days below.

1. Grounds Maintenance (Mowing, Trimming Litter/Debris Pickup, Edging & Weeding):

a. April - June: Trim and mow the area 2 times per month totaling 26 occurrences during this time period

b. July- October: Trim and mow the area 1 time per month totaling 18 occurrences during this time period

2. Spring Cleaning

Spring cleaning (mulching, weeding, removing litter/debris) shall take place during the spring - date and times to be determined by the Ordering Officer.

B. Lawn Maintenance Work Schedule

Contractor will report to the jobsite for lawn care services, April through October as described above. The above scope of work will be performed as indicated at the location listed above, generally from April through October. All jobs and schedules are based on seasonal need. Work is subject to weather and special events. This will be determined and agreed upon by the Contractor and the Designated Agency Representative.

C. Lawn Maintenance Supplies

Contractor will provide all labor, material, equipment and fuel needed to complete the scope of work detailed above.

Excluding mulch & weed killer chemicals to be provided by TCI for Goodwill to use.

*Update scope of work by adding Section III., Lawn Maintenance Services Provided effective 01/01/2025.

Index No.: DRC705*

COST SUMMARY

Submit Invoices to:

Toledo Correctional Institution 2001 East Central Avenue Toledo, OH 43608

*Update pricing effective 01/01/2025.

**Add new items effective 01/01/2025.

***Update item description effective 01/01/2025.

*OHIOlBUYS

PRODUCT

CODE

*UNSPSC

CODE ITEM PRICE PER

CRP30804-1

76111501

Janitorial Services, Main Building, ***Front Lobby/Entrance Area, Toledo Correctional Institution, 2001 East Central Avenue, Toledo, OH 43608

$2,292.39 per month*

CRP30804-2

Janitorial Services, ***Admin office when needed, Toledo Correctional Institution, 2001 East Central Avenue, Toledo, OH 43608

$109.16 per day*

CRP30804-3

Janitorial Services, Warehouse, Toledo Correctional Institution, 2001 East Central Avenue, Toledo, OH 43608

$2,,292.39 per month*

**CRP30804-4

70111706

Lawn Care Services, Toledo Correctional Institution, 2001 East Central Avenue, Toledo, OH 43608

$939.20 per occurrence

**CRP30804-5

72102905

Lawn Care Services, Spring Clean-up, Toledo Correctional Institution, 2001 East Central Avenue, Toledo, OH 43608

$2,500.00 per occurrence

CONTRACTOR INDEX

CONTRACTOR AND TERMS: CONTRACT NO: CRP30804

OAKS ID: 0000072719

Goodwill Industries of Northwest Ohio 626 North Huron Street Toledo, OH 43604

TERMS: Net 30 Days

CONTRACTOR’S CONTACT:

Ryan Martin – Primary Contact Telephone: (419) 255-0070 Fax: (419) 255-5152 Email: rmartin@goodwillnwohio.org mailto:rmartin@goodwillnwohio.org

Index No.:DRC705*

SUMMARY OF AMENDMENTS

Amendment Number

Effective Date Description

1 01/01/2025

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional eighteen

(18) months, effective 01/01/2025 through 06/30/2026. It is also issued to update the price list, scope of work and the contract title effective 01/01/2025. Additionally, it is issued to add a summary of amendments page and, to update the DAS Standard Terms and Conditions, rev. 03/01/2024 effective 01/01/2025.

*Add a summary of amendments page effective 01/01/2025.